Shiftwise Daily Attendance Sheet

Hello,
What is the Transaction Code to find out the details of Shiftwise daily attendance sheet.
Shiftwise means
For eg:- If an employee comes on 'A' Shift the program needs to show the details of employees who only comes on 'A' Shift on that date i.e. 0n 03/09/09.
Please let me know if there is any Transaction code or any report for this.

Hello
r u doing Time Evaluation ? if so you can use Exception Report.
Thanks
Yogesh

Similar Messages

Daily Attendance

Hi,
Is it possible to mark daily learner attendance for a class in OLM?
Thanks & Regards,
Supriya

Hi Anders,
Thanks a lot.
Will it be a good idea to use the DFF segment on the enrollment form for logging attendance as follows:
Ex. 5 day class
P|A|P|P|P
The administrator will be doing it after the daily attendance sheets are collected from the instructor. I am not sure if instructor can update it through instructor interface as we are yet to upgrade to OTA.J.
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Supriya

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Hello,
In module Training & Event Management - is there a way to track daily attendance in a course of several days?
Mazal

Hi,
I have also tried to get a solution for the same.But I was unable to find anything. So finally I had to settle for a customized inferface for the same.Do let me know in case you get some standard solution.
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HI SAP GURUS
Is there any report in sap for checking the attendance for absence on a daily basis for all employees.
Regards
Surupa

Hi,
Check for PT64 - Absence data overview ,PT90_ATT - Attendance Data: Calendar View ,PT91_ATT - Attendance Data: Multiple Employee View ,PT90 - Absence Data: Calendar View ,PT91 - Absence Data: Multiple Employee View ,PT65 - Absence Overview Graphic transactions.
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Hi Gurus,
Can we obtain Balance sheet statement on a daily basis in BW system ?
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After updating to iOS8, the Numbers app crashes every time I try to use my attendance sheet.

I have updated to iOS8.0.2 and I've updated the Numbers app. I generally use my iPad (4th gen, with retina display) to take attendance with the template in the Numbers app. However, every time I scroll through a page with check buttons, the app crashes. This did not happen before updating. Is there a way to get this on Apple's radar, as it seems to be an instability in iOS8? Is there anything I can do in the meantime?

I suggest you try another app.
All of the "Office" document editing applications on the iPad have limitations. Best try them out to see if they meet your needs.
Free apps
Apple iWork
iWork by Apple -- free with newly purchased iPads
Keynote
How to compose PowerPoint presentations that are compatible with iPad Keynote presentations. http://www.pchelps.com/2011/06/from-pc-to-ipad-creating-presentations-that-work/ #comment-2234
Numbers
Pages
    http://www.imore.com/how-get-all-iwork-apps-iphoto-and-imovie-free-eligible-ipho ne-or-ipad
    iWork for iCloud Beta
    https://www.apple.com/iwork-for-icloud/
Citrix ShareFile QuickEdit
"Is the simplest document-editing tool available for iOS devices. Open, view, create and edit Microsoft® Word, Excel® and PowerPoint® files — right from your iPod®, iPhone® or iPad®!" Was Office² HD.
https://itunes.apple.com/gb/app/id364361728?mt=8
Kingsoft Office
"Read, edit PowerPoint files, and read Word documents on your iPhone or iPad, Share it by cloud storage."
http://www.kingsoftstore.com/office-free-ios
Microsoft Office
Microsoft read only apps for Excel, Powerpoint and Word. To edit, you need a subscription.
   https://itunes.apple.com/us/app/microsoft-excel-for-ipad/id586683407?mt=8
   https://itunes.apple.com/us/app/microsoft-powerpoint-for-ipad/id586449534?mt=8
   https://itunes.apple.com/us/app/microsoft-word-for-ipad/id586447913?mt=8
Quickoffice
Quickoffice is an application available for iOS and Android tablets and phones that lets you view, create, and edit Microsoft Office, as well as view and annotate PDF files. Connect Google Drive to Quickoffice for cloud storage so that you can easily access and edit files from your tablet, phone, or computer and know that your files are always up-to-date
https://support.google.com/quickoffice/answer/2986862?hl=en&ref_topic=2986859
CloudOn
Client front end to a Microsoft Office running on a server
"CloudOn brings Microsoft Office® to your iPhone & iPad and links it to your Box, Dropbox, Google Drive and SkyDrive accounts." Free for a give number of documents.
https://itunes.apple.com/us/app/cloudon/id474025452?mt=8
Paid
DocsToGo
• VIEW/EDIT/CREATE Word & Excel files(Office 2007/2008/2010)
• VIEW PowerPoint, PDF, iWork, Text, .RTF, and more!
• Send & receive attached supported documents using the built-in Mail app
• FREE desktop application with your purchase! Compatible on Win & Mac allows you 2-way file sync with a WIFI connection.
• Open & Edit files within DocsToGo from any 3rd party app that supports the “Open In” feature
• Supports iTunes File Sharing via USB cable for manually moving files
https://itunes.apple.com/us/app/documents-to-go-office-suite/id317117961?mt=8
Thanks to Texas Mac Man for pointing to this link.
"Quickoffice Connect Mobile Suite and Documents To Go These two apps share an important feature: unlike Numbers, they can open, edit, and save an Excel spreadsheet without stripping out any data or formatting, even though they can’t display or edit all the existing information; spreadsheets can make the round trip from Mac to iPad and back safely, without losing anything."
http://www.macworld.com/article/1159958/ipadspreadsheet.html
Office 365
Office Mobile for iPhone requires a qualifying Office 365 subscription
* Edit - You can make quick edits to Word, Excel and PowerPoint documents.
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* Create – You can create new Word and Excel documents on your phone.
https://itunes.apple.com/en/app/office-mobile-for-office-365/id541164041?mt=8
Hazeware
Run Windows 7 and Microsoft Office off of a cloud computer.
https://hazeware.com/
Here are the places to report bugs:
Get an account at
http://developer.apple.com/ then submit a bug report to http://bugreporter.apple.com/
Once on the bugreporter page,
   -- click on New icon
   -- See if you need to attach a log file or log files, clicking on Show instructions for gathering logs. Scroll down to find the area or application that matches the problem.
   -- etc.
Developers:
"Submitting Bugs and Feedback
Your feedback goes a long way towards making our products even better. With Apple Bug Reporter, you can submit bug reports or request enhancements to APIs and developer tools."
https://developer.apple.com/bug-reporting/
Enterprise support:
Call enterprise support (866) 752-7753 to create a case ID number

