Shopping cart Converted to Purchase order directly.

Question

Hello Experts,
       I have a question on what settings to check if the shopping cart created in a system is creating Purchase order directly as Follow-on document. The scenario we are using is SRM 5.0 (Standalone) for Strategic procurement. I checked the BBP_DOC_SAVE, BBP_DOC_CHANGE BADI's but there is no such coding there....any settings in SPRO that is enabling this thing to happen ???
Please let me know about it ASAP. Would definitely reward for useful answers.
Thanks,
Rajeshree

Answer 1

Hi
<b>Couple of reasons can be possible for this -></b>
1) Workflow is not getting triggered properly. Check workflow configuartion. Are you using standard or customer workflow ?
<u>Seems to me there are no Approvers determined for the particular Product category and Purchase Group combinations, which in turn determines the Approvers (Managers) in this case.</u>
2) Incase the shopping cart dat is complete, and the SRM SPRO system settings are defined to create a Purchase order. Then directly R/3 PO gets created.
3) Check out for all the customer BADI Implementations in SE19 (starting with either Y or Z). Which all are active in this case ? What all code they have ?
4) check out for BADIs especially - BBP_CREATE_PO_BACK
                                                    BBP_CREATE_PO_BACK_NEW 
                                                    BBP_TARGET_OBJECTS
                                                    BBP_TARGET_OBJTYPE
5)  <b>Check SPRO Settings ->
Here is the path</b>
<u>Supplier Relationship Management -> SRM Server -> Cross-application basic settings -> Define Objects in Backend System (Purch. Reqs, Reservations, Purch. Orders</u>
<u>Define Objects in Backend System (Purch. Reqs, Reservations, Purch. Orders)</u>
You perform this step only if you create your Materials Management documents in a backend system.
You specify the documents that are to be created in the backend system for a requirement coverage request.
The following documents can be created:
Purchase requisition
Purchase order
Reservation
You enter a product category (such as office supplies, or hardware) and/or an organizational unit. The organizational unit contains the purchasing group that is responsible for procuring products in this category.
You can enter the product category generically, such as Office*.
Note
The backend system is determined  using the product category in the requirement coverage request item. The item also contains the organizatinal unit.
You can use the Business Add-In BBP_TARGET_OBJTYPE if you wish to implement a different logic for creating documents in the backend system.
Example
If purchasing group 01 wants to procure materials from the category Raw Materials, a reservation is to be created every time.
If materials in the category PC are to be procured, a purchase requisition is to be created every time.
Activities
1. Enter the organizational unit and/or the category.
2. Enter a source system.
3. Choose the procurement type.
Reservation if stock is available, otherwise external procurement
The system creates a reservation if the material is subject to inventory management and sufficient stock quantity is available in the warehouse on the requested date.
Always reservation for materials subject to inventory management
The system creates a reservation if the material is subject to inventory management, irrespective of whether stock is available.
Always external procurement
The system does not create a reservation, but always procures the item externally. In this case, you specify the type of external procurement.
The following options are significant if the system cannot create a reservation (for example, if there is no stock available or for a non-stock item) or the system must not create a reservation (choose Always external procurement).
Purchase order if item data complete, otherwise purchase requisition
The system always tries to create a purchase order. If the item data is incomplete (for example, the vendor or price is not known), the system creates a purchase requisition from the item.
-> Always purchase requisition
The system always creates a purchase requisition.
-> Always local purchase order
The system always creates a local purchase order.
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul