Substitution of accounts during release to accounting

Dear All,
During billing document creation, when we do release to accounting the accounts are determined through VKOA.
However, I want that for some specific customers of a particular company code, the system should bypass VKOA and hit some other G/L accounts i.e substitution of accounts in VKOA. How can this be possible functionally or technically?
Functionally, I have tried doing this in Substitution but in vain. Even there user exit will be required.
Plz guide me with the best possible way of doing this.
BR//SAPSHED

Hi,
You should have a document split functionality to be active in this regard. Please explore through IMG > GL accounting >
Business Transactions > Document splitting.
Regards,
Sadashivan

Similar Messages

Error During Release to Accounting In VF02

Hi,
We are getting an error during Release to Accounting while doing Billing in VF01.
We are getting the following error message while creating the Commercial Accounting Document.
Cause
No account was specified for account type S in item 00001163 of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
What to do
A system error has probably occurred in the application you called up. Check the data transferred to item 00001163 of the FI/CO document.
We have around 30 line items in the Billing document. Interestingly the system is generating the Excise Accounting Document and the relevant Cost and Profit Centre documents. But it is not generating the Commercial Accounting document and its relevant Cost and Profit Center accounting document.
We have checked the revenue account determination and found it ok.
Please help me out in resolving the issue.
Thanking You
Sai

One more thing is we couldnot find what is Item 00001163, there is no item as such in the Billing Document. We dont have any foriegn trade setup. And i can also confirm that GL accounts exist for all the condition types with proper tax settings.
Account assignment group in both Customer master and Material Master are proper.
But stilll.........it continues to give problem in A/c'ng document generation.
Thanking you
Sai

Error during release to accounting.

Hello SAP Gurus,
When The billing document is released from VF02, the error message is flashed as ' No account is specified in item 0000001003.
Kindly guide me to sort out the same.
With Regards
Bhikshapathi
NBS

Thank you all. I have checked the Customer Account assignment group and material account assignment group in sales doc. and its flow to billing doc. Everything is right sir. Account determination is also right.
In performance assistant screen of error message, the following details are given.
'1. No account is specified in item 0000001003
Message no. F5670
2. Diagnosis
No account was specified for account type "S" in item "0000001003" of the FI/CO document.
3. System response
The Financial Accounting program cannot process the document.
4. Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001003" of the FI/CO document,.
Kindly anyone explain how to see the Check the data transferred to item "0000001003" of the FI/CO document and which line item 0000001003 is refering to?.
even the Account type s and its assignments with the variant assigned to clients's co. code were checked through T code ob52. It seems to be ok.
Kindly provide further guidence to this issue.
With Warm and kind regards
Bhikshapathi

Field Text is a required field for G/L account (VF02 release to accounting)

Hi gurus,
the following error message shows in VF02 when releasing to accounting:
"Field Text is a required field for G/L account in E178 (=CoCd) 4420000000".
We checked the G/L master (FSS0) - information tab - G/L Account texts in Company Code (for G/L 442*) but did not work. Any idea of which text is to be maintained?
Thanks,
VL

hi,
this is to inform you that,
in SPRO - financial accounting - g/l accounting - master data - g/l accounts - preparations - addational activities - define screen layout for each transaction.
or
OB26.
make the field text mandatory and fill the data in it.
confirm
balajia

Error During Release to Accounting In VFX3

Hi All,
We are getting the following error message while release billing to accounting for billing type Cancel. Invoice (S1), Cancel of Cred Memo, Debit Memo,Invoice, Credit for Returns and Credit Memo :
Reverse CO reposting document xxxxxxxx first
What should I do? Is it because of user not complete the billing cancellation or return not complete?
All the billing created on March 2007 - March 2008 (same financial year 2007) because our financial year start from April - March. I cannot open the period for 2007 anymore due to audit issues.
Please help me out in resolving the issue..
Thanks in advance
Edited by: Muhaini Togi on Jun 26, 2008 3:53 AM

One more thing is we couldnot find what is Item 00001163, there is no item as such in the Billing Document. We dont have any foriegn trade setup. And i can also confirm that GL accounts exist for all the condition types with proper tax settings.
Account assignment group in both Customer master and Material Master are proper.
But stilll.........it continues to give problem in A/c'ng document generation.
Thanking you
Sai

Substitution of GL account during MIRO?

