Setting up public folders in Outlook for all accounts

First of all apologies if I've put this under the wrong topic or anything; this is my first post.
What I'd like to be able to achieve in Outlook is to have a shared folder that appears in the Mail view called "Contracts", which will have hundreds of subfolders such as "3457 - Aurora", that will appear in all our Outlook accounts,
so users can drag emails into them.
Then when someone receives an email regarding a particular contract, they can drag it into the appropriate shared folder, so everyone can see all emails regarding that contract.
I'm sure this isn't that unusual a request, but I can't figure out the best way to achieve it.
Most of our employees use Outlook 2007, some have 2010 and some 2013.
Our mail server runs SBS2011
I've tried using the Public Folder Management Tool in the Exchange Management Console, and that's the best outcome I've had so far; however, it only shows up in the Folder view in Outlook and not under mail.
Thanks,
Phil

Hello,
The “Contracts” is not a default mailbox folder. The best solution I can think of it to have a shared public folder to achieve your requirement.
Thanks,
Simon Wu
TechNet Community Support

Similar Messages

Initializing Public Folders on Outlook start.

Are there any plans to include an options setting that would enable the initialization of public folders when Outlook starts?
I cannot be the only user that uses CRM or communications software that programmatically starts Outlook to enable the search for contacts in a shared store.
The GAL is not fit for this purpose as it cannot be edited by the very people that use it. The information cannot be enhanced by users and requires IT Admin to spend days just changing addresses and phone numbers.
As events are ignored during programmatic start I cannot use a macro to touch the public folders either.
I'd rather have a performance issue once each morning than no central contacts list at all.
Has anyone else found a solution to this?

Hi,
According to your description, the issue seems to be related to Outlook 2013 machine. Please try the following steps to troubleshoot it:
1. Change another computer with Outlook 2013 to check whether the issue persists.
2. If the issue doesn’t happen in other computer but in the specific computer, please check whether there is any Anti-virus in the machine scanning all incoming and\or outgoing mails. If it is, please disable it.
3. Start Outlook in safe mode(Start > Run >type “Outlook /safe”> Enter) to have a try.
4. If the issue persists in Outlook Safe mode, I suggest we can try to perform a clean boot in your Windows for more troubleshooting:
http://support.microsoft.com/kb/929135/en-us
Regards,
Winnie Liang
TechNet Community Support

Users could not open Public Folders in Outlook 2007 SP3.

Is anybody had this issue or probably know how to fix it?
We have Exchange 2013 server and users workstations with XP SP3 and Office 2007 SP3 installed. Exchange has users’ mailboxes and public folders. Public folders work OK until last week. Issue probably happened after latest CU update for Exchange 2013 installation.
Now users could not open Public Folders in their Outlook. The error is:
"Cannot expand the folder. Your profile is not configured. (/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Configuration/cn=Servers/cn=[email protected])"
And this "[email protected]" is public folder ContentMailboxGuid.
And this error message appears when user click on Public Folders \All Public Folders in Outlook. So company public folders do not even appear in All Public Folders folder. Users have Owner permissions for all Public Folders and Root Public folders.
Also one more error in Outlook about it:
“Cannot display the folder. Microsoft Office Outlook cannot access the specified folder location.”
One more issue is that previous Exchange 2007 server died (RAID died) so we had to delete it from AD and clean its records in ADSIEdit (CN=configuration,DC=.domainname,DC=.COM > CN=Services > CN=Microsoft Exchange > CN=Organization > CN= Administrative
Groups > CN=(Groupname) > CN=Servers >) and install new server with Exchange 2013, and import all users mailboxes from backup. Public folders were not migrated from the old server because of its death. We create new public folders in Exchange and
then manually import all folders from latest .pst backup using user Outlook.
And it work OK more than a month till last week.
Thanks,
Andrey

