Start a Workflow from an incoming Internet message

Hi All,
I have a requirement , where I need to trigger a Workflow from incoming outlook email.The email will also have a PDF attachment of Invoice which should get archived and other details should help to trigger the workflow.
I checked in Inbound Distribution(SO28), but not sure how I could configure the same.
Or Is there any other possibility that I could look for?
Kindly give you inputs.
Regards,
Bhargavi Vaidya

Hi,
Kindly please check the transaction SO50.
Also check the follwoing link, this might be helpful.
/people/thomas.jung3/blog/2004/09/09/receiving-e-mail-and-processing-it-with-abap--version-610-and-higher
Thanks andregards,
SNJY

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How do we start a workflow from BPM ? (For example, to send messages to that workfolw and receive messages like these purposes)
Kind Regards,
Jeg P.

hi jeg.
here some blogs and pdfs about BPM to understand how to use it
/people/shabarish.vijayakumar/blog/2005/08/03/xpath-to-show-the-path-multiple-receivers
http://help.sap.com/saphelp_nw04/helpdata/en/3c/831620a4f1044dba38b370f77835cc/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/62/dcef46dae42142911c8f14ca7a7c39/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/de/766840bf0cbf49e10000000a1550b0/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/cb/15163ff8519a06e10000000a114084/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/08/16163ff8519a06e10000000a114084/content.htm
Many other examples can be found under the following link at help.sap.com
http://help.sap.com/saphelp_nw04/helpdata/en/14/80243b4a66ae0ce10000000a11402f/frameset.htm
And some weblogs
https://weblogs.sdn.sap.com/pub/wlg/1403 [original link is broken] [original link is broken] [original link is broken]
/people/siva.maranani/blog/2005/05/22/schedule-your-bpm *****
/people/krishna.moorthyp/blog/2005/06/09/walkthrough-with-bpm
/people/michal.krawczyk2/blog/2005/06/11/xi-how-to-retrieve-messageid-from-a-bpm
/people/arpit.seth/blog/2005/06/27/rfc-scenario-using-bpm--starter-kit
/people/sravya.talanki2/blog/2005/08/24/do-you-like-to-understand-147correlation148-in-xi
/people/michal.krawczyk2/blog/2005/09/04/xi-do-you-realy-enjoy-clicking-and-waiting-while-tracing-bpm-steps *****
Hope helps
Rodrigo

Starting a workflow from an XML file

Does anyone know if there is anyway to have a workflow poll a folder for the existence of an XML file and start a workflow with it? When looking in the documentation, there is a mention of a scheduler. I need to integrate with a fairly old system that can only read and write text files. Any help is appreciated.
Dave

Hi Dave
This is actually quite easy to achieve. We use this design pattern regularly, and it works very nicely.
Here are the steps:
* Download and deploy the DocumentImport, FolderWatch and FileCopyMove QPACs from http://www.avoka.com/avoka/qpac_library.shtml
* Create a workflow that is your "Watcher" process.
Step 1 in this will use the FolderWatch to wait for a file in the designated folder, capturing its name when it appears.
Step 2: use the FileCopyMove to move the found file to a "Processed" directory. (Click the current-date checkbox to include the current date as a sub-folder - very handy.) Moving the file ensures that it won't be reprocessed on the next iteration.
Step 3: Use the Chain QPAC (or our ChainPlus) to start the real process, passing the name of the newly moved file as a parameter. Then, have this Workflow loop back to step 1.
If you make this workflow asynchronous, then it will even survive server restarts, so no need to restart it each time. The Watcher workflow will create one "real" workflow for each file that arrives in the watched folder.
* Create the real workflow. It should have one "in" variable that is the name of the file. Step1: Use the DocumentImport QPAC to import the file into a process variable. You mention XML, so import into an XML variable. If the file is a properties file, then we also do have a properties file import QPAC. You're done, you can do the real workflow now.
If you have any problems with this, please let us know.
Regards,
Howard
PS You should periodically stop and restart the watcher process. The reason for this is that you will get a LOT of entries in the audit trail for this process instance in adminui, and stopping and restarting keeps this to manageable numbers.