Daily attendance - Manual input

Hi.
My client has no punching card or any swipe card system
I have to maintain time attendance manually for all employees
Shall i input data through PA61 in Attendance infotype/ Time event infotype
For what purpose is time event infotype used
and what will be the time evaluation in this case (Manually entering time in out)
Regds,
Pratik

hai
whether u have entered dta manually or through swipe card doesnt matter as long as u want put the data
the time evalution depends upon what your clients
as far as i can understand frm your query it is positive and
the input of in / out is actual data
i beleive if i am not wrong it is time evalution actual
regards
nalla

Date Range for Attendance Sheets

Greetings,
I teach students on a weekly basis and I was trying to find a way to list dates down column A on a weekly basis for the entire year. I use it for attendance, payment etc. Up until now I did it manually.
A
1/7/09
1/14/09
1/21/09 and so forth...
TIA for your kind assistance!
Ted

Set the column to the date format you wish to use first > Inspector > Format (42) > Cell format drop down.
Type in the first two dates then Select both and drag down or across by the little o bottom right of the cells. If you want to use column A make sure it isn't a header column. (delete the default one)
Best.

Transaction code for daily attendan

Hello,
Can you please let me know wat is the Transaction Code to send the daily Attendance sheet of the employees.
Please let me know the steps and the Transaction code.

Hi,
You can use the transactions PA30, PA61,PA62 and for reporting PT64 and PT65.
Regards,
Kapil Kaushal

Sign in Sheet

I am creating an attendance sheet for students.
I inserted logo as image and class info.
Teacher:
Courses:
Date & Time:
Location:
Now, I am wondering how can insert student data.
No | Last Name | First Name |Major |Year| Sing In |Sing Out
1 |
2 |thanks in advance,

You can see current format at following URL.
http://nycapex.blogspot.com/
Teacher:
Class:
State Date:
City:
Last name:
But I want following format:
Teacher:
Class:
State Date:
City
No| Last Name | First Name |Major |Year| Sing In |Sing Out
1 |
2 |
3 |
: |
27|

