Substituting Fonts in Acrobat 9 Standard

I should start by pinting out that I am not a graphic artist, computer "geek" or polymath. I am a electrical technician who uses Acrobat to edit text in .pdfs sent from other companies and to convert Word documents and spreadsheets to .pdfs. So please be gentle with your responses!
Until I was forcibly upgraded to Win7-64 I happily used Acrobat 7. Finding that this no longer worked I upgraded to Acrobat 9 Standard. Ever since I have had a problem with font substitution. Whenever I try to edit a .pdf (either one I have received or one I created using Acrobat 9) and save the result I get the message that it is "Substituting Font". The resulting document has numerous gaps which are difficult and time-consuming to correct. I could almost understand this with documents created on someone else's computer but why does it happen with documents that I have created?
What can I do to avoid this? (I have 85 documents in which I have to change one character - with the substitution it is taking 15 mins to do each one!)

I am not 100% sure about updated AA9 and the 64-bit version and so it may do the job. There have typically be problems with the initial releases for 64-bit operation and it may be the updates do the job. I think there is a knowledge base article that deals with this type of compatibility.
When you create a PDF, you can embed the fonts you use. That is done by the selections in the job settings file. As long as you use something beyond the Smallest File Size (does not embed any fonts), you will likely have the fonts embedded as subsets. It is easy to check the properties of the job settings files under the settings tab of the printer properties (or the Advanced settings in the Acrobat Preferences in WORD). Subset fonts are often a problem for editing, unless you have the font on your machine. You could try turning the subset option off to see if that helps on your own files.
For those coming in (and your own) you can check the font embedded with ctrl-D (document properties) and selecting the font tab. Embedded and subset fonts should have those statements on each appropriate font. If the statements are not there, then they are not embedded or subset (and yes they have to be embedded to be subset). If the fonts are not embedded, there is an option under preflight to embed fonts.
In any case, my experience with editing text in Acrobat is it is a lot of work to get things to look nice. A lot of the formatting seems to get messed up easily. If at all possible, it is always better to edit the original document and simply create a new PDF. That may not be an immediate option for you, but if there is a way to move toward that model in the future it would save you many headaches. You might simply check the companies to see if they will send you the originals to process, not the PDF.

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When I print a web page to a pdf file, the text in the file is mostly garbled. I have no problems in creating pdf files from MS office or other software. I have Windows 7 Home.
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I do have Internet Explorer 9 and I was able to print web pages correctly following your suggestions.
Thanks for your help.
Date: Sat, 12 Nov 2011 06:53:59 -0700
From: [email protected]
To: [email protected]
Subject: Printing web page to pdf file using Acrobat Standard 9
    Re: Printing web page to pdf file using Acrobat Standard 9
    created by Bill@VT in Acrobat Windows - View the full discussion
There were problems with IE9 on it's initial release and that may be what you are seeing if that is the browser (you did not indicate the browser and that may be a key). If you have a different browser you might try that one with the same pages to see if it browser related.
By saying garbled it sounds like the fonts did not make it or you have selected "Use Local Fonts" in Acrobat. Try checking the latter first. Then check if the fonts are embedded in the PDF by checking the document properties (ctrl-D). If they are not, go back to the browser and select the press or print job options before printing and see if they get embedded and if your problem is resolved.
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The fonts are defined as part of the created PDF. If you mean something else, then please explain. A PDF is designed to replicate the document it was created from and thus the fonts are defined by the originating document. If you do not have the font and it is not embedded, then Acrobat tries to find a close version to substitute.

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I do have Internet Explorer 9 and I was able to print web pages correctly following your suggestions.
Thanks for your help.
Date: Sat, 12 Nov 2011 06:53:59 -0700
From: [email protected]
To: [email protected]
Subject: Printing web page to pdf file using Acrobat Standard 9
    Re: Printing web page to pdf file using Acrobat Standard 9
    created by Bill@VT in Acrobat Windows - View the full discussion
There were problems with IE9 on it's initial release and that may be what you are seeing if that is the browser (you did not indicate the browser and that may be a key). If you have a different browser you might try that one with the same pages to see if it browser related.
By saying garbled it sounds like the fonts did not make it or you have selected "Use Local Fonts" in Acrobat. Try checking the latter first. Then check if the fonts are embedded in the PDF by checking the document properties (ctrl-D). If they are not, go back to the browser and select the press or print job options before printing and see if they get embedded and if your problem is resolved.
     Replies to this message go to everyone subscribed to this thread, not directly to the person who posted the message. To post a reply, either reply to this email or visit the message page: http://forums.adobe.com/message/4021509#4021509
     To unsubscribe from this thread, please visit the message page at http://forums.adobe.com/message/4021509#4021509. In the Actions box on the right, click the Stop Email Notifications link.
     Start a new discussion in Acrobat Windows by email or at Adobe Forums
For more information about maintaining your forum email notifications please go to http://forums.adobe.com/message/2936746#2936746.

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Hi
Am using Acrobat Standard 5. When trying to merge PDF, below error appear. Wonder if anyone can guide me on how to solve this problem ?
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Substituting Fonts in Acrobat 9 Standard

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