Smart Mailbox items to Folder

Hi All,
I have a smart mailbox that contains my Flagged Messages. I'd like to set up a rule where those messages are moved (or ideally copied) to a folder on the MobileMe servers. Is this possible? I don't really understand the whole backend thing. My goal is to be able to access my flagged messages on the go - iPhone, iPad - because those flagged emails don't show up as flagged.
Thanks!
Jon

Jon,
A Smart Mailbox contains nothing -- it is the resultant of a search list for messages of a certain criteria that are located in actual mailboxes. Where are the flagged messages in reality -- the Inbox, or otherwise. If they are already flagged as received, then use a Rule or two.
Ernie

Similar Messages

Mac Mini: Smart mailbox items disappear after a month in one mailbox but stay for years in others. All settings are the same!

I have several Smart mailboxes set up on my Mac.
Some of them hold all mail for years and others delete after about a month.
All settings are the same on all mailboxes.

BDAqua Hi,
I have only 1 E-mail account, It is a POP and the one earlier account that I set up that works fine and saves all E-mails comes form a friend who also runs Apple. Don't know if that has anything to do with it.
All others are running Bill Gates stuff.
Even when I delete the "Friend Apple" E-mails his messages stay in the smart mailbox.
I deleted the other E-mails as I usually claen out once a week and get rid of junk and adds. I deleted the other smart mailbox E-mails from my main mailbox figuring that they would stay in the smart box like the other one.
Still perplexed,
Thanks for the help so far,
Ron

Creating Smart Mailbox Folders in Mail.app (Lion): they do not save and disappear every time the application closes....

Hello there -
Hopefully someone can help, because this is just frustrating and weird. In Mail on Mac OSX Lion, I can create all the Smart Mailboxes I want, but if I try to create a Smart Mailbox folder, it shows up just fine in the sidebar. But, as soon as I close Mail, then re-open, the Smart Mailbox Folder is gone as if it never existed. This happens whether or not I actually put any Smart Mailboxes in the folder. Anyone else seen this issue and have suggestions?

Okay, I think I just discoverd a workaround. This will work if you're lucky enough to already have a smart-mailbox folder that persists after close. (Somehow I had two such folders that already existed and weren't subject to the mysterious disappearances on closing the app; perhaps I created them in a previous OS X release?) Anyway, here goes:
Locate an already existing smart mailbox folder that's working properly. Select the folder (in the sidebar).
Duplicate that folder using the "Duplicate Smart Mailbox" Command. (It's on the contextual pop-up menu or available via the gear icon in the lower left of the window). This should produce and exact copy of the folder and the boxes inside, appearing at the bottom of the smart mailbox list.
Edit the duplicate folder to put the smart mailboxes you want in it, and delete the previous mailboxes (duplicates) that you don't want.
The new folder structure should now persist between launches of the app.
There you go. Not the most elegant process, but workable. Don't know if there's a method if you don't have at least one smart mailbox folder already though.

I need to transfer the Smart Mailboxes I have set up on one computer to another computer. Both are running 10.8.4 and Mail 6.3. None of the old solutions are viable since there is no longer a 'Mail' folder in the User account.

I acquired a new iMac, and need to transfer the Smart Mialboxes I have set up on my Mac Pro to the iMac. Mail is already set up to sync thorough iCloud, but the Smart mailboxes are - apparently - set up for individual machines. The only solutions I have been able to locate involve moving Preference files from one machine to the other; the problem is that there is no longer a 'Mail' folder set up for individual Users (actually there is no Mail folder at ALL under 10.8.4), and I am unable to locate any .plist files for Mail at all. Any idea how to make this haoppen?

Create a new smart mailbox. Does it sync? If not, do as below.
Back up all data.
1. Triple-click the line below on this page to select it:
~/Library/Mail/Bundles
Right-click or control-click the highlighted line and select
Services ▹ Open
from the contextual menu. A folder may open, or you may get an error message that the item can't be found. Either result is normal. If the folder does open and has contents, move the contents to the Desktop. Relaunch Mail and test. If there's no change, put the contents of the folder back and quit Mail again.
2. Repeat with this line:
/Library/Mail/Bundles
This time you may be prompted for your login password when you remove the items. Make sure they're removed from the folder and not just copied to the Desktop. If necessary, copy them first and then move the originals to the Trash.