Regarding attendance downloading

hi experts,
               in my company for daily attendance we punch our identity card in our punching machine,,,but that is not connected to our SAP ,,can we do something so that it will be connected to our sap,,,,or is there any other way to downloads the data........suggest me some suitable way...thnx in advance........ after getting the data the data sud be reflected in sap-hr modules....plz help me.
Message was edited by:
        ravi gupta
Message was edited by:
        ravi gupta

hi
good
you can use this process,you can get the attendance data in the excel format,
write a program where you run the bdc and upload all the data into a ztable and than display those dataes in a report output.
I dont think you can directly connect to your attendance reader to your sap.
thanks
mrutyun^

Workflow for Attendance IT2001

My requirement ....
I need a BOR object which triggers when employee submits is attendance using info-type 2001. Approval needs to be sent to his manager and manger should be given options to edit the attendance sheet if required.
Event is not a problem but it should provide functionality for display & change.
Is ther any standard BOR availale .......
Please tell the steps to go about this requirement.
Thanks in advance.
Ravindar

First clear us that are you trying to apply from ESS or directly from R/3
1. For workflow template in both the cases you can make use of the standard workflow template WS12300111 make a copy of it and modify accoring to your requriments.
2. Secondly if you are applying leave from ESS then you need to do some SPRO settings which you have to approach you Functional guy to make the appropriate SPRO settings. and making this SPRO settings will take care of every thing which you do not need to bother about which BOR you have to use.
3. From r/3 side you can check with thie workflow Template WS20000081 and check with the BOR ATTENDANCE

E-mail and Attachment Problem on web...

