Templates and sharepoint lending library fab40

Why is it so incredibly hard to find documentation related to the fab40 templates? Where can i find the flow chart of docs that explain how all the "transacations" are configured or structured related to the work flow behavior. It seems odd that it has no documentation of the structure? Seems to defeat the concept of "templates"
The check out is AD dependant, thats the first thing to go. Changed that from a required field and made that my own field that will be populated from a submitted form. Where I'm hung, is after the "check out" changes to "notify me" it blows out to an error if clicked. From the librarian page I can check it back in.
I think the flow is checkout, to checkedout, to notify me, to check in?
Can anyone tell me whats going on in the "notify me aspx", What may(or may not) be dependant on the AD required field.
thanks

From your description i understand 2 cases:
1. When the document is uploaded. columns needs to be filled with some data.
Yes these column can be then used in SharePoint search metadata
2. When the document is uploaded. based on some fields inside the document sharepoint columns are updated through event listner.
Again these column can be then used in SharePoint search metadata
My suggestion is that you can try to use below article and sync data in Word and SharePoint column:
http://social.technet.microsoft.com/Forums/sharepoint/en-US/e63a25e1-9165-4113-b768-679f6087c146/populating-sharepoint-list-columns-via-word-document-fields?forum=sharepointadminlegacy
http://blogs.technet.com/b/brenclarke/archive/2009/04/15/automatically-create-word-documents-which-include-list-fields.aspx
http://geekswithblogs.net/venkatx5/archive/2010/12/02/how-to-use-sharepoint-list-data-inside-document-headerfooter.aspx
http://office.microsoft.com/en-in/sharepoint-help/use-external-data-columns-in-a-word-document-HA102847511.aspx

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WCF Service and Sharepoint Form library : How i can read a access a form libray and query a item from file name and read form xml in WCF service ?

WCF Service and Sharepoint Form library : How i can read or access a form libray and query a item from file name and read form xml in WCF service ?
Ahsan Ranjha

Hi,
In SharePoint 2013, we can take use of REST API or Client Object Model to access the SharePoint objects like Form Library.
SharePoint 2013 REST API
http://msdn.microsoft.com/en-us/library/office/dn450841(v=office.15).aspx
http://blogs.technet.com/b/fromthefield/archive/2013/09/05/working-with-sharepoint-list-data-odata-rest-and-javascript.aspx
SharePoint 2013 Client Object Model
http://msdn.microsoft.com/en-us/library/office/fp179912(v=office.15).aspx
http://msdn.microsoft.com/en-us/library/office/jj193041(v=office.15).aspx
With the retrieved file, we can then use XmlDocument object to parse it and get the values you want:
http://weblogs.asp.net/jimjackson/opening-and-reading-an-xml-file-in-a-document-library
http://stackoverflow.com/questions/1968809/programatically-edit-infopath-form-fields
Best regards
Patrick Liang
TechNet Community Support

Custom Property in Microsoft Word 2010 Document Template and Sharepoint 2010 Content Type not Syncing up

I wrote a macro in a Word 2010 template with a custom property called HeaderFooter (a Yes/No value). When the property is changed to No, the header and footer are hidden, otherwise, the header and footer are displayed.
I added the template to a SharePoint 2010 Document library, with a content type DocInformation and a column name HeaderFooterOffOn that I want to map to the custom property HeaderFooter in the Word Document.
The macro isn't working in SharePoint, though, because when the user clicks on the HeaderFooterOffOn in the DIP of the Word Document, the Word Custom Property (HeaderFooter) isn't changing with it.
How do I get these two synced up, so that when the SharePoint column is changed, the Word Document's custom property simultaneously updates with it?

Hi kevinkevinc,
There is no direct way to run macro in SharePoint
As a workaround, I suggest you use SharePoint Event Receiver to run some custom code when column changed.
Here is a similiar thread for your reference:
http://social.msdn.microsoft.com/Forums/office/en-US/249249e2-3263-4001-86fa-bda342d95f35/run-word-macro-on-newly-uploaded-sharepoint-word-documents?forum=sharepointdevelopmentlegacy
More information:
SharePoint Event Receiver：
http://msdn.microsoft.com/en-us/library/ee231563.aspx
http://msdn.microsoft.com/en-us/library/ff398052.aspx
Best Regards
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Zhengyu Guo
TechNet Community Support

Setup a template document in a SharePoint document library

I created a template for a document library in SharePoint Online. I configure it so when the user needs to open a new document the template opens. It works if you go to Files\New Document, but if you click on the New Document link
in the document library when you select word the default template opens. How can I get the new document link in the document library to open the template document that I created?
Thanks
Judy

Its simple.. Go to the document library template which you have created. Then go to its library settings. Then go to advanced settings and select allow management of content type to yes. Then try to click ok and scroll down to find the option add from
existing site content types and then add your template which you have created and click ok. Once you have done that you will be able to see the option of that template when you click new. If you still don't get it then you can open a service ticket from the
sharepoint portal and post your ticket number here and I will try to reach you as soon as I can to take care of the issue from there. If you find this information useful, then propose this as an answer and vote. Thanks.

