Solutions about the documents management in BI project.

hi experts,
i am following a project, it requires some bi reports and some documents management functions which includes document uploads, search, download. i know the bw is focus on data analysis, and week in document management.
the bi report will integrate into the sap web protal and i am planning to use the portal to integrate another document manage system using the html link.
is there other solutions? hunger for ur advice, and thanks a lot!

Hello,
If you are in BI 7.0 then see this document
[How to Integrate Business Intelligence Document Store and SAP Analytics Applications (NW 7.0)|https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/a303e745-0d01-0010-b280-802bca844b8f]
Thanks
Chandran

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How to configure the document management

Hi all,
I am new to document management system. My request is about how can we configure the document management system in our sap system, actually we are not using sap for storage of documents.
Is there some way, so that we can attached documents in the system and put some attributes with them so as to retrieve and search purpose.
Please guide.
Thanks and Regards

Hai,
See this link, it would help you
http://help.sap.com/erp2005_ehp_04/helpdata/EN/04/92718846f311d189470000e829fbbd/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/2d/3527f6448c11d189420000e829fbbd/frameset.htm
Regards,
KK

Using the Document Manager Rich Text Editor

I'm wondering whether there is a reasonable way we can use the Rich Text Editor (based on CKEditor) that is contained within the Document Manager task flow (primarily for editing Wiki pages) outside of the Document Manager itself? We have another type of content we need a Rich Text Editor for, but it would be great if we could use the inline image links, tables, links to documents in the content repository, etc.

Have you consider use Site Studio + Content Presenter?
http://docs.oracle.com/cd/E17904_01/webcenter.1111/e10149/content_cp.htm
http://george.maggessy.com/2012/05/inline-editing-in-content-presenter-for_10.html
[]'s

UPLOAD_FILE check in Documents in the Document Managment System

Dear Experts,
i must upload a different File in the Document Managment System.
For Example .doc, .xls, .pdf.......
Have somebody a symple for me
Thanks
Frank

Hi Frank,
If you used File upload UI element means the read contents should be in Xstring format.
For convert the Xstring to string have a look on following code :
CALL METHOD cl_abap_conv_in_ce=>create
EXPORTING
input = item_filecontent
encoding = 'UTF-8'
replacement = '?'
ignore_cerr = abap_true
RECEIVING
conv = loc_conv.
*Read the file contents
TRY.
CALL METHOD loc_conv->read
IMPORTING
data = var_string.
CATCH cx_sy_conversion_codepage.
Here item_filecontent is the type of xstring and var_string is the type of string.
Thanks.

I need some info about the Document Class.

Hi,
I need some information about the Document Class, can anybody
tell me where I can find it.
thanks

Emad Zedan,
> I need some information about the Document Class, can
> anybody tell me where I can find it.
The concept of the document class was introduced in Flash
CS3. What it
does is allow you to optionally associate a custom AS3 class
with your FLA
in the Flash authoring tool. Your document class effectively
*becomes* the
main timeline. This is your chance to influence the
underlying behavior of
the MovieClip or Sprite instance that serves as the
foundation for your SWF.
If you don't associate a custom document class with your
FLA, the FLA is
associated automatically with a default document class called
MainTimeline,
which extends MovieClip.
David Stiller
Adobe Community Expert
Dev blog,
http://www.quip.net/blog/
"Luck is the residue of good design."

Confuse about the document

Hi,all . From the document ,i had confused about the following .
Automatic Undo Management in Oracle RAC
url >> http://docs.oracle.com/cd/B19306_01/rac.102/b28759/adminrac.htm#CHDGAIFJ
Oracle automatically manages undo segments within a specific undo tablespace that is assigned to an instance. Only the instance assigned to the undo tablespace can modify the contents of that tablespace. However, each instance can read the undo data blocks created by any instance. Also, when performing transaction recovery, any instance can update any undo tablespace, as long as that undo tablespace is not currently being used by another instance for undo generation or transaction recovery
what's the meaning of above that is bold ?