hi guys,
I developed a form in forms 6i for my client/server application. It was working well in c/s environment. I use to generate a PDF file and send the same file via attachment to the person by giving its e-mail address.
But the same form is not working when i have deployed the form on web via forms9iAS.
My code that use to send the e-mail and attachemnt was like this:
Declare
Outlook_Object OLE2.OBJ_TYPE;
Mail_Object OLE2.OBJ_TYPE;
Item1 OLE2.OBJ_TYPE;
Item2 OLE2.OBJ_TYPE;
OLEPARAM ole2.list_type;
var_Send OLE2.OBJ_TYPE;
var_Attach1 OLE2.OBJ_TYPE;
var_Attach2 OLE2.OBJ_TYPE;
plist ParamList;
starting_date varchar2(10);
ending_date varchar2(10) ;
FileName varchar2(80);
Lstarting_date varchar2(10);
Get_Employee_ID varchar(200);
Get_Where varchar(200);
Mail_Subject varchar2(500);
LcBody varchar2(2000);
BEGIN
-- Begining sending e-mail to Departmental Heads
go_block('vBasc_inf');
first_record;
     ---while :system.last_record = 'FALSE'
     loop
          if      :vBasc_inf.chkSend = 'Y' THEN
               Plist := get_parameter_list ('Attendance');
                    if not Id_null(Plist) then
                         destroy_parameter_list(Plist);
                    end if ;
                    Plist := create_parameter_list('Attendance');
                    Starting_Date := To_char(:NonDatabase.txtStarting_date,'dd/mm/yyyy');
                    Ending_Date := To_char(:NonDatabase.txtending_date,'dd/mm/yyyy');
               LStarting_date := to_char(:NonDatabase.txtStarting_date,'yyyy-mm-dd');
               --FileName := 'c:\bss\attendance\'
               -- || substr(:vBasc_inf.txtbranch,1,1) ||'-'
               -- || Rtrim(substr(:vBasc_inf.txtDepartment,1,3)) || '-'
               -- || LStarting_date || '.pdf';
               FileName := 'c:\bss\attendance\'
               || :vBasc_inf.Employee_id ||'-'
               || LStarting_date || '.pdf';
                    mail_subject := 'Attendance Sheet ' || To_char(:NonDatabase.txtStarting_date,'dd-Mon-yy') || ' to ' || To_char(:NonDatabase.txtending_date,'dd-Mon-yy') || ' (' || :vBasc_inf.department_id || ')' ;
--                    host('Del ' || filename ,NO_SCREEN );
                    --Add_parameter(plist,'PBranch_id',text_parameter,:vBasc_inf.branch_id);
                    --Add_parameter(plist,'pdepartment_id',text_parameter,:vBasc_inf.Department_ID);
                    Add_parameter(plist,'pstarting_date',text_parameter,Starting_date);
                    Add_parameter(plist,'pending_date',text_parameter,Ending_date);
                    Add_parameter(plist,'PEmployee_id',text_parameter, :vBasc_inf.employee_id);
                    Add_parameter(plist,'PARAMFORM',text_parameter,'NO');
                    Add_parameter(plist,'DESNAME',text_parameter,FileName);
                    Add_Parameter(plist,'DESTYPE',TEXT_PARAMETER,'FILE');
                    Add_Parameter(plist,'DESFORMAT',TEXT_PARAMETER,'PDF');
                    run_product(reports,'EmployeeWise_AttendanceSheet',synchronous,batch,filesystem,plist,screen);
                    SET_APPLICATION_PROPERTY(CURSOR_STYLE,'BUSY');
                    Outlook_Object := OLE2.CREATE_OBJ('Outlook.Application');
---               OLE2.Set_Property(Outlook_Object,'UserName', 'Daily Attendance');
---               message ('Yes');
---               message ('Yes');
                    OLEPARAM := OLE2.CREATE_ARGLIST;
                    OLE2.ADD_ARG(OLEPARAM,'MAPI');
                    Mail_Object := OLE2.INVOKE_OBJ(Outlook_Object,'GetNameSpace',OLEPARAM);
                    OLE2.DESTROY_ARGLIST( OLEPARAM );
                    --newMail
                    OLEPARAM := OLE2.CREATE_ARGLIST;
                    OLE2.ADD_ARG(OLEPARAM,0);
                    Item1 := OLE2.INVOKE_OBJ(Outlook_Object,'CreateItem',OLEPARAM);
                    OLE2.DESTROY_ARGLIST( OLEPARAM );
                    -- If you want to display outlook new message screen
--               Item2 := OLE2.INVOKE_OBJ(Item1,'Display');
          ole2.set_property(Item1,'To',:vBasc_inf.e_mail);
          ---ole2.set_property(Item1,'To','[email protected]');
                    ole2.set_property(Item1,'Subject',Mail_Subject );
                    LcBody := :vbasc_inf.emp_name||','|| chr(13) ||chr(13) || :nondatabase.txtmessage ;
                    ole2.set_property(Item1,'Body',LcBody );
                    --ole2.set_property(Item1,'Body','This is First mail of Attendance Sheet');
                    var_Attach1 := OLE2.GET_OBJ_PROPERTY(Item1,'Attachments');
                    OLEPARAM := OLE2.CREATE_ARGLIST;
                    OLE2.ADD_ARG(OLEPARAM,FileName);
                    var_Attach2 := OLE2.INVOKE_OBJ(var_Attach1,'add',OLEPARAM);
                    OLE2.DESTROY_ARGLIST( OLEPARAM );
                    var_Send := OLE2.INVOKE_OBJ(Item1,'Send');
          end if ;
          :vBasc_inf.chksend := 'N';
     IF :system.last_record = 'TRUE' THEN
               set_item_property('vBasc_inf.CMDCHECKALL', label, 'Check All');
          EXIT ;
     END IF ;
          next_record;
          end loop ;
          OLE2.RELEASE_OBJ( Item1);
          OLE2.RELEASE_OBJ( Mail_Object );
          OLE2.RELEASE_OBJ( Outlook_Object );
          SET_APPLICATION_PROPERTY(CURSOR_STYLE,'DEFAULT');
          first_record;
          Message('Mail sent seccessfully.........');
          Message('Mail sent seccessfully.........');
-- Ending sending e-amil to Departmental Heads
END;
BUT now on web its giving me the following error:
REP-0081: Error during the IO operations.
REP-0110: Unable to open file 'C:\bss\attendance\14210-01/01/2005.PDF'.
scaba 14
What changes i have to made to this form to run well on web?
Or is there any other way to send mails and attachment in forms 6i for web using oracle9iAS?
Pliz help.
Imran Baig

