Sharepoint List Library Index
Hey guys,
Having a pretty basic issue that I can't seem to google my way out of.
We have our sharepoint lists under the "List" section within the IT subsection within our sharepoint site, and am wondering if there is a way to re-organize these so: Software Licenses and Software Renewals are index 1 and 2. Basically
wanting to change the order of the highlighted section.
Was just wondering if someone could explain to me on how to get this done :)
Much appreciated, thank you.
Hi,
If you are not able to see the "Navigation" header in your site setting page,you need to follow this step.
Go to Site Settings - Site Collection Administration - Site collection features Scroll down to SharePoint Server Publishing Infrastructure and click the Activate button .
After this, please follow Amit's instructions.
Murugesa Pandian.,MCTS|App.Devleopment|Configure
Similar Messages
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Can a workflow email another SharePoint List/Library?
I’m working on building out some automation in SharePoint to address some gaps in a currently manual process, but I’ve run into a snag.
Right now I have a custom tracking list for a group of users to use for checking the status of their requests. Based on the status, a workflow will kick off notices to the users letting them know where their requests are at. I want to expand upon this by
building an announcement list to receive emails from users (one of the few list templates that is configurable for this) to manage the growing volume of correspondence they produce. By having a list, I can create a workflow to auto sort, tag/categorize, and
auto-respond to emails based on tags/categories in ways that Outlook can’t. For the sake of non-repudiation and as evidence that the workflows are working correctly, I want to save copies of the notices SharePoint sends to 3<sup>rd</sup> list as
an archive. My 3<sup>rd</sup> list was also configured off the announcement list but it is not receiving the emails from the workflow. Since it is using the SharePoint exchange service account, I’m wondering if this a technical limitation that
cannot be resolved, or if there is a missing configuration we need to do on our end that is preventing this from working?
Essentially I’m trying to have SharePoint email itself from one list to another. Has anyone tried this or been successful?
(I prefer lists over libraries in this case because this is going to be moderately large scale data and I won’t have to drill down into documents for info. Lists also open of the possibility for more complex workflows later on should the need arise)
Tracking List (Custom List Template) Incoming Requests (Announcement List Template)
Archive (Announcement List TemplateWhen we consider that email is simply a communications protocol being leveraged by the workflow, it becomes clear that the problem most likely lies in the email enablement of your Archive list. If your Archive list is indeed identical to the Requests
list, then I would take a look at configuration for email on that list as it probably isn't configured correctly. Additionally, you may wish to double check the email alias you're using in the workflow. Sending email to the wrong email address
is just a slip of the keyboard but can result in many hours of debugging. Ultimately, I would recommend tracking the email through Exchange logs to see if it's received and sent correctly.
I trust that answers your question...
Thanks
C
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PDF file metadata into Sharepoint List while uploading
Hi,
I have a .pdf file. It has values for title and comments in the file properties. Iam uploading it to a Sharepoint List/Library. In the metadata of List/Library the values(Title and Comments) are not getting populated. But then for other type of files like .doc,.ppt etc its working fine.
I wrote an Event Listener also while uploading the document, to set it thru code. But then in the
event receiver properties im not able to find the values for Title. Im using like this...
properties.AfterProperties["vti_Title"].DefaultValue
I tried googling and finally posted..
Any help please...Hi,
Nice to see your response. Im doing the same way to update the list item field values. Its also working fine. But then the only exception case is when i upload a .pdf document.
For these kind of documents(.pdf) the metadata field values like Title,Comments etc are empty. Even though the original file has values for title,Comments,Keywords etc..
My case is only with the documents other than the office suite.
If you provide me the extraction of metadata for a .pdf file in my listener, then its easy to bind to a field value.
Thanks. -
I have been asked to see if it would be possible to get exchange emails downloaded and or sent to a document library .
I know of the sitemail box app. but we are not running Exchange 2013.
and setting up the lists and or document library to receive emails using the built in doesn't seem to be working...( maybe not configured correctly, i would need to see what the prior admin/developer did)
But is there a way to get the emails downloaded to a document library using a workflow and or a powershell script that is triggered via workflow?Hi,
Since workflow can only work on items in SharePoint sites, they cannot get Exchange emails, let alone download emails to SharePoint library. However, you could manually save email to local and upload it to SharePoint list/library.
