Three State Workflow (assigned to field)

I use the 3 State WF in a library. First and second task were assigned each to a person from 1 of 2 list fields of the library. But after first person completes the task and second task is created the person from second list field ist inserted in first
list field. Why? It's a bug? Is there a workaround? (I don't have the possibility to use normal WFs, I can only use this WF)

this is the first page of the WF settings (you ever saw this?)
On the second page you can insert details for the first and second task, which the WF creates. There is a field 'Task Assigned To' which I filled with the content from a column of type 'person or group' of the library (Responsible Review). This one is for
the first task, the other for the second is configured in the same way with an other 'person or group' column (Responsible Release).
Before I start the WF, there are 2 different persons in the 2 columns, after completing the first task the WF creates the second task, and then (I can't see, is it after completing first task or after creating second task) field 'Responsible Review' in the
library changed it's content to the content of column 'Responsible Release'

Similar Messages

OOTB Three-State Workflow not funtioning correctly

I am trying to create a Three-State OOTB Workflow on a document library. I have created an additional column in the document library called "Assigned Document To:". (Type: Person or Group)
When I upload the document the workflow instantly assigns the task to me, instead to waiting on me to assigned it to the user in the "Assigned Document To:". field.
Does anyone know how to fix this? Again this is OOTB. NO SharePoint Designer involved.

Hi ,
How do you assign the task to the list column "Assigned Document To" in the Three-State OOB workflow?
Please set the "Task assign to" value to the proper list column as you want per the following image.
And here are two posts about how to use the Three State OOB workflow you can take a look.
http://plexhosted.com/billing/knowledgebase/231/How-to-add-a-Three-state-Workflow-to-SharePoint-site-SharePoint-2010.html
http://office.microsoft.com/en-us/windows-sharepoint-services-help/use-a-three-state-workflow-HA010154431.aspx
Thanks
Daniel Yang
TechNet Community Support

Error Occured - Three state workflow

http://www.eggheadcafe.com/software/aspnet/33106814/error-occured--three-state-workflow.aspx
I faced this issue and was able to resolve it. I am hoping this will
be helpful to someone who might get into trouble using the default
three state workflow.
I created a list and tried to use the default Three state workflow.
The workflow was enabled to start as soon as a new list item was
created. It started and the status was "Error Occurred". Being a Java
guy I didn't know where to look for this error. I checked the Event
Viewer but not much help. Is there a log file for Project Server
application?
Here is the reason why this happened. I had to go through most of my
fields in the custom list to understand what was causing this problem.
I had a field called Owner and I had enabled this option "Allow
multiple selections: ". This caused something to break in the
workflow. I am assuming it cannot handle a Person/Group field that
allows multiple selections even though none of the list items actually
had multiple persons selected.
Hopefully this will help someone in the future if they enable any
Person/Group field to have multiple selections.
Kamlesh.

http://www.eggheadcafe.com/software/aspnet/33106814/error-occured--three-state-workflow.aspx
I faced this issue and was able to resolve it. I am hoping this will
be helpful to someone who might get into trouble using the default
three state workflow.
I created a list and tried to use the default Three state workflow.
The workflow was enabled to start as soon as a new list item was
created. It started and the status was "Error Occurred". Being a Java
guy I didn't know where to look for this error. I checked the Event
Viewer but not much help. Is there a log file for Project Server
application?
Here is the reason why this happened. I had to go through most of my
fields in the custom list to understand what was causing this problem.
I had a field called Owner and I had enabled this option "Allow
multiple selections: ". This caused something to break in the
workflow. I am assuming it cannot handle a Person/Group field that
allows multiple selections even though none of the list items actually
had multiple persons selected.
Hopefully this will help someone in the future if they enable any
Person/Group field to have multiple selections.
Kamlesh.

Three state workflow not complete

Hello,
I'got some trouble with the OOB Three state workflow
It's creating the first task, I change the status to completed and save, it create the second task , I do the same stuff but the workflow doesn't completed..
When I look to the task list I can see that the first task has the % complete to 100% but not the second, if I try to edit the second task to add this 100 I've got the error "This task is currently locked by a running workflow and cannot be edited. "
If I try to set this 100% when I accept the second task , it doesn't complete the workflow...
What Am I doing wrong?
Best regards, Christopher.
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Please remember to click "Mark As Answer" if a post solves your problem or
"Vote As Helpful" if it was useful.