SharePoint templates and metadata

Hello,
Is there a way to have connection among the sharepoint metadata -columns and some keywords contained on the template?
On other words, i need that the users create a document based on a template at a document library, enter data on the template (at specific locations of the template) and the metadata of sharepoint are filled automatically.
A 1st idea is that i create an event listener that does this (parses the document and fills the columns), but i would expect that other solutions exist as well. Any ideas?a.rongas

From your description i understand 2 cases:
1. When the document is uploaded. columns needs to be filled with some data.
Yes these column can be then used in SharePoint search metadata
2. When the document is uploaded. based on some fields inside the document sharepoint columns are updated through event listner.
Again these column can be then used in SharePoint search metadata
My suggestion is that you can try to use below article and sync data in Word and SharePoint column:
http://social.technet.microsoft.com/Forums/sharepoint/en-US/e63a25e1-9165-4113-b768-679f6087c146/populating-sharepoint-list-columns-via-word-document-fields?forum=sharepointadminlegacy
http://blogs.technet.com/b/brenclarke/archive/2009/04/15/automatically-create-word-documents-which-include-list-fields.aspx
http://geekswithblogs.net/venkatx5/archive/2010/12/02/how-to-use-sharepoint-list-data-inside-document-headerfooter.aspx
http://office.microsoft.com/en-in/sharepoint-help/use-external-data-columns-in-a-word-document-HA102847511.aspx

Download older version of a file from SharePoint Document Library using CSOM and 404 error

Hi,
I am trying to download previous versions including Major and Minor versions of documents from SharePoint Online using CSOM. I get 404 error when I try to download the file. I found several posts on various discussion forums where people are getting same
error but none of those have any solution/answer. Below is one of the threads and sample code I have tried that results in 404 error. If I use the link in browser directly, I am able to download the file. Also I am able to download the current version of file
using CSOM without any problem, it is only the older versions that give me 404 in CSOM.
http://qandasys.info/how-to-download-the-historical-file-version-content-using-csom/
public int GetStreamFromFile(string docid, string lib, string fileurl, ClientContext clientContext, int iuserid, string Version, bool isCurrrent)
if(!isCurrent)
List LibraryName = clientContext.Web.Lists.GetByTitle(lib);
clientContext.Load(LibraryName);
clientContext.ExecuteQuery();
CamlQuery camlQuery = new CamlQuery();
camlQuery.ViewXml = "" + fileurl +
Microsoft.SharePoint.Client.ListItemCollection collListItem = LibraryName.GetItems(camlQuery);
clientContext.Load(collListItem, items => items.Include(item => item.Id, item => item["FileLeafRef"], item => item["LinkFilename"],
item => item["FileRef"], item => item["File_x0020_Size"], item => item["DocIcon"], item => item.File.Versions));
//clientContext.Load(collListItem);
clientContext.ExecuteQuery();
foreach (Microsoft.SharePoint.Client.ListItem oListItem in collListItem)
//string fileurl1 = (string)oListItem["FileRef"];
//string filename = (string)oListItem["LinkFilename"];
foreach (FileVersion version in oListItem.File.Versions)
if (Version == version.VersionLabel)
//Added excutequery to get object one more time as per blog
//http://social.technet.microsoft.com/Forums/de-DE/sharepointdevelopmentprevious/thread/88a05256-8694-4e40-863d-6c77512e079b
clientContext.ExecuteQuery();
FileInformation fileInformation = ClientOM.File.OpenBinaryDirect(clientContext,version.Url);
bytesarr = ReadFully(fileInformation.Stream);
Darwaish

