Starting workflow on delete action

Hi,
I am updating another table in the database whenever an attribute value is changed (insert, update, delete) in the master data table.
To perform this action, I have created a business rule (with event as "has changed") and it triggers a workflow to perform the table update. Sadly, the business rule is not triggered whenever a value is deleted in the master data table. Therefore
the other table in the database is inconsitent.
Can you please provide me a way on how to modify the business rule and trigger the workflow whenever a record is deleted in MDS.
Thanks in advance!

The "has changed" only apply to attribute update. Currently, there is no way to trigger the business rule for soft or hard delete member.
To sync the MDS table to another table, the best option is expose the MDS entity to subscription view and use SQL merge to merge it into another table.

Similar Messages

Using customer workflow for delete action on active sync

The following from is called by a partent form when the feedOp is delete.
<?xml version='1.0' encoding='UTF-8'?>
<!DOCTYPE Configuration PUBLIC 'waveset.dtd' 'waveset.dtd'>
<Configuration name='VDSActiveSyncDeleteForm' wstype='UserForm'>
     <Extension>
          <Form>
               <Field name='viewOptions.Process'>
                    <Expansion>
                         <s>Custom User Delete</s>
                    </Expansion>
               </Field>
               <Field name='deleteFields'>
               <Field name='resourceAccounts.currentResourceAccounts[Lighthouse].selected'>
               <Expansion>
               <s>true</s>
               </Expansion>
               </Field>
               </Field>
          </Form>
     </Extension>
     <MemberObjectGroups>
          <ObjectRef type='ObjectGroup' id='#ID#Top' name='Top' />
     </MemberObjectGroups>
</Configuration>
The default delete user workflow keeps running. I am verify this by setting the filetrace in the system configuration.
What am I doing wrong?

Looks like 'viewOptions.Process' does not work on a delete feedop....but this looks to work
<Field name="processInputs.task.process">
<Expansion>
     <s>NIPR Delete User</s>
</Expansion>
</Field>

Declarative workflows cannot automatically start if the triggering action was performed by System Account

Hi ,
I have very strange problem .Only in one site collection across the farm i am getting this error while starting OOTB workflow in list. Everywhere else it works, even another site collection within same web application. I have stopped and restarted all the
work flow feature but still same issue?
sachin

