Tracking Daily attendance in training event- course

Hello,
In module Training & Event Management - is there a way to track daily attendance in a course of several days?
Mazal

Hi,
I have also tried to get a solution for the same.But I was unable to find anything. So finally I had to settle for a customized inferface for the same.Do let me know in case you get some standard solution.
With Regards,
Kaustuv Goswami

Similar Messages

Integration bet Training & Event Mgmt & Time Mgmt - IT2002

Hi,
Please refer to the below scenario:
100 employees(attendees) attend a training event(Business Event).Because we have an integration of TEM with TM, so IT 2002 for all the employees gets updated.
However there are few(around 20)employees whose IT2002 is not getting updated.As a result of this, we have a Z-report which does not fetch the data for these 20 odd employees.
Could anyone please let me know why this is happening?
Request you to reply in detail.
Thanks in advance.
Regards,
Angel

Hi
Payroll Area would have been locked for those employees during course bookings. Hence, IT2002 does not has course attendance hours.
Check SM35 and execute the job (This job gets created after course bookings) to update IT2002 for those employees.
Ensure Payroll Area is unlocked when you execute this job.
Hope this helps
Best Regards
Reddy

Attendance Capturing : Training and Event Management

Hi Experts,
I'd like to know how to capture attendance for a Business Event.
For an example,
We have a Business Event (Course), say, Verbal Communication Level 1,
Start Date : 17.04.2014            End Date : 21.04.2014
Each day schedule is as follows
Start Time : 09:00:00hrs           End Time : 15:30:00hrs
1st session   : 9.30am to 11.00 am       break : 11.00 to 11.30am
2nd session : 11.30am to 1.00pm       lunch : 1.00pm to 2.00pm
3rd session   : 2.00pm to 3.30 pm
now my questions are,
1. is there any standard way to capture attendance of the employees for the event?
2. how to find get the attendance for each sessions ? (say, present in morning session and absent in afternoon session)
3. How to capture attendance for the vent in each day ? (say, present in first 2 days and absent in remaining days)
i would like to know, among booked attendees, who all are present for the event and absent for the event?
thanks in advance

Hi Sebin,
When you book the employees to event, automatic relation ship is created in table HRP1001, relationship type A025.
But for your 2nd and 3rd questions, we cannot identify it is not possible in standard to capture partial attendance OR partial absence.
OR you can create a curriculum and prepare events for each of the days and capture the day wise attendance/absence.
Hope the above clarification clears your doubt.
Thanks
Srinivas Ch

Attendance Requested Status in Training & Event Management

Hi Friends,
In Training & Event Management, the User goes to the u201CTraining Centeru201D in ESS to submit his nomination for a Business Event to the Immediate Superior. (Path : ESS, Training Center, Booking Offer, Add to Basket, To Basket, Proceed to Request, Request Attendance).
Now for that User, the Status comes as u201CAttendance Requestedu201D for that Business Event & a Workflow is triggered to his Immediate Superior for Approval.
When the User refreshes the screen or logs in the ESS again the Status u201CAttendance Requestedu201D for that Business Event vanishes although the Immediate Superior has not approved his Attendance Request.
It is desired that the Status u201CAttendance Requestedu201D should be displayed in the Users u201CMy Bookingsu201D till the Immediate Superior approves it.
Also it is desired to have a report of how many such u201CAttendance Requestedu201D nominations are pending for a specific Business Event.
Pls advise.
Warm Regards,
Abhijeet

1. define factory calendar in the tcode SCAL and the same thing you have to assign in the img-training and event management-business event preparation-location-create location- there you have to assign factory calendar.
2. if you want training schedule you have to go img-training and event management-business event preparation-define time schedule if you enteer into that you should in the first coloumn any number for ex 01 3 day schedule and you have to select this and click on day segment in day segment give normal again select normal and click day schedule there you should give start and end times of the schedules for morning,afternoon and evening and this time schedule you will assign to the business event type which comes under business event preparation
also see:
S_AHR_61011887 - Master Data Catalog
check the tcode OOET OOEG----to create business groups and business events