I have changed my Code from run product to :
Declare
Outlook_Object OLE2.OBJ_TYPE;
Mail_Object OLE2.OBJ_TYPE;
Item1 OLE2.OBJ_TYPE;
Item2 OLE2.OBJ_TYPE;
OLEPARAM ole2.list_type;
var_Send OLE2.OBJ_TYPE;
var_Attach1 OLE2.OBJ_TYPE;
var_Attach2 OLE2.OBJ_TYPE;
plist ParamList;
starting_date varchar2(10);
ending_date varchar2(10) ;
     FileName varchar2(80);
Lstarting_date varchar2(10);
ln_emp_id number(8);
lc_email varchar2(100);
Get_Employee_ID varchar(200);
Get_Where varchar(200);
Mail_Subject varchar2(500);
LcBody varchar2(2000);
lc_msg_txt VARCHAR2(2000);
     lc_slc_stmt VARCHAR2(4000);
     lc_slc_stmt2 VARCHAR2(4000);
     lc_Slct_Smry VARCHAR2(4000);
     lpl_para_id PARAMLIST;
lc_alert_btn NUMBER;
LC_RP_HD          VARCHAR2(4000);
LC_RP_HD2 VARCHAR2(4000);
Lc_Rp_Order VARCHAR2(4000);
web_message varchar2(4000);
cursor C1 is
select emp_employees.employee_id, emp_emp_info.e_mail
     from emp_employees, emp_emp_info
     where emp_employees.employee_id = emp_emp_info.employee_id
     and emp_emp_info.e_mail is not null
     and emp_employees.employee_id between :emp_date_blk.from_id and :emp_date_blk.to_id
     and emp_employees.employee_id = 14210
     order by emp_employees.employee_id;
BEGIN
     OPEN C1;
     IF C1%ISOPEN THEN
          LOOP
               FETCH C1 INTO ln_emp_id, lc_email;
               EXIT WHEN C1%NOTFOUND;
                    Plist := get_parameter_list ('email_sal_slip');
                         if not Id_null(Plist) then
                              destroy_parameter_list(Plist);
                         end if ;
                    Plist := create_parameter_list('email_sal_slip');
                    FileName := 'c:\'
               || ln_emp_id || '.pdf';
               mail_subject := 'Salary slip for the month of ' || To_char(:emp_date_blk.from_date,'Month-yyyy') ;
               lc_slc_stmt := User_Selection(lc_msg_txt, lc_slct_smry,lc_Rp_Hd,lc_Rp_Hd2,lc_Rp_Order);
               lc_slc_stmt := 'P_where=' || '"' || lc_slc_stmt || '"';
               lc_Rp_Hd := ' Rp_Heading=' || '"' || lc_Rp_Hd || '"';
                    lc_Rp_Hd2 := ' Rp_Heading2=' || '"' || lc_Rp_Hd2 || '"';
                    lc_Rp_Order := ' P_Order_BY=' || '"' || lc_Rp_Order || '"';
                    Add_parameter(plist,'PARAMFORM',text_parameter,'NO');
                    Add_parameter(plist,'DESNAME',text_parameter,FileName);
                    Add_Parameter(plist,'DESTYPE',TEXT_PARAMETER,'FILE');
                    Add_Parameter(plist,'DESFORMAT',TEXT_PARAMETER,'PDF');
                    --run_product(reports,'EmployeeWise_AttendanceSheet',synchronous,batch,filesystem,plist,screen);
                    Execute_Report('EMP_SAL_SLIP', 'EMP_SAL_SLIP.rdf', 'EMP_SAL_SLIP.PDF', 'PDF', 'BSSRepSrvA', 'ora-test-app', lc_slc_stmt2, web_message);
                    SET_APPLICATION_PROPERTY(CURSOR_STYLE,'BUSY');
                    Outlook_Object := OLE2.CREATE_OBJ('Outlook.Application');
---               OLE2.Set_Property(Outlook_Object,'UserName', 'Daily Attendance');
---               message ('Yes');
---               message ('Yes');
                    OLEPARAM := OLE2.CREATE_ARGLIST;
                    OLE2.ADD_ARG(OLEPARAM,'MAPI');
                    Mail_Object := OLE2.INVOKE_OBJ(Outlook_Object,'GetNameSpace',OLEPARAM);
                    OLE2.DESTROY_ARGLIST( OLEPARAM );
                    --newMail
                    OLEPARAM := OLE2.CREATE_ARGLIST;
                    OLE2.ADD_ARG(OLEPARAM,0);
                    Item1 := OLE2.INVOKE_OBJ(Outlook_Object,'CreateItem',OLEPARAM);
                    OLE2.DESTROY_ARGLIST( OLEPARAM );
                    -- If you want to display outlook new message screen
--               Item2 := OLE2.INVOKE_OBJ(Item1,'Display');
          ole2.set_property(Item1,'To',lc_email);
          ---ole2.set_property(Item1,'To','[email protected]');
                    ole2.set_property(Item1,'Subject',Mail_Subject );
                    ole2.set_property(Item1,'Body',LcBody );
                    --ole2.set_property(Item1,'Body','This is First mail of Attendance Sheet');
                    var_Attach1 := OLE2.GET_OBJ_PROPERTY(Item1,'Attachments');
                    OLEPARAM := OLE2.CREATE_ARGLIST;
                    OLE2.ADD_ARG(OLEPARAM,FileName);
                    var_Attach2 := OLE2.INVOKE_OBJ(var_Attach1,'add',OLEPARAM);
                    OLE2.DESTROY_ARGLIST( OLEPARAM );
                    var_Send := OLE2.INVOKE_OBJ(Item1,'Send');
          END LOOP;
     CLOSE C1;
     OLE2.RELEASE_OBJ( Item1);
          OLE2.RELEASE_OBJ( Mail_Object );
          OLE2.RELEASE_OBJ( Outlook_Object );
          SET_APPLICATION_PROPERTY(CURSOR_STYLE,'DEFAULT');
          Message('Mail sent seccessfully.........');
          Message('Mail sent seccessfully.........');
     END IF;
END;
Have used d2kwutility to execute my report. i have also instaled outlook on my application server.
Now when i try to run my report and send e-mail it gives the following error.
ORA-305500
What is this error about and how to resolve it?
Imran