Errors in ULS logs
Declarative workflows cannot automatically start if the triggering action was performed by System Account. Canceling workflow auto-start. List Id: %s, Item Id: %d, Workflow Association
Id: %s
RunWorkflow: Microsoft.SharePoint.SPException: User cannot be found.
at Microsoft.SharePoint.SPUserCollection.get_Item(String loginName)
at Microsoft.SharePoint.Workflow.SPWorkflowNoCodeSupport.LoadWorkflowBytesElevated(SPFile file, Int32 fileVer, Int32& userid, DateTime& lastModified)
at Microsoft.SharePoint.Workflow.SPWorkflowNoCodeSupport.LoadWorkflowBytesElevated(SPWeb web, Guid docLibID, Int32 fileID, Int32 fileVer, Int32& userid, DateTime&
lastModified)
at Microsoft.SharePoint.Workflow.SPWorkflowNoCodeSupport.<>c__DisplayClass1.<LoadWorkflowBytes>b__0(SPSite elevatedSite, SPWeb elevatedWeb)
at Microsoft.SharePoint.Workflow.SPWorkflowNoCodeSupport.LoadWorkflowBytes(SPWeb web, Guid docLibID, Int32 fileID, Int32 fileVer, Int32& userid)
at Microsoft.SharePoint.Workflow.SPNoCodeXomlCompiler.LoadXomlAssembly(SPWorkflowAssociation association, SPWeb web)
at Microsoft.SharePoint.Workflow.SPWinOeHostServices.LoadDeclarativeAssembly(SPWorkflowAssociation association)
at Microsoft.SharePoint.Workflow.SPWinOeHostServices.CreateInstance(SPWorkflow workflow)
at Microsoft.SharePoint.Workflow.SPWinOeEngine.RunWorkflow(SPWorkflowHostService host, SPWorkflow workflow, Collection`1 events, TimeSpan timeOut)
at Microsoft.SharePoint.Workflow.SPWorkflowManager.RunWorkflowElev(SPWorkflow workflow, Collection`1 events, SPWorkflowRunOptionsInternal runOptions)
Microsoft.SharePoint.SPException: User cannot be found.
at Microsoft.SharePoint.SPUserCollection.get_Item(String loginName)
at Microsoft.SharePoint.Workflow.SPWorkflowNoCodeSupport.LoadWorkflowBytesElevated(SPFile file, Int32 fileVer, Int32& userid, DateTime& lastModified)
at Microsoft.SharePoint.Workflow.SPWorkflowNoCodeSupport.LoadWorkflowBytesElevated(SPWeb web, Guid docLibID, Int32 fileID, Int32 fileVer, Int32& userid, DateTime&
lastModified)
at Microsoft.SharePoint.Workflow.SPWorkflowNoCodeSupport.<>c__DisplayClass1.<LoadWorkflowBytes>b__0(SPSite elevatedSite, SPWeb elevatedWeb)
at Microsoft.SharePoint.Workflow.SPWorkflowNoCodeSupport.LoadWorkflowBytes(SPWeb web, Guid docLibID, Int32 fileID, Int32 fileVer, Int32& userid)
at Microsoft.SharePoint.Workflow.SPNoCodeXomlCompiler.LoadXomlAssembly(SPWorkflowAssociation association, SPWeb web)
at Microsoft.SharePoint.Workflow.SPWinOeHostServices.LoadDeclarativeAssembly(SPWorkflowAssociation association)
at Microsoft.SharePoint.Workflow.SPWinOeHostServices.CreateInstance(SPWorkflow workflow)
at Microsoft.SharePoint.Workflow.SPWinOeEngine.RunWorkflow(SPWorkflowHostService host, SPWorkflow workflow, Collection`1 events, TimeSpan timeOut)
at Microsoft.SharePoint.Workflow.SPWorkflowManager.RunWorkflowElev(SPWorkflow workflow, Collection`1 events, SPWorkflowRunOptionsInternal runOptions)
The emailenable value is true. And it just does not work for one site collection. It should not be regarding any hot fix.
Thank you for your suggestions and time. I will dig up further.
sachin

Best Workflow for Deleting?

Hi Folks.
Would anyone like to suggest the best workflow for deleting files after a project? Let's assume that i have no future need for any of the captured footage or PE7 files. It would be helpful to know what the default locations are for all the footage and files that are now on my computer.
Thanks, Stan

In my book I recommend that, whenever you start a new project, you create a new folder for it. That way, all of your captured video, project files, rendered video and scratch files are in the same folder. Removing it all from your hard drive is as simple as deleting the folder.
If you didn't do that, things get a bit more complicated. Once you've backed up what you want to keep, you can manually delete the captured video, rendered files, etc., from the sub-folders -- but you'll need to do it manually. Hopefully the files will be recognizable by the names you gave your project and capture files when you created them.

How Assigned TO field will be updated in "start Approval process" Task Action

I have created a reusable workflow in sharepoint designer. Am using “start Approval process“ Task Action. I have a question in “start Approval process“ Task Action.
I have username field in the list. I have created a task form field with name username in “start Approval process“ Task Action. I have assigned list username field to task field username field.
I have entered a user details in list user name field for new list item. Once the workflow has been started for that item a mail has been sent to the user whose name I have entered in the list user name field. Task has been assigned to the user whose name
I have entered in the list user name field.
When I have checked start Approval process task a send mail activity is present (Email Task notification currentitem:Assigned TO) .
I have not update Assigned To field explicitly.
1. Where / how the Assigned TO field is getting updated ?
2. Workflow Initiation and task creation will be done internally by the user who created the item in the list?
Thanks

