Can a workflow email another SharePoint List/Library?

I’m working on building out some automation in SharePoint to address some gaps in a currently manual process, but I’ve run into a snag.
Right now I have a custom tracking list for a group of users to use for checking the status of their requests. Based on the status, a workflow will kick off notices to the users letting them know where their requests are at. I want to expand upon this by
building an announcement list to receive emails from users (one of the few list templates that is configurable for this) to manage the growing volume of correspondence they produce. By having a list, I can create a workflow to auto sort, tag/categorize, and
auto-respond to emails based on tags/categories in ways that Outlook can’t. For the sake of non-repudiation and as evidence that the workflows are working correctly, I want to save copies of the notices SharePoint sends to 3<sup>rd</sup> list as
an archive. My 3<sup>rd</sup> list was also configured off the announcement list but it is not receiving the emails from the workflow. Since it is using the SharePoint exchange service account, I’m wondering if this a technical limitation that
cannot be resolved, or if there is a missing configuration we need to do on our end that is preventing this from working?
Essentially I’m trying to have SharePoint email itself from one list to another. Has anyone tried this or been successful?
(I prefer lists over libraries in this case because this is going to be moderately large scale data and I won’t have to drill down into documents for info. Lists also open of the possibility for more complex workflows later on should the need arise)
Tracking List (Custom List Template) Incoming Requests (Announcement List Template)
Archive (Announcement List Template

When we consider that email is simply a communications protocol being leveraged by the workflow, it becomes clear that the problem most likely lies in the email enablement of your Archive list. If your Archive list is indeed identical to the Requests
list, then I would take a look at configuration for email on that list as it probably isn't configured correctly. Additionally, you may wish to double check the email alias you're using in the workflow. Sending email to the wrong email address
is just a slip of the keyboard but can result in many hours of debugging. Ultimately, I would recommend tracking the email through Exchange logs to see if it's received and sent correctly.
I trust that answers your question...
Thanks
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Getting duplicate emails from SharePoint Report Library subscription.

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If you have Exchange, you can track the email from there to see if that yields any value. You can also turn up the diagnostic logging in Central Admin -> Monitoring -> Configure diagnostic logging -> SQL Server Reporting Services, and selecting:
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SharePoint: Workflows - Emailing hyperlink of list item.

I have a custom SharePoint (2013) list to manage tasks assigned to personnel and keep track of their statuses. I've created a workflow using SP Designer to send out an email to whom the task is assigned on the date for which it's due.
The workflow is working properly and email alerts are being sent, except for one thing. Inside the email body is a hyperlink to the associated record which the recipient clicks on to view (only view, not edit) the task details.
I got the record's hyperlink by accessing it's display form and copying the URL from the browser, pasting it into the email body. The URL's format looks something like this:
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I've confirmed that when the recipient recieves an email, the ID in the URL matches the record's ID on the site. However, when they click on the link and are redirected to the record's display page, there's no data displayed. The fields are visible but the
values are not. Then I noticed that the URL in the browser does not match the one in the email; it's missing an ID value.
So when the URL in the email is ...DispForm.aspx?ID=2&ContentTypeId... it changes to ...DispForm.aspx?ID=&ContentTypeID...
Why does this happen? This method may seem strange to use, but I've tried looking up the "Encoded Absolute URL" and I get an error stating that the return type of the lookup is invalid. That's why I manually copied the URL format and formulated
the record ID.
Am I doing something wrong here? Is there a more straight-forward approach to retrieving the record's URL?

Hi,
According to your post, my understanding is that you wanted to send email with hyperlink.
In order to solve the problem more efficiently I need to clarify some information.
Did the hyperlink is the current item URL?
How did you set the hyperlink?
Per my knowledge, the "Encoded Absolute URL" result is https://sitename/Lists/listname/Id_.000
To get the current item URL, I recommend to we can use [%Workflow Context:Current Item URL%] with SharePoint Workflow 2010 platform,
Here is a similar thread for you to take a look at:
http://social.technet.microsoft.com/Forums/en-US/7dd2d0cb-97ff-4d9f-9c43-57109bb6bb3d/send-email-of-created-item-to-all-the-staff?forum=sharepointcust
Thank you for your understanding.
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Linda Li
TechNet Community Support

How can anyone add to a SharePoint list but only some can edit all fields?

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will push the necessary data into the SharePoint list or maybe just send it via email to designated recipients in our office to process it?

I do not see any simple solutions here. You have various options, each with different limitations and each will require some effort to implement. Mix and match as best meets your needs:
Create a standard list as usual*. In the lists's Advanced settings, in the Item-Level Permissions group, select the options Read all items and Create items and edit items that were created by the user. This approach lets users create their own items
and edit them, and they can still view other's, but they cannot edit other's. Note: some list templates do not provide the Item-Level Permissions group of settings.
Create a custom permissions level: copy it from Contribute. Remove all of the Edit and Delete list permissions. This approach lets your users create new and view existing entries, but not delete or edit them.
Configure Incoming Email, and email-enable the target list. You can configure the list to accept email according to the permissions that person has with respect to the list. Thus, for example, a person with Contribute permission level would
be able to send email to the list but a person with Read permission level would not.
Create the list. This will also create default New, Edit and View forms. Customize the New form in SharePoint Designer 2013 so as not to display the fields you do not wish the user to edit.
Create new site fields and content types: create one content type that displays only a few of these new fields and the other that displays all of them. Add these to the list. Configure a custom content type as the default for the list that displays
only a few fields. Users will see this content type when they create a new entry. Edit the New list form to display only this content type. Edit the View list form to display only this content type.
References
Configure custom permissions in SharePoint 2013
Configure incoming email for a SharePoint 2013 farm.
Create a custom list form using SharePoint Designer
Create or customize a site content type

