SharePoint online dilemma

Hi,
we are a small business company and have 7 computers at different locations from which the salespersons would
have to log on to SharePoint services and to collaborate on Excel documents (using just the browser). I would
have to be the "admin" and to have access to all of those documents in contrast to others who will have access
only to their own document.
My question is will we be able to do that with SharePoint online plan?
If not what is the solution for this kind of scenario we have?
Best Regards,
Marko Stanojevic
COBA Systems

Hi Marko,
I'm sure by now you must have taken your decision. Yes you can do everything that you have mentioned in your question with your sharepoint online plan. And as Mike Smith pointed out some plans do include copies of Office 2013. Post giving proper permissions
you can achieve your end task where your sales people would not be able to view each others file and you can view them all and monitor at the same time.
Using office 365 you can also set alerts through which you will get E-mail when one of your sales person modifies an existing file (his own file ) or adds a new file to the pool.
One more functionality which i would like to point out is the OFFICE ON DEMAND where your sales people can travel anywhere and log in from any PC and still would be able to used functionality of OFFICE 2013. While using Office on Demand
you do no need to install or set-up Office 2013 nor do u lose any licenses in the process.
http://office.microsoft.com/en-in/office365-sharepoint-online-enterprise-help/use-office-on-demand-HA103337813.aspx
Incase you need some help in setting up permissions and activating alerts and office on demand for your subscription do let me know.
Regards,
Aniket Ingle