Start OWB workflow from APEX

Hi together,
My challenge is to start an OWB workflow from an apex procedure.
Procedure:
declare
numb number;
audit_id number;
begin
numb := rtruser_blueprint.exec_api.execute('LOC_A014_OWF_MGR', 'PROCESS', 'LOAD_CALM_DELIVERY', ',', 'DELIVERY_ID_IN=6', audit_id);
end;
My problem is the following error:
ORA-06565: cannot execute SET ROLE from within stored procedure
This error occures at the following row in the execute-Procedure in the package exec_api (standard owb execution package):
dbms_session.SET_ROLE('OWB_D_rtr10201_blueprint');
dbms_session.SET_ROLE('OWB_O_rtr10201_blueprint');
If I run this script directly with sqlplus, the procedure works fine. As a result of this, I assume, the problem has to do with the grants which the apex execution user (APEX_PUBLIC_USER) doesn't have in contrast to the blueprint user (which is schema owner)
More informations about the environment setup:
The apex workspace is bound to the database - user: BLUEPRINT.
BLUEPRINT has the grant to execute the procedure 'EXECUTE' in the package 'EXEC_API'. The 'EXEC_API' package belongs to the user 'RTRUSER_BLUEPRINT'.
My concrete question is: Which rights / grants does which user need to execute the procedure directly from APEX?
Thanks for your help!
Mirco

What account were you using when you ran the 'execute_api' procedure from SqlPlus ? Also, all SQL and PL/SQL from APEX is executed as the application's parsing schema id and not the schema used by APEX to connect to the database.

Starting existing workflow from web dynpro application (ABAP)

Hi experts,
    I am working on web dynpro application from which when I click on a button an existing workflow should trigger. This will be used in portal replacing existing iview with jsp. I did lot of reading on SDN maybe too much that I am confused how to get started. Here is what I have currently.
We have an existing workflow that sends an approval email to manager when ever some unit information changes. In current functionality, workflow is triggered by event which is linked to workflow in transaction "swetypv". We defined scenario in "qisrscenario" that contains all elements to populate workflow container. The methods to get data into workflow container, send email etc are all written in business object methods. We have a class that implements standard SAP BADI "IF_EX_QISR1"(IF_EX_QISR1~SCENARIO_PROCESS_USER_COMMAND method) that probably has all logic. In current functionality when the workflow gets created it sends notification number back to portal jsp page that triggered the workflow on button click. Users look at notification number in iqs23 for workflow log, PCR form data etc. and I need that functionality too. Now I am confused where I should start so that I can use ew web dynpro applciation instead of jsp iview but want all the functionality that we currently have. How can I start workflow and get notification number back to web dynpro so that I can display that to user? The approving manager goes to UWL to approve, reject the workitem and workflow then finishes.
Any help will be greatly appreciated.
Thanks.
Mithun

Hi.,
Using FM SAP_WAPI_CREATE_EVENT You can Achieve this., try the below piece of code.,
DATA: OBJECT_TYPE TYPE SWR_STRUCT-OBJECT_TYP VALUE 'ZBUS333',   " Enter Your Business Object here
OBJECT_KEY TYPE SWR_STRUCT-OBJECT_KEY,
EVENT TYPE SWR_STRUCT-EVENT VALUE 'FIRE'.     " Enter Your Event here
   DATA: lt_cont TYPE STANDARD TABLE OF swr_cont,
         ls_cont TYPE swr_cont.
       ls_cont-element = 'NAME'.       " To Pass Values to business Object you append to container
       ls_cont-value   = lv_name.
       APPEND ls_cont to lt_cont.
       ls_cont-element = 'ID'.
       ls_cont-value   = lv_id.
       APPEND ls_cont to lt_cont.
      CALL FUNCTION 'SAP_WAPI_CREATE_EVENT'
        EXPORTING
          OBJECT_TYPE             = OBJECT_TYPE
          OBJECT_KEY              = OBJECT_KEY
          EVENT                        = EVENT
         COMMIT_WORK             = 'X'
         EVENT_LANGUAGE          = SY-LANGU
         LANGUAGE                = SY-LANGU
         USER                    = SY-UNAME
*         IFS_XML_CONTAINER       =
*       IMPORTING
*         RETURN_CODE             =
*         EVENT_ID                =
       TABLES
         INPUT_CONTAINER         = lt_cont
*         MESSAGE_LINES           =
*         MESSAGE_STRUCT          =
hope this helps u.,
Thanks & Regards,
Kiran