Hi Mavis,
Thank you for your answer.
I check permissions couple of times for both public folder and its root and both are granted for users as “Owner” and applied to public folder and its subfolders.
This server has 2 mailbox stores and both are currently mounted.
[PS] C:\Windows\system32>Get-MailboxDatabase -Status |fl name,mounted
Name    : Mailbox Database 2104233799
Mounted : True
Name    : MBDB1
Mounted : True
But when I check homeMDB property for Microsoft System Attendant in ADSIEdit I found that it is empty.
And it looks like System Attendant mailbox & service have been removed from Exchange 2013.
http://howexchangeworks.com/2013/05/cannot-open-microsoft-system-attendant-mailbox-error-during-exchange-2013-mailbox-move.html
and even from Exchange 2010.
http://blogs.msdn.com/b/dvespa/archive/2009/10/06/say-so-long-to-the-system-attendant-mailbox.aspx
Also I check arbitration mailboxes and all are looks to be in default database “Mailbox Database 2104233799” which is currently mounted.
[PS] C:\Windows\system32>Get-Mailbox -Arbitration |fl name,data*
Name     : FederatedEmail.4c1f4d8b-8179-4148-93bf-00a95fa1e042
Database : Mailbox Database 2104233799
Name     : SystemMailbox{1f05a927-77cc-4f5d-b5ca-667ea4256ff9}
Database : Mailbox Database 2104233799
Name     : SystemMailbox{bb558c35-97f1-4cb9-8ff7-d53741dc928c}
Database : Mailbox Database 2104233799
Name     : SystemMailbox{e0dc1c29-89c3-4034-b678-e6c29d823ed9}
Database : Mailbox Database 2104233799
Name     : Migration.8f3e7716-2011-43e4-96b1-aba62d229136
Database : Mailbox Database 2104233799
Thanks,
Andrey

User Access to Public Folders Disappearing (Outlook 2013)

I have one particular user who is losing access to public folders in Outlook 2013. I have found that going to
File > Account Settings > Account Settings > Email [TAB] > Repair... and then following through that dialog temporarily restores public folder access after restarting Outlook. However, once Outlook is restarted
for 30-60 seconds, the public folders disappear again. This is only happening for this one user. They receive their public folder permissions via group membership. Other group members report no such issue. I had another user with identical permissions
log into the same workstation and they again had no issue.
What could be causing this? This is a particularly bothersome problem since this user happens to be the office scheduler and the calendar they schedule on is public (which, thanks to reduced functionality in Exchange 2013, is no longer accessible in OWA).
Tech specs: Exchange 2013 CU5 accessed from Outlook 2013 running on Windows 8.1 Update. Outlook did not log any events during the time when public folders were dropped, nor are there any network connectivity issues being logged.
Any ideas for resolving this?

Hi,
Please check the connection status for Outlook.
Press the CTRL key and right-click the Outlook icon in the notification area, then select Connection Status.
Please run the command get-mailbox administrator | fl defaul* to check the default public folder mailbox for this affected user.
Do you have mail-enabled public folders? If you have mail-enabled public folders, you can check if this user can view public folders in OWA.
If possible, please re-add the public folder permissions for this user to check result.
Best regards,
Belinda Ma
TechNet Community Support

I purchased a text tone from Itunes. It shows up in my library, but not as a text tone. Is there a way for me to set it as a text tone for all texts? Or I am stuck with factory settings?

I purchased a text tone from Itunes. It shows up in my library, but not as a text tone. Is there a way for me to set it as a text tone for all texts? Or I am stuck with factory settings?

So it is conseidered a customized text tones even if it was purchased through iTunes? Confusing. Since I bought it through itunes as a text tone I assumed it would work. OOOPS
Thanks so much

How to set default User preferences in Analyzer for all users

How to set default User preferences in Analyzer for all users Hi, I would like to set some settings in Analyzer as default for all users. For example: 1. Display | Char 2. right mouse click on char | Chart Properties 3. Axes tab 4. "Format: Currency" i would like to change to "Format: Number". How to set default values to all users? Is this possible? Thanks, Grofaty

I'm pretty sure higher access superceedes, so you could set up a group with no actual access, just to get the preferences working, then their individual security will dictate what they can do. I haven't tested this fully, but I beleive this is how it will work. As far as setting the preferences, go into the admin console and right click on the group, then select Preferences. To apply the group preferences to a user, add the user to the group, then right click on the user, select preferences and from the upper left corner, use the drop down to select the active preference, in this case, it will be the group you created and added them to. HTH

How to set user preferred timezone in OBIEE for all objects.