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namespace ExcelGen.ExcelGenReceiver
using System;
using Microsoft.SharePoint;
/// <summary>
/// List Item Events
/// </summary>
public class ExcelGenReceiver : SPItemEventReceiver
/// <summary>
/// The template URL
/// </summary>
private const string TemplateUrl = "/Quotation Analysis Electrical/Forms/Quotation Analysis Sheet ELEC_Blank.xlsm";
/// <summary>
/// The template url1
/// </summary>
private const string TemplateUrl1 = "/Quotation Analysis Mechanical/Forms/Quotation Analysis Sheet MECH_Blank.xlsm";
/// <summary>
/// The template url2
/// </summary>
private const string TemplateUrl2 = "/TenderSummaryLib/Forms/TenderSummaryBlankMaster1.xlsm";
/// <summary>
/// The RFI template URL
/// </summary>
private const string RfiTemplateUrl = "/EstimatingRFI/Forms/RFI Schedule MASTER.docx";
/// <summary>
/// The drawing template URL
/// </summary>
private const string DrawingTemplateUrl = "/Tender and Drawing Schedule/Forms/Tender Document Drawing Schedule.docx";
/// <summary>
/// The tender return template URL
/// </summary>
private const string TenderReturnTemplateUrl = "/Est_Tender_Pricing_Document/Forms/Tender Pricing Document blank.xlsm";
/// <summary>
/// The project number
/// </summary>
private string projectNumber = string.Empty;
/// <summary>
/// The project name
/// </summary>
private string projectName = string.Empty;
/// <summary>
/// The no bid
/// </summary>
private string noBid;
/// <summary>
/// The team
/// </summary>
private string team;
/// <summary>
/// The description
/// </summary>
private string description;
/// <summary>
/// The status
/// </summary>
private string status;
/// <summary>
/// The electrical
/// </summary>
private SPUser electrical;
/// <summary>
/// The mechanical
/// </summary>
private SPUser mechanical;
/// <summary>
/// The document date
/// </summary>
private DateTime? docDate;
/// <summary>
/// The tender received
/// </summary>
private DateTime? tenderReceived;
/// <summary>
/// The tender return
/// </summary>
private DateTime? tenderReturn;
/// <summary>
/// The pre construction program start date
/// </summary>
private DateTime? preConstructionProgramStart;
/// <summary>
/// The pre construction program end date
/// </summary>
private DateTime? preConstructionProgramEnd;
/// <summary>
/// The sector
/// </summary>
private string sector;
/// <summary>
/// The design build
/// </summary>
private string designBuild;
/// <summary>
/// The build type
/// </summary>
private string buildType;
/// <summary>
/// The service program start date
/// </summary>
private DateTime? serviceProgramStart;
/// <summary>
/// The service program completion date
/// </summary>
private DateTime? serviceProgramCompletion;
/// <summary>
/// The client1
/// </summary>
private string client1;
/// <summary>
/// The client2
/// </summary>
private string client2;
/// <summary>
/// The client3
/// </summary>
private string client3;
/// <summary>
/// The client4
/// </summary>
private string client4;
/// <summary>
/// The consultant
/// </summary>
private string consultant;
/// <summary>
/// An item is being added.
/// </summary>
/// <param name="properties">The Item Event properties</param>
public override void ItemAdded(SPItemEventProperties properties)
//this.EventFiringEnabled = false;
var web = properties.Web;
var listItem = properties.ListItem;
try
LogIssue(web, null, "Item Added", "List Item Id {0}", listItem.ID);
if (!this.AttemptCopyProcess(listItem))
LogIssue(web, null, "List Id : " + listItem.ID, "AttemptCopyProcess failed.");
catch (Exception ex)
LogIssue(web, ex, "List Id : " + listItem.ID, "AttemptCopyProcess failed.");
finally
//this.EventFiringEnabled = true;
LogIssue(web, null, "List Id : " + listItem.ID, "Event Receiver completed sucessfully.");
/// <summary>
/// Logs any issues found
/// </summary>
/// <param name="webContext">The web context.</param>
/// <param name="exception">The exception, if null not exception details are written</param>
/// <param name="contextId">The context identifier, a unique identifier that allows us to know where the call originated, i.e. a List and ListItem Id, or a Page Url</param>
/// <param name="comment">The comment.</param>
/// <param name="args">The arguments.</param>
private static void LogIssue(SPWeb webContext, Exception exception, string contextId, string comment, params object[] args)
//// if (webContext.AllProperties.ContainsKey("EnableLogging"))
var list = webContext.Lists.TryGetList("ErrorIssues");
if (list != null)
var item = list.AddItem();
item["Title"] = contextId;
if (exception != null)
item["Message"] = exception.Message;
item["InnerException"] = exception.InnerException ?? (object)string.Empty;
item["StackTrace"] = exception.StackTrace;
if (!string.IsNullOrEmpty(comment))
item["Comment"] = string.Format(comment, args);
item.Update();
/// <summary>
/// Assigns the field.
/// </summary>
/// <param name="listItem">The list item.</param>
/// <param name="fieldName">Name of the field.</param>
/// <param name="contextId">The context identifier.</param>
/// <returns>The fields string value if present, otherwise string.empty.</returns>
private static string AssignField(SPListItem listItem, string fieldName, string contextId)
var fieldValue = string.Empty;
if (listItem.Fields.ContainsField(fieldName) && listItem[fieldName] != null)
fieldValue = listItem[fieldName].ToString();
else
LogIssue(listItem.Web, null, contextId, string.Format("Field not available : {0}", fieldName));
return fieldValue;
/// <summary>
/// Assigns the field as a DateTime
/// </summary>
/// <param name="listItem">The list item.</param>
/// <param name="fieldName">Name of the field.</param>
/// <param name="contextId">The context identifier.</param>
/// <returns>Returns the date if found, otherwise returns DateTime.MinValue</returns>
private static DateTime? AssignDateField(SPListItem listItem, string fieldName, string contextId)
DateTime? fieldValue = null;
if (listItem.Fields.ContainsField(fieldName) && listItem[fieldName] != null)
fieldValue = Convert.ToDateTime(listItem[fieldName].ToString());
else
LogIssue(listItem.Web, null, contextId, string.Format("Field not available : {0}", fieldName));
return fieldValue;
/// <summary>
/// Creates the folder.
/// </summary>
/// <param name="listdoc">The list.</param>
/// <param name="folderName">Name of the folder.</param>
private static void CreateFolder(SPList listdoc, string folderName)
LogIssue(listdoc.ParentWeb, null, "List Id : " + listdoc.ID, "Creating folder {0} in {1}", folderName, listdoc.RootFolder.ServerRelativeUrl);
// Updated by Indusnet
SPListItem folder1 = listdoc.Items.Add(listdoc.RootFolder.ServerRelativeUrl, SPFileSystemObjectType.Folder);
folder1["Name"] = folderName;
folder1.Update();
listdoc.Update();
// End Updated