I'd suggest you toubleshooting the incoming email settings in SharePoint. Please refer to the article below and check your configuration:
https://technet.microsoft.com/en-us/library/cc262947.aspx
http://blogs.technet.com/b/harmeetw/archive/2012/12/29/sharepoint-2013-configure-incoming-emails-with-exchange-server-2013.aspx
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected] -
SharePoint REST service to add an exsiting site content type to a list/library
Trying to use SharePoint 2013 REST Service to add existing site content types to a list/library. Below MSDN article suggests that the POST method is available but does not say how to use it.
http://msdn.microsoft.com/en-us/library/office/jj246793%28v=office.15%29.aspx#postsyntax_htm
POST http://<sitecollection>/<site>/_api/web/lists(listid)/contenttypes/add(parameters)
How do we create the body for this rest call?Hi You need to use the addAvailableContentType method to attach a Existing Content Type to a list/Library.
Consider the below Sample. Take the Id of the Content Type and pass it.
the REST API URL is
http://<sitecollection>/<site>/_api/web/lists(listid)/contenttypes/addAvailableContentType(contentTypeId)
var siteUrl = _spPageContextInfo.webAbsoluteUrl + "/_api/web/lists/getbytitle('Employees')/ContentTypes/AddAvailableContentType";
var call = jQuery.ajax({
url: siteUrl,
type: "POST",
data: JSON.stringify({
"contentTypeId": "0x0100E5EC1FE6D284A74A972A1776FFFE2DA0"
headers:
'accept': 'application/json;odata=verbose',
"content-type": "application/json;odata=verbose",
"X-RequestDigest": jQuery("#__REQUESTDIGEST").val()
call.done(function (data, textStatus, jqXHR) {
var message = jQuery("#message");
message.text("Added Content Type Successfully");
call.fail(function (data, errorcode, errormessage) {
alert("Could not enable content types: " + errormessage);
Here 0x0100E5EC1FE6D284A74A972A1776FFFE2DA0 is the Content Type Id of my existing Content type "Employees"
Ensure the AllowContentTypes is set to True for that List/Library
R.Mani | http://rmanimaran.wordpress.com -
Prevent google to index sharepoint list information
Hi
I have a sharepoint list and give anonymous users to access it for adding item.also I define target audience for allitems.aspx of that list. Now my problem is google index information of this list and this
confidential information now available in internet environment.
How I can restrict google to prevent index such these list?
Thanks.You can add a robots.txt to your root.
in this robots.txt you can put information about what pages may and may not be indexed. For more information check:
http://www.robotstxt.org/
http://www.robotstxt.org/robotstxt.html
edit: waldek mastykarz has made a solution that automatically creates a robots.txt for you:http://blog.mastykarz.nl/generating-robots-txt-files-mavention-robots-txt/
Please remember to mark your question as answered &Vote helpful,if this solves/helps your problem. ****************************************************************************************** Thanks -WS MCITP(SharePoint 2010, 2013) Blog: http://wscheema.com/blog -
How to grant anonymous access on sharepoint document library/list only not for web application
Hello
How to grant anonymous access on sharepoint document library/list only not for web application.I have claim based sharepoint site and has to be but i want to grant access on document library/list only.Is this possible?
Thanks
Rajesh Kumar "Changing the Face" can change nothing.But "Facing the Change" can change everything.As i am using following code
SPSite site = SPContext.Current.Site;
SPWeb web = SPContext.Current.Web;
SPSecurity.RunWithElevatedPrivileges(delegate()
using (SPSite ospSite = new SPSite(site.ID))
using (SPWeb webs = ospSite.OpenWeb(web.ID))
// Enable anonymous access on web application
webs.AllowUnsafeUpdates = true;
SPUrlZone urlZone = SPUrlZone.Default;
SPWebApplication specifiedWebApplication = ospSite.WebApplication;
SPIisSettings iisSettings = specifiedWebApplication.IisSettings[urlZone];
//iisSettings.AuthenticationMode = AuthenticationMode.Windows;
iisSettings.AllowAnonymous = true;
specifiedWebApplication.Update();
// Get document library collection here and fetch all the document urls
SPDocumentLibrary docLib = (SPDocumentLibrary)web.Lists["Documents"];
if (docLib != null)
docLib.BreakRoleInheritance(true, false);
docLib.AllowEveryoneViewItems = true;
docLib.AnonymousPermMask64 = SPBasePermissions.ViewPages | SPBasePermissions.OpenItems | SPBasePermissions.ViewVersions
| SPBasePermissions.Open | SPBasePermissions.UseClientIntegration | SPBasePermissions.ViewFormPages | SPBasePermissions.ViewListItems;
//docLib.AnonymousPermMask64 = SPBasePermissions.EmptyMask;
docLib.Update();
Should working but getting access denied......i am totally stuck at this point.