Hi,
Is it possible to substitute an gl account during posting to FI with the MIRO transaction?
If so, what are the steps?
Thank you very much,
Eric van Zundert

Hi,
You only can change the G/L account number when MIRO, which the PO was generated with account assignment category! For example, the PO with account assignment category -- K Cost center, when you do MIRO, you can go to item line's column "G/L account No.", change the G/L No. to the substitute one; or find one column with name account assignment, then click the button, you can change the G/L account No. as well.
Regards
Z.T

Billing Document is not released to Account -Error

Hi,
I am getting the below error while releasing the billing document into accounting.kindly help me
Error Log
             0900000165 000000 Document 0900000165 saved (no accounting document generated
             0900000165 000000 Enter a true account assignment object with revenues
            Long txt
                Detail
                 Diagnosis
                     You made an account assignment for 420100, a revenue
                     element, in controlling area 9000 to a cost center or
                     profit center.
                 System response
                     Cost centers and profit centers can carry revenues in the
                     R/3 System as statistics only. To ensure reconciliation
                     between FI and CO for revenue element 420100, a CO account
                     assignment object must record the revenues as a real value.
                     This object type is used for updating to the reconciliation
                     ledger.
                     In principle, it's possible for the R/3 System to
                     automatically derive this CO account assignment object, the
                     reconciliation object. However, all postings made in CO for
                     costing-based Profitability Analysis are logged in the
                     reconciliation ledger under "reconciliation object". In
                     this manner, the reconcilation ledger identifies the exact
                     values flowing into the operating profit. If you post
                     reconciliation objects during revenue postings to cost
                     centers or profit centers, you must do so while keeping the
                     interpretation of the reconciliation ledger reports in
                     mind. The sums of revenue postings to profitability
                     segments, cost centers, and profit centers cannot be broken
                     down further.
Procedure
    o   To avoid posting to reconciliation objects, make
        account assignments to a real CO account assignment
        object.
    o   If you want to post to reconciliation objects, you can
        change this message to a caution or a note for future
        users, or deactivate the message entirely. Use the
        Implementation Guide under "Controlling: General" and
        choose Change message control. Enter area KI and
        message number 166. If you do not enter an individual
        user here, the change is valid for all users.
Technical data
    Tech. data details
     Client
     Group Number
     Sales Document Number                  0900000165
     Item Number of the SD Document         000000
     Schedule Line Number                   0166
     Counter in Control Tables              00
     Message Identification                 KI
     System Message Number                  166
     Output Type                            E
     Message Variable 01                    420100
     Message Variable 02                    9000
     Message Variable 03
     Message Variable 04
Please help me
Thanks
Supriya

Hi Supriya,
The following step is missing in your configuration: So please check the following step:
Financial Accounting (New) - Financial Accounting Basic Settings (New) - Ledgers - Real-Time Integration of Controlling with Financial Accounting - Account Determination for Real-Time Integration - Define Account Determination for Real-Time Integration
The above step is used for:
You define account determination for the real-time integration of Controlling (CO) with Financial Accounting (FI).
You have two options for the definition of account determination:
Account determination without substitution (standard account determination)
The level of differentiation with which you want to trace the postings to Financial Accounting determines how many accounts you create and whether you assign transactions or object classes. You can assign the accounts as follows:
You specify an account for all reconciliation postings.
You assign an account to each business transaction.
You assign an account to each object class.
You assign an account to each transaction and to each object class.
Account determination with substitution
In addition to account determination without substitution, you can determine the reconciliation account using substitution. For this, you have to define account determination at least for the specification of the posting key. Furthermore, you can use substitution to refine account determination.
In contrast to when the reconciliation ledger is used, additional fields are available when real-time integration is used:
RCL_ICCF-BEKNZ
RCL_ICCF-RSEGMENT
RCL_ICCF-SSEGMENT
These fields are only filled by the system when real-time integration is used.
Caution
If you deploy the following functions, you may not use the additional fields in account determination:
You still use reconciliation posting instead of real-time integration.
You use real-time integration but you still have the reconciliation ledger activated so that you can use the reconciliation reports from Cost Element Accounting, such as CO/FI Reconciliation in Company Code Currency.
These functions use the reconciliation ledger data, which does not contain the additional fields.
For more information about defining account determination, see Define Adjustment Accounts for Reconciliation Posting.
Please let me know if you need more clarification
Thanks & Regards,
Venkataraju Khottari

Error in Releasing to Accounting for Rebate Credit Memo

Hi All,
I have a requirement to post from a credit memo rebate settlement an A/P posting document rather than
an A/R posting document (payment made against vendor rather than customer).
I am using the standard SAP user exit EXIT_SAPLV60B_008 to convert A/R document to A/P document.
In the internal table XACCIT, the following fields are changed in order to achieve the results above:
Accounting document type (BLART)
Posting Key (BSCHL)
G/L Account & P&L Account (HKONT)
Customer (KUNNR) - if filled, clear out
Vendor (LIFNR) - get from KNA1 table
Tax Code (MWSKZ)
Payment Terms (ZTERM) - get from KNB1 table
Tax Conditions (KTOSL)
Branch Details (FILKD) - if filled, clear out
The rebate credit memo have been generated but not able to release to accounting. When i try to release
to Accounting via VF02, the following error is generated:
'No Account is Specified for item 0000000001'.
All substitution seems to be complete. Could you let me know the possible cause of this so that I can further investigate on this issue.