/// <summary>
/// Assigns the user field.
/// </summary>
/// <param name="listItem">The list item.</param>
/// <param name="fieldName">Name of the field.</param>
/// <param name="contextId">The context identifier.</param>
/// <returns>Returns the user if found, otherwise null.</returns>
private static SPUser AssignUserField(SPListItem listItem, string fieldName, string contextId)
SPUser user = null;
if (listItem.Fields.ContainsField(fieldName) && listItem[fieldName] != null)
var userField = (SPFieldUser)listItem.Fields.GetField(fieldName);
var fieldValue = (SPFieldUserValue)userField.GetFieldValue(listItem["electrical_proj_manager"].ToString());
user = fieldValue.User;
else
LogIssue(listItem.Web, null, contextId, string.Format("Field not available : {0}", fieldName));
return user;
/// <summary>
/// Attempts the copy process.
/// </summary>
/// <param name="listItem">The list item.</param>
/// <returns>True if it successfully processed, false otherwise.</returns>
private bool AttemptCopyProcess(SPListItem listItem)
if (listItem.ParentList.Title != "Enquiry_Template")
LogIssue(listItem.Web, null, "List Id : " + listItem.ID, "ListItem titles is not Enquiry_Template, aborting.");
return false;
var finalNum = "15-" + new Random().Next(0, 9999).ToString("D4");
this.Initialize(listItem, finalNum);
if (this.noBid != "Yes")
LogIssue(listItem.Web, null, "List Id : " + listItem.ID, "The noBid field does not equal Yes, aborting.");
return false;
this.CopyFiles(listItem.Web, finalNum);
this.CreateFolders(listItem.Web);
return true;
/// <summary>
/// Copies the files.
/// </summary>
/// <param name="web">The web.</param>
/// <param name="finalNum">The final number.</param>
private void CopyFiles(SPWeb web, string finalNum)
LogIssue(web, null, "Web Id : " + web.ID, "Setting the copying of files ...");
var mechanicalQuoteList = web.Lists["Quotation Analysis Mechanical"];
var electricalQuoteList = web.Lists["Quotation Analysis Electrical"];
var tenderSummarList = web.Lists["TenderSummaryLib"];
var estimatingList = web.Lists["EstimatingRFI"];
var tenderSheduleList = web.Lists["Tender and Drawing Schedule"];
var tenderPricingList = web.Lists["Est_Tender_Pricing_Document"];
var url1 = mechanicalQuoteList.RootFolder.ServerRelativeUrl;
var url = electricalQuoteList.RootFolder.ServerRelativeUrl;
var url2 = tenderSummarList.RootFolder.ServerRelativeUrl;
var urlA = estimatingList.RootFolder.ServerRelativeUrl;
var urlB = tenderSheduleList.RootFolder.ServerRelativeUrl;
var urlC = tenderPricingList.RootFolder.ServerRelativeUrl;
var foldername1 = string.Empty;
var foldername = string.Empty;
var foldername2 = string.Empty;
var foldernameA = string.Empty;
var foldernameB = string.Empty;
var foldernameC = string.Empty;
var folder1 = web.Folders[url1 + "/" + foldername1];
var folder = web.Folders[url + "/" + foldername];
var folder2 = web.Folders[url2 + "/" + foldername2];
var folderA = web.Folders[urlA + "/" + foldernameA];
var folderB = web.Folders[urlB + "/" + foldernameB];
var folderC = web.Folders[urlC + "/" + foldernameC];
if (!folder1.Exists && !folder.Exists && !folder2.Exists && !folderA.Exists && !folderB.Exists && !folderC.Exists)
var folders1 = web.GetFolder(url1).SubFolders;
var folders = web.GetFolder(url).SubFolders;
var folders2 = web.GetFolder(url2).SubFolders;
var foldersA = web.GetFolder(urlA).SubFolders;
var foldersB = web.GetFolder(urlB).SubFolders;
var foldersC = web.GetFolder(urlC).SubFolders;
folders1.Add(foldername1);
folders.Add(foldername);
folders2.Add(foldername2);
foldersA.Add(foldernameA);
foldersB.Add(foldernameB);
foldersC.Add(foldernameC);
var file1 = web.GetFile(web.Site.Url + TemplateUrl1);
var file = web.GetFile(web.Site.Url + TemplateUrl);
var file2 = web.GetFile(web.Site.Url + TemplateUrl2);
var fileA = web.GetFile(web.Site.Url + RfiTemplateUrl);
var fileB = web.GetFile(web.Site.Url + DrawingTemplateUrl);
var fileC = web.GetFile(web.Site.Url + TenderReturnTemplateUrl);
if (file1 != null && file != null && file2 != null && fileA != null && fileB != null && fileC != null)
var fileName = string.Format("{0}/{1}{2}", folder1.ServerRelativeUrl, this.projectName, ".xlsm");
LogIssue(web, null, "Web Id : " + web.ID, "Copying file 1 {0} to {1}...", file1.Name, fileName);
var byteArray1 = file1.OpenBinary();
var uploadedFile1 = folder1.Files.Add(fileName, byteArray1, true);
LogIssue(web, null, "Web Id : " + web.ID, "File 1 Uploaded with new ID of {0}", uploadedFile1.Item.ID);
this.EventFiringEnabled = false;
var listitem1 = uploadedFile1.Item;
listitem1["Name"] = this.projectName;
listitem1["EnquiryNo"] = finalNum;
listitem1["Project_Name"] = this.projectName;
listitem1["Tender_Received"] = this.tenderReceived;
listitem1["Tender_Return"] = this.tenderReturn;
listitem1["Quotation_Analysis_Mech_Url"] = "https://my site url/Quotation%20Analysis%20Mechanical/Forms/DispForm.aspx?ID=" + listitem1.ID;
listitem1.SystemUpdate(false);
this.EventFiringEnabled = true;
LogIssue(web, null, "Web Id : " + web.ID, "Copied file 1.");
fileName = string.Format("{0}/{1}{2}", folder.ServerRelativeUrl, this.projectName, ".xlsm");
LogIssue(web, null, "Web Id : " + web.ID, "Copying file 2 {0} to {1}...", file.Name, fileName);
var byteArray = file.OpenBinary();
var uploadedFile = folder.Files.Add(fileName, byteArray, true);
LogIssue(web, null, "Web Id : " + web.ID, "File 2 Uploaded with new ID of {0}", uploadedFile.Item.ID);
this.EventFiringEnabled = false;
var listitem = uploadedFile.Item;
listitem["Name"] = this.projectName;
listitem["EnquiryNo"] = finalNum;
listitem["Project_Name"] = this.projectName;
listitem["Tender_Received"] = this.tenderReceived;
listitem["Tender_Return"] = this.tenderReturn;
listitem["Quotation_Analysis_Elec_Url"] = "https://my site url/Quotation%20Analysis%20Electrical/Forms/DispForm.aspx?ID=" + listitem.ID;
listitem.SystemUpdate(false);
this.EventFiringEnabled = true;
LogIssue(web, null, "Web Id : " + web.ID, "Copied file 2.");
fileName = string.Format("{0}/{1}{2}", folderA.ServerRelativeUrl, this.projectName, ".docx");
LogIssue(web, null, "Web Id : " + web.ID, "Copying file 3 {0} to {1}...", fileA.Name, fileName);
var byteArrayA = fileA.OpenBinary();
var uploadedFileA = folderA.Files.Add(fileName, byteArrayA, true);
LogIssue(web, null, "Web Id : " + web.ID, "File 3 Uploaded with new ID of {0}", uploadedFileA.Item.ID);
this.EventFiringEnabled = false;
var listitemA = uploadedFileA.Item;
listitemA["Name"] = this.projectName;
listitemA["EnquiryNo"] = finalNum;
listitemA["Project_Name"] = this.projectName;
listitemA["Date"] = this.docDate;
listitemA["Description"] = this.description;
listitemA["ProjectNo"] = this.projectNumber;
listitemA["RFIUrl"] = "https://my site url/EstimatingRFI/Forms/DispForm.aspx?ID=" + listitemA.ID;
listitemA.SystemUpdate(false);
this.EventFiringEnabled = true;
