Table of Contents & Completed Sections

Hi all, just generally looking for some advice here.
I am developing some e-learning. For now, let's assume there is no quizzing element in the e-learning. It's just a linear bit of e-learning, the user needs to read the information on each slide, click Next, go to the next slide, etc, and so on. Let's assume the e-learning module essentially contains four sections (let's call them Introduction, Learn, Try and Conclusion). FYI, the e-learning will be hosted in the Cornerstone OnDemand LMS.
I want users to have some visual indicator which shows that they have completed each section. I realise I could use the Table of Contents to show this to some degree, and that's explored in Method 2, but I'd like your advice on Method 1:
Method 1: I'd like the e-learning to launch on a Home slide I would create, which contains links to the four sections: Introduction, Learn, Try and Conclusion. As the user completes each section, they are prompted to return to the Home slide. Each time they complete a section and return to the Home slide, I would like a green tick to appear next to each completed section to indicate that they have completed that section. It's important that the user is able to log out of the e-learning and return and the sections they have already completed still show as completed (indicated by the green tick). I assume I'd need to use some sort of advanced actions. Is this even possible within Captivate?
Method 2: I realise I could use the Table of Contents, and that might well be simpler. However, I'd prefer the method described in Method 1, because I have much greater control over the content. However, if I have to use the ToC, I'd like to know the best way to show the section completion status. I know that I have to group the slides into a folder in the ToC, so for example I might group slides 2-10 in the Introduction folder, slides 11-20 in the Learn folder, slides 21-30 in the Try folder and slides 31-40 in the Conclusion folder, however each once each section is completed by the user (normally indicated in the ToC by a green tick), this isn't shown as complete in the ToC. The reason for this, is that I want the user to see the section in the ToC, but not the individual slides, and it appears a section is only shown as completed in the ToC if I show one or more slidesin that section. Is there any way around this limitation?
I'd much prefer to explore Method 1, but Method 2 is certainly viable if I can overcome the limitation described above.
I'm developing in both Captivate 4 and Captivate 5 - I prefer Cp4, but happy to revert to Cp5 if that's where the solution lies. Thanks all for any and all advice given!

Hello,
Perhaps my blog post can help you? I offer a free template as well (it is for CP5), provided you send me an email address (can be done by private message):
Template for reusing script
Lilybiri

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Peter Spier wrote:
I've never tried adding a second marker to a paragraph like that. Why not use a numbered list instead?
Just checking in here. Not sure I understand what you mean about using a numbered list. Do you mean instead of the page numbers in the titles, or instead of the Table of Contents? Not sure how either could be automated to stay in sync with adding/removing pages and creating the TOC links and bookmarks in our PDFs.
- Is there a bug when the TOC pulls the specified title paragraphs and they have page numbers in them?
Thanks. Still trying to see if we're doing something wrong as this is the first we've played with TOC.

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As far as I know, it should be there always unless the menus themselves have been turned off by someone. Might as well check though.
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I found this article about using Power Headers to override master frames that addresses the table of contents issue: http://in-tools.com/article/power-headers/power-headers-overrides-master-frames/
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Sections and Automatic Table of Contents

Hello there,
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I tried for hours searching on topics like "Sections and Automatic TOC" or "How to selectively choose which pages to include in a TOC".. But I found none.
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PS: I attached a file showing the generated table of contents (on the ii-iii page that I wanted it to appear on), with the frontpages page panel, which shows the page numbering as well. Also I included the Book Panel, so you see how the pages are set up.

We definitely experienced the same issue. Seems like pages just get lost. This is the approach I took:
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search/?q=%20
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Problem section table of contents ?

I have created a table of contents. All works correctly.
Section 1........................1
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     Ss-Section 1.2..........2
Section 2.......................3
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     Ss-Section 2.2..........5
     Ss-Section 2.3..........7
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I called this new paragraph style : New-style
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     Ss-Section 1.2..........2
Section 2.......................3
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New-style 2                    4
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Hi,
thank you.
But this does not work...
I have 2 section in my report - header and main.
In the header section I show the table of contents and in the main section the content.
When I create the field on the margin in the header section with Source=Page Number and under Page Numbering Include "Header Section" and Reset at: &Report then it counting the page numbers correct for the header section and this filed will be shown only in the header section!
When I create the next field on the margin in the main section it begins to count again with 1.
I think, it is not possible...

Table of contents doesn't appear in sections menu.

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I guess that you didn't got a Pages application designed exclusively for you.
The User Guide describre the TOC behavior. Is it so difficult to read it?
Yvan KOENIG (VALLAURIS, France) dimanche 25 septembre 2011 22:29:15
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community

How to create a Table of Contents using Pages 09?

Hi guys,
I have little problems creating a Table of Contents in Pages, though it seems quite simple. I'm working with the template 'Term Paper' and I use paragraph styles (Title, Heading I, II, etc.). I have some very long documents (about 80 pages long) so I wanted to create a TOC (using sections) but it says:
The table of contents is empty because none of the paragraph styles selected in the Document Inspector are used in the document.
When I compare the paragraph styles I do use and the paragraph styles in the Document Inspector, they match. So I'm a bit upset about this because I really need to use this great feature!
Thanks for you answers guys!

I would say: Try and Error. Create a copy of your document and unmark in the copied document in the document inspector all boxes for the TOC. Then mark them again. Maybe you should also delete the paragraph styles and mark them again. If that doesn't work, try to copy the complete text of your document to a new created one. Maybe that works.
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P.S.: If that doesn't work look here. Maybe this helps.

