Timesheets in Microsoft Project Server 2010

Our team is starting this year using timesheets for collecting actual work from all of our vendors. I am having a problem seeing the actual work in project professional once the time has been entered into PWA, processed and approved. Would
someone with timesheet experience be able to help me with this issue? Resource has entered actual hours in PWA, saved and submitted. Timesheet manager approved. No actual hours show in the project professional schedule. Any ideas
or suggestions would be appreciated.
Jan Whitehead

Hi Jan,
Actually you have to differenciate the timesheet manager with the status manager.
Status manager (who should be the project owner, ie the project manager) will approved submitted tasks updates. Once approved, it will be "pushed" to the project actual work.
Timesheet manager will approved the complete resource timesheet, including administrative work.
Note that if you activated SEM (single entry mode) in PS2010, both timesheet and task update are made from on single operation by the resource.
Thus in your case, since you're talking about timesheet manager approval, it is normal that the actual is not send to the project. The project manager (status manager) must approve the task updates in order for the actuals to be shown in the project plan.
Please find more information here:
http://technet.microsoft.com/en-us/library/gg597642(v=office.14).aspx
Hope this helps.
Guillaume Rouyre - MBA, MCP, MCTS

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Microsoft Project Server 2010 - Need a query/report to show everyone who did not submit timesheet last week

I need to create a MSPS 2010 query/report to send out to my project managers that show them everyone who did not submit their timesheet for the previous week. I would like to be able to filter it by project/client but would settle for just a list
of all unsubmitted timesheets at this point. Every link I have found point to old reports for MSPS 2007 and the queries do not work because of schema changes between MSPS 2007 and 2010. Please help!

Thanks Elli! Is there any way to also pull in the active resources that have not created a timesheet in the timeframe I am filtering on as well?
Here is the query I had came up with. Looks like I was on the right track... I did two actually. First one to give me a roll up list of employees with outstanding time sheets for last week and the hours, then the same data with an explosion
by employee by project and also pull in their associated time sheet manager:
--Everyone with an timesheet for last week where status is not 'Approved' or 'Submitted'
SELECT DISTINCT
CONVERT(varchar(10),b.StartDate,1) + ' - ' + CONVERT(varchar(10),b.EndDate,1) as [Timesheet Date]
, [ResourceName]
, [TimesheetStatus]
, SUM([ActualWorkBillable]) as [Hours Entered]
FROM
[dbo].[MSP_TimesheetLine_UserView] a
, [dbo].[MSP_TimesheetPeriod] b
WHERE
a.PeriodUID = b.PeriodUID
and [TimesheetStatus] NOT IN ('Approved', 'Submitted')
and DATEADD(dd,-7,GETDATE()) BETWEEN b.[StartDate] AND b.[EndDate]
GROUP BY
b.[StartDate]
, b.[EndDate]
, [ResourceName]
, [TimesheetStatus]
GO
--Everyone with an timesheet for last week where status is not 'Approved' or 'Submitted' w/ Project/Customer explosion
SELECT
CONVERT(varchar(10),b.StartDate,1) + ' - ' + CONVERT(varchar(10),b.EndDate,1) as [Timesheet Date]
, r.ResourceName AS [Resource Name]
, [TimesheetStatus]
, [ProjectName]
, ([ActualWorkBillable]) as [Hours Entered]
, isnull(rm.ResourceName,'<No Timesheet ManagerInformation Available>') AS [Timesheet Manager]
FROM
dbo.MSP_EpmResource_UserView r
LEFT OUTER JOIN
dbo.MSP_EpmResource_UserView as rm
ON r.ResourceTimesheetManagerUID = rm.ResourceUID
,[MSP_TimesheetLine_UserView] as a
,[MSP_TimesheetPeriod] as b
WHERE
a.PeriodUID = b.PeriodUID
AND a.ResourceUID = r.ResourceUID
AND [TimesheetStatus] NOT IN ('Approved', 'Submitted')
AND DATEADD(dd,-7,GETDATE()) BETWEEN b.[StartDate] AND b.[EndDate]
AND (r.ResourceIsActive = 1)
AND (r.ResourceType = 2)
AND (r.ResourceIsGeneric = 0)
ORDER BY
r.ResourceName
, ProjectName
GO