LogIssue(web, null, "Web Id : " + web.ID, "Copied file 3.");
fileName = string.Format("{0}/{1}{2}", folderB.ServerRelativeUrl, this.projectName, ".docx");
LogIssue(web, null, "Web Id : " + web.ID, "Copying file 4 {0} to {1}...", fileB.Name, fileName);
var byteArrayB = fileB.OpenBinary();
var uploadedFileB = folderB.Files.Add(fileName, byteArrayB, true);
LogIssue(web, null, "Web Id : " + web.ID, "File 4 Uploaded with new ID of {0}", uploadedFileB.Item.ID);
this.EventFiringEnabled = false;
var listitemB = uploadedFileB.Item;
listitemB["Name"] = this.projectName;
listitemB["EnquiryNo"] = finalNum;
listitemB["Project_Name"] = this.projectName;
listitemB["Date"] = this.docDate;
listitemB["Description"] = this.description;
listitemB["ProjectNo"] = this.projectNumber;
listitemB["DrawingURL"] = "https://my site url/Tender%20and%20Drawing%20Schedule/Forms/DispForm.aspx?ID=" + listitemB.ID;
listitemB.SystemUpdate(false);
this.EventFiringEnabled = true;
LogIssue(web, null, "Web Id : " + web.ID, "Copied file 4.");
fileName = string.Format("{0}/{1}{2}", folderC.ServerRelativeUrl, this.projectName, ".xlsm");
LogIssue(web, null, "Web Id : " + web.ID, "Copying file 5 {0} to {1}...", fileC.Name, fileName);
var byteArrayC = fileC.OpenBinary();
var uploadedFileC = folderC.Files.Add(fileName, byteArrayC, true);
LogIssue(web, null, "Web Id : " + web.ID, "File 5 Uploaded with new ID of {0}", uploadedFileC.Item.ID);
this.EventFiringEnabled = false;
var listitemC = uploadedFileC.Item;
listitemC["Name"] = this.projectName;
listitemC["EnquiryNo"] = finalNum;
listitemC["Project_Name"] = this.projectName;
listitemC["Date"] = this.docDate;
listitemC["Description"] = this.description;
listitemC["ProjectNo"] = this.projectNumber;
listitemC["PricingURL"] = "https://my site url/Est_Tender_Pricing_Document/Forms/DispForm.aspx?ID=" + listitemC.ID;
listitemC.SystemUpdate(false);
this.EventFiringEnabled = true;
LogIssue(web, null, "Web Id : " + web.ID, "Copied file 5.");
fileName = string.Format("{0}/{1}{2}", folder2.ServerRelativeUrl, this.projectName, ".xlsm");
LogIssue(web, null, "Web Id : " + web.ID, "Copying file 5 {0} to {1}...", file2.Name, fileName);
var byteArray2 = file2.OpenBinary();
var uploadedFile2 = folder2.Files.Add(fileName, byteArray2, true);
LogIssue(web, null, "Web Id : " + web.ID, "File 6 Uploaded with new ID of {0}", uploadedFile2.Item.ID);
this.EventFiringEnabled = false;
var listitem2 = uploadedFile2.Item;
listitem2["Name"] = this.projectName;
listitem2["EnquiryNo"] = finalNum;
listitem2["Project_Name"] = this.projectName;
listitem2["Date"] = this.docDate;
listitem2["Team"] = this.team;
listitem2["Estimator_Electrical"] = this.electrical;
listitem2["Estimator_Mechanical"] = this.mechanical;
listitem2["Status"] = this.status;
listitem2["Tender_Received"] = this.tenderReceived;
listitem2["Tender_Return"] = this.tenderReturn;
listitem2["Sector"] = this.sector;
listitem2["Design_Build"] = this.designBuild;
listitem2["Build_Type"] = this.buildType;
listitem2["Service_Prog_Start"] = this.serviceProgramStart;
listitem2["Service_Prog_Completion"] = this.serviceProgramCompletion;
listitem2["Client_1"] = this.client1;
listitem2["Client_2"] = this.client2;
listitem2["Client_3"] = this.client3;
listitem2["Client_4"] = this.client4;
listitem2["Consultant"] = this.consultant;
listitem2["Pre-construction_Prog_Start"] = this.preConstructionProgramStart;
listitem2["Pre-construction_Prog_End"] = this.preConstructionProgramEnd;
listitem2["Tender_Summary_Url"] = "https://my site url/TenderSummaryLib/Forms/DispForm.aspx?ID=" + listitem2.ID;
listitem2.SystemUpdate(false);
this.EventFiringEnabled = true;
LogIssue(web, null, "Web Id : " + web.ID, "Copied file 6.");
/// <summary>
/// Creates the folders.
/// </summary>
/// <param name="web">The web.</param>
private void CreateFolders(SPWeb web)
var projectListId = web.Lists.Add(this.projectName.Replace(' ', '_'), string.Empty, SPListTemplateType.DocumentLibrary);
var projectList = web.Lists[projectListId];
projectList.OnQuickLaunch = true; // The document library will appear in Quick Launch bar.
CreateFolder(projectList, "1.Tender Documents");
CreateFolder(projectList, "2. Electrical");
CreateFolder(projectList, "3. Mechanical");
CreateFolder(projectList, "4. Correspondance");
CreateFolder(projectList, "5. Settlement Meeting Docs");
CreateFolder(projectList, "6. Tender Return Docs");
CreateFolder(projectList, "7. Tender Handover");
projectList.Update();
/// <summary>
/// Initializes the specified list item.
/// </summary>
/// <param name="listItem">The list item.</param>
/// <param name="finalNum">The final number.</param>
private void Initialize(SPListItem listItem, string finalNum)
var contextId = string.Format("List:{0}, Id:{1}", listItem.ParentList.Title, listItem.ID);
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this.projectName = AssignField(listItem, "Project_Name", contextId);
var teamlookup = AssignField(listItem, "Team", contextId);
var lookupParts = teamlookup.Split(new[] { ";#" }, StringSplitOptions.None);
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this.status = AssignField(listItem, "enquiry_status", contextId);
this.electrical = AssignUserField(listItem, "electrical_proj_manager", contextId);
this.mechanical = AssignUserField(listItem, "mechanical_proj_manager", contextId);
this.docDate = AssignDateField(listItem, "Date", contextId);
this.tenderReceived = AssignDateField(listItem, "Tender_Received", contextId);
this.tenderReturn = AssignDateField(listItem, "Tender_Return", contextId);
this.preConstructionProgramStart = AssignDateField(listItem, "Pre-construction_Prog_Start", contextId);
this.preConstructionProgramEnd = AssignDateField(listItem, "Pre-construction_Prog_End", contextId);
this.sector = AssignField(listItem, "Sector", contextId);
this.designBuild = AssignField(listItem, "Design_Build", contextId);
this.buildType = AssignField(listItem, "Build_Type", contextId);
this.serviceProgramStart = AssignDateField(listItem, "Service_Prog_Start", contextId);
this.serviceProgramCompletion = AssignDateField(listItem, "Service_Prog_Completion", contextId);
this.client1 = AssignField(listItem, "Client_1", contextId);
this.client2 = AssignField(listItem, "Client_2", contextId);
this.client3 = AssignField(listItem, "Client_3", contextId);
this.client4 = AssignField(listItem, "Client_4", contextId);
this.consultant = AssignField(listItem, "Consultant", contextId);
if (this.status == "Won")
this.projectNumber = string.Format("15-{0}-{1}", this.team, new Random().Next(0, 9999).ToString("D4"));
if (this.status == "Active" || this.status == "Closed")
this.projectNumber = "No Project No";
listItem["ProjectNo"] = this.projectNumber;
listItem["EnquiryNo"] = finalNum;
listItem.Web.AllowUnsafeUpdates = true;
listItem.SystemUpdate(false);