Say you're running a 2-node RAC and node 2 dies. The services which were running on node 2 now get re-located to node 1. It is then possible that node 1 will perform transaction rollback/recovery and, when it does so, it will need to be able to read from node 2's undo tablespace (and maybe update the undo segment headers in node 2's undo tablespace, too).

Who can give me a solution about the following requirment?

Dear All,
The requirment is very hard for me, Perhaps you can give me a detail solution about it. I will list my confusion....thank you very much.
(1)
On the SRM puchase order the payment terms (BBP_PDHGP-PMNTTRMS) shall be defaulted to the suppliers payment term.
Where I can find BBP_PDHGP-PMNTTRMS?
(2)
Create an implementation of the BADI definition BBP_DOC_CHANGE_BADI and name it ZQF_PO_FLDS_DEFAULT. This implementation will have a filter type BUS2201 for purchase order processing.
done
(3)
The vendor (business partner) for a purchase order can be found in importing table parameter it_partner. Read the table where the field partner_fct = 00000019 (i.e. vendor). The field PARTNER_NO contains the data for the next step.
the table? which table? I don't know. I can't find this table.
I check BBP_PO_CHANGE, It_partner is a Parameter only, How to find the table on requirment mentioned?
(4)
Use standard SAP function module BBP_PARTNER_GET_PURCH_DATA_NEW to return the purchasing information for the vendor. Pass in the following parameter to this function:
PARTNER_GUID = IT_PARTNER-PARTNER_NO (from previous step)
The terms for this vendor can be found in field PAYMENT_TERMS of return parameter ET_PURCH_ORG_SET.
Change field PMNTTRMS in exporting stucture ES_HEADER to the value returned from previous step (ET_PURCH_ORG_SET- PAYMENT_TERMS)
(5)If no payment terms can be round for a vendor, issue an error message as detailed in the component requirement section above. (see existing shopping cart code for technical details on issuing error messages)

Hi
Here are the suggestions.
Every information is available in BBP_DOC_CHANGE_BADI in SE18. Create an implementation of the same in SE19 transaction.
Move the changed data in the Shopping cart, back to your internal tables, like et_item, et_partner , et_orgdata... etc.. inside the BADI Implemenataion.
et_item[] = it_item[].
et_partner[] = it_partner[].
et_orgdata[] = it_orgdata[].
1) Inside BBP_DOC_CHANGE_BADI, the payment terms will also be present in et_item [] table. Populate the required payment terms from reading the same based on the vendor number into every line item.
3) et_partner [ ] table in BBP_DOC_CHANGE_BADI holds the partner details, like paetner number, partner function, partner type, once the Shopping cart is filled with atleast one line item in the et_item[] table.
4) et_orgdata[] can be changed accordingly.
5) for issuing Error message, create an implementation of BBP_DOC_CHECK_BADI and use the message as per your requirements.
Hope this will help.
Please reward suitable points.
Regards
- Atul

Can you please explain about the vehicle management system?

Hi ,
i want to know about the module (vehicle management system) .please explain any one in details .
Regards
Venkata .

Hi Venkata,
The Vehicle Management system (VMS) is part of SAP IS - Auto. Generally it is said that it is used by importers, however I would rather put it like this – It can be used for an importer or a distributor’s business functions. So if an OEM is also performing a distributor’s business, he can also use VMS and get benefited out of it.
The VMS facilitates to see a Vehicle like a Vehicle in the system.
Following are the few high level features -
It allows to capture all the attributes of a particular vehicle as an unique object in the system
All the transaction on a vehicle (sales, purchase etc.) can be carried out keeping vehicle as a central object, provides ease of operation to users. All business and technical data of the vehicle is available here.
Strong configuration based vehicle search and vehicle history (transactions) helps in tracking the vehicle easily for any purpose in the distribution chain of OEMà Distributorà Dealerà End Customer.
This is in brief about VMS.
Regards,
Aseem Baruaole
Mahindra Satyam