Best practice for patching ( Feb 2014 CU) of Project Server 2010

Hi,
Please advise.
Thanks
srabon

Hi,
My current environment is,
# VM -1 (Project Server 2010) Enterprise Edition
- Microsoft SharePoint and Project Server 2010 SP1
- Configuration Database Version 14.0.6134.5000
- Patch installed - KB2767794
# VM -2 (SQL Server 2008 R2)
Now my plan is,
- Taking Snapshot for the VM-1
- Should I also take VM snapshot for VM-2 ?
- Taking Farm Backup
- Taking /pwa site collection backup
For your information I do see in your articale MS says that I may have SP1 or SP2 before running this patch but you mentioned I have to have SP2 as well ?
Fyi....
Prerequisites
To install this cumulative update, you must have one of the following products installed:
Microsoft Project Server 2010 Service Pack 1 (SP1) or Service Pack 2 (SP2)
Microsoft SharePoint Server 2010 Service Pack 1 (SP1) or Service Pack 2 (SP2)
Microsoft SharePoint Foundation 2010 Service Pack 1 (SP1) or Service Pack 2 (SP2)
Please advise if I miss something in my plan.
Thanks
srabon

Project Server 2010 Approval Centre

Hi - We have a requirement in Microsoft Project Server 2010. Where in we mange N number of work plans assigned to Many work plan owners. The challenge we facing here is we need to know the last Approved date/time and Published Date/time for each work
plan across the work plan owners at one shot. MSP 2010 provides the feasibility to get these details but limites by delegate session at a time. Which is really time consuming in a larger stream where we have around 20 work plan owners maintaining N number
of work plans. So is there a way we can view all the Work plan pertaining to all the Work plan owners at one shot .
Either through MSP2010 or Through SQL either of the choice is fine with us.
Thanks, Rex

If you create a view (to be viewed in Project Centre) you can add in the last published date (Last Published) or last modified (Last Modified).

Email Notifications from Project 2013 has Project Server 2010 in the subject

When Project 2013 sends out task reminders it has "Task reminders - Microsoft Project Server 2010
notification service" in the subject line. Anyone know how or where this can be changed from 2010 to 2013.
New On premise installation of Project 2013 sp1

I think it is a known bug, not sure if it has been corrected in the latest CU. Contact MS, they should help you with a script:
https://social.technet.microsoft.com/Forums/en-US/6441b337-785e-48a6-a40a-6406a141001d/task-reminder-emails-for-project-server-2013-have-subject-line-task-reminders-microsoft-project?forum=projectserver2010general
Hope this helps,
Guillaume Rouyre, MBA, MVP, P-Seller |

Project Server 2010 SP2 Timesheet Errors

Hi,
We use Project Server 2010, SP2 in SEM mode. Users use IE9. Some of our users complaining that while entering timesheet, sometimes "h" for hours is auto populated next to the hours entered in the cell... and sometimes dont appear and then timesheet
freezes. Anyone have any suggestions when would this happen and any resolutions?
And some users also get the following error...
An error occurred when communicating with the server. Check connectivity with your administrator to determine whether further action is necessary", then attempt to approve TimeSheet"
Please suggest.
Kishore Dodda

Let us know what turns up. It certainly looks like you are losing connectivity. The other possibility is that your databases are in need of attention. Ask your SQL DBAs whether they are following best practices for Database management and have a SQL maintenance
plan running on the Project Server databases.
Gary Chefetz, MCITP, MCP, MVP msProjectExperts
Project and Project ServerFAQs
Project Server Help BLOG

Project Server 2010 - Issue with correct recording of timesheet actual hours with decimals

We have Project Server 2010 and are using the timesheet functionality for recording resource times/costs in the schedules.
It has come to light only recently, that for one user, suddenly the times she is entering are not being summed up correctly. An image of her timesheet and the manage timesheet screens are shown below. Note she entered 9.5 hrs but the total that
appears in the manage timesheet screen is 9.514hrs.
If you look at the history of the previous weeks as well, the weird change toi the total hours has occurred in the previous 4 weeks as well. I have no idea why this has started happening and am not aware of any change to the resource's details (apart
from a change to her hourly rate).
Has anyone experienced this before?
Thanks
Peter

We have this issue and are past the patch that discussed decimal rounding (April 2014, though it was more related to the application of resource rates). This seems different from that noted rounding problem.
We have at least three users (out of 625) that have this problem every week and it isn't always the same users. If we re-enter the time and zero fill the cells for the problem task it will fix it.
It is almost like when a user deletes a value that it is leaving residual numbers in the field.
Our 2010 server version below which is through Sept 2014 CU:
14.0.7132.5000
Any help on this would be appreciated.
Thanks!

