To clear unpaid debit memos or posted into separate GL A/C

Hello Guruu2019s,
I have an issue of unpaid or pending debits memos of few customers from past 2 years didnu2019t recover (no hope to recover it from the customer, ex: due to bankrupt ---etc,. ) and the company wants to remove the amounts from the pending debit amounts list. Will anyone suggest me is SAP providing any provision to remove such pending debit memo amounts (clear it) ?
or
Is there any possibility to post that pending 2years old debit memo amounts ( no hopes to recover from the customers) in to a separate GL A/C. If it is there will anyone guide me the configuration settings?.
Do we have the facility in SAP functionality? Resolve the above issue.. Will anyone suggest / guide me the alternate solution for this. This will be of great help.
Reward full points for the useful solution.

Hi,
SAP does provide a functionality for doubtful receivables. See T Codes OB04 and OBXD. You may read the IMG Activity Documentation for the following node and the sub-nodes under it.
SPRO -> SAP Reference IMG -> Financial Accounting -> AR and AP -> Business Transactions -> Closing -> Valuate -> Reserve for Bad Debt
Looks like in your case, more than creating a reserve, the requirement is to write them off. Why don't you just create an expense GL account and clear your sticky customer open items by posting to that account? Alternatively, if you cannot take the entire expense in one term, post them to an intermediary asset account and charge it off to P&L over a desired period of time.

Similar Messages

Clear Customr unpaid debit memos OR to post it into a separate GL A/C

Hello Champion's,
I have an issue of unpaid or pending debits memos of few customers from past 2 years didnu2019t recover (no hope to recover it from the customer, ex: due to bankrupt ---etc,. ) and the company wants to remove the amounts from the pending debit amounts list. Will anyone suggest me is SAP providing any provision to remove such pending debit memo amounts (clear it) ?
OR
Is there any possibility to post that pending 2years old debit memo amounts ( no hopes to recover from the customers) in to a separate GL A/C. If it is there will anyone guide me the configuration settings?.
Do we have the facility in SAP functionality? Resolve the above issue.. Will anyone suggest / guide me the alternate solution for this. This will be of great help.
Reward full points for the useful solution.

Hi,
SAP does provide a functionality for doubtful receivables. See T Codes OB04 and OBXD. You may read the IMG Activity Documentation for the following node and the sub-nodes under it.
SPRO -> SAP Reference IMG -> Financial Accounting -> AR and AP -> Business Transactions -> Closing -> Valuate -> Reserve for Bad Debt
Looks like in your case, more than creating a reserve, the requirement is to write them off. Why don't you just create an expense GL account and clear your sticky customer open items by posting to that account? Alternatively, if you cannot take the entire expense in one term, post them to an intermediary asset account and charge it off to P&L over a desired period of time.

Re :VF11: reversal of debit memo not posting to accounting

Hi Friends,
i am facing problem while cancelling debit memo through VF11.
1 st we had reated debitmemo request.
then raised debit memo.
then we tried to cancel debit memo.
we are getting error saying account detrmination error.
when i gave debit memo no: & go to document overview the status is as below.
Doc.                                            Date     Overall Process. Status
Debit Memo Req. 20287756       26.04.07                     completed
Debit Memo 2007334514           26.04.07                     completed
Accounting Doc. 2007334514     26.04.07                      cleared.
Cancel. of Invoic 2007334539     26.04.07                      acct determin error.
the document types used for debit memo request,debit memo& cancel of debit memo are ZDR,ZL2 & ZCI4 resply.
in document type ZL2 , ZCI4 was given as cancel billingtype document.
and we had checked all the config reg document types.but it is configured well.
we had checked in VKOA ,here also G/l account is properley assigned to combination of sales org\chat of acct\aag o C \ aag of M\account key(ERL)--
please help me out to post the reversal of debit memo.
Thanks & REgards,
Raghu.m.