How to download the document in the document management system

HI,ALL
I tried to download the document to PC with ABAP,but I do not know which Function to using.
The document save in the menu paths:Logistics->Central Functions->Document Management System->Document->CV03N-Display. The Document Type is PM1 and the document save in the Document Data->Originals.
Thanks
xinjun ji

Hi Xinjun,
If u want to download mass documents, then u have to go with the function module BAPI_DOCUMENT_CHECKOUTVIEW2.
Kindly check this with your ABAP consultant.
Regards
Bhanu

A question about the IE management of session id

Hi, guys! I have a question about the IE browser management of session id.
As we know, firefox browser will use cookie to record session id, so if we delete the cookie files then the client can't find target session.
But it's not the same as IE browser.I found I already can find target session after I delete the cookies.
Then I think maybe IE browser use URL rewrite mechanism(GET request) and hidden text mechanism(POST request), but I'm not sure!
Or maybe IE browser use current IE window process's cache to record the session id?
Please help me, thank you very much in advance!
I'm Chinese, my English is so bad, please understand, thanks.

Thank you for your answer, but I still have a question.
Can you tell me how your deleting cookies works? I just use IE browser tools->Internet Options->Delete Cookies to delete my cookie, but the session still can be retrieved! Just like you said, the session id is kept in the memory.
But if I use firefox to do the same operations, the session will can't be retrieved.Does that mean firefox not only delete cookies' files but also delete them in the memory.
Can I use IE browser to do the same effect as firefox browser? And how to do? Thank you.

Document management before go live

Hi all,
I have a small query regarding handovering hte documents to the client. One of my friend is in a SAP project and they have kept all their blueprint documents / user manuals / TS / FS etc. in their properietry tool. The go live is about to happen and they did not
implement or use SAP solution manager for documentation untill now. As a part of the go live, these all documents - blueprint documents / user manuals / TS / FS etc. are to be handed over to the client. My question is, what would be the best way to hand over
th documents to the client. They cannot hand over the proprietry document tool to the client. Should they upload the documents in SAP solution manager and hand over or should they hand over the documents on to a separate file server or they should upload
the documents in SAP R3 document management system module . Their main point of concern is that they have implemented ESS / MSS and they want that the ESS users should be able to access these documents on ESS. If they hand over the documents in
Solution Manager, how would the ESS users be able to access these documents in ESS? is there a way out?
Or they should use the document management system to upload the documents and the ess users will be able to access them.
Please suggesst.
Also please suggest some links on how to go for managing documents in Solution manager or SAP R3 document management system.
Regards,
Ronnie

Hi all,
If I upload any document in Solution manager, can I make a URL of the same document and access the documnent is my html frontend tool or ess?
Please suggest.
Regards,
Ronnie

Document Management - store and retrieve

Currently we are running on SRM 4.0 with SRM 5.0 server and Netweaver 6.4. Our screens were developed using BSPs and running in SAP Portal 5.0 (soon to be 6.0, hopefully). What is the recommendation for storing and retrieving documents? There are SEVERAL postings on different sites, but not getting anywhere. Some of the postings contain specific function modules (like Bapi_document_create2, CVAPI, O_Document_) but were not found in our system. We did find CL_BDS_DOCUMENT, but found the following statement "SAP currently recommends not using BDS or DMF. Even use of the other Knowledge Provider services should be evaluated carefully." within this site's documentation under Knowledge Provider section. Can anyone refer us to some technical documents and hopefully sample code?