Hi,
According to your post, my understanding is that you had questions about the “start Approval process“ Task Action.
When you add the “start Approval process“ Task Action, you need to to select the user who the task assign to.
To assign the user whose name you have entered in the list user name field, you add action as below:
After you select the user, the Assigned TO field is getting updated.
In addition, workflow Initiation and task creation will be done internally by the user who created the item in the list.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

How to assign default values to "Start task process" SPD2013 action

I am creating a task in SPD 2013 list workflow using the "Start a task process" action. I have the ContentTypeId field set as i need to have some specific fields to be displayed in the task form.
Is there anyway to assign values to these fields?. My goal here is to fetch some values from the "currentItem" fields and display in the Task form during the approval. So that the Approvar don't need to go and see the actual list item.

Hi,
If you would like to display fields about current item in Task form, please click
these user in Workflow, and
Start a Task Process dialog pops out. Then click Open editor for body >
Add or Change Look up, then you could retrieve field data.
For clearly:
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

Start workflow

Hi,
My friend asked me to post this question in his name here.
He wants to create a simple workflow in PM. After user creation of the equipment in IE01 workflow need to be started and give the task for asset number creation to the next user.
Do you have any manuals like "workflow for dummies" )?
BR
Saso
P

Hi
Workflow automates the steps and activities in a business process according to predefined procedures and rules.
Workflow presents information and documents to the appropriate knowledge worker or agent (another entity such as a program) to make a decision or perform an activity.
Workflow tracks each and every step in the process flow and maintains an ongoing status.
Workflow also collects and reports all of the metrics associated with the execution and completion of the process.
Check the below links u will get lot of info..
http://www.sap-press.com/product.cfm?account=&product=H950
Workflow
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
Go through the following links on FORK :
http://help.sap.com/saphelp_nw04/helpdata/en/24/e2283f2bbad036e10000000a114084/frameset.htm
http://help.sap.com/saphelp_nw04/helpdata/en/8d/25f1e7454311d189430000e829fbbd/frameset.htm
http://help.sap.com/saphelp_46c/helpdata/en/c5/e4a930453d11d189430000e829fbbd/content.htm
http://www.insightcp.com/res_23.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
For more reference on workflow: http://****************/Tutorials/Workflow/Workflow.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/04/9277a346f311d189470000e829fbbd/frameset.htm
Check these links.
http://www.sapgenie.com/workflow/index.htm
/people/ginger.gatling/blog/2005/12/01/link-workflow-business-objects-to-your-collaboration-tasks
http://help.sap.com/saphelp_nw04/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
http://help.sap.com/saphelp_bw33/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
http://help.sap.com/saphelp_bw31/helpdata/en/8d/25f94b454311d189430000e829fbbd/content.htm
http://www.sap-press.com/product.cfm?account=&product=H950
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
Workflow
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
Workflow tutorials with step-by-step and with screenshots are available at http://www.****************/Tutorials/Workflow/Workflow.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/42/c14a9b55103116e10000000a1553f7/frameset.htm
http://help.sap.com/saphelp_erp2005vp/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm
http://www.sapgenie.com/workflow/
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2857887
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2855919
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2735228
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
Debug a workflow.
This has a step by step procedure :
http://fuller.mit.edu/workflow/debugging.pdf
www.erpgenie.com/sap/workflow/debugging.htm
http://www.erpgenie.com/workflow/debugging.htm?2b5de440
Workflow tutorials with step-by-step and with screenshots are available at
http://www.****************/Tutorials/Workflow/Workflow.htm
http://www.sapgenie.com/workflow/
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2857887
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2855919
https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2735228
http://www.sapbrain.com/TUTORIALS/TECHNICAL/WORKFLOW_tutorial.html
Regarding Work Flow
work flow scenarios.
1. applying for a leave.
2. approval process.
3. material creation process.
4. mainly work flow is for notification purpose.
chk this links
http://help.sap.com/saphelp_erp2005/helpdata/en/fb/135962457311d189440000e829fbbd/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm
Workflow
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
http://www.erpgenie.com/workflow/index.htm
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
http://www.insightcp.com/res_23.htm
A good tutorial
http://www.thespot4sap.com/articles/Invoice_Verification_Automation_Using_SAP_Workflow.asp
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
/people/alan.rickayzen/blog
/people/jocelyn.dart/blog/2006/06/19/why-use-abap-oo-with-workflow
a good book