Hi ,
check the cancelled document in vf03 ..on the first screen there is an icon by which you can see the details of the accoutn determination which pricing procedure etc. is being used ..
otherwise system must be checking in some different tables in vkoa..
also check if the user has the required authorization ..
Regards,
Kedar

Combine selected Debit memo request Items into one invoice

Hi
The requirment is to select line items from multi debit memo request documents and combine those line items into one invoice.
So far, our ABAP developer is designing an selection screen to list all the line items met certain criteria (e.g. certain material number, or certain service rendered dates etc.) from multi debit memo request.
My challenge is how actually combine all these line items and push into one invoice ?
I see that in VF01 SAP provides the capability to combine multi sales documents into one invoice processing . ( forget about the invoice split rule for now.) , but the item selection is greyed out.
If I use VF06 do the collective billing, where to enter the line items ?
Is there some user exit / BAPI can push line items from different sales document into one invoice creation ?
Please let me know if my requirement is not clear.
Thanks
Edited by: Eric Y on Aug 25, 2008 6:04 AM

Reply to R.Janakiraman:
1.) As my understanding that debit memo is a billing invoice. Debit Memo Request is a sales doc. At least what I meant here debit memo and billing invoice is the same document.
2.) We would like create the debit memo (invoice) through "SD" not FI.
The challenge still exists, let me explain.
Let's say we have 50 Debit Memo Request (DMR) Documents ready to bill the customer and each DMR has multi line items.
e.g. DMR 001 has 20 line items and DMR 002 has 30 line items.
The customer would like to take the 10 line items from DMR 001 and 20 line items from DMR 002 ( by certain selection criteria) to combine into one invoice.
I was thinking use VF01 to combine the DMR 001 and 002 and let the program put billing block on those non-billed items, but in reality it doens't work; because some of the line items in the original DMR may have already been blocked the user. If the program put billing block, I can't tell whether the line item billing block is set originally by end user or the program.
What I am trying to search for is the solution to take some of the line items from different DMRs and combine into one invoice, not combine several DMRs into one single invoice.
Please help if there is any BAPI can do the job .
Thank you, Ashish Mohapatra , I will ask our ABAP developer to investigate the bapi
BAPI_SALESDOCU_CREATEFROMDATA1.
SNavaneetha
You said that "The line items being greyed out is due to the property of the Item category of the DMR". Does that mean I can config the item category to allow to be entered ? Which field in the Item category that I can do that ?
Great thanks for all
Edited by: Eric Y on Aug 30, 2008 7:13 PM

Cancellation of debit memo process

Hi all,
Can someone share with me on the process for the scenario whereby duplicate debit memo have been posted and my user wish to reverse the duplicate debit memo billing document? Is cancelling the debit memo billing doc the correct process?
My user have actually cancelled the debit memo billing doc. However, later on she realise the debit memo is not required to be cancelled after she has posted the cancellation doc. However, the cancellation doc was not released to accounting yet. What is the impact if we leave the cancellation billing doc in the system as it seems that cancelled billing doc cannot be undo in ECC 6.0?
Kindly advise. Thanks in advance

Is the debit memo already posted to accounting?
Hope you have cancelled the debit memo using the tcode VF11. Once you are done with this you can see the debit memo request as a open document. VA02 --> Environment --> Status overview. This way you can see you have cancelled the debit memo properly. you canu2019t delete the document from VA02 if achieving process is active (transaction SARA) and in that case you can delete it only through achieving process.

Cost is getting poste into COPA withh Debit Memo amount

Hi,
Value is only debit memo value. But still it is updating the the COPA with Cost.How can i solve this.
Thanks
Sunitha

Hi thanks for your help,kindly help me where can i check the SD condition type assignment to valuefield.
Thanks
Sunitha

How to reverse the Credit memo in AR if it's created and posted into the GL

Hi All,
Can any one suggest on below issue:-
If i have created a credit memo in AR and posted into the GL also. but after that i realizse that i have made a wrong entry now i want to rectify the errror .
How do i rectify the entry if i created Credit memo in AR and it' posted into the GL also. Now want to resverse it. ?????????
regards
Sujeet