Smart Mailbox Does Not Update Sent Items Automatically?

i use mail to send out proposals to clients that always have the word 'proposal' in the subject and always contain an attachment (pdf).
i set up a smart mailbox called 'sent proposals' so that i can easily view a list of proposals that i have sent out.
the criteria for the smart mailbox is:
-match all of the following conditions
-subject contains 'proposal'
-contains attachments
-from contains my@emailaddress (i have multiple accounts...)
-include messages from sent
the problem i am having is that the messages are not automaticlly displayed after i send them. for instance, i sent a proposal out yesterday and it still not displayed in the smart mailbox as of today even though i have opened and quit mail 10 times and have restarted my computer.
the only way i can get it to show up is by going into the sent folder and opening the original message. if i do that, the smart mailbox suddenly gets updated and then displays the message from that point forward. unfortunately, this defeats the purpose of the smart mailbox.....
any ideas?

an interesing development...
i created a new smart folder called 'sent proposals 2' and set the criteria to:
match all conditions
subject contains 'proposal'
include messages from sent
then i sent another test message with an attachment with the subject 'test proposal'.
the email shows up in the newly created 'sent proposals 2' smart mailbox but not in the original 'sent proposals'...
i then edited the 'sent proposals 2' smart mailbox to include the 'contains attachments' and the test proposal email disappeared from the list.
i then edited it so that the only criteria was 'contains attachments' and the test proposal email is still not showing up, although it seems like all my previous messages that contain attachments did show up.
i guess that means that the problem is in the indexing of the emails with attachments. for some reason or another, mail.app will not index the criteria of having an attachment of sent messages unless they are opened (or displayed in the preview pane) after they are sent.
can anyone duplicate this on their machine?
just set up a smart mailbox with the criteria:
contains attachments
include sent
send a message with an attachment to an external account (i used my gmail address) and see if it shows up in the smart mailbox. if it doesnt show up, go into the sent items and open the email, then look to see if it shows up in the smart mailbox.
thanks,
geoff

Smart Mailboxes don't work with the junk folder

I've had a Smart Mailbox that worked for many years, but now it wont. This Smart Mailbox is set up like this:
Contains messages that match all of the following conditions:
Message is in Mailbox Junk
Subject Does not contain *VL-JUNK*
Subject Does not contain *SL-JUNK*
And that's it. *SL-JUNK* is put into the subject lines of suspected emails by my email hosting company. The reason I have this smart mailbox is to double check emails that Mac Mail thinks are junk but aren't. It's a system that has worked great until recently.
I've noticed that when I change the Smart Mailbox to this:
Contains messages that match all of the following conditions:
Message is in Mailbox Junk
Nothing populates the mailbox. Are Smart Mailboxes no longer able to pull emails from the Junk folder?
Thanks!

go to mail preferences->general and make sure that the box "when searching mailboxes include results from Junk" is checked. if it's checked already uncheck and recheck it.

VIP folder vs. Smart Mailbox Folder - Why won't they behave similarly?

My poorly formatted question is this. Why in the VIPs folder you can view ALL the emails in one view from the people you add to this list when you click on the root VIPS text...HOWEVER...when you create a Smart Mailbox Folder like "Employees" and then add people to that list, you can't see all the emails from everybody in one view when you click on the root Employees text. You have to individually select employees from the pull down list to see their emails.
I thought this used to work fine with Lion. Maybe I'm missing something here?
Also, another weird and annoying little bug is that when you add Employees to your favorites bar and then select one of the employees from the list, the text in your favorites bar changes from "Employees" to "Employees - John Doe (24)" and doesn't let you revert it back to the simple Employees root text unless you drag it off the favorties bar and then re-add it. Very annoying.
Anyone else having the same problem?
Thanks!
jacobe

I am using gmail. So not really sure. I deleted almost everything in both the Macand Gmail mailboxes. And today they are back again...