Starting a workflow from the ribbon

Hi
I'm running SharePoint 2013 with Workflow Manager 1.0.
I have a SharePoint Desginer Workflow which start from the following
URL:
~site/wfsvc/06f8de2413bc41fe869414fc061435f9/WFInitForm.aspx?List={ListId}&ID={SelectedItemId}&TemplateID="
+ workflowTemplateId +
"&WF4=1&Source={Source}'
I've included the above in my Custom Action Definition (created programmatically in c# code).
I can however not figure out where to get my workflowtemplateId from. I found some articles about how to do this in 2010 workflows but none about workflow manager 1.0 workflows.
Just in case it helps. I'm creating the workflow subscription as follows:
var clientContext = new ClientContext(web.Url);
var workflowServiceManager = new WorkflowServicesManager(clientContext, clientContext.Web);
var workflowDeploymentService = workflowServiceManager.GetWorkflowDeploymentService();
var workflowSubscriptionService = workflowServiceManager.GetWorkflowSubscriptionService();
var unpublishedWorkflowDefinitions = workflowDeploymentService.EnumerateDefinitions(false);
clientContext.Load(unpublishedWorkflowDefinitions);
clientContext.ExecuteQuery();
foreach (var unpublishedWorkflowDefinition in unpublishedWorkflowDefinitions)
     if (unpublishedWorkflowDefinition.DisplayName == workflowName)
                                    // Re-Publish the Definition
                                    workflowDeploymentService.RefreshLoad();
                                    clientContext.ExecuteQuery();
                                    workflowDeploymentService.SaveDefinition(unpublishedWorkflowDefinition);
                                    clientContext.ExecuteQuery();
                                    workflowDeploymentService.PublishDefinition(unpublishedWorkflowDefinition.Id);
                                    clientContext.ExecuteQuery();
                                    // Create new subscription
                                    WorkflowSubscription newSubscription = new
WorkflowSubscription(clientContext)
                                        DefinitionId = unpublishedWorkflowDefinition.Id,
                                        Enabled = true,
                                        Name = associationName
I expected templateId to be something like the newSubscription.DefinitionId but that doesn't give me the right Guid.

var workflowSubscriptions = workflowSubscriptionService.EnumerateSubscriptions();
clientContext.Load(workflowSubscriptions);
clientContext.ExecuteQuery();
foreach(var workflowSubscription inworkflowSubscriptions)
// workflowSubscription.ID now contains the ID that we need.
Full details can be found on my blog: http://wp.me/p1fg2Y-8F

Starting a workflow from form manager

Hi,
I am trying to kick off a workflow by submitting a form present in the form manager repository. In my workflow, I am unable to set a workflow variable with any of my form fields data. The XPath Exression does not seem to work for me.
However, when I submit the same form from outside the form manager and try to fetch a form field data (using the same XPath Expression) I am able to fetch.
What may be the reason for this? Any help would be much appreciated. I can send you my form and the workflow file if required.
Thanks and regards,
Shivajiv.

Thanks for your help Jennifer. I got this sorted out. When a workflow is triggered from FM the xpath expression is a bit different -
It is like this - /process_data/[MyForm Variable Name]/form-data/data/xdp/datasets/data/fields/[my subform name]/NumericField1
instead of - /process_data/[MyForm Variable Name]/form-data/data/xdp/datasets/data/form1/[my subform name]/NumericField1 i.e. if there is no schema bound to the form that defines the structure of the data top level form node will be renamed to "fields"
Thanks and regards,
Shivajiv.

Starting workflow from messages

Hi,
I am trying out the possibility of starting workflows when a message is raised (Error/Warning). Once i create the message to workflow linkage i am able to start the workflow from the message long text.
In this scenario is there a way to start the workflow automatically whenever that particular error message occurs?
For example consider transaction PA30. Now if i try to enter a character value in place of personnel number i get an error message "Enter a Numeric Value". Now once i link the workflow to the message i am able to start the workflow manually. But can this be done automatically on the occurence of this message?
Thanks,
Prasath N

Hi Karun,
Thanks for your response. I have done this already and it is workfing fine when i start the workflow manually. I would like to know if there is an option to start the workflow <b>automatically (without pressing the workflow button)</b> when the message is raised.
Thanks,
Prasath N

Error while starting workflow from warning msg or error msg?

Hello experts,
I m tryin to start and workflow from error msg of ME21...whn we juss click enter without entering any value, it gives error as -" enter Purch org ". whose msg class - ME and msg num - 083.
thn from t-code SWUY,i creating and linked workflow for the msg.
Now while testing,when m goin to t-code ME21, and goin to the long text of tht error msg.....the button to start workflow is not getttin enabled. tht is still disable.
PLease tell r thr any other back ground settings to be done for this.
Regards
Nitin

Hi,
Your workflow landed up in Error and you want to Restart it right.
Go to SWPR and check that workflow is there.
If found, select it and Restart it.
Regards,
Surjith

Start PO workflow after approved from first level

Hi Guys,
I have i typical requirement i my knowledge its not possible.
What exactly has happened is that after upgrade BUS2012 event linkage was not active and there where no workflow got triggered for PO approval
But the line manager have gone and approved the POu2019s from ME29N now for the next level they are asking to send the workflow as we have activated the linkage.
Any idea how can we start the workflow from that point again.
Atul

Hi Atul,
In production how many workflow's are there like this?
Its small amount of workflow's then you can again manually trigger the workflow using SWUE[You should pass the object key as purchase order number] and Complete the first level of workflow.
So it will be go for Second level of Approval.
If you have large amount of workflows that are already Triggered in production, then you have to discuss with your client about the issue.
Thanks,
Viji.

How does one create a GROUP mailing list from an e-mail message ? ?