Rajesh Kumar "Changing the Face" can change nothing.But "Facing the Change" can change everything. -
SharePoint 2013 permissions on the sub-site/list/library level
Hello,
I would like to understand how access works on SP 2013 restricted sub-sites and the restricted list/libraries (by permissions) stored on the restricted (by permisssions) sub-sites.
I've created a teamsite in SP 2013, with the sub-sites and libraries accessible to everyone and the restricted sub-sites with access rights only to the team (group)
Under the restricted sub-sites I created the restricted libraries, access rights only to the team.
Please help me to understand, how it comes, if someone tries to access the restricted teamsite by the link (URL directly to the restricted sub-site(s), they imediatelly get an "Access Request" note, but when they try to access the restricted list/library
stored in the restricted site by the link (URL directly to the restricted list/library), they can open the link, see the library title and no content in it. Which is good thing they cannot see the content in the restricted library, but I thought they would
NOT be able to open the library link at all.
See my examples with the screenshots.
if accessed by a link to a restricted library on a resricted site (no permissions granted)
if accessed by a link to the restricted site (no permissions granted)
Is that by design? I thought people without the permission could not open that restricted library/list link at all, and would be prompted for an access request?
Or is it different for accessing directly the restricted the site vs. restricted library/list on the restricted site by the link?
Thanks
Dovile
P.S. I've double checked the permisssions on the restricted sub-sites and restricted libraries/lists and ensure inheritence from the site collection is broken. And double checked teh restricted libraries/lists
are stored under the restricted sub-sites.I am sorry, but it looks like you do not understand my question....
I know how to check the unique permisssions and I've done that.
My question is:
why accessing the restricted site by the link you get notification to request an access to that site, but when accessing the restricted library located on the restricted site by the link, you can open the library link, even though you cannot see the content.
Why for the access to the restricted library located on the restricted site there is no "Access Request"?
I thought once you create a restricted library/list with the unique permissions, anyone who is accessing that library by the link (maybe folk found thet link on SP or the link was shared by someone) they would get a notification that they are trying to access
the restricted library (like it is for a restricted/limited acess site) and would need to request an access to it, if needed. Otherwise you land on the library (you do not know whether it is restricted/limited access or not) and see no documents in there and
have no clue why it is empty...(see my earlier screenshots)
Is that by design? -
Site Web Analytics Reports - accessdenied.aspx - which page/list/library?
When I go to the Site Web Analytics Reports of a site and check the "Top Pages" I see on the 1st position "/_layouts/accessdenied.aspx".
How can I know on which page/list/library they where when they had the access denied?
For example, I have 100 "views" on /_layouts/accessdenied.aspx, is it possible to see:
34 on the homepage
29 on list A
12 on list B
7 on library A
5 on page A
2 on list CTry to find out function name fn_WA_GetTopPages then
add a condition to this function and filter out the /_layouts/accessdenied.aspx page.
As another alternative, you can write your
own access denied page and configure it from web.config. In that page you can write source url into your custom DB to create your own analytics.
Link - http://sharepointdiva.com/2012/05/09/customize-the-access-denied-page/
http://blog.randomdust.com/index.php/2013/07/custom-access-denied-page-in-sharepoint-2013/
Please 'propose as answer' if it helped you, also 'vote helpful' if you like this reply. -
Attaching Attributes to Image For Loading to SharePoint Document Library
We currently have a need to create a searchable document library which will consist solely of images. The standard metadata for a file/image won't suffice in this case. We have some custom attributes that will need to be searchable.
Essentially, we will have a library of receipt images for expense reporting purposes. We get these images from a third party who handles all of our expense reporting. There are two large zipped files we receive: one file contains all the actual expense report
"data" that was processed that day(amount, date, client, job, etc.) and the second file contains all the receipt images for those expense report items. Each data file contains data for individual expense reports, and each expense report is assigned
a unique ID. Each line item in an expense report is also assigned a unique ID. Lastly, each receipt image for a line item of a specific expense report is also assigned a unique ID.