Create a Custom View in Project Server 2010 that is Visible in MS Project

Hello All,
We want our PMs to consistently report Physical % Complete, but couldn't find an existing "Status" or "EVM" view. So, in Project Server 2010, using Server Settings > Look and Feel > Manage Views, I created a customized project
view using existing fields (no customized fields, if that matters). The problem is that I cannot find the view when I open MS Project. Under Manage Views, in the Format View section, I have selected "Gantt Chart (Views)" for the Gantt
Chart format field. The view defaulted to "Timesheet" for the Grouping format field. Under the Security Categories section, I have selected My Projects and My Tasks. I have not applied a Filter. Any ideas why I cannot find
this new custom view in MS Project?
Was I supposed to create the new customized view directly in MS Project? If so, where would I find the steps to do that? Thank you!
Julie

Julie --
Nice try, my friend. Your only mistake was trying to create the Microsoft Project view in PWA. You have to open the Enterprise Global for editing in Microsoft Project, and then create the custom view and table in the Enterprise Global. To
open the Enterprise Global for editing, click File > Info > Manage Enterprise Global. When you finish creating the custom view and table, then save, close, and check in the Enterprise Global file, and then exit Microsoft Project completely.
The next time you or any of your PMs launch Microsoft Project and connect to Project Server, the custom view and table will be visible for every current and future project. Hope this helps.
Dale A. Howard [MVP]

Project Server 2010 compatibility with IE11 and Windows 8.1

Hi All!
Maybe a silly question since compatibility is always asked about older versions, but here is my question:
Is Project Server 2010 compatible with IE11 and Windows 8.1?
I personnaly tested with IE11 and it seems to be ok. All views and pages can be opened with IE11.
But what about windows 8.1?
Has Microsoft done any communication about this?
Thanks in advance for your helps.
Guillaume.
Guillaume Rouyre - MBA, MCP, MCTS

I am seeing a minor issue with the timesheet grid after users are upgraded from IE8 to IE11.
We are using Project Server 2010 with SP1 and Oct 2013 CU.
When some users (using IE11) switches between filters or views in the Timesheet page, the grid shrinks making to content un readable. The only way to get it back is to refresh the page. After a refresh, the grid returns to normal size, but the pane
divider is too far to the left and always must be dragged to the right in order to see the task names in the left grid.

Error Project Server 2010, % Complete, Work and Actual Work

Hi Everyone
I have a Project Server 2010 SP2 Environment, The farm contains 3 Servers.
1 WFE, 1WebApp, 1 BD. All servers in the farm are Windows Server 2008 R2 and the Data Base Server is SQL Server 2008 R2
The Context:
The Project Managers create the Project in Project Professional 2010 SP2 for support Annual Maintenance about a software, then the team members go to my tasks in PWA to create the task inside the stage in the project, then they put the actual work, then they
send the progress to his project manager.
So, the project manager goes to the approval page to approve two times, one, the task creation and two, the progress.
So far all ok but when the project manager open the Gantt in Project Professional 2010 SP2 , the task that the team member has sent appear with a 100 percent complete, but the work with 0 hours and the actual work with 0 hours too, being that should appear
with the hours the team member has sent, that is my problem.
This occur only with this project manger and his team member, all of others project managers in the platform don't report this issue.
I already have re open the project and re publish too
So , let me know if you have some idea about this issue.
Erick Gutiérrez PMI Membership #ID 2089740 MTCS - Microsoft Project Server Managing Projects

Only other ideas is to make sure the duration isn't 0, which would make it a milestone.
Have the resources, recall the timesheets and resubmit. Run it thru cycle again and see if they actual show up.
Finally, you can run SQL query and see where the data may be.
1) Check if status manager is who you think it is
2) Check if project shows actuals in sql. Doesn't explain why not showing in schedule.
cheers!
Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
Website http://www.WhartonComputer.com
Blog http://MyProjectExpert.com contains my field notes and SQL queries

MS Project Pro file on Project Server 2010 does not accept [No Group] selection when clicking on Group view

MS Project Server 2010 gives me the following error when I try to click on the [No Group] group:
Error message:
The group "" cannot be found. You tried to display a view that references a group that is not available.
Specify a different group for the view."
Note: When I look at the drop downlist for the Group on the View Ribbon, [No Group] appears in the Built-in section of the list. It also appears on the Organizer.