CATS--- How it is transferred to plant Maintenance module

Hello HCM Guys,
Currently we are confirming Manhours using IW41 against the reservations of the respective manhours made in the Maint work order.After confirmation , the cost of the manhours is accumulated on the work order which is settled on the sender Cost Center maintained in the Work center master data. After TECO of the work order, Settlement of the maint work order is done in Controlling module thru KO88/KO8G(mass) and the cost transferred from the sender to the receiver cost center maintained in the CO during month end closure activity before period end close. Also standard Activity re-evaluation is done for consecutive month activity price update thru the link of activity type---Cost center assignment. This is the standard process of confirmation of manhours in SAP.
Now since the business needs indiviual employee manhours confirmation(Internal and external employees(Contractors), I understand it can be achieved by the CATS component of HR module. I understand that in this process of CATS we do the daily attendance/absence/overtime thru the standard data entry profile maintained in CATS by HR team. After the employee has entered his daily time sheet and released, it is approved by Time administrator of HR dept which finally goes to Manager-HR for his approval. The approved time sheet manhours are then transferred to respective module like PS, PM, CS modules. As we have never used this before I wnat to know how the transfer of costs happen when transfer to Plant Maintennace module is done. How the cost gets booked. How the cost is charged and transferred to payroll in PM...Does this happen against Maint Orders or CO Internal orders?Please explain me the detail procedure after transfer of manhours to Plant maintenance module and the cost transfer to respective receivers from sender objects....
Thanks
Murad Shaikh

usually there is one step approval in CATS, You can do so via cats_appr_lite in backend
Transfer to other components is done via CAT6
Refer help.sap.com on various target components CATS can do transfer. you need to define the correct attributes
http://help.sap.com/erp2005_ehp_05/helpdata/EN/f1/76a97879a311d38e720000e81de309/frameset.htm

Looking for way to arrange data to allow locking

Okay, I know Numbers won't let you protect just some cells in a table (I consider this a foolish weakness - who wants to make it easy to screw up a formula?). I've seen options to cover the formulas cells with text boxes or shapes that you can see through and lock them. But that doesn't let you really prevent screwing things up - you can just use the cursor keys to move to the formula cells under the text or shapes.
So, unless I missed something, it seems the only other option is to somehow organize things so any data entry stuff is on tables with no formulas and formulas are on tables where you would do no data entry.
This would seem to complicate things quite a bit in my case.
Right now I have a table with attendance information - almost all data entry (names, class, codes for daily attendance). There are 8 columns with formulas though. Seven are kept hidden so not a problem. The other give an overall grade score based on their attendance and that needs to be seen.
A second table is for giving test scores. The names are put in by formula referencing the first table. Need to be able to see the names in line with grade entry! And it ends with the average for those tests so that is a formula too, just as the names are.
A third table is just like the second - just a different grade category.
Then there is a summary table which pulls in the averages, lets me enter extra credit, and gives the average.
Those are the ones that matter (the other has lookup tables so not an issue). So, all four tables have both data and formulas. Even if I put the averages for each test/attendance area only on the Summary sheet, I still have the two test tables with data and formulas.
It doesn't seem like a good idea to type in names for each table so that is one problem.
But if I didn't put the names on the tables for grades at all, I'd still need names listed someplace which lined up with the grade rows. I could do that, but then, every time I needed to add a student, I'd have to separately add or insert a row in the separate name tables for each grade table.
I don't know if there is any better approach in how I organize my data what would avoid both problems.
That was probably about as clear as mud!