Smart Mailbox needs "include Junk Mail Folder" option, seeking work-around

For me it's convenient to have a Smart Mailbox defined simply by "Message is new", as this collects together in one place all the unread messages that I've set rules to put in different mailboxes. While there is an option on the panel for defining Smart Mailboxes to include Trash or Sent in the smart-search, there is no such option to include the Junk mail folder, which I would like to do for a while until I believe it has "learned" well enough what I consider junk or not.
(Apple, take note: If Trash is an option, Junk should be, too!)
Any suggestions for a good work-around? Thanks!

Hello burkeware,
I suggest you send feedback to Apple by filling out the [Feedback Form|http://www.apple.com/feedback/macosx.html>. Maybe they'll incorporate these options in a future version of Mail.
floba
PS: Concerning your "complex criteria". Have you already tried the boolean operators "or" and "not" in the search field? (BTW, two search strings are by default combined with the "and" operator, so there is no need for a separate "and".)
(MN312)
Message was edited by: floba

Will deleting the inbox anf inbox.msf files within the smart mailboxs folder delete any emails in my unified folders?

I have three accounts set up in Thunderbird, two are unified and the third one isn't. I've looked through the setting in the tools-account settings for each of the three accounts but I cannot see anything that refers to unified folders. I have the view-folders button set to on.
I've seen a solution on your forums which reads:-
Help menu (Alt +H) > troubleshooting information Click the show folder button.
Close Thunderbird
open the mail folder open the smart mailboxes folder
Delete the inbox and inbox.msf files
Restart Thunderbird.
I don't understand why this solution should make all my inbox's unified, and I don't want to loose any emails.
Can anybody help please?
Response appreciated.

Bonjour Crumbleey,
Excuse me, I don't understand your problem ... Can you describe it and tell me what you want to get ?
I have been using Thunderbirds for years now, I installed it in many PCs, I solved many problems using only the standard possibilities of Thunderbird, I never had any need to intervene in the emails files and folders.
If you want to delete an account which has its own set of folders, if you want to keep its emails, first move the emails in Local folders.
Pierre

Difference between Smart Mailbox and Smart Mailbox Folder

What are the reason(s) for using one over the other?

I know it's a bit less than obvious, but they're not equivalent or an "either/or". A "Smart Mailbox Folder" allows you to put your Smart Mailboxes into folders for grouping purposes. For instance, you could have a Smart Mailbox that collects all your messages to and from a friend of yours named "Sam", one that collected message to and from "Frieda", etc. and collect them all in a Smart Mailbox Folder titled "Friends". It's strictly an organization thing, for your own convenience, sort of like putting playlists in folders in iTunes, if you're familiar with that. If you only have a couple of Smart Mailboxes, a Smart Mailbox Folder probably won't be of much help, but if you have a bunch of Smart Mailboxes, organizing them into folders might be useful.
Hope this explains things.
Regards.
Message was edited by: Dave Sawyer

Moving messages from a Smart Mailbox into an On My Mac folder for archiving

I'm trying to find a way to (as automatically as possible) archive emails. I'm using IMAP and I want to try to get the messages off the server and onto my laptop because it takes too much time and CPU cycles for Mail to tell the IMAP server to do all the grunt work, especially when I have upwards of 100,000 emails on the IMAP server. I've considered switching to POP3, but I've decided that IMAP is still the best solution, taking other issues into consideration as well.
I've looked at Mail Scripts, but it doesn't have the functionalty I want (namely it doesn't work with Smart Mailboxes, nor can do you have the same level flexibility of specifying dates and such as a Smart Mailbox does.
What I've come up with is I've created a Smart Mailbox which lists all messages older than 3 months (these are the messages I want to archive). I've also created an On My Mac folder where I would like to store all the archived email. My problems are:
1) How can I move the emails from the Smart Mailbox into the On My Mac folder?
2) The move of the messages should be done by Mail itself, otherwise, unless there is a way to automate the process, I will have to tell Mail to manually rebuild the On My Mac folder or else the messages that have been copied to the On My Mac folder will not be viewable in Mail, nor with they be caught by other Smart Mailboxes.
Anyone have any brilliant suggestions, or perhaps another way to do this all together?
Thanks in advance...