Emailing a sharepoint list

I want to email my sharepoint announcements list, but i need more than just the title and the body column. I need a picture URL column too. Is there some way to specify in the email that i send what goes to which column.
I have searched around but was unable to find anything.
Thanks

Sorry for misunderstanding. In that case you need to configure incoming email for that announcement list.
Subject will be Title
email body will be announcement body
and email attachment will be announcement attachment
Enable and configure e-mail settings for an announcement list
Enable
and configure e-mail support for a list or library
Configure incoming e-mail for a site, list, or library
SharePoint 2010 - Enable And Configure Email Settings For An Announcement List
Please 'propose as answer' if it helped you, also 'vote helpful' if you like this reply.

Sharepoint List Library Index

Hey guys,
Having a pretty basic issue that I can't seem to google my way out of.
We have our sharepoint lists under the "List" section within the IT subsection within our sharepoint site, and am wondering if there is a way to re-organize these so: Software Licenses and Software Renewals are index 1 and 2. Basically
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Hi,
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How to configure incoming email to SharePoint List? Facing problem please help.

Hi,
I am beginner in SharePoint 2013 Administration. I am working with Migrated system from MOSS 2007 to sharePoint 2013.
I am facing issue with SharePoint 2013 List incoming email setting. It was working in MOSS 2007 system.
I did:
Whenever I am trying to specify list (incoming) email id and submit it. I am getting following error.
"Unable to assign this e-mail address to the list, because the address is in use."
When Users are sending email to list they are getting "Undelivery" notification.
Please help.
Thanks,
Rajat

Hi Rajat,
There might be below options you can try to resolve the issue.
1. There is a bug that sometimes causes this issue. If you update the description of the list and try again, it may resolve your problem.
2. If you have SharePoint setup to create contacts in AD, have you verified there is not a lingering AD contact with the e-mail address? If so, you may need to delete it so the address is available in AD.
Also please check whether other document library is using the same email id for incoming email setting or not.
see below thread for more on this.
https://social.technet.microsoft.com/Forums/sharepoint/en-US/ac58b52c-aafd-49c4-b68d-c1d1802bde27/unable-to-assign-this-email-address-to-the-list-because-the-address-is-in-use?forum=sharepointadminlegacy
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Send email to sharepoint list item

I have a list, list columns are email,reminder1,reminder2,reminder3.
i want to send email to list columns(email) through timer job based on reminders.

Hi,
According to your post, my understanding is that you wanted to get the list fields value.
We can get the fields vaule as below code snippets.
using (SPSite site = new SPSite("http://sp"))
using (SPWeb web = site.OpenWeb())
SPList list = web.Lists["ListD"];
SPListItem item = list.GetItemById(2);
SPField field = item.Fields["Test"];
string text = field.GetFieldValueAsText(item["Test"]);
Console.WriteLine(text);
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edited

Is it possible to get Exchange emails downloaded to SharePoint document library using Powershell and or Custom Workflow?

I have been asked to see if it would be possible to get exchange emails downloaded and or sent to a document library .
I know of the sitemail box app. but we are not running Exchange 2013.
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Since workflow can only work on items in SharePoint sites, they cannot get Exchange emails, let alone download emails to SharePoint library. However, you could manually save email to local and upload it to SharePoint list/library.
I'd suggest you toubleshooting the incoming email settings in SharePoint. Please refer to the article below and check your configuration:
https://technet.microsoft.com/en-us/library/cc262947.aspx
http://blogs.technet.com/b/harmeetw/archive/2012/12/29/sharepoint-2013-configure-incoming-emails-with-exchange-server-2013.aspx
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Rebecca Tu
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Split a text based on delimiter and add items to a sharepoint list using SPD workflow

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Hi Chuchendra,
According to your description, my understanding is that you want to split the promoted field value in InfoPath form which was combined using semi-colon and add it to a SharePoint list.
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Send Email to Sharepoint Group

Hi All,
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1) I have created three groups i.e GroupA, GroupB and GroupC. i have a dropdown list (Items are GroupA,GroupB,GroupC) in my form. lets say user selected GroupA from dropdownlist then up on submit i have to send an emal to GroupA.
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All this can easily be done with a pretty simple workflow. Is there a reason you're not doing it that way? It's best NOT to send the entire form via email, because the data is immediately out of date, the formatting gets messed up, it requires
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Site Web Analytics Reports - accessdenied.aspx - which page/list/library?

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http://technet.microsoft.com/en-us/library/hh230322.aspx
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http://technet.microsoft.com/en-us/library/hh231522.aspx
http://technet.microsoft.com/en-us/library/hh759325.aspx
Regards,
Mike Yin
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Can a workflow email another SharePoint List/Library?

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