http://www.sap-press.com/product.cfm?account=&product=H950
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.sap-press.com/downloads/h950_preview.pdf
Check the following PDF
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
also seach the workflow forum: SAP Business Workflow
Transactions
AWUV Wizard for event creation Definition tools -> Event creation -> Set up with wizard
MCA1 Workflow Information System Reporting -> Workflow Information System (WIS)
OOAW Evaluation paths
PFAC Maintain standard roles
PFAC_CHG Change roles Definition tools -> Standard roles -> Change
PFAC_DEL Delete roles Definition tools -> Standard roles -> Delete
PFAC_DIS Display roles Definition tools -> Standard roles -> Display
PFAC_INS Create roles Definition tools -> Standard roles -> Create
PFOM Maintain assignment to SAP organizational objects Definition tools -> SAP org. objects -> Create assignments
PFOS Display assignment to SAP organizational objects Definition tools -> SAP org. objects -> Display assignments
PFSO Organizational environment of a user
PFT Maintain customer task
PFTC General task maintenance
PFTC_CHG Change tasks Definition tools -> Task/Task groups -> Change
PFTC_COP Copy tasks Definition tools -> Task/Task groups -> Copy
PFTC_DEL Delete tasks Definition tools -> Task/Task groups -> Delete
PFTC_DIS Display tasks Definition tools -> Task/Task groups -> Display
PFTC_INS Create tasks Definition tools -> Task/Task groups -> Create
PFTR Standard task for transaction
PFTS Standard task
PFWF Maintain workflow task (customer)
PFWS Maintain workflow template
PPOC Create organizational plan Definition tools -> Organizational plan -> Create
PPOM Maintain organizational plan Definition tools -> Organizational plan -> Change
PPOS Display organizational plan Definition tools -> Organizational plan -> Display
SWDA Ongoing Settings Administration -> Settings
SWDC Workflow editor administration data
SWDM Business Workflow Explorer Definition tools -> Business Workflow Explorer
SWE2 Display and maintain event type linkage Utilities -> Events -> Type linkages
SWE3 Display instance linkages Utilities -> Events -> Instance linkages
SWE4 Switch event log on/off Utilities -> Events -> Event/log -> On/Off
SWEC Link change documents to events Definition tools -> Event creation -> Change documents -> Linkage
SWED Assignment of change document objects to object types Definition tools -> Event creation -> Change documents -> Define workflow properties
SWEL Display event log Utilities -> Events -> Event log -> Display
SWF3 Workflow Wizard Explorer Definition tools -> Wizards -> Workflow Wizard Explorer
SWF4 Workflow Wizard Repository Definition tools -> Wizards -> Workflow Wizard Repository
SWI1 Selection report for workflows Utilities -> Work item selection
SWI2 Work item analysis Reporting -> Work item analysis
SWI3 Workflow outbox Runtime tools -> Workflow outbox
SWI4 Task analysis Reporting -> Task analysis
SWI5 Workload analysis Reporting -> Workload analysis
SWI6 Object links Runtime tools -> Object links
SWI7 Workflow resubmission folder From Integrated Inbox or Workflow Outbox
SWI8 Error overview Part of administration of workflow runtime system (transaction SWUF)
SWL1 Settings for dynamic columns Customizing, part of ongoing settings
SWLC Check tasks for agents Utilities -> Consistency check -> Organizational assignment
SWLD Workbench for Workflow 4.0
SWLP Copy plan version
SWLV Maintain work item views Customizing, part of ongoing settingS
SWLW Workbench for Workflow 3.0
SW01 Business Object Builder Definition tools -> Business Object Builder
SW06 Customizing object types From Business Object Builder, choose Settings -> Delegate -> System-wide
SWU0 Event simulation Utilities -> Events -> Simulate event
SWU2 RFC monitor Utilities -> Workflow RFC monitor
SWU3 Customizing consistency check Utilities -> Customizing
SWU4 Consistency check for standard tasks Utilities -> Consistency check -> Task -> Standard task
SWU5 Consistency check for customer tasks Utilities -> Consistency check -> Task -> Customer task
SWU6 Consistency check for workflow tasks Utilities -> Consistency check -> Task -> Workflow task
SWU7 Consistency check for workflow templates Utilities -> Consistency check -> Task -> Workflow template
SWU8 Switch technical trace on/off Utilities -> Technical trace -> On/off
SWU9 Display technical trace Utilities -> Technical trace -> Display
SWUD Diagnostic tools Utilities -> Diagnosis
SWUE Trigger event Utilities -> Events -> Generate event
SWUF Runtime system administration Administration -> Runtime system
SWUG Workflow start transactions Definition tools -> Workflow start transactions
SWUI Start workflows From the R/3 initial screen, choose Office -> Start Workflow
SWUS Start tasks Runtime tools -> Start workflow
SWUY Wizard for message linkage to workflow Definition tools -> Wizards -> Create "Call workflow from message"
SWX1 Create notification of absence
SWX2 Change notification of absence
SWX3 Display notification of absence
SWX4 Approve notification of absence
SWXF Form applications: Access point Environment -> Demo examples -> Fill out form
Reports
RSWWWIDE Delete work items
RHSOBJCH to fix PD Control Tables
Tables
SWW_OUTBOX - Lists Workflows in outbox together with status
SWW_CONT - Container Contents for Work Item Data Container
SWW_CONTOB- Container Cont. for Work Item Data Container (Only Objects)
SWWLOGHIST- History of a work item
SWWORGTASK- Assignment of WIs to Org.Units and Tasks
SWWUSERWI - Current Work Items Assigned to a User
SWWWIHEAD - Header Table for all Work Item Types
Regards
Anji