I am having no end of frustration trying to figure out - using the latest versions of Apple Mail and Apple Address book in side-by-side windows, t he following:
How to select; then 'drag & drop' a list of email addresses from an incoming email message I am reading, so that I can create in my own address book a duplicate "Group" list bearing all the addresses that got the message.
I am sure I have been able in the past to use simple drag-n-drop technique between the mail window and the newly created "Group" window in Address Book, but it won't work this time .
Is there a script or a third party app somewhere that will lift addresses out of the "TO" and "c.c." fields in an Apple Mail message and import them into a designated (new) 'Group' list in Address Book.
Or is there a way to create a CSV file from an email message - if that will do the trick ?

Mailscript's Add Addresses script should open a window with all the addresses in the email listed. You can select the ones you want to import, you can choose the group or create a new one, and you can pick the label for the email address. It will stay open so that you can add different emails to different groups.
Your description doesn't sound anything like Mail Scripts.

Something went wrong. To try again, reload the page and then start the workflow, error on starting a workflow

i have already create a custom workflow with sharepoint designer and checked for error and it seem fine. i published it on my document library so apprear the first issue : the column that contain the name of my workflow apprear and the link to start my workflow(contain
the name of my first stap) doesn't appear. the second problem is that when i tried to start the workflow manually on a specific document i get an alert : Something went wrong. To try again, reload the
page and then start the workflow
i tried : -restart service bus message broker -restart service bus gateway -recycle workflowMgntpool -flushed the dsn resolver cache and the problem still occure
on uls log viewer it seems to be an error on w3wp.exe process
the workflow history is empty

Hi Mokhtar,
For your first issue, when you publish a workflow to your document library, only after you start the workflow, then the link to go on the workflow(contain the name of the workflow stage) will appear.
For your second issue, my understanding is that you got an error when you manually start a SharePoint Designer 2013 Workflow.
Please go to Administrative Tools->Services, make sure the following services are started.
Workflow Manager Backend
Service Bus Message Broker
Service Bus Gateway
Windows Fabric Host Service
Here are similar posts for you as a reference:
https://social.msdn.microsoft.com/Forums/office/en-US/12f8ae26-6889-4227-a3fc-dd29a38230a6/something-went-wrong-to-try-again-reload-the-page-and-then-start-the-workflow?forum=sharepointcustomization
http://community.office365.com/en-us/f/154/t/277480.aspx
If the issue still exists, please check Event Viewer to check more information about this issue.
http://msdn.microsoft.com/en-us/library/jj193526(v=azure.10).aspx
I hope this helps.
Best Regards,
Lisa Chen
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Workflow from F-28 on save

How can I start a workflow from transaction F-28 after save? I have checked change documents, and don't find anything. I have run the event trace and nothing there either. Lastly I can't find any obvious user-exits.
Am I missing something, or is there another way to do this?

U need to go to SPRO-> Financial accounting-> Global setting -> BTE
Then enviorment -> Info system.
u would need to locate a BTE at that point and then register the copy the BTE into ur own FM - u need to copy the interface of the BTE.
The u need to come back on the BTE screen and register the BTE in settings P/S function modules.. now depending on partner or customer add it.
put a break point in ur Fm and save document u should it should stop there
I think SAMPLE_INTERFACE_00002218 should be the one u need.
Hope this helps..

InfoPath 2013 start a workflow

In a new InfoPath 2013 form that uses a custom list, I would like to add a custom button and/or something to click on for the user to eventually 'start a workflow when item changes'.
Right now since I am in the early phase of the process, and it would be fine to 'start the process manually' also. Basically I would like directions on what a user can click to they could start the workflow.
I found the following link and it shows how to start a workflow from the documents library:
https://www.youtube.com/watch?v=afttEV61kQI
I would like to know how to have this same process occur from an InfoPath 2013 form where the user clicks my 'button/item' and does not click on the 'auto generated' save button.

assuming that the workflow should not necessarily start ANY time ANY file changes (which is a default option, and requires no custom dev effort)... what I've seen a few times, is for the form to include a checkbox ("start workflow")... the workflow
starts, and checks for the condition... and stops if the checkbox is not checked.
Scott Brickey
MCTS, MCPD, MCITP
www.sbrickey.com
Strategic Data Systems - for all your SharePoint needs

Starting a thread from a modem message

I would like to start a thread that parses an incoming text message from a GSM modem when the message arrives. Ideally the arrival of the message should trigger the process to start... Anyone got any tips on triggering the start of a thread from a modem event and/or how to read incoming data directly from a modem?
Just some initial pointers to the right kind of classes would be great to prevent me chasing down too many blind alleys...
Dave

Hi David,
Are you able to do what you intended to do ??. If so can you shed some light to me ??. I have a similar requirement same as like you had.
thanks,
---sen.

Start a Workflow from an incoming Internet message

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