The zipped image file only contains images. There is a main image file - this contains several smaller zipped files. Each of the smaller zipped files contains all receipt images for a specific expense report. Each image file name is comprosed of three parts:
The expense report identifier, the unique image identifier, and the expense report line item identifier.
So, to put this all into perspective:
On Thursday, we received an image file named extract_images_p006320452r3_20140904171423
This file contained images for the following unique expense reports:
The compressed file 95FB8C488519427793FC contains the following receipt images:
The "data" file - as mentioned before - contains the actual info about the expense and image. These include: date of transaction, date approved, vendor, amount. GL code, type, function, client, project, billable or not, and several other attributes.
All of this information - including the location of the images - is stored in a SQL Server database and then placed in an SSAS cube.
The images are related back to the underlying data via the expense report id, and line item id.
What I need to be able to do is to somehow "tag" these images with all their underlying attributes, load then into a SharePoint document library, and make them searchable.
I have already figured out that I would need to create several SharePoint lists based on the available values in my OLAP cube (essentially a dataset each for clients, vendors, etc.). The part I have no idea how to accomplish is how to tag each image with
its respective information.
All the pertinent info is stored in the database tables, just don't know how to attach it to each image.
Hopefully, this made some kind of sense. If anyone has any idea on how to even remotely accomplish such a thing, your input would be greatly appreciated!
Thanks in advance!
A. M. RobinsonYou will have to develop a custom solution to do this. I am assuming you have taken the first steps to define separate document libraries for the expense reports and images along with site columns and contenttypes. You would define the site columns based
on the data you want to search on and assign these to corresponding contenttypes. So basically a contenttype for expense reports and receipts possibly. You would link the two contenttypes using the expense report id.
Your custom solution would have to break apart the zip files and upload and index (set site column data) for each file. Then the user could search on the expense report id and get all the files associated with the expense report.
An alternative could be to use one document library and have all the files uploaded into their own document set (folder).
Blog | SharePoint Field Notes Dev Tools |
SPFastDeploy | SPRemoteAPIExplorer -
Can we query more than 5000 library items in Sharepoint online library using CSOM?
I am writing a console application to fetch all documents from the SharePoint Online Site. I am worrying what happens if library items grow beyond 5000 items. In my earlier experience from SP2010, I will raise the threshold limit from Central Admin Site
and then perform my CAML query operation. In SharePoint Online Site, is this possible ? If not, is there any alternative to get all the documents above 5000 limit ?At the moment I wouldn't advise it without using folders.
You can, definitely, add more than 5k items in Office 365 lists. If you design them well and add indexes before you go over the threshold then it should be fine.
HOWEVER, once you go over the 5k threshold you lose the ability to change all the items in the list at once. Which means you can't add indexes to columns, can't add new columns, can't remove columns or perform any large admin task.
Incidentally CAML queries and upping the threshold are either/or options in on-premises installs. CAML is the way forward and can be used without increasing the threshold in the vast majority of cases.
In terms of support the MS documentation is unhelpful:
http://office.microsoft.com/en-gb/office365-sharepoint-online-enterprise-help/sharepoint-online-software-boundaries-and-limits-HA102694293.aspx
There it states that MS only support 5k items in a site list/library. -
Attachment in SharePoint list - benefit
What is the benefit of attaching an item to a list?
or
Why shall you attach an item to a list while document & Form library is there for similar purpose?As you pointed me that my replies are not correct then you should mention here the right answer because this is public forum to help community and share knowledge.
A Library is a List, but all lists are not libraries. A Library is a specific implementation of a List intended for holding documents and metadata about the documents in the columns of the Library.
From a programmer's point of view, a Library is referenced through an SPDocumentLibrary object. SPDocumentLibrary inherits from the SPList class.
According this blog,
http://www.networkworld.com/community/node/22731, use Library for storing documents, and use Lists for data.
In document library, title of document is NOT indexed. So an end user would not be able to search on title of the document. And in SharePoint lists, you don't have document control, no check-in or check-out.
I have mentioned different points for list item attachment & document library. Both have different usage, you need to use them as per your requirement.
For more detail on List item attachment & document/Form library, check this technet thread
http://social.technet.microsoft.com/Forums/sharepoint/en-US/6f98cdeb-80e8-448e-b9ed-7b2222185dec/document-library-versus-list-with-a-document-attachment
Adnan Amin MCT, SharePoint Architect | If you find this post useful kindly please mark it as an answer. -
Open a SharePoint List item in Modal Pop up in SP 2013 fails after you filter or sort the list
Sorry for the long post. This has been killing me. I had this script working perfectly fine in SharePoint 2010 (online) and basically i have a source custom list (list A) with a hyperlink column and a Destination List with say title and my name.