Hi,
In this forum we mainly discuss questions and feedbacks about Office client products, as your question is about SharePoint 2013, I suggest you post this thread in SharePoint forum:
https://social.technet.microsoft.com/Forums/office/en-US/home?category=sharepoint
The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.
Regards,
Melon Chen
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs. Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

SharePoint Online External Users

So I was taking SharePoint online for a test drive a few days ago. While I was looking at how users are given permissions to list and libraries I realize something that might
make or break SP Online for me. The out-of-the-box SharePoint Online implementation gives you one private site collection and one public website. Let just focus on the public website in this example. Now, by default the public website is at least viewable
to everyone. But what if I created a survey on my public website and only wanted members of the site to have access to it. I know that you can "Share Site" with external users. But can you allow visitors to your site the ability to create their own account,
and in turn fill out the survey? And of course without purchasing a license for every person filling the survey.
Jeffrey T McFarland

I'm not sure about making content on your public site private, but you can make content on your private sites public. You basically turn on external users for the entire Office 365 SharePoint Online account. Then you can optionally disable it
for certain site collections. That way, you can control who has access to what. This article might be helpful in explaining how external users works in SharePoint Online:
http://office.microsoft.com/en-us/sharepoint-online-enterprise-help/share-a-site-with-external-users-HA102476183.aspx

Create App Sharepoint online 365 - .Get Context Token From Request Could not find a context token

PT-BR
Olá Pessoal , estou tentando criar um aplicativo hospedado em um servidor de domínio próprio (provider-hosted) . Ao rodar o aplicativo localmente pelo visual studio eu consigo obter {StandardTokens} e todos os seus parâmetros: "AppContext",
"AppContextToken", "AccessToken", "SPAppToken" .
Ao publicar o Aplicativo no sharepoint online 365 e instalar o app em meu site e executar o app. Os parâmetros não passados via query string e nem por resquest form.
Em minha query string vem apenas os parâmetros: SPHostUrl,
SPHostTitle,SPLanguage,SPClientTag,
SPProductNumber,SenderId
Alguém poderia me ajudar com este problema?
English
Hello Guys, I'm trying to create an application hosted on your own domain server (provider-hosted). When running
the application locally by visual studio I can get StandardTokens} and all of its parameters, "AppContext", "AppContextToken", "AccessToken", "SPAppToken".
By posting application in sharepoint online 365 and install the app on my site and run the app. Non parameters
passed via the query string and not for resquest form.
In my query string comes only parameters: SPHostUrl, SPHostTitle, SPLanguage, SPClientTag, SPProductNumber,
SenderId
Could anyone help me with this problem?
.Cs
string contextTokenString = TokenHelper.GetContextTokenFromRequest(Request);

check the links, see if they can help
https://social.msdn.microsoft.com/Forums/en-US/39488844-8568-48c2-8d09-a8eb12fb4591/providerhosted-app-could-not-find-a-context-token?forum=appsforsharepoint
https://social.msdn.microsoft.com/Forums/en-US/23163e33-2f84-4356-813d-04f9103889c5/sharepoint-providerhosted-app-context-token-not-available?forum=appsforsharepoint
Work hard, play harder!

SharePoint Online 2013 Workflows for one List stopped working after 07/08/2014

Our client host application in Office 365 SharePoint Online 2013, and we just found that all workflows for one list stopped working after 7, Aug 2014. It kept displaying pop-up message "Something went wrong. To try again, reload the page and then start
the workflow." when manually start a workflow for this List.
Tested workflow for other list, there's no problem.
Could anyone can help on this issue?

Our client host application in Office 365 SharePoint Online 2013, and we just found that all workflows for one list stopped working after 7, Aug 2014. It kept displaying pop-up message "Something went wrong. To try again, reload the page and then start
the workflow." when manually start a workflow for this List.
Tested workflow for other list, there's no problem.
Could anyone can help on this issue?