Hi,
According to your description,
I know you want to get older version of a file from SharePoint Document Library using Client Object Model.
The following code snippet for your reference:
public void GetVersions()
ClientContext clientContext = new ClientContext(“http://SPSite”);
Web site = clientContext.Web;
clientContext.Load(site);
clientContext.ExecuteQuery();
File file = site.GetFileByServerRelativeUrl(“/Shared Documents/mydocument.doc”);
clientContext.Load(file);
clientContext.ExecuteQuery();
ListItem currentItem = file.ListItemAllFields;
clientContext.Load(currentItem);
clientContext.ExecuteQuery();
FileVersionCollection versions = file.Versions;
clientContext.Load(versions);
clientContext.ExecuteQuery();
if (versions != null)
foreach(FileVersion _version in versions)
Console.WriteLine(“Version : {0}”,_version.VersionLabel);
More information:
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.client.file.versions.aspx
Best Regards,
Dennis Guo

Advice needed for provider hosted web application - authentication and access to SharePoint document library

I haven't done SharePoint 2013 development with claims so I apologize in advance if my assumptions and questions are way out in left field.
I'm trying to understand SharePoint 2013 claims authentication for a scenario that involves:
A SharePoint provided hosted (web forms) app that will pull information and assets (e.g. PDFs) from SharePoint into the web page.
It will be a VS 2012 solution with asp.net.identity feature.
Security will be set for internal users, federated external users and forms-based external users. Based on their security and (claim type) role it will define what information and assets that can be retrieved from SharePoint
I have looked through MSDN and other sources to understand.
This one helped with my understanding
Federated Identity for Web Applications and assumed that the general concept could be applied to forms-based identity for non-Federated external users .
What I have now:
VS 2012 solution web forms application set to Provider Host with asp.net.identity feature and its required membership tables.
I can create new users and associate claims to the new user.
I can log in with a user from the membership tables and it will take me to a default.aspx page. I have added code to it that displays the claims associated to a user.
For POC purposes I'd like to retrieve documents that are associated to this user from the default.aspx page.
This is where I am having trouble understanding: Is my understand correct?
Internal users
since they are internal on the network i am assuming that they would already have access to SharePoint and they would already be configured to what documents that they have available to them.
Federated external users & Forms authentication external users
it seems to me that the authentication for external users are separate from SharePoint authentication process.
changes to the configuration settings are necessary in SharePoint, IIS, web application.
I believe this is what i read.
claims processes (e.g. mappings) need to be set up in SharePoint
as long as external users are authenticated then things are ok b/c they would have claims associated to the user and the configuration in SharePoint takes are of the rest.
This statement bothers me because I think it's wrong.
So basically i'm stuck with if my understanding is correct: once a user is authenticated either by federated identity or asp.net.identity authentication that it should go to the provider hosted default.aspx page because the claim is authenticated and means
that it should have access to it and the SharePoint document library based on some claim property. I could then write the calls to retrieve from a document library and SharePoint will know based on some claim property that the logged in user can only
access certain documents.
It just sounds too good to be true and that i'm missing something in the thought process.
Thanks in advance for taking the time to read.
greenwasabi

Hi GreenWasabi,
i agree this is an interesting topic to discuss,
as you can check from the article, you may check this example from the codeplex:http://claimsid.codeplex.com/
when i thinking regarding this topic, its looks like an environment with multiple of realms,
from what you understand, its correct that all the authentication is based from the provider, so for example i have a windows live ID and internal ID, then when i login windows live ID, it will be authenticated using windows live ID server.
here is the example for the webservice:
http://claimsid.codeplex.com/wikipage?title=Federated%20Identity%20for%20Web%20Services&referringTitle=Home
as i know, if you using this federated, i am not quite sure that you will need to go to the provider page literally, perhaps you can check this example if we are using azure:
http://social.technet.microsoft.com/wiki/contents/articles/22309.integrating-windows-live-id-google-and-facebook-accounts-with-sharepoint-2013-white-paper.aspx
Regards,
Aries
Microsoft Online Community Support
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

Using a PDF as a Document Template in SharePoint 2010: "New Document" icon and action

Hi,
I have to create a document template in SharePoint 2010 using a PDF. After much searching I have learned to install Reader on the SharePoint server to bring in AcroPDF.dll
and set the OpenControl for PDFs in DOCICON.xml to be "AdobeAcrobat.OpenDocuments".
After taking these steps I can check PDFs in and out of SharePoint, and edit PDFs as I would edit an MS Office document.
However two problems remain with creating new documents based upon a PDF document template.
1) The PDF icon does not appear in the New Document dropdown. This makes sense since I never referenced a 32x32 icon in the SharePoint config files. Where would I place the icon image file and which configuration file would I edit to use that image file, and how?
The last three document templates are PDFs.
The second problem I face is that when I click one of the document templates above that is a PDF, nothing happens. I have tried this with Acrobat installed on both the client and the server. It would be preferable to insert a copy of the PDF document used as a template without having to use Acrobat at all.
Is there any resolution to either of these problems?