Source List (list A) looks like this with these 2 columns
Title Test Link
A Link 1
B Link 2
C Link 3
Each of these links link to the actual list item in the destination list, so for example, link 1 is/sites/2013DevSite/Lists/Destination%20List/EditForm.aspx?ID=1
So basically i want anytime the Link are clicked that point to another list's item to open in a modal dialog and the script below worked perfectly fine in SharePoint 2010 (online)
<script language="javascript" src="//ajax.googleapis.com/ajax/libs/jquery/1.10.2/jquery.min.js" type="text/javascript"></script>
<script language ="javascript" type="text/javascript">
jQuery(document).ready(function() {
jQuery('a[href*="EditForm.aspx"]').each(function (i, e) {
// Store the A tag's current href in a variable
var currentHref = jQuery(e).attr('href');
jQuery(e).attr({
'href': 'javascript:void(0);',
// Use the stored href as argument for the ShowInModal functions parameter.
'onclick': 'ShowInModal("' + currentHref + '");'
function ShowInModal(href) {
SP.UI.ModalDialog.showModalDialog({title: "Edit Item", url: href});
</script>
All it does is find the href tags for that particular value Editform.aspx and the pop modal works in SP 2010 online. So the site page is designed in such a way there is a content editor web part with the reference to this javascript file and the sharepoint
list is right beneath it and this worked perfectly opening in modal windows in SP 2010.
Since migration to 2013, this is what exactly happens
1.) when you come to the site page, the modal works,
2.) If you filter or sort on say the Title or Test Link column in Source list (lets say you select the Value A), the script does not fire at all, if i hover over the hyperlink, the who hyperlink is shown and does not open the hyperlink in the modal pop up.
- This is important because i want to be able to sort on a particular item...
Could someone please let me know what am i doing wrong and why is this not working when i sort the list. Thanks for all the help.
Once again i am trying to open a sharepoint list item in Sharepoint 2013 from another list using JqueryA ListItem has its own unique row id so in all likelihood, an insert with the same data will result in a new list entry. The Lists Web Service however, has an UpdateListItem method which will take an update request. [refer
http://msdn.microsoft.com/en-us/library/office/websvclists.lists.updatelistitems(v=office.15).aspx ]
There is another note in the conference (marked answered) to your List Item Update problem. Probably worth a try too. [refer
http://social.msdn.microsoft.com/Forums/en-US/bee8f6c6-3259-4764-bafa-6689f5fd6ec9/how-to-update-an-existing-item-in-a-sharepoint-list-using-the-wss-adapter-for-biztalk?forum=biztalkgeneral ]
Regards. -
How to update an existing item in a sharepoint list using the WSS adapter for Biztalk
Is there a way that a record in SP list be updated using WSS adapter in biztalk ?
BizTalk 2013 and SP 2013 ..
Regards
Ritu Raj
When you see answers and helpful posts,
please click Vote As Helpful, Propose As Answer, and/or Mark As AnswerA ListItem has its own unique row id so in all likelihood, an insert with the same data will result in a new list entry. The Lists Web Service however, has an UpdateListItem method which will take an update request. [refer
http://msdn.microsoft.com/en-us/library/office/websvclists.lists.updatelistitems(v=office.15).aspx ]
There is another note in the conference (marked answered) to your List Item Update problem. Probably worth a try too. [refer
http://social.msdn.microsoft.com/Forums/en-US/bee8f6c6-3259-4764-bafa-6689f5fd6ec9/how-to-update-an-existing-item-in-a-sharepoint-list-using-the-wss-adapter-for-biztalk?forum=biztalkgeneral ]
Regards. -
What is difference between SharePoint List and Libraries
What is difference between SharePoint List and Libraries
Hello,
You also might want to loot at here:
http://veroniquepalmer.com/2013/02/24/the-difference-between-sharepoint-2010-lists-libraries-and-pages/
http://social.technet.microsoft.com/Forums/sharepoint/en-US/1d4152cd-92a6-4eed-9a52-a519ec71c674/what-is-the-difference-between-document-library-and-list-in-sharepoint
Hope it could help
Hemendra:Yesterday is just a memory,Tomorrow we may never see
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