Your question is not easy to answer. There are different options to store and retrieve documents. First of all it depends on the functionality you need on your documents. Since I have no experience with SAP KM I can only talk about the options within SAP NetWeaver.
The SAP Knowledge Provider is divided into different part. The most basic part is the CMS API(Content Management Service) (All function modules starting with SCMS_*). This API allows the retrieval and storage of documents in terms of the SAP Knowledge provider document model where a document consists of components and each component corresponds to the content. With the CMS API you can store and retrieve those documents in a Content Server via the HTTP 4.5 interface.
Such a content server can be an external archive system that is certified for the HTTP 4.5 API (a list is provided by the ICC), the SAP data base or preferably the SAP content server (coming with SAP NetWeaver).
All document management services in SAP (SAP ArchiveLink, Business Document Service, SAP Records Management, Document Management System) are clients of the SAP Knowledge Provider CMS API.
Now, in order to model documents, the SAP Knowledge provider comes with the SAP DMS API. This DMS API is used to model complex document models (attributes, relations, ...) based on a so called content model that can be modelled via the document modeling workbench (DMWB). Here, the document management services mentioned above behave different. The SAP Knowledge provider is only infrastructure. This infrastructure has specializations using this infrastructure. Here are the most important ones I know about.
SAP ArchiveLink: This services offers the storage and retrieval of simple images and the service of linking those images to business objects. Those links are for example contained in the table TOA01.
So, the main focus here is to be able to navigate from a business object to the related images. It further has a workflow integration. The classical example is the invoice related to an FI document.
SAP ArchiveLink does not support any kind of document management functionality such as versioning and indexing. But, with the introduction of the SAP Document Finder, this can be done project specifically.
SAP ArchiveLink comes with a nice document viewer for viewing stored documents.
SAP Business Document Service: The business object serevice was designed to be a simple API for managing documents including simple versioning and indexing of images and documents.
SAP Document Management Service: This is the specialization with respect to PLM. So, DMS has the focus on engineering documents but can also be used to store other images and documents. SAP DMS offers document management functionalities such as check-in, check out of documents.
SAP DMS is using a classification service for classifying documents. It also has a very large BAPI API for the external access on those documents. As far as I know, SAP DMS is not part of SAP NetWeaver (therefore, you did not find CVAPI*).
SAP Records Management: SAP Records Management can be used for document management but is more than that.
Within Records Management it is possible to create hierarchical structures and to fill them with all kinds of documents. You can either integrate scanned images (via ArchiveLink) or you can use the SAP Records Management Document service provider offering some basic DMS functionalities such as versioning and indexing. The nice thing is that you can keep a whole structure of documents and even any other SAP objects such as business objects, transactions or URL's.
A typical application example is a HR personnel file. We've already done a lot of projects on that.
In the end, the choice of the document management infrastructure depends on the needs you have.
If you simply want to store and retrieve documents without any document management functionality ArchiveLink or simply the SAP CMS API will do.
If you need hierarchical structures for your documents and an integration with various business objects SAP Records Management would be a good choice.
You will find quite a lot of documentation in http://help.sap.com about these services.
Now, a last remark for web applications. Most of the GUI's of the upper applications are made for SAPGUI. So, here it is necessary to extend the SAP functionality by developing own applications. Since all services are using the CMS HTTP API for storing and retrieving the content you can always generate a URL for displaying the documents. Use SCMS_DOC_URL_CREATE for creating such a URL for example.
I hope, that helps a bit.
Torsten

Integration of CHARM and Document Management

Dear All
After a lot of time on sdn wiki and thanks to the key blogging contributors , I now have a decent understanding of how to configure CHARM
To go into more details, i would like to integrate CHARM with the Document Management within Solution MAnager
Would i be right to assume that this integration is currently today in use only by a few GXP kind of customers
But it seems the configuration of document management itself is not so difficult (eg creating document types, statuses, status schemes, signature strategy etc) The IMG has the steps described though in not great detail. Some topics are still bit specialized eg document versioning etc
I was wondering if someone who has already spent time in this area could write a SDN blog or SAP experts coudl write a wiki section
I see this as the next big improvement since everything would be out of the box and external document databases can be discarded etc
Also the workflow of informing and signing documents for clear visibility is on the same system etc
Some requirements could be
1) what could be the minimal document workflow
2) what kind of checks can be implemnet to prevent CD to move forward if a document is not in 'Approved' status
3) at what point could a QM come into picture
etc
Though the documentation is in bits and pieces, if we could have alll at one place - lets say how its done , would be very helpful
Like a Wiki or the SAP CHARM configuration guide
or like the ITSM book by Nathan Williams with illustrations :-)
Thx
Chandrakanth