Michael W --
I have seen this error message several times when the project got corrupted due to drops in my network connection while the enterprise project was open. If memory serves me correctly, the method for resolving this problem is to use the Save For
Sharing feature. To do this, complete the following steps:
Add the Save for Sharing button to your Quick Access Toolbar, if you have not already done so previously. Use the Project Options dialog for this.
Open the project in question and click the Save for Sharing button.
In the Save for Sharing dialog, save the MPP file in a location where you can find it easily, such as your Desktop.
Close the MPP file and then reopen it.
Click File > Save As and then click the Save button.
Using this process, Microsoft Project will resolve the corruption in your project. Please let us know if this process works for you.
Dale A. Howard [MVP]

Project Server 2010 Web services access with Client Certificate Authentication

We switched our SharePoint/Project Server 2010 farm to use client certificate authentication with Active Directory Federation Services (AD FS) 2.0, which is working without issue. We have some administrative Project Server Interface (PSI)
web service applications that no longer connect to server with the new authentication configuration. Our custom applications are using the WCF interface to access the public web services.
Please let us know if it is possible to authenticate with AD FS 2.0 and then call
Project Server web services. Any help or coding examples would be greatly appreciated.

what is the error occurred when the custom PSI app connects?
can you upload the ULS logs here for research?
What is the user account format you specified in the code for authentication?
For proper authorization, the “user logon account” in PWA for the user needs to be changed from domain\username to the claims token (e.g.
'I:0#.w|mybusinessdomain\ewmccarty').
It requires you to manually call the UpnLogon method of
“Claims to Windows Token Service”. if (Thread.CurrentPrincipal.Identity is ClaimsIdentity)
{ var identity = (ClaimsIdentity)Thread.CurrentPrincipal.Identity; }
if (Thread.CurrentPrincipal.Identity is ClaimsIdentity)
var identity = (ClaimsIdentity)Thread.CurrentPrincipal.Identity;
Than you need to extract UPN-Claim from the identity.
Upload the verbose log if possible.
Did you see this?
http://msdn.microsoft.com/en-us/library/ff181538(v=office.14).aspx
Cheers. Happy troubleshooting !!! Sriram E - MSFT Enterprise Project Management

Project Server 2010 - Modification date and name of the person who made the last change in the project

Hello everybody
I'm with a doubt.
I got in the business
environment Project Server 2010 and
would like to get the publication date,modification
date and name
of the person who made
the last change in
the project. It is possible
to doby the native
resources or is
there any query in
SQL Server to perform a
query of this information.
Thank you.
Obrigado por contactar o fórum Microsoft Technet!

Hi Hezequias,
You can get the ProjectModifiedDate column in MSP_EPMProject_userView in the Reporting DB where you can
get the data based on the projectUID.
The "last saved" date in the draft DB (be aware that querying in the draft DB is not supported by MS).
For the "last modified by", I think it is not stored in any place.
But you can develop custom code upon publishing the project (Event BeforePublish), writing the current
date and username automatically into a custom enterprise field.
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Project Server 2010 Migratet from one farm to another farm

Hi ,
I need to migrate existing Project server 2010 farm one server to another server.
Kindly suggest me what is the best way we need to fallow.
Existing Environment two server:
1. App server(SharePoint 2010 +Project Server 2010)- Existing PWA site is running
2.Database server(with DNS instance name)
New Environment:
1.App server (fresh installed SharePoint + project server 2010)
2.DB server fresh server with sql 2008
Hasan Jamal Siddiqui(MCTS,MCPD,ITIL@V3),Sharepoint and EPM Consultant,TCS
|
| Twitter