Training & Event Management - Attendee fee

Dear all,
In Training & Event mgt there is something called attendee fee which is maintained in business event type & business event. When I book an employee, at that time I maintain it as activity allocation. As per my understanding this fee is maintained when an employee pays fee to attend a course. Please correct if I am wrong.
The questions are:-
1. So when the employee himself do not pay but the company pays fee for his employee when an employee attends any training program, then how it has to be treated & and how to maintain it? Whether it has to be treated as attendee fee or cost items?
2. Another question is when the company pays some attendee fee and for some reason the employee could not attend the training. At this time the company reimburse the fee from the employee. How it has to be maintained?
Regards,
Daniel

What functionality are you looking for?

Training & Event Mng Master data integration

HI All
We have training and event management successfully working, able to run reports to find the attendance list against a course.
I would like to know, is there an option to manager to view what and all trainings his subordinates attended from his/her master data.
I mean from employee point of view, if I would like to know list of trainings attended (completed or planed courses) for each individual employee.
Cheers
Dinu

In PPMDT - Manager's Desktop. The manager can view the list of training attended by his/her employees. It is under the function Personal Data.
There is also a standard report for employee's training history.
Option 3: there is a switch in the individual development component which adds the BETs the employee attended in Indvidual Development Plan subprofile in IT24/25. You can switch this on. The catch is this will only be applicable for future bookings.
Look for it in T77S0. Im too lazy to look for it myself. lol
Let me know if this solved your issue.
Edited by: Clueless Noobie on Jun 17, 2010 12:09 PM
Its you lucky day I have carpe diem goini on. lol
So heres the switch: DPLAN SIMU
Edited by: Clueless Noobie on Jun 17, 2010 12:18 PM

Training & Event Management - Business event appraisal

Dear all,
Wish you all a very Happy new year.
I hve two questions.
1. For e.g. there is one trainer who has conducted many training program in an org and business event appraisal has been performed where there is criteria to capture instructor information. Then how I can get a report for that trainer only. There is one selection criteria in the report of business event appraisal where I can select the instructor(appraisee) id. But it is not working.
2. When there are more than one instructor in one business event, then how attendee appraisal and business event appraisal are done?
3. In training & event mgt is it possible to perform periodic appraisal?
Thanks,
Have a happy weekend.
Daniel

Hi Daniel,
There is no SAP standard report on Trainer wise attendance history for this purpose you have to define the Adhoc query.
When there are more than one instructor in one business event it is a tough scenario to have attendee appraisal .
In TEM it is possible to have periodic Appraisals.
Warm Regards,
Kapil Kaushal

Legacy data upload for Training & Event Management

As per the requirement, the legacy /history data for training events is to be uploaded in the system. To start the process the data templates were prepared for uploading training objects like D (Business Event Group), L (Business Event Type) and E (Business Event) and these were uploaded. Also the relationships A003 between D & L and A020 between E & D were also maintained. As a part of training history the attendees were also maintained (uploaded) using the relationship A025 between E & P objects. However when we go to PSV2, then the tree structure does not reflect the name of the person who attended the event.
Please suggest and advice.

Hi Nitin,
I have a query regarding the Legacy data. I wanted to ask you that how did you structure the Historical BEG and BET.
Did you create different BEG for the Current and the Legacy data.
But in that case there could be BET's common in both the current and legacy data with different object ids
For e.g. Under Current BEG and Historical BEG I may have a BET Technical Programmes with diffrent Ids say 60000000 and 60987655. This may create a problem when running reports.
Pls tell me strategy that you have used for creating the catalog.
Regards
Yashika Kaka