How to update a table of contents when the feature "update table of contents" is unavailable?

Hello folks,
I've been struggling all morning with this issue and am completely desperate.
First, some info:
- I am making a spanish versions of an english documents: everything in the original doc was then edited, including TOCs. What I got at first, was a first spanish document already filled with spanish content.
- I was not the primary creative of the document I'm workin on and am unable to get in touch with whoever that can be.
- My document is a 200 pages text only document, with 12 chapters and, at the beginning of each chapter, a specific TOC for that very chapter.
- Inside each chapter, there are only Sections and Subsections, no other style. Those are the two levels in the TOCs.
- There is also a General TOC at the beginning of the document: that one only shows the Chapter names and the page number where to locate them.
My problem:
- Somewhere along the way, from one doc to another, the TOCs stopped to update the page numbers automatically.
- Now I have sections and subsections that are shown in one page (for instance 204) but they actually are on page 135.
- When I try to update the TOCs, I stand on the TOC itself as I was told in many tutorials, but the "update table of contents" feature is unavailable, even in the main TOC at the very beginning of the doc.
It is like if I wasn't standing in the actual TOC, but there is no actual TOC anywhere that I could refer to.
What can I do? I am changing the wrong page numbers manually but, of course, that is not ideal... and it may become more and more tricky while I keep producing new documents each based on the previous one.
Any help will be much appreciated.
Warm regard from sunny Paris, France!
Sasha

You've just confused me.
My understanding of how this is set up is that either:
This is a book, and there is a master TOC that includes all book documents and a document-specific TOC in each component file, or
This is a single file and there is one master TOC that includes all sections and a section-specific TOC that includes only the individual section.
In the first case, I think you would want two TOC styles set up, one that includes the chapter heads (if I understood how you said this worked) for the for the master, and you would include all docs in the book when you generate it, and a second style for the individual chapters, with the subheadings you want to include.
In the second case, it would be similar, but instead of only one style to cover the section TOCS, I think you would need to create a unique set of pargraph styles for the headings in each section (they can all be the same format, based one section, just with unique names), and then make a TOC style for each section that includes only the styles from that section.
OK, wait a sec. I just reread what you said: "Another thing: when the numbers are "linked" and updating well, they display indide a little box. Not a text box, but a kind of little frame around the numbers. That frame makes it imposible to delete just one number: when the TOC says that Section 6.1 is in page 135, for example, you cannot delete just the 5, it deletes, not just the 3 numbers, but also the doted tab."
I think these are NOT normal TOCs created by using Layout > TOC (but you could replace them with ones that are, if you set up your styles properly and the text you want to include is appearing on the pages). Those little boxes you mention sound like cross-references, which should update automatically without any intervention at all. Unfortunately, cross-refs can be flakey, especially if they point to another document. I'd open the cross-refs panel and see if you need to recreate a bunch of links.

Word to PDF does not keep hyperlinks in Table of Contents ?

I have used my free trial of Adobe CreatePDF before purchasing the annual subscription.
I was surprised to see that the PDF document did not keep the clickable hyperlinks that Word uses in a Table of Contents. As this is the exact same behaviour as the "Save as PDF ..." option that I have natively available on my computer I don't see the point of paying a subscription to the service. Or am I doing something wrong?
MAC OS X Lion (10.7.2)
Office for Mac 2011
150-page .doc document with Section, Chapter, and various Heading Styles defined
WORD automatically-built Table of Contents
In the WORD document, the page numbers in the Table of Contents are hyperlinks to the concerned page
Convert WORD to PDF using "Save as PDF ..." option in the "Print..." dialog box
====> Table of Contents hyperlinks are not preserved (the page numbers are no longer clickable)
Convert WORD to PDF using Adobe CreatePDF
====> Table of Contents hyperlinks are not preserved (the page numbers are no longer clickable)
Am I missing something or is this the way it is intended (not) to work?
P.S.: I know that, on the MAC, I can use Preview to manipulate the PDF document I obtain through "Print..." > "Save as PDF...". One of the things I can do is to select the page numbers in the Table of Contents and add a 'link' to each. But this is a VERY cumbersome process. Actually, I have to create a link for each page number, one at a time, on a table of contents that may consist of in excess of 50 entries. As I have a collection of 50-odd documents and am on a schedule of distributing new versions every two weeks or so, this procedure is completely unusable. Hence my search for a (paid) service that converts my documents while preserving the hyperlinks of the Word-created Table of Contents. Either I am doing something wrong or such service does simply not exist ...

Good day fgrexsg,
You are correct in that the workflow you described will not produce links in the resulting PDF files. The steps that Lori outlined work great if you're working on Office for Windows in terms of getting the links to work when converting using the CreatePDF service.
In order to make this work on the Mac, you'll have to take a few extra steps within Office first.
You're going to have to repeat this step for each item in your TOC. While this will be time-consuming for a 150-page document, it will work.
Within your TOC, highlight the entire entry listing (e.g. Topic 1.........3)
Once the entire line is highlighted, choose Insert > Hyperlink
Click 'Document' to select a location within the current document.
Under the 'Anchor' option, either type in the Heading/Sub-heading (must be exact) of the page you want the hyperlink to attach to or click 'Locate' and find the proper Heading/Sub-heading within the structure.
As I said, this will probably be time-consuming on such a large document, but it will work.
Unfortunately Office for Mac just simply isn't as full-featured as its Windows counterpart.
Please let me know if you have any questions.
Kind regards,
David
Acrobat Community Manager
Adobe Systems

Table of Contents & Completed Sections

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