Hi Sujeet,
Please have a look, if the process suggested below is of any help:
Subject:      How To Unpost Transactions in AR
     Doc ID:
Note:219307.1     Type:      HOWTO
     Last Revision Date:      29-DEC-2005     Status:      PUBLISHED
•     goal: How to unpost transactions in Accounts Receivable
•     Goal: How to unpost a batch transferred from AR to GL
•     Fact: Oracle Receivables
•     Fact: Oracle General Ledger
•     Fact: ARGLTP - General Ledger Transfer Program
•     Fact: ARGCGP - Clear GL Interface Table
Fix:
Run the concurrent program ARGCGP to unpost (reset the posted status) for the
Affected AR transactions.
1. Verify the following before running ARGCGP.
- The AR period affected is open
- The correct posting_control_id is identified. Otherwise, running
the program will make the problem worse by allowing data to be
posted twice.
- The batch has not been imported/posted to the GL
(N) As GL Superuser, Navigate, Journals, Enter
Query up batch name %<posting_control_id>%
- The transactions cannot be found in the GL_INTERFACE table
2. To run the program, it should be setup as a concurrent request.
Note: The program can be run from the Unix command prompt however
it will not pickup _ALL tables in a multi-org environment.
- System Admin Responsibility: Concurrent > Program > Define
- Query ARGCGP (as the short name)
- Click 'Copy To'
Give it a new program name and short name
For example: ARGCGP-Reverse AR Posting
- Click on Use in SRS
- Save
- Click on Parameters
- Enter these parameters and save:
Seq Paramater Valueset Default Value Required Display
4 Set of Books id AR_SRS_SET_OF_BOOKS_ID Constant yes yes
5 Posting_control_id 20 Characters yes yes
6 Reset_gl_pst_date 6 Characters Constant Y yes yes
7 del_gl_interface 6 Characters Constant Y yes yes
8 debug_flag 6 Characters Constant N yes yes
Description of Parameters
- set_of_books_id = The ID for the book posted from AR
- posting_control_id = the unique id for the original posting run from AR
to GL. Can be identified by querying the
AR_POSTING_CONTROL table if value is not known.
- reset_gl_pst_date = (Y)es or (N)o flag to indicate if records in AR
marked as posted should be reset so that they are
postable again
- del_gl_interface = (Y)es or (N)o flag to indicate if records for this
posting_control_id should be deleted from
gl_interface table
- debug_flag = (Y)es or (N)o flag to put additional debug
information in the log file
3. Add the new program to Revenue Recognition Request Group.
- Security > Responsibility > Request
- Query up Group Revenue Recognition, Application Oracle Receivables
- Add a new line
- Report and from LOV choose ARGCGP-SRS
- Save
4. Change the user's responsiblity to Receivables User and run the process.
5. Rerun the GL Interface.
* WARNING: Before updating any tables in SQL*Plus,
* perform a BACKUP of the affected tables.
Additional info:
When you cannot enter any parameters under point 2, please check if there is
clicked on Use in SRS.
Thanks
Manish Jain.

Cancellation Internal Credit memo is not posted into Accounting

Hello All,
We have a requirement where the cancellation internal credit memo is not posted into accounting. It is a inter company sales return process. After return delivery, client created the internal credit memo. But due to some problem they cancelled the internal credit memo. But now system is not posted the cancellation internal credit memo into accounting. I did my analysis and found that client is using same number range for internal credit memo and accounting document. When internal credit memo is created system is assign the same number range to accounting document because of external number range field is ticked in Fbn1 .But due to wrong number assignment in internal credit memo. So when they cancel the internal credit memo, this internal credit memo number range is coming within the accounting document number range.But client is insisting that anyhow the cancel inter credit memo should be posted to accounting.
I have tried a lot. but i could not reach out to any solution. Kindly help me on proving me a solution on this.
Regards
Soumendu

Dear Soumendu:
I had received this warning when the invoice was cleared. If you revert this process is possible to post the cancellation into accounting.
Please check the status of the invoice.
Regards
Antonio Martinez R.