The workflow shouldn't be completing if you just duplicate the exact same set of activities for the second task assignment
as you used for the first. Just make sure you use different task tokens, but use the exact approach for task 2 as task 1. The workflow will not complete until both tasks are done.
The approval workflow then assigns a task to each participant in the workflow, who must perform an action on the task. When all the tasks
are complete, the overall task process is complete.Each of these task events must be complete instead of set the percent before
the task process can be complete
please check the process as follows
http://office.microsoft.com/en-us/sharepoint-designer-help/use-the-task-process-editor-for-approval-workflows-HA101863538.aspx
http://office.microsoft.com/en-us/sharepoint-server-help/use-a-three-state-workflow-HA101793530.aspx

Three State Approval Workflow Error

I have created one Task List. Add Three state approval workflow to it.
When i created New Task. It started workflow. But after couple of minutes it throws error "Error Occured". How to find error.
Please let me know. If you know any resolution for workflow error then also let me know.
Thanks in advance.

Hi,
Please go to the task list settings page, click Assigned to column and check "No" for "Allow multiple selections", then check whether the issue still exists or not.
Here are two threads for your reference:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/9231b505-7e78-4e98-b6c0-02ad85b247c3/error-occured-three-state-workflow-multiple-selection?forum=sharepointcustomizationlegacy
http://social.technet.microsoft.com/Forums/sharepoint/en-US/5a9f37ea-40b4-494b-b4af-db15be9d91ff/error-occured-three-state-workflow?forum=sharepointgenerallegacy
Best Regards
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Dynamic assign in field symbols

dynamic assign in field symbols

Hi,
DYNAMIC ASSIGN:
If you do not know the name of the field that you want to assign to the field symbol when you write a program, you can use a dynamic ASSIGN statement:
ASSIGN (<f>) TO <FS>.
This statement assigns the field whose name is contained in the field <f> to the field symbol <FS>. You cannot use offset and length in a dynamic ASSIGN.
At runtime, the system searches for the corresponding data object in the following order:
If the ASSIGN statement is in a procedure, the system searches first in its local data.
If it cannot find the object in the local data (or if the ASSIGN statement is not in a procedure), it then looks in the local data of the program.
If the field does not exist in the global data of the program, the system looks in the table work areas declared with the TABLES statement in the main program of the current program group. A program group consists of a main program and all of the programs that are loaded into the same internal session as a result of other program calls.
If the search is successful and a field can be assigned to the field symbol, SY-SUBRC is set to 0. Otherwise, it is set to 4, and the field symbol remains unchanged. For security reasons, you should always check the value of SY-SUBRC after a dynamic ASSIGN to prevent the field symbol pointing to the wrong area.
Searching for the field in this way slows down the program. You should therefore only use the dynamic ASSIGN statement when absolutely necessary. If you know when you create the program that you want to assign a table work area to the field symbol, you can also use the following variant of the dynamic ASSIGN statement:
ASSIGN TABLE FIELD (<f>) TO <FS>.
The system then only searches within the table work areas in the main program of the current program group for the data object that is to be assigned to the field symbol. This addition is forbidden in ABAP Objects, since the latter does not support table work areas.
Suppose we have three programs. The main program:
REPORT demo_field_symbols_dynami_as_1.
TABLES sbook.
sbook-fldate = sy-datum.
PERFORM form1 IN PROGRAM demo_form1.
The other two programs are:
REPORT demo_form1.
FORM form1.
PERFORM form2 IN PROGRAM demo_form2.
ENDFORM.
and
REPORT demo_form2.
FORM form2.
DATA name(20) TYPE c VALUE 'SBOOK-FLDATE'.
FIELD-SYMBOLS <fs> TYPE ANY.
ASSIGN (name) TO <fs>.
IF sy-subrc EQ 0.
    WRITE / <fs>.
ENDIF.
ENDFORM.
The output looks something like this:
02.06.1998
The program group in the internal session now consists of the programs DEMO, MYFORMS1 and MYFORMS2. The field symbol <FS> is defined in MYFORMS2. After the dynamic ASSIGN statement, it points to the component FLDATE of the table work area SBOOK declared in the main program DEMO.
REPORT demo_field_symbols_dynami_as_2 .
TABLES sbook.
DATA: name1(20) TYPE c VALUE 'SBOOK-FLDATE',
      name2(20) TYPE c VALUE 'NAME1'.
FIELD-SYMBOLS <fs> TYPE ANY.
ASSIGN TABLE FIELD (name1) TO <fs>.
WRITE: / 'SY-SUBRC:', sy-subrc.
ASSIGN TABLE FIELD (name2) TO <fs>.
WRITE: / 'SY-SUBRC:', sy-subrc.
The output is:
SY-SUBRC:      0
SY-SUBRC:      4
In the first ASSIGN statement, the system finds the component FLDATE of the table work area SBOOK and SY-SUBRC is set to 0. In the second ASSIGN statement, the system does not find the field NAME1 because it is declared by the DATA statement and not by the TABLES statement. In this case, SY-SUBRC is set to 4.
Reference: http://help.sap.com/saphelp_nw04/helpdata/en/fc/eb38d5358411d1829f0000e829fbfe/content.htm
reward points if helpful.
Regards,
Ramya