Starting workflow, when importing records

Hello!
Is it possible to start workflow, when records were imported with Import Manager and the import action was set as Update or Replace?
Thanks,
Vika

Hi Viktoria,
It is possible to trigger workflow whenever records are imported by setting the <b>Trigger action</b> while defining the workflow as "<b>Record Import</b>".
Hope this answers your query,
Regards,
<b>Rashmi</b>

Stopping already started workflows

Hi All,
I am facing the problem of workitems being flooded into the swi1(in waiting status) tcode because of a workflow being triggered. At present the workflow event linkage has been stopped.But the workitems of the previously started workflow (concerned with reminder mails)are getting populated which needs to be cleared.The reminder mails are continuously being sent ,as the loop of the workflow that has started is 100 times.
Can anyone suggest,how to stop the already trigerred workflow as the number of workitems into swi1 tcode is huge!!
standard task : TS92000016
At presnt we are completing each and every workitem manually inorder to stop the reminder mails being trigerred!!
Thanks in advance!
Gowthami

Hi,
Just wirte a simple report to delete the workitems logically. Get the list of workitem form SWI1/SWA and pass it to your report.
Sample code :
Data : WI type SWW_WIID.
select-OPTIONS : p for WI.
Write : 'Following workitems are logically deleted'.
loop at p.
CALL FUNCTION 'SAP_WAPI_ADM_WORKFLOW_CANCEL'
EXPORTING
    workitem_id          = p-low
*   ACTUAL_AGENT         = SY-UNAME
   LANGUAGE             = SY-LANGU
   DO_COMMIT            = 'X'
* IMPORTING
*   RETURN_CODE          =
*   NEW_STATUS           =
* TABLES
*   MESSAGE_LINES        =
*   MESSAGE_STRUCT       =
if sy-subrc is initial.
write:/ p-low.
endif.
endloop.
Thanks and regards,
SNJY

Q: Start Workflow...