Get parked items moved into a cleared status with out actually posting the

Hi,
I need to find a way to get parked items moved into a cleared status with out actually posting the item for payment. I do not have a PO or goods receipt to post them to. There are some invoicese which we are not paying but we want to keep those items in the history of the vendor. I need to be able to run a parked report of open items and not have these pull into that report. I have a some parked invoices for various vendors that I need to get moved into the cleared status.
Requesting you to provide suggestion on this to proceed.
Thanks and regards,
Rj.

hi,
i dont think there is any suh format.as per my knowledge u have to post park documents then only it would clear.
Regards,
Greeshma

Error while posting debit memo in TC: FB75

Hi All,
Can anyone help me out on the following error...
We are trying to post parked customer debit memo in TC: FB75 but system threws error message "Item Category 04000 not allowed in accounting transaction 0200/0001".
What is the reason for this error and how should i resolve without any impact on the business
Thanks,
Vijaya

The error message is issued because business transaction 0200 does not allow item category 04000 (Cash Account) to be used. This is pre-configured in the system and should not be changed by the customer.
In this case, I'd suggest to create another transaction variant (ex. Z004) for business transaction 0000 - unspecified posting as it allows all item categories to be used and customized according to the business needs.
To do so:.
1) IMG: Define Business Transaction Variants
- define new transaction variant (ex. Z004) for unspecified posting = business transaction 0000
- make sure to include all item categories that are same as
business transaction 0200 + 0001 BUT add item category 04000
2) IMG: Define Splitting Rule
- define the split rule for 0000 + Z004 (new variant)
- make sure to "copy" all setting of split rule 0200 + 0001
- additionally include item ct. 04000 for 'items to be edited'
3) After this, please assign 0000 + Z004 to the document type.
Syed Saleem

Posting Debit Memo (SO) through IDOC throwing V1213 error msg.

HI Guys,
Debit Memo has been created using the idoc.
Getting the error status in IDOC - 51 - Message V1213 - Condition ZR00 is not allowed as header condition
I am using custom BAPI using SD_SALESDOCUMENT_CREATE FM inside it.
The error is thorwn by PRICING_CHECK FM.
Ironically the idoc is posting successfully when there is only one item, if its more than one.. throwing error V1213.
When I debug it, PRICING_CHECK FM is the culprit.
PRICING_CHECK FM is called 2 times, one per item. During first call the item No. komp-kposn = 0010,
in 2nd call komp-kposn = 0000. thats why its throwing this error in the first place.
But why the item value is 0, during 2nd call.. no idea.. !
Interestingly VBKD table stores the item 0010 and 0000 in its entries.. when I force it to posting successfully in debug mode.
Entries in VBAP are normal.
But when I create the debit memo manually with 2 items, its posting without an error. its accepting condition type ZR00.
Now I turn on the header condition in V/06 for testing purpose only. Now its posting for more than one item..
But I can't turn it on permanantly, as its not recommended by business.
but its posting coreectly in other system where header condition is turned off. !!
Thanx for Ur time..
Cheers

In SD/LE tables, posnr (item) no. 0 refers to the header. So, in VBKD, if you have 0000 and 0010, the SO has one and only one item. In your case, obviously, ZR00 is not intended to be a header condition and can only be applied at the item level... and the only item to which the condition can be applied is 0010.

Technical objects into Debit memo request

Hello all,
we want to link the Debit memo request to the equipments. We sell configurable materials with serial number (equipment).
Afterwards, we make debit memo request for some components of this equipment and we want to have the complete history into the equipment.
I have think that into debit memo request, i can go to item "techincal object" and there, to put the serial number of the original configurable material.
Which is the theoric explanation of this technical object using?.

unsolved

Copy foreign data into debit memo

Hello Gurus,
I have a requirement in which client is asking us to copy the foreign data into debit memo. Kindly help me out of this problem.
As per as current Process:
First they are doing OR-Del-Invoice. In Invoice, Foreign data is getting copied correctly from delivery.After that they are creating debit memo request w.r.t Original invoice.Then they are creating debit memo w.r.t to debit memo request. During creation of Debit memo, Foreign data is not getting copied. But client is asking us to copy the foreign data into debit memo. Kindly helping me out of this problem.
Regards
Soumendu

Hi Kumar,
Yes i have already checked the copy control between VTFA and VTFF. Normally in invoice, foreign data is copied from delivery.if we go to Header of VTFL ,Then there we find determination of export data fields, where system copied the foreign data from delivery to invoice. But debit memo is not created w.r.t delivery. Here debit memo is created w.r.t to debit memo request. So if we go to copy control, then we don't get any field where system copy the foreign data into debit memo.
Correct me if i am wrong.