No Account is Specified for item 0000000001
Normally system will throw this type of error if the corresponding billing document / credit memo does not have the Account Assignment Group of that customer. To check that go to VF02, key in the credit memo reference and execute. There click from top menu bar "Goto => Header => Header". There you can see a field "Account Assignment Group". Check whether it is blank. If so, press F and save.
It could also be due to improper of G/L Account assignment in VKOA
thanks
G. Lakshmipathi

Error mesg. KI248 when billing release to accounting

Hi expert,
Scenario: A sales order is created with internal order (statistical) and during billing release to accounting I hit the beloow error:
Account 87585800 requires an assignment to a CO object
Diagnosis
All given account assignment objects (order, project) are defined as statistical.
System Response
Statistical orders or projects are ignored when FI and CO are reconciled. You must enter a cost center, order, project, or cost object to which the costs are posted for CO postings.
Procedure Enter a cost center, an order, a project, or a cost object that is not statistical. The posting row affected is 0000001004 and the account is 87585800
The cost center has been assigned in OKB9 already, hence am not sure why it didn't trigger the cost center fro OKB9.
Any setting in SD or FI is missing?
Thanks !
Points will be rewarded.

Are receiving revenue here? Do you have Profit Centre or Profitability Segments?
If you need to post to CC read these OSS notes: # 105024, 173071, 28068.
Cheers
Hein

Proforma Invoice and Invoice Released to account

Hi All,
I have typical scenario. My client is asking for this scenario. below is the scenario:
In SAP we will create proforma invoice. That proforma invoice should release to account. Only educational cess to be released to account. No other condition type should released to account during proforma invoice.
Secondly while creating the normal invoice, basic price and excise duty should released account. But education cess (Which is already released to account during proforma Invoice) should not released to account during invoice.
How to resolve this issue?
Regards
Ashis

Hi
In my view , you must make your client about Proforma Invoice.
Possibly, your client is meaning some thing else but using the terminology 'proforma invoice" only.
Make him understand that, Proforma Invoice is a dummy invoice against which no account posting is possible. It does not update the status in reference document. You can create hundreds of Proforma Invoice with reference to Sales order and Delivery document.
For, Delivery related Proforma Invoice,even PGI is also not required.
In the copy control the "Positive/negative quantity" field mustbe remain disabled for Proforma Invoice.
Even if you are trying to do with some enhancement, it will not be logical and lot of problem will be encountered .
Make the client understand the concept of Proforma Invoice and try to understand his actual requirement.

Reverse the RELEASE TO ACCOUNTING for VFX3.

Hi ,
I have exhausted all my invoices in transaction VFX3 during testing of a report using option 'RELEASE TO ACCOUNTING' . Is there any way to retrive or change the status of these invoices as it was before releasing to accounting ?
Thanks.

I do not think there is no backward from FI to SD.
Meaning that you cannot reverse VFX3. Once released to Accounting, I believe it is irriversable.
Regards,
Ravi

BADI for release to accounting SD document

Hi to all,
I need to implement my own code in Release to Accounting (VF02 tcode) . I need to check accounting document (bkpf e bseg) in order to change some fields in header (bkpf) and in position item.
I need to check this before validation control (OB28) is triggered. I was trying to use BADI . But I wasn't able to find it . Anyone can help?
Thanks in advance
Andrew