Hi all,
The "Start Workflow" task allows an alternate organisation to be
specified using an expression, but when I do this, I cannot select the
workflow to start - nothing will appear in the list.
Is there a trick to making this work? Should the template name be
part of the expression?
I don't quite understand the functionality behind this option - the
templates, versions and activation properties seem to be globally
scoped, so that all organisations share the exact same template
definitions. What is the intended purpose for specifying an alternate
organisation?
Any light shed on these issues would be greatly appreciated.
Regards,
Ben Hatton.

Yes, I would imagine that the point of using an expression is that the
selection organization would be determined according to some condition
defined in the workflow which must be evaluated at run time.
But specifying orgs does have some ramifications, limited as they may be.
These are:
1) controlling access to starting workflows manually via the Worklist. That
is, if a template is associated with only a particular org, a user who is
not a member of that org won't be able to start the workflow from the
Worklist. For called workflows, this is irrelevant anyway, however.
2) controlling which users or roles may be assigned tasks within the
workflow. Again, if a user or role isn't defined for the org associated with
the template, that user/role can't execute tasks in the Worklist. (But they
probably can be through task reassignment. I haven't tested this to see what
would actually happen.) This point does affect called workflows.
On the other hand, the fact that you can use an expression to define the
actual organization, rather than the condition to apply to a limited set of
allowable choices (defined by the orgs associated with the template), seems
to subvert the whole intention anyway, as you can really select any org you
want.
There will obviously have to be some redesign of the whole org-template
thing in future releases.
Kara
While Templates can be associated to specific organisations by the
designer, you can't have two orgs that use different definitions of
the same template (name). If different orgs could have their own
implementation of a named flow, like "approveOrder", then each
organisation could have a different private process for that function
(one uses manual task, another uses an automatic caluculation). As it
is, there is no point in being able to specify a different org, 'cause
you'll get the exact same template definition.
Is the intention that you can test for the name of the organisation in
the template definition and branch to different functionality?
Probably not - if we have the ability to evaluate the right
organisation when defining the "Start Workflow" task, then we would
likely be able to use that same logic at the point that functionality
splits in the subflow.
Regards,
Ben.
On Wed, 3 Oct 2001 16:12:17 -0400, "Kara Moscoe" <[email protected]>
wrote:
I agree with you, and do not understand why the Studio does not provide a
combo box for this functionality, in the same way triggered or timed
start
nodes do. And given that there is no workflow function to return an
organization, I really don't understand what kind of expression couldeven
be sensibly used here. The only thing I could imagine this being used foris
a variable that has contained previously stored organization from an
incoming XML message received by another node in the calling workflow,from
some other workflow or other source. Tony, maybe you could shed somelight
on this.
On the other hand, you are incorrect when you say that all TDs are sharedby
all organizations. At least, this is not the case at design time; orgs tobe
associated with TDs are selected by the designer. So the intention hereis
to be able to specify the org in which the subworkflow is operable, ifit's
not the current one. What should happen is that here, as in triggered and
timed start nodes, a list of orgs associated with the template shouldappear
in the combo box.
What actually happens is another matter, and there is a CR filed on thefact
that the server does not actually control organizations in whichworkflows
can be started, and you could theoretically specify anything you want,
including a non-existing org. The template/organization paradigm is quite
broken, and it appears that a proper solution to the problem won't happenin
the Berlin time frame.
Hope this helps,
Kara
"Benjamin Hatton" <[email protected]> wrote in message
news:[email protected]...
Hi Tony,
Thanks for your help on this and the other queries I had.
I am in the studio, adding a "Start Workflow" action to a task. If
the subworkflow is in the current organisation, there is no issue. If
it is another organisation, then it does not appear in the list of
flows to start.
Given that an expression evaluated at run-time can be used to
determine the organisation, how can the studio resolve the
organisation, and hence resolve the list of flows that can be called?
Given that workflow templates and activation properties are shared
across organisations, what is the point of have a dynamically
evaluated expression to choose the organisation?
Best regards,
Ben.
On Tue, 2 Oct 2001 22:17:38 -0300, "tony lodge" <[email protected]>
wrote:
Ben can you be more specific. Are you saying that when you use the
worklist
client you can not see the template to start. If this is the case youhave
to ensure that the start node in the workflow has a start note that is
triggered manually. This is done by a choice section on the start node
(timed,manual,event,called)
Tony
"Benjamin Hatton" <[email protected]> wrote in message
news:[email protected]...
Hi all,
The "Start Workflow" task allows an alternate organisation to be
specified using an expression, but when I do this, I cannot select
the
workflow to start - nothing will appear in the list.
Is there a trick to making this work? Should the template name be
part of the expression?
I don't quite understand the functionality behind this option - the
templates, versions and activation properties seem to be globally
scoped, so that all organisations share the exact same template
definitions. What is the intended purpose for specifying analternate
organisation?
Any light shed on these issues would be greatly appreciated.
Regards,
Ben Hatton.