According to what i found the image needs to be 16x16.
See if this works.
Edit the DOCICON.XML file to include the PDF icon
In Windows Explorer, navigate to C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\XML
Edit the DOCICON.XML file (I open it in NotePad, you can also use the built-in XML Editor)
Ignore the section <ByProgID> and scroll down to the <ByExtension> section of the file
Within the <ByExtension> section, insert a <Mapping Key=”pdf” Value=”pdficon_small.gif” /> attribute. The easiest way is to copy an existing one – I usually just copy the line that starts <Mapping Key=”png”… and replace the parameters for Key and Value (see image below for example).
Note: Do not take shortcuts and copy/paste from here. 99% of problems with PDF icons not being displayed are due to errors made in the DOCICON.XML file
Save and close the file
Source:
http://www.sharepointsharon.com/2010/03/sharepoint-2010-and-adobe-pdf/

In SharePoint Document Library Cut and Paste option not working correctly.

Hi,
I have a SharePoint Document Library which has the following.
Folder1 which contains two files named as a File1 and File2
Folder1 ------------> File1 & File2
Folder2 has no files.
Now i am cut the file "File2" from Folder1 and paste in to Folder2.
Issue is "File2" not permanently remove from "Folder1". It is retaining in "Folder1" It self.
Can anyone tell me. What is the issue in it?
Regards
Poomani Sankaran

Hi Poomani,
According to your description, “File 2” still exists in Folder1 after it is been cut and paste to Folder2.
Can you provide more details about how you perform the operations?
I tried to move the file between folders in a library in the two ways below, both work without issue:
1. “Open with Explorer”: cut and paste the file in the Windows Explorer interface;
https://support.microsoft.com/kb/2629108?wa=wsignin1.0
2. In the “Site Content and Structure”, use the “Move…” feature of a library;
https://support.office.com/en-za/article/Work-with-site-content-and-structure-30fcaad9-02b1-4347-8b03-e1ccc5a4c19f
Feel free to reply if there any progress.
Best regards,
Patrick
Patrick Liang
TechNet Community Support

How can I copy documents from a Sharepoint On Premises library to a Sharepoint Online library and at the same time preserving their metadata?

How can I copy documents from a Sharepoint On Premises library to a Sharepoint Online library and at the same time preserving their metadata?
I use the Open Explorer Windows to drag and drop the files, but the metadata are not copied. Thanks.

To maintain the metadata you'll need to use one of the third party tools that does this kind of migration. Metalogix has a product with a free trial that we have used before. (Don't remember whether the free version maintains metadata or not).
You can read about it here:
http://www.metalogix.com/Products/Content-Matrix.aspx
Paul Stork SharePoint Server MVP
Principal Architect: Blue Chip Consulting Group
Blog: http://dontpapanic.com/blog
Twitter: Follow @pstork
Please remember to mark your question as "answered" if this solves your problem.

Issue trying to use a Sharepoint document library as a network drive on which a software can create and delete content

Hi,
With my colleagues we are using a dictation/transcription software which automatically creates files, moves them from folders to folders and deletes them. Until now, all this was done on a network drive, but the drive will soon be unavailable and
we will eventually have to use a SharePoint document library instead, and I am currently testing this option.
I have created a document library (with no versioning and no check out required) and I mapped it as a drive in Windows Explorer to link the SharePoint folders with the dictation software. Everything seems to work fine except
for one thing: when the dictation software tries to move files from one folder to another, the files are pasted in the destination folder but not deleted from the original folder and an error message pops up saying "delete operation has failed".
So the softaware is able to automatically create new content in the document library but is unable to automatically delete (I can however delete manually through the software interface).
Any idea on what is causing this issue and how to solve it?
Thank you

Hi,
According to your description, my understanding is that the documents cannot be deleted in the original folder when using the software with SharePoint library.
I recommend to verify the things below:
Which credential did you use to map the document library as network drive?
If the credential was windows logon, then I recommend to check if the documents can be deleted in the network drive which was connected to SharePoint library directly.
If the documents can be deleted in the network drive which was connected to SharePoint library, then the issue may be due to the compatibility problem between the software and WebDAV. Then you need to check the issue using third-party software provider.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Ms Office Document On SharePoint 2010 library does not Open and stays on downloading