POST DEBIT MEMO USING VA01

HI GUYS
CAN ANYBODY HELP ME TO POST DEBIT MEMO USING T CODE VA01
WHAT R THE INPUT VALUES WE NEED TO GIVE AND THE PROCESS
THANKS IN ADVANCE
SREENI...

hi
Goto VA01 enter your order type as for Debit memo request
now enter the sold to party, material , quantity, and the rate difference amount
save the deit memo request
By default there will be the billing block remove it by going to VA02 and also enter the order reason
and save it
now goto VF01 and create the debit memo and save
If it also involves any excise duties then goto J1IS and create the excise JV for the difference in duties
regards

How to clear Vendor Debit item Through F110

Hi All,
I have a new requirement,
I have a vendor for which transactions are posted in multiple currecies, like USD & EUR.
I have 2 invoices for this vendor, one is in EUR, and other one is in USD, along with this i have a dabit balance for this vendor which generated through a credit note.
now when iam trying to make the payament for this Vendor thrugh F110, and try to clear the debit amount also, the system is throwing one error message saying that "Enter incoming payment method for the debit amount "(whici is in USD)
Please let me know how to solve this issue
Thanks in advance

Hi Robert,
This is the content of SAP Note 164835 as follows:
SAP Note 164835 - F110: Clearing credit memos and
invoices
Note Language: English Version: 14 Validity: Valid Since 29.05.2008
Summary
Symptom
When you execute a payment run, you select credit memos and invoices for a
customer or a vendor, but the system does not clear them together. In the
payment (default) log, the system may generate the error message FZ
347:"...none of the payment methods defined can be used for these items".
Other terms
F110, SAPF110S, clearing, FZ 347
Reason and Prerequisites
The items to be cleared do not match in particular fields (see below).
Therefore, they are not paid together.
You can set a payment method only for either outgoing or incoming payments.
This explains the error message FZ 347.
Example
- Payment run is executed with payment method U for outgoing
payment.
- Credit memo is not cleared against invoice.
- Invoice is paid with U.
- Error message FZ 347 is generated for the credit memo.
Solution
The following explains in general how to clear, and describes some options
for eliminating errors. The logic of the grouping in the payment program is
independent of the type of the documents (for example, invoice, credit
memo, down payment, cross-company code posting).
General information
o You can pay open items together using the automatic payment
transactions, but only if certain fields are identical. The
structure ZHLG1 specifies these fields. Important fields are:
- Currency
- Receiver
- Payment method in the item
- Bank details in the item
o Whenever invoices and credit memos are in different payment groups,
you cannot clear them together, even if the credit memo contains an
invoice reference. If you set a payment group for a business
27.12.2010 Page 2 of 4
SAP Note 164835 - F110: Clearing credit memos and
invoices
partner (grouping key in the master record), then this is saved in
structure ZHLG1 (field PAYGR). This way the invoice reference in
the credit memo is overridden if they do not belong to the same
payment group.
o Invoice and credit memo must be due at the date of clearing. The
due date of a credit memo without invoice reference (BSEG-REBZG) is
the baseline date for payment (BSEG-ZFBDT), and for a credit memo
with a fixed value date (BSEG-REBZG = 'V'), the due date is
calculated in the same way as for an invoice. For credit memos with
invoice reference, the due date of the invoice applies.
o You cannot clear credit memos and invoices if the payment is
supposed to be made using a payment method set for the POR
procedure.
Invoices are grouped with a POR number with the document number as
an additional part of the grouping key so as to save the individual
payment required for POR payment methods. Invoice-related credit
memos for invoices with POR numbers receive the same grouping key
as the related invoice. This ensures that the clearing is
performed. However, you can no longer make payments using the POR
payment method because this payment method allows only one item to
be paid. However, you can make the payment using a different
payment method.
The POR procedure is only relevant for payment transactions with
the Swiss Postal Service. Consequently, the relevant fields in the
document and in the business partner master record are only of
importance in Switzerland.
