Substitution variable-can't set

Hi,
We have one user who have access in 4 (3 essbase/1 planning) database in different applications. We have many other cubes/applications in which that user have no access. We are using one substitution variable in calc, report etc which is using in all the 4 databases abovesaid. Now user want to input/set that variable only once instead of many times. When I go to set variable using that user login ID, choosing 'All Apps' and 'all DBs' option in vsub variable screen, it is giving error "create variable failed for row 0". What are the other setting that user should have to make it working?
If I choose all apps and all dbs option, my calc and report will be impacted anyway...?
Thanks & Regards.

If you have the same variable defined at different lavels then the order Essbase looks is the database, then the application then the global defined variables, so for example say you have the following defined for the valiable currmth
Application database value
All applicaitons All databases Sep
Sample All databases Aug
Sample Basic Jul
Demo Basic May
If you currently do a caclulation (or use the substitution variable in another way) For Sample.Basic you would get Jul for Demo.basic you would get May and for any other database (since they are not defined) you would get Sep
If you removed the line for sample.basic you would get Aug for the sample.basic, May for Demo basic and Sep for anything else
Remove both sample.basic and Sample and you would get Sep for sample.basic May for Demo Basic and Sep for anything else.

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