Enter a Valid Attendee in Training & Event Management

Dears;
Whenever I'm trying to book a training event to an employee through PV00 I get always a message Enter a Valid Attendee, however, I'm entering an existing employee.
How can this be solved?
Thanks in advance.
Best regards;
Lobna

Hi Lobna,
Well when you book or prebook an employee to a course, the system checks if the employee is valid for the entire business event/business event type period.
So either the Business Event type exist before the entry date or it exist after the departure date. As explained on the former URL link I attached.
You may use the table T777BIRTH to extend the maintenance of the relationship between a P and another object. In your case you would probably need to use this table to enter the extended maintenance of relationship of a person to a business event type with relationship 27 (prebooked) from birth date of till the highest date (31.12.9999)
Normally, a person can only be booked or prebooked to a business event or business event type if the person is active during the entire period of the business event (type). However, using table T777BIRTH it's possible to extend relationship
maintenance if the period comes before the hiring date (From birth) or after the leaving date (Until highdate). There you can
extend the booking relationship so you can book these employees.
The reason could be the entry-date. You can try to solve this by customizing table T777BIRTH according to your requirement to book these kind of people anyway. P B 025 E X in field BIRTHX allows to create the relationship with a BEGDA before the entry-date.
before doing such change, look first what are the begin and end date of the business event type and the active period of the employee to make sure if you really need to extend the maintenance of the relationship, or you could simple decrease the validity period of the business event type.
Best regards
Hadrien

Adhoc query for Training & Event mgmt

Hi,
Can anybody guide me for design the adhoc query for training & event management. I needto extract data upto attende level from a particular infoset.
Thanks
Dadarao.

Hi,
I have got a query in AD-HOC query.
After creating the Adhoc query using the join table functionality the resulting adhoc query does not results any out put.
What I have done is :
1.Created a user group through SQ03
2.Attched user to My user group
3.Created an infoset using join table functionality(SQ02).
4.Saved and generated the infoset
5.Added the user group to the infoset and than run the ADHOC query.
The table I have used to join is all PA table (For test pupose)
Though the purpose of the custom infoset is to join PA,OM and E rec infotypes, for testing purpose I have joined only PA infotypes.
Result:The adhoc query does not gives any out put instead it says no data could be read.
Could you please tell what else I need to do so that the custom infosets gives an out put.
Will greatly appreciate your help.
Thanks and best regards
Rajeev

Third Party Person for Travel and Training Event

Dear Friends,
in our business process, external person (from other company or individual) could attend our training (and travel too), my question is how we should treat this people, i mean... do i have to hire them and have them on "third party" employee group or something like that? Because we process them using sap, we want to know how much cost incur or how many of them or other related data. Please share your experience on this thanks.

There are options to book External Person H, Org Unit O, Company, customer etc.
You can change the customizings acc. and plan for courses.
Like ext. person / third party will be applicable for the billing process not activity allocation... etc.
Hope this helps.
Best Regards

Can I attend Oracle 10g DBA course & attempt DBA Certification for 11g

Hi,
I am already OCP-PLSQL and want to attempt OCP-DBA stream. I enquired at various oracle education centers and came to know that all are conducting courses for Oracle-10g.
So can I attend Oracle 10g DBA course (Mandatory Course) and attempt DBA Certification for 11g. (1ZO-052 and 1ZO-053)
Thanks,
Vikrant Patil

ukupatil wrote:
Hi,
I am already OCP-PLSQL and want to attempt OCP-DBA stream. I enquired at various oracle education centers and came to know that all are conducting courses for Oracle-10g.
So can I attend Oracle 10g DBA course (Mandatory Course) and attempt DBA Certification for 11g. (1ZO-052 and 1ZO-053)
Thanks,
Vikrant PatilYou can do these thing, and Oracle will take your money for it, but you will receive neither 11g DBA OCP certication nor 10g DBA OCP Certification at the end of it. So it isnt what you would ant to do.
Oracle Unviersity would provide the 11g DBA training courses ... No problem.
however I suspect what you term oracle education centers are probaby institutes offering WDP Courses at 10g DBA (on the cheap). See http://workforce.oracle.com
If you do 10g training then that will only be valid for 10g DBA OCP Certification .. so you would need to take 1z0-042 and 1z0-043 (I guess you already have an SQL Exam pass). Then 1z0-050 can upgrade it to 11g DBA OCP.
(Note that it does not affect you, but the converse is typically true .... version X+1 training will often be acceptable for a version X certification.)