Why do I need to post a comment or a follow-up before I can mark a question as answered? That's silly.

HT2476 What is the difference between a smart mailbox and a smart mailbox folder? I'm just trying to organize my emails as they come in..Thanks!

What is the difference between a smart mailbox and a smart mailbox folder? I'm just trying to organize my emails as they come in!!!
Do I need to set up both?

Maybe this will help:
https://discussions.apple.com/message/18794948#18794948
https://discussions.apple.com/message/8711661#8711661

Smart Mailboxes work with Junk folder

I'm trying to get a smart mailbox to populate with certain messages from my Junk folder. This use to work, but now it doesn't. Even though my Junk folder has hundreds of emails, none show up in my Smart Mailbox.
any advice?
Thanks!

Sorry to have misled you. I just tested creating a Smart Mailbox with criteria that I knew should pick up a message I had purposefully left in the Junk, and found that it would not. I then noticed that in the creation window you have to explicitly enable it to include Trash and Sent, so the clear implication is that Junk is not even an option.
The selection in Mail Preferences/General is apparently applicable only to actual searches, and not the search criteria of a Smart Mailbox.
Ernie

Apple Mail smart mailboxes no longer work

Well, the subject says it all.
I am running Mail 7.3 under Mac OS X 10.9.5 and have 8 smart mailboxes set up. However, as of this morning, none of them are displaying any emails, along with all the VIPs. However, all other folders etc are working normally.
Any suggestions anyone?
Joe.

Ok, so I was right about the Combo updater - wouldn't install on my system.
So I tried all your other suggestions (well, except for installing Yosemite) and no go, although I'm not sure that resetting my file and folder permissions worked properly (I waited 15 mins and still didn't get the 'reset' button back again, so I just continued on with the rest of the steps).
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Anyway, I'm gonna try the whole reset of my files and folders again and leave it a lot longer this time and see what happens.
Joe.
PS. Thanks again for all your help!

Archiving a Smart Mailbox to a RAW Message Source using Automator?

In MAIL I can set a smart mailbox to say get emails from ("any" recipient contains [email protected])
But in Automator when I use the Filter messages in mail I can't be that broad with my selection, I can only select sender, and not ANY recipient. Be that someone cc'd with that email address, the sender or reciever.
One way around this is allowing Automator to select a Smart Mailbox from MAIL to do the selecting.
But I can't get Automator to select a Smart Mailbox.
What I need to do is take my Smart Mailbox content and every X# of days, for my needs it would be 7 days, export out last X# of days, again for me its 7 days, worth of emails as a RAW Message Source and append it to an existing RAW Message Source file in a specified folder.
Or if appending to an existing file is not possible then create individual files but name them something like, Weekending_10_282006, where the date in file name matches the day the script was run.
Then place this to always run on a Saturday.
I am using this to backup messages for specific projects at work. And I would like to use it to backup emails from my cousin who is serving overseas in Iraq.
Thank you for your help.
Ed Walsh
Mac Mini Intel duo Mac OS X (10.4.8) 2gb ram, 120gb hard drive

Back up all data.
Triple-click the line below on this page to select it:
~/Library/Mail/V2/MailData/SmartMailboxes.plist
Right-click or control-click the highlighted line and select
Services ▹ Reveal
from the contextual menu.* A folder should open with an item selected. Quit the application if it's running. Move the selected item to the Desktop, leaving the window open. Relaunch the application, create some smart mailboxes, and test. If there's no change, quit again and put the item you moved back where it was, overwriting the one that may have been created in its place. Otherwise, delete the item you moved.
*If you don't see the contextual menu item, copy the selected text to the Clipboard (command-C). In the Finder, select
Go ▹ Go to Folder...
from the menu bar, paste into the box that opens (command-V). You won't see what you pasted because a line break is included. Press return.

Smart Mailbox items to Folder

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