What can you do?
o Check the payment methods in the line items (field BSEG-ZLSCH). For
clearing, these must be filled with the same value.
o If you have entered a specific payment method for the items, then
check Customizing for this payment method (transaction FBZP). The
indicator "Single payment for marked item" should not be set there.
o Check the field "Grouping key" in the master record of the business
partner for payment transactions in the company code. If, for
example, there is a grouping set according to assignment number,
then the invoice and credit memo must have the same assignment
number in the business partner line for clearing. Using transaction
OBAP, you can define which fields of the key you want the system to
use for grouping.
o Check the indicator "Pay all items separately" (LFB1- or
KNB1-XPORE) in the master record of the business partner for
payment transactions in the company code. If this field is set,
each open item for this business partner is paid separately.
o If you have set the indicator "Separate payment for each Business
Area" (T042-XGBTR) for the payment program (all company codes) in
Customizing, check the business area in the items. They must match
in this case.
o Check the house bank in the line items (field BSEG-HBKID). The
27.12.2010 Page 3 of 4
SAP Note 164835 - F110: Clearing credit memos and
invoices
values must also match for clearing. A document without house bank
can only be cleared with a document with house bank if this house
bank is defined in the master record of the business partner
(LFB1-HBKID or KNB1-HBKID).
Make sure that the house bank from the payment program is filled
for any reset clearing documents (see Note 159607).
o Check the partner bank type in the line items (> Other data > field
BSEG-BVTYP). These values must also match for clearing. You can
specify the partner bank type in the master record of the business
partner for general payment transactions.
o For postings to one-time accounts, the address data is encoded and
saved in field BSEC-EMPFG. The coding routine has been changed in
Release 3.0E. Therefore, if you want to offset documents from an
earlier release against documents from a later release (for
example, after an upgrade) you need to check the contents of this
field. These values must match for clearing. If this is not the
case, the documents from the earlier release need to be reversed
and be posted again. If reversal is not possible, contact SAP
Support.
o If you do not clear using a payment method set with POR procedure
(with or without invoice reference in the credit memo), then check
the contents of the fields BSEG-ESRNR, BSEG-ESRRE and BSEG-ESRPZ.
They must not be filled if you do not enter a payment method in the
item.
o If you set a separate payment for each payment reference (for
example separated by a CID number in Norway or reference number in
Finland) (FBZP > Paying Company Codes > field T042B-XKIDS), then
the items for a clearing in field BSEG-KIDNO must be the same. Note
that the Customizing setting (T042B-XKIDS) is effective only if
vendors are involved in the payments. When you separate the
payments by payment reference, also take into account that no
outgoing payment can be generated for a payment reference for which
only credit memos exist.
o Check the structure ZHLG1 in your system. If you have inserted
additional fields there, the line items must also match in these
fields. Contact your consultant.
Header Data
Release Status: Released for Customer
Released on: 30.05.2008 10:55:56
Master Language: German
Priority: Recommendations/additional info
Category: Consulting
Primary Component: FI-AP-AP-B Payment Progam / Payment transfer
(DE, JP, US)
Secondary Components:
27.12.2010 Page 4 of 4
SAP Note 164835 - F110: Clearing credit memos and
invoices
RE-RT Rental
The Note is release-independent
Related Notes
Number Short Text
1084325 FSCM-BD: Payment method for invoice-related credit memo II
305414 F110: Unintelligible grouping of documents
197626 Partner bank category in RAs and payment program
159607 F110: Reset clearing is not offset against
143311 F110:Incorr.due date for cred.memo w/ fix.val.date
109233 F110: message FZ347 or several payment documents
86578 Guidelines for F110 Payment Program (W/Check mgmt)
33288 Payment methods for rental agreement
22856 Customer credit memos are not paid
20484 Payment program does not clear due items
4904 Credit memo clearing or down pmnt clearing for POR

To clear unpaid debit memos or posted into separate GL A/C

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