How to set user preferred timezone in OBIEE for all objects based on users TZ(may be from @{session.timeZone}). without changing My Account -> Preferences

Check
Time Zone Specification from http://docs.oracle.com/cd/E12844_01/doc/bip.1013/e12187/T421739T481157.htm#4535403
just in case https://blogs.oracle.com/xmlpublisher/entry/how_to_keep_your_dates_from_go

How to set a customized search results template for all users

Hi.
I know the customized search results views are stored in a file called pne_portal.hda that resides on every user's subfolder in data/users/profiles/...
Is there a way to set a customized search results template for all users? If it's impossible, is there a way to modify the Headline view? I'm not able to find the resource or template where this view is.
Thanks in advance.

I wasn't able to understand what was meant by this post. Therefore, I modified the standard template HeadLine View.
Columns for this template are defined in the include slim_search_result_table_header_setup (in std_page.htm).
Here is the modification of the code:
<$if customTemplateId and not (baseTemplateId like customTemplateId)$>
 <$columnsString = utGetValue("customlisttemplates/" & strLower(customTemplateId), "columns")$>
 
 <$else$>

 <$columnsString="dDocName,dDocTitle,dInDate,dDocAuthor"$>

 <$columnsString=columnsString&",xComment"$>
 
 <$endif$>

I hid my folders in outlook for mac by mistake. how do I unhide them?

I hid my folders in outlook for mac by mistake (inbox, sent, etc). How do I unhide them?

Microsoft probably do, since they are the people who developed Outlook. Have you asked them on their support site?
Alternatively, you can create IMAP folders in your iCloud email account at iCloud.com and they will show up in Outlook when the account is refreshed.

How can I deploy the setting of clear cache on exit for all users?

How can I deploy the setting of clear cache on exit for all users?

Note that Firefox disables the disk cache if you use "Clear history when Firefox closes" to clear the cache (see about:cache), so you can either disable the disk cache via its related pref or set the prefs related to clearing this data,but then other items that have a check-mark by default are cleared as well.
*browser.cache.disk.enable
*privacy.clearOnShutdown.cache
*privacy.sanitize.sanitizeOnShutdown
You can use a mozilla.cfg file in the Firefox program folder to lock prefs or specify new (default) values.
Place a local-settings.js file in the defaults\pref folder where also the channel-prefs.js file is located to specify using mozilla.cfg.
pref("general.config.filename", "mozilla.cfg");
These functions can be used in the mozilla.cfg file:
defaultPref(); // set new default value
pref(); // set pref, but allow changes in current session
lockPref(); // lock pref, disallow changes
See also:
*http://kb.mozillazine.org/Locking_preferences
*http://mike.kaply.com/2012/03/16/customizing-firefox-autoconfig-files/
*http://mike.kaply.com/2014/01/08/can-firefox-do-this/

My itunes keeps asking me to set my permissions. they are set to read and write for all accounts, admin, everybody, etc. don't know why it won't let me download

my itunes keeps asking me to set my permissions. they are set to read and write for all accounts, admin, everybody, etc. don't know why it won't let me download

Ever find a real solution to this? I just posted something similar - been having the issues ever since I started using the mac.
I have 5 mac accounts: 2 of those are admins.
After I installed every program I may possibly want, I redid all my user accounts (as I had been having a lot of permissions issues before that). My (admin) account downloads fine. Another admin account, set up exactly as mine, periodically gets prompted that it doesn't have the right to download.
To avoid duplication, I have a /common/music directory for all itunes accounts music. We have to periodically do a recursive permissions deal on the 2nd admin account so it can put music there, even though that directory is read/write for everyone. Apple's never been able to help me on this...

All calendar entries for all accounts just duplicated today, how do I remove?