This is very far from the type of integration I expect to see. Proper incident management means when a problem occurs and incident is logged into the sap service desk. If this incident requires a change it should be forwarded to the CHange Reqest Management (CHaRM). From there it should have a business impact analysis, then a system or architecture review, only then if it is approved should development be started, after the development, it goes into QA for testing. Since the business process is defined in the solman and there are test cases for this business process. It makes sense that one can use the test workbench to verify the business process, and document the testing. If there is a problem with the testing and it needs to go back to development, it should be connected to the same incident logged initially. There should not be a second problem logged. It is still part of the same incident and should be managed as such.
This question exists also for a maintenance project. Once I have an operational system and all the business process defined in the project and a change arrives into ChaRM, why canu2019t the change be done in the project like and implementation?
How can one find out the direction of this product? Does SAP have any plans to develop solman into an integrated tool or will it remain a bunch of simple tools that co-exist on the same server?

Document Management in SAP

Hello all,
Can anyone tell me how I can manage office documents through a Z-application in SAP such that i can upload, manage and download a Word document through the application?
I am not familiar with the Document Management Service of SAP. Can it be linked to my application and the result obtained?
Regards
Heleena

Hi,
Did you check about GOS??
About GOS(Generic Object Services):
http://help.sap.com/saphelp_46c/helpdata/en/be/3fe63659241157e10000009b38f889/frameset.htm
http://help.sap.com/saphelp_nw04/helpdata/en/be/3fe63659241157e10000009b38f889/content.htm
on how to create attachments:
http://help.sap.com/saphelp_nw04/helpdata/en/87/50dbfba27f11d389c80000e8216438/content.htm
and for a detail picture of GOS:
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCSRVOBS/BCSRVOBS
Cheers
VJ

Document Management Repositories

First a little background:
We have recently purchased Oracle Workflow (Standalone)for use in a Content Management application, along with the Internet File system, and Oias. The application is intended to be a moderately simple (Create), Edit, Review, Approve, Publish workflow, where different document classes have a slightly different path.
I noticed on the demo pages the Document Review demo, but unfortunately it does not appear to work, as there are no "Document Management Repositories" created.
Now to the questions:
Is is possible to configure Oracle Internet File System as a document repository to get this demo to work? If so, is there documentation to inform us how to go about it?
If not, is there another product in the Oracle suite that we can use, or more information about what Document Management Repositories are/will be supported?
Our application needs to be in production by March (with production software). If I can get the demo to work, I would like to proceed along with a customisation of the demo technology - how dangerous an approach is that, noting that the manual states that any reference to Document Management Repos are "for reference only".
If this is not an approach that is viable, I assume I will continue down the path of using PL/SQL and java for integration with Internet file system, and doing the coding for the activities manually.
thanks for any help on this - my aim this week is to get the Document Review demo working if at all possible....
keep smiling
Brigette

Hello,
The workflow demo is to provide a simple, yet common approval processes involved in any document management system. Oracle Workflow itself does not include any document management repositories. You can use any document management system and use Oracle Workflow to manage the processes involved when handling different documents.
The documents sent for approval in the demo are sent as attachments to the notification. You can also include hyperlink to documents stored and any document management system including iFS. In fact, we are already integrated with iFS.
For correct versions of iFS/CMSDK which has workflow pre-integrated, please contact the iFS folks.
Cheers,
Raja

Solutions about the documents management in BI project.

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