Ms office documents on a sharePoint 2010 library does not open in client and stays on
downloading... and never opens. This hapeens to Documents more than 2 or 3 Mb. That would be great if u cuold help me, Thanks

Hi,
This is a quick note to let you know that I am trying to involve someone familiar with this topic to further look at this issue.
Max Meng
TechNet Community Support

Sharepoint 2010 Library - All documents are Read Only regardless of permissions and clicking edit

Good afternoon all,
I'm running out of places for me to find assistance on this issue, and am hoping you can help. We're running Sharepoint 2010 as our Intranet. Myself and the rest of the IT staff are administrators, and we're looking under a section that we're specifically
in control of where we have documents for our use. One of the administrators reported that he wasn't able to open a document, and neither was I. This was an older spreadsheet that was never converted. I couldn't open it either, nor could I delete it or manipulate
the entry in the library. I could open explorer and open the file that way, or download it through Chrome.
I was able to remove the file, upconvert the file to .xlsx, and reupload it. Now myself and the users are able to open the file, but we can't manipulate it. In addition to this, it seems that any Office file that we attempt to open in Sharepoint opens up
in Read Only. If we click Read Only, and hit Edit, it stays Read Only (once in a blue moon it allows us to edit it). If we hit edit it still says Read Only at the top.
I'm not the most experienced at Sharepoint so any assistance would be greatly appreciated.
Thanks!

Hi,
For your issue, try to get rid of the serviceDebug and serviceMetadata entries in the web application's web.config:
<behaviors>
<serviceBehaviors>
<behavior>
<serviceDebug includeExceptionDetailInFaults="true" />
<serviceMetadata httpGetEnabled="true" />
</behavior>
</serviceBehaviors>
</behaviors>
For detailed information, refer to the following blog:
http://nikcharlebois.sharepointspace.com/Blog/Lists/Posts/Post.aspx?ID=22
Besides, here are similar issue posts, you can use as a reference:
http://stackoverflow.com/questions/19164313/sharepoint-opens-documents-in-read-only-mode-for-users-with-office-2010
https://social.technet.microsoft.com/Forums/office/en-US/a31ab681-b73a-4b20-8ac8-b80a8c8be59f/documents-in-sharepoint-2010-library-opening-as-readonly-for-all-users?forum=sharepointgeneralprevious
Best Regards,
Lisa Chen
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

How to make DW see Templates and Library items

I imported a site from another computer. Now it cannot see templates as templates or library items as library items. I am downloading the files from the server. The templates folder is there, but they are not showing up in the assets panel. They are also not updating when I save them.
How do I make DW see the templates and library items? It is a large site and I really don't want to have to recreate everything.

I just had this problem and this is how I solved it:
1. Create a brand new template (can be empty) and save it
2. See where dreamweaver puts it in the files panel(more than likely will create a new template folder)
3. Completely move all templates from your previous template folder to the new one DW just created.
4. Voila - now check you templates under assets.
Caution:
1. First only copy one template to the new folder and check assets to test this theory before deleting the ones in the previous folder (if it works do be sure to delete the others)
2. To tell if a template actually works, select it then hit delete, if it simply warns you this can't be undone the template is NO GOOD. If it gives you a list of links you will destroy THAT'S THE ONE YOU WANT TO KEEP. The templates in the new folder should give you a list of links, any templates any where else will just give you a regular delete/warning message.
Hope this solution works for you, I'm just trying to help.
Michelle

Is it possible to get Exchange emails downloaded to SharePoint document library using Powershell and or Custom Workflow?

I have been asked to see if it would be possible to get exchange emails downloaded and or sent to a document library .
I know of the sitemail box app. but we are not running Exchange 2013.
and setting up the lists and or document library to receive emails using the built in doesn't seem to be working...( maybe not configured correctly, i would need to see what the prior admin/developer did)
But is there a way to get the emails downloaded to a document library using a workflow and or a powershell script that is triggered via workflow?

Hi,
Since workflow can only work on items in SharePoint sites, they cannot get Exchange emails, let alone download emails to SharePoint library. However, you could manually save email to local and upload it to SharePoint list/library.
I'd suggest you toubleshooting the incoming email settings in SharePoint. Please refer to the article below and check your configuration:
https://technet.microsoft.com/en-us/library/cc262947.aspx
http://blogs.technet.com/b/harmeetw/archive/2012/12/29/sharepoint-2013-configure-incoming-emails-with-exchange-server-2013.aspx
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Templates and sharepoint lending library fab40

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