How Assigned TO field will be updated in "start Approval process" Task Action

I have created a reusable workflow in sharepoint designer. Am using “start Approval process“ Task Action. I have a question in “start Approval process“ Task Action.
I have username field in the list. I have created a task form field with name username in “start Approval process“ Task Action. I have assigned list username field to task field username field.
I have entered a user details in list user name field for new list item. Once the workflow has been started for that item a mail has been sent to the user whose name I have entered in the list user name field. Task has been assigned to the user whose name
I have entered in the list user name field.
When I have checked start Approval process task a send mail activity is present (Email Task notification currentitem:Assigned TO) .
I have not update Assigned To field explicitly.
1. Where / how the Assigned TO field is getting updated ?
2. Workflow Initiation and task creation will be done internally by the user who created the item in the list?
Thanks

Hi,
According to your post, my understanding is that you had questions about the “start Approval process“ Task Action.
When you add the “start Approval process“ Task Action, you need to to select the user who the task assign to.
To assign the user whose name you have entered in the list user name field, you add action as below:
After you select the user, the Assigned TO field is getting updated.
In addition, workflow Initiation and task creation will be done internally by the user who created the item in the list.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Workflow - Wait for field change

Hi All,
I am just starting to experiment with sharepoint 2013 (in office365) workflows and am running into an issue.
What I am trying to create is a sort of approval workflow in which multiple people need to approve the item. I created a column for each department that needs to approve the item and the default value for the column is 'awaiting approval'.
So the first department gets an email that they need to approve or deny the item. I want the workflow to wait for the value 'awaiting approval' gets changed and if it changes to deny stop the workflow, else go to the next department.
The problem is that 'wait for field change' does not seem to do the trick. I can tell it to wait for the field to change to approved, but if it is denied it won't go further to the denied state.
I guess there is a trick for this but I can't find it. Any ideas?
Thanks in advance,
Eddy

I'm not sure wait for field change will work. This action requires you to wait until it equals a specific value, rather than just for the field to change. So if you want approve or deny, this won't work because you can only wait for it to be approved or
wait for it to be denied, not both. Basically, just as you say.
I would just have stages ("Awaiting Department 1", "Awaiting Department 2", etc) that is a hidden choice field set by the workflow. Choice fields then for each department for their approval. Conditions on the workflow fire based on the Awaiting Department
field.
Andy Wessendorf SharePoint Developer II | Rackspace [email protected]

Send e-mail notification if "Assigned to" field is empty

SCSM 2012 SP1.
I need to send e-mail notification to a distribution list if somebody creates an incident with empty "Assigned to" field. It could happen when an user sends new service request using self-service portal, incoming e-mail is processed,
or a support team member forget or cannot fill that field.
E-mail subscriptions do not work. I can create a rule with "User name is empty" condition, but it is never triggered.
I can use template with "Primary owner" and "Source" fields filled in advance to create SSP incidents. After that I can create workflow which sends notification to that person when an incident is created with "Portal"
specified as source. It works, but I can send notification to a single person only, not to a distribution list. What if that person is absent?.. In addition, I cannot use a workflow if "Assigned to" field is not filled during manual creation of the
incident.
Is it possible to send such notifications at all?

Check if this helps you
http://blogs.technet.com/b/babulalghule/archive/2013/05/05/how-to-configure-notification-to-notify-if-assigned-to-user-is-empty-or-incident-is-not-assigned.aspx
Thanks,
Babulal Ghule
http://blogs.technet.com/b/babulalghule

Couldn't assign target field for characteristics in PI sheet config

Dear All,
I'm trying to configure PI sheet, i have created Process message categories as well as characteristics. Everything is working fine except the inputted value (for example weight, density) in PI sheet not getting transferred into process order. When i try to assign the destination message to the message characteristics, i couldn't find any value for the message categories which i created. System shows the below error:
No entries found that match selection criteria
Message no. SV004
Even if i try to assign manually,system shows with error
Corresponding entry in "Destinations/Message categories" missing
Message no. SV534
Steps i did :
1. Created new Control Recipe destination(ZCR) ( by copying sap provided CRD "05")
2. Created new characteristics group(ZMCG) for process message ( by copying sap provided group "PPPI_01") and released
3. Created Characteristics (ex. weight, density) with chars. group as ZMCG
4. Didn't create any new message destination (Trying to use defaut "PI01")
5. Create New Process Message Category(ZTEST) and assign the characteristics (weight, density along with PPPI_PROCESS_ORDER)
The problem is i couldn't assign target field as "process order" to update the inputted values for the characteristics (weight, density) in O13C
I gone through all the node in "Process Management" but unfortunately i don't know where we have to assign this destination. I hope if i assign the destination message as "PI01" with characteristics "PPPI_PROCESS_ORDER" along with target field as "PROCESS_ORDER" for the characteristics it may update into process order. How to assign the destination message for the message category?
Thanks