Not able to set security group without mail enabled as site collection admin using powershell in sharepoint online site - office 365

not able to set security group without mail enabled as site collection admin using powershell in sharepoint online site - office 365?
Any idea?

after few days test in my lab, I can see that only email enabled group can be added as site collection admin using POWERSHELL.
hope this helps who stuck like me!! :-)

ADFS SSO and SharePoint 2013 on-premise Hybrid outbound search results from SharePoint Online - does it work?

Hi,
I want to setup an outpund hybrid search for SharePoint 2013 on-premise to SharePoint Online.
But I'm not shure if this works with ADFS SSO.
Has somebody experience with this setup?
Here's my guide which I'm going to use for this installation:
Introduction
In this post I'll show you how to get search results from your SharePoint Online in your SharePoint 2013 on-premise search center.
Requirements
User synchronisation ActiveDirectory to Office 365 with DirSync
DirSync password sync or ADFS SSO
SharePoint Online
SharePoint 2013 on-premise
Enterprise Search service
SharePoint Online Management Shell
Instructions
All configuration will be done either in the Search Administration of the Central Administration or in the PowerShell console of your on-premise SharePoint 2013 server.
Set up Sever to Server Trust
Export certificates
To create a server to server trust we need two certificates.
[certificate name].pfx: In order to replace the STS certificate, the certificate is needed in Personal Information Exchange (PFX) format including the private key.
[certificate name].cer: In order to set up a trust with Office 365 and Windows Azure ACS, the certificate is needed in CER Base64 format.
First launch the Internet Information Services (IIS) Manager
Select your SharePoint web server and double-click Server Certificates
In the Actions pane, click Create Self-Signed Certificate
Enter a name for the certificate and save it with OK
To export the new certificate in the Pfx format select it and click Export in the Actions pane
Fill the fields and click OK Export to: C:\[certificate
name].pfx Password: [password]
Also we need to export the certificate in the CER Base64 format. For that purpose make a right-click on the certificate select it and click on View...
Click the Details tab and then click Copy to File
On the Welcome to the Certificate Export Wizard page, click Next
On the Export Private Key page, click Next
On the Export File Format page, click Base-64 encoded X.509 (.CER), and then click Next.
As file name enter C:\[certificate
name].cer and then click Next
Finish the export
Import the new STS (SharePoint Token Service) certificate
Let's update the certificate on the STS. Configure and run the PowerShell script below on your SharePoint server.
if(-not (Get-PSSnapin "Microsoft.SharePoint.PowerShell" -ErrorAction SilentlyContinue)){Add-PSSnapin "Microsoft.SharePoint.PowerShell"}
# set the cerficates paths and password
$PfxCertPath = "c:\[certificate name].pfx"
$PfxCertPassword = "[password]"
$X64CertPath = "c:\[certificate name].cer"
# get the encrypted pfx certificate object
$PfxCert = New-Object System.Security.Cryptography.X509Certificates.X509Certificate2 $PfxCertPath, $PfxCertPassword, 20
# import it
Set-SPSecurityTokenServiceConfig -ImportSigningCertificate $PfxCert
Type Yes when prompted with the following message.
You are about to change the signing certificate for the Security Token Service. Changing the certificate to an invalid, inaccessible or non-existent certificate will cause your SharePoint installation to stop functioning. Refer
to the following article for instructions on how to change this certificate: http://go.microsoft.com/fwlink/?LinkID=178475. Are you
sure, you want to continue?
Restart IIS so STS picks up the new certificate.
& iisreset
& net stop SPTimerV4
& net start SPTimerV4
Now validate the certificate replacement by running several PowerShell commands and compare their outputs.
# set the cerficates paths and password
$PfxCertPath = "c:\[certificate name].pfx"
$PfxCertPassword = "[password]"
# get the encrypted pfx certificate object
New-Object System.Security.Cryptography.X509Certificates.X509Certificate2 $PfxCertPath, $PfxCertPassword, 20
# compare the output above with this output
(Get-SPSecurityTokenServiceConfig).LocalLoginProvider.SigningCertificate
[/code]
## Establish the server to server trust
[code lang="ps"]
if(-not (Get-PSSnapin "Microsoft.SharePoint.PowerShell" -ErrorAction SilentlyContinue)){Add-PSSnapin "Microsoft.SharePoint.PowerShell"}
Import-Module MSOnline
Import-Module MSOnlineExtended
# set the cerficates paths and password
$PfxCertPath = "c:\[certificate name].pfx"
$PfxCertPassword = "[password]"
$X64CertPath = "c:\[certificate name].cer"
# set the onpremise domain that you added to Office 365
$SPCN = "sharepoint.domain.com"
# your onpremise SharePoint site url
$SPSite="http://sharepoint"
# don't change this value
$SPOAppID="00000003-0000-0ff1-ce00-000000000000"
# get the encrypted pfx certificate object
$PfxCert = New-Object System.Security.Cryptography.X509Certificates.X509Certificate2 $PfxCertPath, $PfxCertPassword, 20
# get the raw data
$PfxCertBin = $PfxCert.GetRawCertData()
# create a new certificate object
$X64Cert = New-Object System.Security.Cryptography.X509Certificates.X509Certificate2
# import the base 64 encoded certificate
$X64Cert.Import($X64CertPath)
# get the raw data
$X64CertBin = $X64Cert.GetRawCertData()
# save base 64 string in variable
$CredValue = [System.Convert]::ToBase64String($X64CertBin)
# connect to office 3656
Connect-MsolService
# register the on-premise STS as service principal in Office 365
# add a new service principal
New-MsolServicePrincipalCredential -AppPrincipalId $SPOAppID -Type asymmetric -Usage Verify -Value $CredValue
$MsolServicePrincipal = Get-MsolServicePrincipal -AppPrincipalId $SPOAppID
$SPServicePrincipalNames = $MsolServicePrincipal.ServicePrincipalNames
$SPServicePrincipalNames.Add("$SPOAppID/$SPCN")
Set-MsolServicePrincipal -AppPrincipalId $SPOAppID -ServicePrincipalNames $SPServicePrincipalNames
# get the online name identifier
$MsolCompanyInformationID = (Get-MsolCompanyInformation).ObjectID
$MsolServicePrincipalID = (Get-MsolServicePrincipal -ServicePrincipalName $SPOAppID).ObjectID
$MsolNameIdentifier = "$MsolServicePrincipalID@$MsolCompanyInformationID"
# establish the trust from on-premise with ACS (Azure Control Service)
# add a new authenticatio realm
$SPSite = Get-SPSite $SPSite
$SPAppPrincipal = Register-SPAppPrincipal -site $SPSite.rootweb -nameIdentifier $MsolNameIdentifier -displayName "SharePoint Online"
Set-SPAuthenticationRealm -realm $MsolServicePrincipalID
# register the ACS application proxy and token issuer
New-SPAzureAccessControlServiceApplicationProxy -Name "ACS" -MetadataServiceEndpointUri "https://accounts.accesscontrol.windows.net/metadata/json/1/" -DefaultProxyGroup
New-SPTrustedSecurityTokenIssuer -MetadataEndpoint "https://accounts.accesscontrol.windows.net/metadata/json/1/" -IsTrustBroker -Name "ACS"
Add a new result source
To get search results from SharePoint Online we have to add a new result source. Run the following script in a PowerShell ISE session on your SharePoint 2013 on-premise server. Don't forget to update the settings region
if(-not (Get-PSSnapin "Microsoft.SharePoint.PowerShell" -ErrorAction SilentlyContinue)){Add-PSSnapin "Microsoft.SharePoint.PowerShell"}
# region settings
$RemoteSharePointUrl = "http://[example].sharepoint.com"
$ResultSourceName = "SharePoint Online"
$QueryTransform = "{searchTerms}"
$Provier = "SharePoint-Remoteanbieter"
# region settings end
$SPEnterpriseSearchServiceApplication = Get-SPEnterpriseSearchServiceApplication
$FederationManager = New-Object Microsoft.Office.Server.Search.Administration.Query.FederationManager($SPEnterpriseSearchServiceApplication)
$SPEnterpriseSearchOwner = Get-SPEnterpriseSearchOwner -Level Ssa
$ResultSource = $FederationManager.GetSourceByName($ResultSourceName, $SPEnterpriseSearchOwner)
if(!$ResultSource){
Write-Host "Result source does not exist. Creating..."
$ResultSource = $FederationManager.CreateSource($SPEnterpriseSearchOwner)
$ResultSource.Name = $ResultSourceName
$ResultSource.ProviderId = $FederationManager.ListProviders()[$Provier].Id
$ResultSource.ConnectionUrlTemplate = $RemoteSharePointUrl
$ResultSource.CreateQueryTransform($QueryTransform)
$ResultSource.Commit()
Add a new query rule
In the Search Administration click on Query Rules
Select Local SharePoint as Result Source
Click New Query Rule
Enter a Rule name f.g. Search results from SharePoint Online
Expand the Context section
Under Query is performed on these sources click on Add Source
Select your SharePoint Online result source
In the Query Conditions section click on Remove Condition
In the Actions section click on Add Result Block
As title enter Results for "{subjectTerms}" from SharePoint Online
In the Search this Source dropdown select your SharePoint Online result source
Select 3 in the Items dropdown
Expand the Settings section and select "More" link goes to the following URL
In the box below enter this Url https://[example].sharepoint.com/search/pages/results.aspx?k={subjectTerms}
Select This block is always shown above core results and click the OK button
Save the new query rule