By publishing this workflow, conditions and actions inside Impersonation steps will run using your credentials

In a SharePoint 2010 workflow that accesses a custom list, I am getting the following warning message before I publish the workflow to the SharePoint test server:
"By publishing this workflow, conditions, and actions inside impersonation steps will run with your credentials".
The only step in this SharePoint 2010 workflow is the impersonate step.
Thus would you tell me what I can do to have the workflow run under different credentials?

Hi,
As the warning says, any actions within Impersonation step would be carried out under your credentials if you published the workflow. If you intended to just add a Step in the workflow, then use different icon that says Step (with down arrow). Impersonation
step is used to modify the permissions on the item.
Once you have this, the workflow will be executing under the credentials of whoever starts it. Hope it helps.
Regards, Kapil ***Please mark answer as Helpful or Answered after consideration***

Error in starting workflow queue listener

I have registered jobs with OEM using Warehouse builder workflow deployment
wizard. Following jobs has been registerd with OEM :
1) ACRM_IWF_ACRM_PWF
2)ACRM_IWF_OWB_STD_BEGIN
3) ACRM_IWF_OWB_STD_END
4) ACRM_IWF_OWB_STD_ERROR
Now i submit "ACRM_IWF_ACRM_PWF" from the OEM . I shows me status of the JOB as
"Failed" and gives the following error message:
Error in starting workflow listener: ** Initializing queue listener
** Initialized queue listener
** Recovering item type ACRM_IWF
** In recovery mode
** Recovery complete
** Processing all item types
** Waiting to dequeue message in listener
** Processing job 0x4143524D5F4957465F4F57425F5354445F424547494E
Exception in thread "main" java.lang.StringIndexOutOfBoundsException: String
index out of range: -1
at java.lang.String.substring(String.java:1085)
at
oracle.wh.runtime.workflowrt.QueueListener.parseParameters(QueueListener.java:10
03)
at oracle.wh.runtime.workflowrt.QueueListener.startJob(QueueListener.java:798)
at
oracle.wh.runtime.workflowrt.QueueListener.processJobs(QueueListener.java:746)
at
oracle.wh.runtime.workflowrt.QueueListener.initAndRun(QueueListener.java:299)
at oracle.wh.runtime.workflowrt.QueueListener.main(QueueListener.java:197)
1