Hi Kumar,
Thanks. When i try to assign the destination message for the characteristics through O13C, i got the error message that "No entries found that match selection criteria". It means there is no characteristics with the combination of Process message category "ZTEST" with Destination as "PI01". If i trying to assign manually through "New entries" option, systems shows with the error "Corresponding entry in "Destinations/Message categories" missing.
Thanks

How can we assign system fields like sy-datum, sy-uzeit to the ztable field

hi experts,
i have created one ztable inthis one it has some fields like date changed , time changed... in this table when the user enters the data it automatically updates time and date... for this where i have to assign those fields and code pls....

Hi Gopal,
Make use of the events in Table maintenance generator,
Generate a Table maintenance genrator and in TMG make use of the events
Link to create the events
http://www.goodpeople.co.in/jobseeker/JobDetailPage.aspx?postjobid=43001
select the table maintenance event maintenance dialog as 05
in the event between form and endform write the following code
field1 = sy-uname.
field2 = sy-uzeit
field3 = sy-datum.
regards
prasanth

Assigning 2 fields of same table in Module pool screen

Hi,
I want to assign similar fields of table in module pool screen.
In one case i directly use the tablename-fieldname and in other case when i try doing the same i get error. I know that this is not possible.
Is there any way to get around this. The field i am referring to is attached to a custom domain which is having defined fields. In the second assignment i need to retreive the values of the domain and display it in dropdown mode so that the users are able to select it.
Regards,
Imran

The domain only attached with this field?check the same domain attached to any other field and insert that field in the screen.
shibu
reward if helpful

How to Assign a Field value to a Variable??

Dear All,
Kindly let me know, if <b>"HOW TO ASSIGN A FIELD VALUE TO A VARIABLE????"</b>
Situation is, we have a Field (OBJK-TASER) in which 2 tables (SER01 & SER03) are stored. And we want to access names of the Tables which are there in the field(TASER) in (OBJK) table to a variable and then passing that variable to the sql query as a table name to get data accessed dynamicaly.

try this
select TASER from OBJK into table it_table.
loop at it_table.
select field1 field2 from (it_table-table) into table it_fields.
endloop

Field name retrieval from field symbols after assigning to field in a struc

We have an internal table of about 100 columns. First 7 of them have key values and other fields are data fields. Out of remaining 93 fields, any 2 to 3 fields have data stored in it in each record. Using field symbols in a loop (93 fixed iterations), we are identifying which fields has a data in it. Once we identify the field, how do we retrieve the name of the field / column of the table. We are performing further processing based on name of the field.
Any ideas how to get the name of the column assigned to field symbols?
sample raw code piece is as below:
clear n.
Do 93 times.
n = n + 1.
assign component n of structure itab to <fs>.
if not <fs> is initial.
Get name of the field in cfname.
perform process_record using cfname.
endif.
enddo.
Thanks.
Regards.

Hi,
Try this..use the function module GET_COMPONENT_LIST to get the fields of the internal table and store it in an internal table ITAB_COMP..
Then use READ TABLE ITAB_COMP INDEX sy-index..
You can get the field name from the work area..
Thanks,
Naren

Read statement with repeated key field

Hi Experts ,
We are in the process of UCCHECK in an upgrade program and come across an issue with read statement using repeated key fields which is not allowed in a unicode compatable environment.
            READ TABLE it_vbpa WITH KEY
                                      vbeln = l_vbeln
                                      parvw = '0'
                                      parvw = 'ZN'.
I checked this in 4.6c environment and observed that the Read statement uses the last key value for reading and doesnt consider other values even if the last value is not present in the table .
I want to know if I can use only that last value for read statement ? If so, what was the use of the repeated key fields in a read statement?
Thanks and Regards
Sanu

Hi,
Your main aim in a upgrade would be to successfully replicate the 4.6x functionalities in the ECC 6 version with the unicode checks. So it would be a safe option to only consider the last key condition. I dont have access to a 4.6C environment. May be it was a mistake corrected by SAP in the new version.
Vikranth

Three State Workflow (assigned to field)

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