Regarding training & event documents.

Hi Friends
I am implementing training & event mgt for the 1st time,plse could you plse help me by sending config docs & learning docs for training & event mgt to my mail id i.e [email protected]
Thanks&best regds
ravi gupta.

Hi Ravi,
You can extract all the Reports in TEm in the foolwing manner....!
Goto SAP Easy Access Menu
Human Resourses -> TEM -> Information Menu ->Reports
In this path u can execute all kinds of reports.
Also Ravi, When somebody completes training, he or she should give feedback to training coordinators about instructor, course content, duration etc. How we are maintaining these feedback mechanisms in SAP Training and Event Management.
You are able to perform this feed-back with the help of appraisals.
You can evaulate the course, the referent (trainer), the attendee.
Check the following link:
http://help.sap.com/erp2005_ehp_02/helpdata/en/42/51c8234a1211d182b80000e829fbfe/frameset.htm
kindly reward if found helpful.
cheers,
Hema.

Training & Event Management -- Room Details

Hi Experts,
How to get the room details, when I am scheduing an event. Or how to map the room to a event / course.
I have created resource rooms w.r.t. resource type room.
Regards,
IFF

Good Day.
You need to create a room resource type in transaction OORT.
Then you Create room resource in transaction OORE. In relationships tab :
specify
Is a specialization of Resource type
which you created
Then create an event type in LSO_PVCT e.g. classroom training having relationship
Requires Resource type
Here you assign the Resource type which was created
Create an event with resources under this event type
in LSO_PSV2 and here you can assign the room resource.
Hope this helps.
Happy New Year.
Best Regards

Training & Event Management - Integration with Cost Accounting

Dear friends,
I am asking this question because I have no idea of FICO. This question is on integration of Training & Event Mgt with Cost Accounting. What is the meaning of Internal activity allocation & Cost transfer posting? What is the purpose of this integration & how it is reflected in FICO? What benefit a client gets when it is integrated? Who is the sender cost center & who is the receiving cost center and where it is maintained in TEM?
Please help. Please try to reply it in simple language, not in FICO language.
Thanks,
Daniel

Dear Daniel,
Activity Allocation and Billing >
This process comprises all of the functions for settling fees in Training and Event Management, as well as the functions for recording costs and cost transfer posting. In addition, this describes all other functions that are in any way connected with fee processing in Training and Event Management. This includes the following functions:
Billing, which involves creating invoices and credit memos for attendance and cancellation fees
Internal Activity Allocation, which involves settling attendance and cancellation fees and instructor costs
Cost Transfer Posting, which involves transfer posting of event costs in which the cost center of the resource is credited and the cost center of the organizer is debited
Price Proposal, which involves calculating a price proposal on the basis of the cost items stored for a business event. The proposed price can be adopted as the event price.
Budgeting, which involves creating a training and education budget for organizational units and comparing budgets with the actual costs accrued for attendance fees
Please refer the below help link to understand the functionality from TEM point of view :
http://help.sap.com/saphelp_47x200/helpdata/en/77/bff8ab4a2911d182b80000e829fbfe/frameset.htm
Please review :
Activity Allocation and Billing
Billing
Internal Activity Allocation
Business Event Costs
Cost Transfer Posting in Cost Accounting
Hope this will help you clarifying all your queries.
Best Regards,
Chetan Bajaj

Tracking Daily attendance in training event- course

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