This is not actually a Workflow component, this is part of the Oracle Warehouse Builder product, although the name is similar to the Workflow Agent Listener in v2.6.
I have registered jobs with OEM using Warehouse builder workflow deployment
wizard. Following jobs has been registerd with OEM :
1) ACRM_IWF_ACRM_PWF
2)ACRM_IWF_OWB_STD_BEGIN
3) ACRM_IWF_OWB_STD_END
4) ACRM_IWF_OWB_STD_ERROR
Now i submit "ACRM_IWF_ACRM_PWF" from the OEM . I shows me status of the JOB as
"Failed" and gives the following error message:
Error in starting workflow listener: ** Initializing queue listener
** Initialized queue listener
** Recovering item type ACRM_IWF
** In recovery mode
** Recovery complete
** Processing all item types
** Waiting to dequeue message in listener
** Processing job 0x4143524D5F4957465F4F57425F5354445F424547494E
Exception in thread "main" java.lang.StringIndexOutOfBoundsException: String
index out of range: -1
at java.lang.String.substring(String.java:1085)
at
oracle.wh.runtime.workflowrt.QueueListener.parseParameters(QueueListener.java:10
03)
at oracle.wh.runtime.workflowrt.QueueListener.startJob(QueueListener.java:798)
at
oracle.wh.runtime.workflowrt.QueueListener.processJobs(QueueListener.java:746)
at
oracle.wh.runtime.workflowrt.QueueListener.initAndRun(QueueListener.java:299)
at oracle.wh.runtime.workflowrt.QueueListener.main(QueueListener.java:197)
1

Using a link to trigger a delete action on form page?

Hello,
I have been unable to find an explanation about how to do this in the documentation, these forums or the old interakt forums.
Is it possible to use a link to trigger the delete action on a form page?
If so how is it done?
Thanks in advance!

Sorry Purple.. I know that there is a delete link that triggers the delete transaction on the form page..
The question was if anybody knew if I am able to use a link to trigger that delete transaction (on the form page), much like a dynamic list has a link that will trigger the delete transaction on the form page.
I don't want to use a dynamic list in this case though. :)
Thanks anyways,
Drew

ITunes Match has stopped uploading - every file errors and says waiting - I have tried to delete the files and use other formats etc. I have had the service since Day 1 and NEVER had an issue. It didn't start until the Delete from Cloud switch to Hide

iTunes Match has stopped uploading - every file errors and says waiting - I have tried to delete the files and use other formats etc. I have had the service since Day 1 and NEVER had an issue. It didn't start until the Delete from Cloud switch to Hide from cloud - the files that do not upload show grayed out on my other devices.

Have you confirmed that you successfull purged iTunes Match by also looking on an iOS device? If so, keep in mind that Apple's servers may be experiencing a heavy load right now. They just added about 19 countries to the service and I've read a few accounts this morning that suggests all's not running perfectly right now.

Generic object services (GOS) - Start workflow box is allways empty

Dear colleagues,
i have installed a brand new IDES ERP 6.0 successfully but when entering a number of standard transactions like mm02, va03, fb03 etc and trying to execute the GOS toolbox, I can never start any workflow. I click on the 'start workflow' button of the GOS-toolboy but the selection box is allways empty. Did I miss anything? Since there are so many BOR objects that apply to the objects of the standard transactions, there should be at least something to start. For example BOR BUS1001 (material master): When in MM02, why does the GOS-toolbox for workflows not show the related workflows that use BUS1001?
Thank you very much for your answers
Best regards
Daniel

Udo,
You should start a new discussion - you'll get more responses.
Anyhoo, to make a workflow appear in the GOS 'start workflow' list, just follow these simple rules:
- confirm which BOR object is involved in your transaction (eg BUS1001006 for MM03)
- make sure that the BOR object is a mandatory input of your workflow
- make sure that there are no other mandatory inputs
- make sure that the workflow (WS*) is set to 'General Task' (nb this is client dependent)
Once all these things are done, refresh the buffer (SWU_OBUF) and it should work.
cheers
Paul

Starting workflow on delete action

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