Hi Andrew,
Please check below exits/customer exits, these all are trigger during VF02.
USEREXIT_NUMBER_RANGE (Module pool SAPLV60A, program RV60AFZZ)
The internal number range used in the standard system is specified in the billing type table and can be changed in this user exit. This user exit is only called when the billing documents is created.
USEREXIT_ACCOUNT_PREP_KOMKCV (Module pool SAPLV60A, program RV60AFZZ)
In this user exit additional fields for account determination that are not provided in the standard system are copied into communication structure KOMKCV (header fields).
USEREXIT_ACCOUNT_PREP_KOMPCV (Module pool SAPLV60A)
In this user exit additional fields for account determination that are not provided in the standard system are copied into communication structure KOMPCV (item fields).
USEREXIT_NUMBER_RANGE_INV_DATE (Module pool SAPLV60A, program RV60AFZC)
Depending on the number range, table TVFKD is used to set the billing date (country-specific requirments in Italy). USEREXIT_NUMBER_RANGE is automatically deactivated when this user exit is being applied.
USEREXIT_FILL_VBRK_VBRP (Module pool SAPLV60A, program RV60AFZC)
This user exit is only called when the billing document is created. It is used to provide the header and the item of the new billing document with deviating or additional data.
USEREXIT_PRINT_ITEM (Module pool SAPLV61A, program RV61AFZB)
Printing the item line of a billing document can be supplemented or changed.
USEREXIT_PRINT_HEAD (Modulpool SAPLV61A, Programm RV61AFZB)
Printing the header line of a billing document can be supplemented or changed.
User exits in program RV60AFZD
Short descriptions of the user exits are contained in the program:
USEREXIT_RELI_XVBPAK_AVBPAK
USEREXIT_NEWROLE_XVBPAK_AVBPAK
USEREXIT_NEWROLE_XVBPAP_AVBPAK
The following user exits are available in report SAPLV60B for transfer to accounting (function group V60B):
EXIT_SAPLV60B_001: Change the header data in the structure acchd
You can use this exit to influence the header information of the accounting document. For example, you can change the business transaction, "created on" date and time, the name of the person who created it or the transaction with which the document was created.
EXIT_SAPLV60B_002: Change the customer line ACCIT
You can use this exit to change the customer line in the accounting document. This exit is processed once the ACCIT structure is filled in with data from document header VBRK.
EXIT_SAPLV60B_003: Change the customer line in costing
The customer line is filled in differently for costing. You can use exit 003 to influence the ACCIT structure.
EXIT_SAPLV60B_004: Change a GL account item ACCIT You can add information to a GL account item (such as quantity specifications) with this exit.
EXIT_SAPLV60B_005: User exit for accruals
Once all relevant data for accruals was entered in the GL account item, you can add to this data with this exit.
EXIT_SAPLV60B_006: Change the control line ACCIT
You can use exit 006 to add information to the control line.
EXIT_SAPLV60B_007: Change the installment plan
You can use exit 007 to add information to the installment plan
parameters in the GL account item.
EXIT_SAPLV60B_008: Change the transfer structure ACCCR, ACCIT and ACCHD
After the accounting document is filled in with data, you can use exit 008 to change the document once again.
EXIT_SAPLV60B_010: Item table for customer lines
You can use exit 10 to influence the contents of customer lines before they are created.
EXIT_SAPLV60B_0011: Change the parameter for cash account determination or reconciliation account determination
You can use this exit to change inbound parameters in order to influence account determination.
Reddy

Billing Document Not releasing to Accounting because of Condition Type

Hi,
We have used Sales Condition Type ZSCM(Which is a statistical condition type) in Billing Documents and they are already released to Accounting.Today we have created one more Billing Document with same Condition type ZSCM.But this billing document is not getting released to Accounting?
What could be the reason? Why it was released to Accounting before with the same condition type ZSCM and why it is not getting released to Accounting this time.
I am breaking my head to find the possible reasons...kindly help me out to find the problem.
1.Billing document 90005889 - has value 64.48462- and It has only 2 Items and it was released to accounting
2.Billing document 90005729 - has value 217.87960- and It has only 21 Items and it was not released to accounting and asking to activate +/- sing in KE4I transaction for the ZSCM condition type.
Why billing document 90005889 is released for accounting and why 90005729 was not released to accounting?
Thanks
Supriya

Hi,
There can be following possible reasons fo the samed :
1. If the specific GL account is not getting any assignment to CO object.
2. Also you need to check assignment with VKOA that whichever GL is assigned as per business process of Sales (the account which is going to be credited) and all relevant settings in VKOA.
3. Pls check all substitutions and validations if any connected with that condition type and GL. Becuase sometimes it may happen that because of calling some other application (for ex. Set or substitution as generally transportation of this element happen with entire hierarchy if you add your substition in the node.) at he time of posting of billing document. This has already happen with our business scenario.
4. Also check if this sales revenue GL is assinged to any set and if that set is called through any substitution ot validation.
Pls check all these possibilities and revert.
Thanks & Regards,
Taral Patel

System failure during locking GL account 5555 by 13113910 Message no. 8I076 and the time of saving out going excise invoice.