This exercise can be frustrating, but in some ways it is fun. I got pretty proficient with Excel. My stuff was never pretty, but it was functional and pretty complicated in the formulas.
But years ago I pretty much solved all my needs and, frankly, have forgotten much of what I did, especially with visual basic stuff I used. So, I'm enjoying getting into the challenge again with Numbers. I'm determined to replace everything I have in Excel if it is remotely possible. This is the biggest, most complicated one.
I may be able to eliminate calculated cells in data tables, though whether I'll be happy with it, I'm not sure yet.
All my data and calculations in Excel are on one big sheet - each part in sections (Attendance codes/how many of each/attendance score, Test area 1/Average, Test area 2/Average, etc, and finally a summary section showing the averages for each section all together, the final percent average, a column showing the numbers our school computer wants them entered as (97-100 = an A+ but is entered at school as a "12" (F would be zero), and one more column that converts it to a letter grade for my own benefit.
Other tables used for reference, such as what attendance codes are worth and what weighting I used for each are in other worksheets I just go to by selecting their tab.
Anyway, I was thinking about using a big table in Numbers too (my present version breaks everything into separate tables). This big table would have the names and one or two other things in a column header. There would be NO formulas in it - just the data. Then, I'd create tables like I have now which simply reproduce the same things as in the main table, probably in a different sheet though). Essentially it would ALL formulas. For example, it would duplicate all the attendance stuff, via formulas, and simply add the additional columns to count how many of each code and the score each student gets in attendance.
Then another table for the first test area, another for the second. Again, same info as on the main sheet, but filled in by formula and adds a column to each of these tables to give the final adverage in each category.
Finally, a summary table which is also all formulas, bringing in each of the averages and calculating a final average. It would access a lookup table for weighting the grades (the attendance calculations would do the same to determine how many points to subtract from 100 for each negative mark).
With this kind of setup, the big sheet/table would not be locked but have no formulas. The other tables would contain nothing but formulas and thus be locked.
But the hard stuff is in the details. Consider:
1. When entering any grade, it is always nice to immediately see the effect it has on the average in that category (or the final average though I don't do both in Excel). With one big sheet in Numbers with no formulas, I won't see that.
2. Similar to the above problem, I always have an extra credit column which simply adds whatever points I enter to whatever the grade would have been. I particularly like to see the results of that immediately.
3. Printing situations. This is hard to explain because we all have different preferences. I don't take the computer to school - no time to enter data during class - so I take a printout to inform me and to let me enter anything that may happen that day or even over several days until I put it in the computer and do a new printout.
My most common printout shows what grade the student is in, their name (both in frozen columns so they show up in any printout), their attendance score, enough columns in the next grade area to show all scores to date (I hide "extras"), the average for that section, same for the next grade area and if I have another grade area, the same for that. Lastly, their bonus points and average. Other columns are hidden.
Clearly not ideal - hiding columns differently and the grading period progresses for example or unhiding temporarily to see things I only need to see occasionally.
4. A big one is when I have to insert or add a student. With one big sheet and nothing else, I insert a row, copy and paste the formulas in one shot (actually do all this via visual basic), and type the student's basic info. But with all these tables in Numbers, it seems I'd have to insert in each one and copy/paste in each one. Kind of a pain and multiple chances to screw it up!
Oh, the other tables would NOT have column headers since I can't access such columns in mail merge. They would have that info in regular columns from the main table so mail merge would access the names in those.
I would start my design with the premise that the student names will be entered only once, in a table that will remain locked except when the roster is being edited. Editing and sorting the roster table will automatically adjust names wherever referenced. <</div>
Not sure I follow all that. I understand the separate table, though I don't know if that is necessary (see my idea above), but the last part interests me. Just need to see how it would work with my present (or future!) approaches.
Hopefully this will be useful to others. I've seen plenty of gradebooks over the years, but only some professional ones have handled attendance very well and almost never letting a person use multiple attendance codes in the same cell or let you use the codes you want (letting upper and lower case be counted separately). This lets teachers work they way they are used to - such as "A" being an exexcused absence and "a" being excused.
I'll send it to anyone who wants it or is there a way to upload it here when done?
Once done, maybe other users will come up with improvements.

Shiftwise Daily Attendance Sheet

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