Today, 10/9/14, when I opened Thunderbird I had to re-enter the gmail account passwords (I have multiple gmail accounts in Thunderbird and Lightening). After doing so, all the (1000's of) calendar events for all accounts are now duplicated. Am using the latest Lightening 3.3.1, Thunderbird 31.1.2. If I go to Google Calendar directly, there is no duplication so the problem (seems to be) that Lightening is reading in the events twice. Must be a simple edit to some profile file but which one and how to edit?

Hmm - I don't use Mail (I use Outlook - and that's where my iCloud mail goes, too, never to Mail as I've never set it up in Mail).
If you've deleted the iCloud account in Mail, you may want to check your iCloud System Preferences and make sure that you have "Mail" unchecked.
But I don't know really... just another reason I don't use Mail, I guess.
I DO know that I have a very personal account still active in Mail - but I only use it on Outlook 2013 for Windows, so I never get any alerts, etc. I don't know why you'd be getting any sort of error messages from Mail - unless it has something to do with iCloud preferences...
Clinton

Free of charge po line items for all account assignments

Dear All,
Is there any setting by which for all account assignments/item category combinations, I should get option to create free of charge PO line items, irrespective of the preceeding documents through which I prepare PO (from PR).
I have checked in account assignment configuration and didnt find any fields that favor the setting.
Please let me know if there is any customization setting for above requirement.
Best Regards,
Krishna

Hi,
The 'Free Items' indicator in the overview is only used to facilitate
the switching off of the Inv.Receipt flag and the GR-based IV flag.
Note that the 'Free Items' indicator is not stored on the PO item
table EKPO.
The Inv.Receipt flag (and the GR-based IV flag) are the fields that
really controls if an item is 'free' or not.
So, the field is initiated based on the values in those fields rather
than from input from the user.
When an invoice is expected it's not a free-item. This indicator
invoice receipt is chosen from the main-item and also from the
customization maintained for item category 0 in table T163.
I am afraid that I have to say that in standard SAP design
it is not possible to default the "Free item" flag.
Regards,
Edit

TB 27.0.1 (W7) will not "get new messages for all accounts"

I installed W7 with IE11and downloaded the latest TB (27.0.1) I have added five email accounts (more to be added) and none of them show up in the left pane - only global Inbox and two folders I created. I can get new messages manually one account at a time, but "get new messages for all accounts" (or Shift F5) does nothing. Most of this happed after MS installed well over 100 updates to my W7, but some of my accounts never did show up in the left pane even before the W7 updates. I have reinstalled TB - nothing changes.

Matt, I thank you for your kind and gracious response (Ok I will say this only once....). Be assured that I would never think of asking your advice again.
The crux of the matter has been resolved by checking the “Include this server when getting new mail” box in each account’s “Advanced” box under “Server Settings.” Now every time TB checks for new mail (including on startup), the process is displayed in the lower left portion of the window. I wish this had been explained to me more clearly early on.
Having all accounts in the left pane has become unimportant now that I can see the mail being checked on startup, periodically, and on Shift F5.
I consider this thread closed.

Change windows profile location for all accounts?

My OD server is 10.3.9, my 3 document servers are all 10.4.8.
Is there any way to change the profile path location for ALL accounts all at once?
The previous location was:
\\server\share\username\Library\Profile
That information is now gone (somehow). So, I need to add that information back to each account. Only problem is, I have 2600 accounts.
Also, can something similar be done for the home directory path? I think it's just the default \\server\share\username, but I want to make sure it matches up with what was there before.
Thanks in advance!! Any help would be appreciated!!

The setting 'logon path = \\$server\$user\$path' should help you. This is set in the text configuration file /etc/smb.conf on the OD server. You may run `man smb.conf` in a Terminal to learn more about the 'logon path' setting and others.
Note that you may also set a profile path in the Workgroup Admin GUI. The GUI will take precedence over the text configuration file for each individual.
Good luck!
- Joe Kotran
Mac Pro Mac OS X (10.4.8)

Setting up public folders in Outlook for all accounts

Similar Messages

Maybe you are looking for