Hi Janik,
According to your description, my understanding is that you want to display hybrid search results in SharePoint Server 2013.
For achieving your demand, please have a look at the article:
http://technet.microsoft.com/en-us/library/dn197173(v=office.15).aspx
If you are using single sign-on (SSO) authentication, it is important to test hybrid Search functionality by using federated user accounts. Native Office 365 user accounts and Active Directory Domain Services
(AD DS) accounts that are not federated are not recognized by both directory services. Therefore, they cannot authenticate using SSO, and cannot be granted permissions to resources in both deployments. For more information, see Accounts
needed for hybrid configuration and testing.
Best Regards,
Eric
Eric Tao
TechNet Community Support

Follow-up question about forms and SharePoint Online

I asked a question about life after InfoPath earlier, and got a good answer:
http://social.technet.microsoft.com/Forums/sharepoint/en-US/fb23b3d9-8a09-4267-aab5-09929f6a3082/life-after-infopath-seeking-advice
After looking at all of the limitations of SharePoint Online, I'm wondering how developers are dealing with the limitations. Lets say you are asked to develop something that has complex logic, including fetching data from external web services, dynamically
displaying parts of a process to people depending on role, and ending up with a printable document. In our on-premises environment, InfoPath is well suited to this task, with some code behind for some things. Or, if not using InfoPath, we would use application
pages and workflow.
Neither of those are available in SharePoint Online, so what would you do?