Hi SAP Gurus,
We are configuring the CIN Settings for our client and at the time of testing, while saving the Out going excise invoice the system is giving the error as “Balance in Transaction Error” and when pressed enter the system displays the error as “ system failure during locking GL account 5555 by 13113910.”
We have configured Out going excise duty condition types in the SD pricing procedure
and
also maintained the same condition types as mentioned below in the path IMG / LOGISTICS GENERAL / TAX ON GOODS MOVEMENT / INDIA / BASIC SETTINGS/ DETERMINATION OF EXCISE DUTY / MAINTAIN EXCISE DEFAULTS
under the headings
AR BED Cond – JEXP
AR Cess Cond – JECS
ECS AR – JHEC
And also maintained the settings in the Path IMG / LOGISTICS GENERAL / TAX ON GOODS MOVEMENT / INDIA / SPECIFY EXCISE ACCOUNTS PER EXCISE TRANSACTION and also in SPECIFY G/L ACCOUNTS PER EXCISE TRANSACTION .
But still the above mentioned error is comming.
Note : error in not coming when I am removing the JHEC condition type from the path IMG / LOGISTICS GENERAL / TAX ON GOODS MOVEMENT / INDIA / BASIC SETTINGS/ DETERMINATION OF EXCISE DUTY / under the heading ECR AR, But we need the JHEC(ie. Higher education cess) also in out going excise invoice.
Please let me know what is the issue and how to resolve it.
Thanks & Regards
Shashi

Dear We faced the same issue and almost for 20 days to get it resolved.
For this kind of error firstly Check have you activated the Liable for AT1 indicator in(IMG>>Log.General>>Tax on goods Movement>>India>>Basic Settings>>Maintain Excise registrations)
Also Have you assigned Proper GL account in (IMG>>Log.General>>Tax on Good Movement>>>India>>>Account Determination>>Account determination per Excise transaction type.
Here pl check the relevant GL has been assigned for
1.RG23A BED(for Both incoming and outgoing excise invoice updations against your ETT)
2 RG23C BED, (for Both incoming and outgoing excise invoice updations against your ETT)
3 .OFF SET,(for Both incoming and outgoing excise invoice updations against your ETT)
4 MODVAT.CLEARING, (for Both incoming and outgoing excise invoice updations against your ETT)
5 PLA BED& AED & SED,(for Both incoming and outgoing excise invoice updations against your ETT at the time of utilizations)
6 PLA CESS(for Both incoming and outgoing excise invoice updations against your ETT at the time of utilizations)
7 CENVAT ON HOLD(for Both incoming and outgoing excise invoice updations against your ETT at the time of utilizations)
8.CENVAT SUSPENSE(for Both incoming and outgoing excise invoice updations against your ETT at the time of invoice posting)
9.PLA ON HOLD((for Both incoming and outgoing excise invoice updations against your ETT at the time of TR6c)
10. CENVAT REVERSAL(For cancellations vs ETT)
11. RG23A ECS(for Both incoming and outgoing excise invoice updations against your ETT)
12. RG23C ECS(for Both incoming and outgoing excise invoice updations against your ETT)
13. PLA ECS(for Both incoming and outgoing excise invoice updations against your ETT )
14. RG23A AT1(check this more carefully)
15. RG23C AT1(check this more carefully)
16. PLA AT1(check this more carefully)
Hope this helps you...
Phanikumar

Error while billing document releasing to accounting.

Hi Experts,
Please give me possible reasons for below error while billing document releasing to accounting.
"Valuation with material cost estimate: error with product "500258045"
Message no. KE350
Diagnosis
In Profitability Analysis (CO-PA), the system tried to valuate a line item using the current standard cost estimate.
In order to determine the current plan period, the system needs to read the valuation segment of the material master.
The system has found that the current plan period is not filled forproduct "BDE98561002" in plant "9856".
Display material (View: Costing)
The system looked for the material cost estimate using costing key "ZK1", as defined in the Customizing settings for CO-PA.
System Response
The document cannot be processed.
Procedure
Contact your system administrator".
I have checked CKR1 transaction there were no cost estimates with KF costing status.
NOTE: Material Ledger Activated.
Please suggest the possible reasons and what to check?
Regards
Chandra.

Check the cost estimate that is mentioned against the Costing key ZK1 whether it exists in the system and as you are saying there seems to be no cost estimate for the said material.
Hence release the std cost estimate for the said materia using CK11n or CK40n

Substitution of accounts during release to accounting

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