Event viewer Error:
Failed to provision site PWA with error: Microsoft.Office.Project.Server.Administration.ProvisionException: Membership synchronization failed. ---> System.UnauthorizedAccessException: Access is denied. (Exception from HRESULT: 0x80070005 (E_ACCESSDENIED))
at Microsoft.SharePoint.Library.SPRequest.RemoveRoleDef(String bstrUrl, Int32 lRoleID)
at Microsoft.SharePoint.SPRoleDefinitionCollection.Delete(SPRoleDefinition roleDefinition)
at Microsoft.Office.Project.Server.BusinessLayer.SharePointSecurityHelper.DeleteRoleByName(SPWeb web, String roleName)
at Microsoft.Office.Project.Server.BusinessLayer.SharePointSecurityHelper.DeleteRoles(SPWeb web)
at Microsoft.Office.Project.Server.BusinessLayer.SharePointSecurityHelper.ConfigureDefaultPWAWSSSecurityModel(SPSite topSite, SPWeb web)
at Microsoft.Office.Project.Server.BusinessLayer.Admin.<>c__DisplayClass18.<QueueUpdateUsersAddRemoveStatusOnPwaRootsAndWorkspaces>b__17()
at Microsoft.SharePoint.SPSecurity.<>c__DisplayClass4.<RunWithElevatedPrivileges>b__2()
at Microsoft.SharePoint.Utilities.SecurityContext.RunAsProcess(CodeToRunElevated secureCode)
at Microsoft.SharePoint.SPSecurity.RunWithElevatedPrivileges(WaitCallback secureCode, Object param)
at Microsoft.SharePoint.SPSecurity.RunWithElevatedPrivileges(CodeToRunElevated secureCode)
at Microsoft.Office.Project.Server.BusinessLayer.Admin.QueueUpdateUsersAddRemoveStatusOnPwaRootsAndWorkspaces(Dictionary`2 deletedUserUidsLoginNames, Guid[] addedUserUids, Boolean isFullSync, Boolean syncWorkspaces)
at Microsoft.Office.Project.Server.BusinessLayer.Admin.SynchronizeMembershipForPwaAppRootSite()
at Microsoft.Office.Project.Server.Administration.PsiServiceApplication.SynchronizePwaMembership(ProjectProvisionSettings provset, ProjectSite projectSite)
--- End of inner exception stack trace ---
at Microsoft.Office.Project.Server.Administration.PsiServiceApplication.SynchronizePwaMembership(ProjectProvisionSettings provset, ProjectSite projectSite)
at Microsoft.Office.Project.Server.Administration.PsiServiceApplication.CreateSite(ProjectProvisionSettings provset
Hasan Jamal Siddiqui(MCTS,MCPD,ITIL@V3),Sharepoint and EPM Consultant,TCS
|
| Twitter

Project Server 2010 - Error 20010 with a master project and 3 sub-projects during publication

Hi,
Here is the situation :
One master project with three sub projects.
Sub projects are really similar (Same ressources and nearly same tasks but only the first contain real work for now).
Sub projects got no sub projects nor links between projects.
The owner of the master project got read rights through projects permissions on sub projects.
Sub projects are link in "read only".
We applied Project Server 2010 SP2 last week end and the issue appeared monday.
Here are the symptoms :
When we link only one sub project (Doesn't matter which one), the owner can publish, no problems.
With 2 sub projects, the error may occur.
With 3 sub projects, the error always occurs.
With admin rights, the error doesn't occur.
Here is the error :
ID : 20010 (0x4E2A)
Description : You don't have required permissions to perform the action (Average traduction)
Detail : <detail><errinfo><general><class name="Project"><error id="20010" name="GeneralSecurityAccessDenied" uid="19515c1d-2624-466f-953a-b7fc67337b81"/></class></general></errinfo></detail>
I'm unable to determine which sub project is the culprit, if there is one, as it's working when I link only one of them.
Thanks for your time !

Fylim --
If the project manager in question does not need to edit any of the three projects, the PM does not need to have Read/Write access to any of the three projects. Because you said that the PM needs to set links in all three projects, this means that
the PM will be editing all three projects. In order to edit the three projects, the PM must have Read/Write access to all three. Setting cross-project links constitutes editing of the projects, which is why the PM must have Read/Write permission.
Make sense?
Regarding SP2, I am not aware that this would change anything, but I could be wrong. The reality is that regardless of which SP you have applied to Microsoft Project and Project Server 2010, the PM in this situation MUST have Read/Write access to the
projects that he/she needs to edit with cross-project links. Hope this helps.
Dale A. Howard [MVP]

Timesheets in Microsoft Project Server 2010

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