Some things, such as the conditional display of content, can be done via JavaScript. More advanced items, such as integrating external web services would likely require a SharePoint "app". A SharePoint app is essentially a link to a separate site
that is running an asp.net web app (or PHP, or whatever). This asp.net site can do anything it needs with any web services, or conditional formatting, or anything. Because it's registered as a SharePoint app, it can also call back into the SharePoint site
and work with data. So, a SharePoint App could present the user with a robust form that simply sends the data back to a SharePoint list. The SharePoint app can also be surfaced on the SharePoint site itself in an iframe, so the user won't know that the form
is hosted by another server.
By the way, the ideas behind the app model permeate the entire SharePoint environment: instead of having the SharePoint server itself run all kinds of custom business logic, that workload is handled by other servers, so the SharePoint servers can be focused
on running the core bits of SharePoint. InfoPath puts a large load on the servers, so it's out. XSLT list views also put a load on the server, so they're also out. SSRS is an amazingly fantastic tool, but is not supported in the cloud (and there's no
alternative). Timer jobs, event handlers, workflow, and many other things have been re-architected to take the load off the SharePoint servers.
Mike G.

Reporting Services connecting to a PowerPivot Workbook hosted on Sharepoint Online

Hi,
we developed a PowerPivot Workbook and published on our PowerBI site based on a Sharepoint Online E3 subscription.
We use it to display PowerView Dashboard and analyse sales results.
On-prem we also have a Reporting Services (stand alone installation) server where we have reports the connect directly to our datawarehouse based on a MS Sql Server DB instance.
What I would like to do is to develop a report in SSRS that connects to the PowerPivot Workbook published on our Sharepoint Online/Power BI site.
I tried following the instruction in this article http://msdn.microsoft.com/en-us/library/gg413489(v=sql.110).aspx but using an URL like https://mycopmany.sharepoint.com/sites/BI/Documents/Workbook.xlsx and the correct Sharepoint Online credentials to access
the PowerPivot Workbook, I always get a "File Not Found" error.
I would like to know if what I would like to do is possible and how to do it.
Thank you,
Roberto

Roberto,
Is this still an issue?
Thanks!
Ed Price, Azure & Power BI Customer Program Manager (Blog,
Small Basic,
Wiki Ninjas,
Wiki)
Answer an interesting question?
Create a wiki article about it!

How can I send an email from Sharepoint Online using sandbox solution?

How can I send an email from Sharepoint Online using sandbox solution?
If possible I do not want to use workflow.
Is It possible to do it without using workflow?

hello Steven Andrews,
when any user sends a message using contact us page in SharePoint online.
1. We are inserting item in Contact Us List . - This is working fine
for anonymous users also. We have used Office365 anonymous codeplex wsp and it is working fine. Anonymous user is able to insert new record in the Contact Us List.
2. Once, new record is inserted in Contact Us list, we want to fire email notifying thanks to the user on his email id as well as to our company x person for notification of new inquiry.
We tried using Workflow having impersonation step for anonymous user but it is not working for Anonymous users. Workflow is able to sent the email if someone logged into system but not working for Anonymous user although workflow is getting started
but not able to send email although used Imperonsation step.
We are stuck into implementing second step.

Is Office Home and Business 2013 fully compatible with Sharepoint Online (Office 365)?

My client recently upgraded 3 Windows 7 PCs (2-32 & 1-64-bit OS) from Office 2007 32-bit (which was actually working fine against Exchange/SharePoint Online) to Office Home and Business 2013 (32-bit)
Now, for all 3 PCs, while Office 2013 Word/Excel can open, check out/in, and save SharePoint Online files, there is ALWAYS a 2 minute delay in closing the file which is apparently waiting for the Local Security Authority call to return. This seems
to indicate an issue related to SharePoint security on the client side.
Problem Event Name: AppHangXProcB1
Application Name:
WINWORD.EXE
Application Version:
15.0.4657.1000
Waiting on Application Name:
lsass.exe:lsasspirpc
This is the Local Security Authority Security Support Provider Interface Remote Procedure Call (LSA SSPI RPC)
My client has 66 licenses for SharePoint Online (Plan 2) and 73 Exchange Online (Plan 1) "stand alone" services. The same failure is happening on 3 Win 7 PCs. All of which I've carefully reviewed against the MS Office trouble shooting guides (start
Windows OS w/out non-MS services, Word/Excel safe mode w/out add-ons, O365 readiness checks, Office repair, etc.). We have PCs running Win 7 (32 & 64-bit) w/Office 365 ProPlus & Office Professional Plus 2013 that work fine. it's JUST these 3 Win 7
PCs that were upgraded from Office 2007 to Office Home and Business 2013 that have the 2 min. SharePoint file close time.
Can you please confirm that Office Home and Business 2013 is compatible w/SharePoint Online
at least for Excel and Word?
The "slow close" problem can be demonstrated on multiple site collections/sub sites and w/Excel & Word docs in doc libs and lists
After many hours capturing information, following the MS Office trouble shooting guides, and repairing the Office install, I've had no luck in resolving this.While Word/Excel will eventually close SharePoint Online files after about
2 minutes, this is certainly unacceptable. Otherwise, locally stored files close normally and new files were created by the Office 2013 Excel/Word for this testing.
Any thoughts or guidance would be appreciated.

Hi raygabe,
I couldn't find the document mentioned there is any compatibility between Office365 SharePoint online and Office Home and Business 2013 version, I would recommend that you check if the issue could be reproduced on other Win7 machines installed with Office
Home and Business 2013 installed directly instead of upgrading from Office2007, see if issue is related to Office application upgrade.
I also recommend that you post this issue on our dedicated Office365 SharePoint online forum and Office 2013 forum for a better assistance with more experts regarding this issue from the following links.
http://community.office365.com/en-us/f/154.aspx
https://social.technet.microsoft.com/Forums/office/en-us/home?category=officeitpro
Thanks,
Daniel Yang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you havefeedback for TechNet Subscriber Support, contact [email protected]
Daniel Yang
TechNet Community Support

SharePoint online dilemma

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