Total Deletion of Sales Records

1. If a company has a requirement to delete all the finished sales transaction (from SO, DO and DR), is that possible?
I mean total deletion and not just reversal.
2. If you are successful on reversing a "sales order" document, is it possible to delete that too? Delete to the point it will be totally gone in the database of SAP.
3. If total deletion is not possible, is there a way for at least to make the document unsearchable from the user's end?
Please help. Thank you.

Thinking that this S3VBAKWR is the solution to my problem, I created a test "sales order" document
and attempted to archive this document. It failed and I got this error below:
error: The application table for archive controlling is not maintainted
I think there is something that the basis people needs to do first before I can archive and delete.

Similar Messages

How to delete the duplicated records, not just surpress the records?

I am new to CR. Right now I am doing a project which needs CR get query from Oracle. I got the query from Oracle. There are records with duplicated fields. For example (the following only show part of fields):
ID    body_code
1            10
2             10
3             15
4              15
5              15
6              16
I need to only select records (not surpress, because I will do some caluculate later) like following:
ID         body_code
1             10
2              15
3               16
I tried to creat selection fomula in fomula workshop, shown as follows:
onlastrecord;
<>next
but CR said next can be evaluated. I think it must have something to do with the print-time. So what show I do to delete the duplicated records.Thank you very much.

Ting,
Try this:
Insert a group on body_code. Then create a running total called Distinct Count. Field to summarize -> ID, Evaluate on change of group Group # 1 Body Code, and Never Reset.
Then insert a chart in the report header:
In the advanced layout, select body_code on change of and select Distinct Count running total in the Show values.
I hope I understood what you're looking to accomplish.
Z

How to delete a particula record from InfoObject

Dear All,
I got some problem situations and would like some suggestions from any of you.
<b>Problem detail</b>- one process chain was failed due to could not activate an ODS-A
- ODS-A and ODS-B contained InfoObject-0BP_GUID
- errors were found and referred to the InfoObject-0BP_GUID.
- The errors referred to one record composed of incorrect data. I still wondered where it came from since normally, 0BP_GUID keeps only guid.
I'd like to delete the incorrect record.But I do not want any impact to InfoProviders.
I'm not sure how to resolve this case. This has to be very carefully managed because it happened on production system.
Actually, I did find one thread in this forum "Delete SID table content". But I'm not sure whether it could be applied to my case.
Any suggestion would be appreciated.
Thank you very much.
-WJ-

Unfortunately you cant delete data without inpacting the data in the. This is how BW works and you will appreciate this because youur transaction data is secured and you wont face any data issues later on. Let me give you an example. Lets sa your ODS or cube stored sales data and in the ODS you have sales org, customer and amount. When you run the report, data is read from this cube /ods, but to fetch the master data it goes to the master data tables via SID. When the transaction data gets loaded and when you try to delete a record in master data, it will let you do.
If you still wish to do, proceed as follows:
1. Delete the data in cube first.
2. Delete the particular record from the master data table.3
3. Reload the data to the ODS / cube.
Without deleting the transaction data in the ODS / Cube the system wont let you delete the data in master data and you will get any of the following messages.
(a) " not all master data could be deleted
(b) "the master data can not be deleted".
Ravi Thothadri

Delete and update records in Stored procedures

I AM NOW STUDYING A STORED PROCEDURE ,AND I ENCOUNTER SOME PROBLEM WITH
UPDATE AND DELETE SOME RECORD WHICH ONE IS UPDATED OR DELETED,
THIS IS MY CODE:
PACKAGE table_of_array IS
type emp_rec is record(
     empno emp.empno%type,
     ename emp.ename%type,
     sal          emp.sal%type,
     deptno emp.deptno%type
type arr is table of emp_rec
index by binary_integer;
procedure get_data(a in out table_of_array.arr);
procedure do_insert(a in out table_of_array.arr);
procedure do_update(a in out table_of_array.arr);
procedure do_delete(a in out table_of_array.arr);
END;
PACKAGE BODY table_of_array IS
procedure get_data(a in out table_of_array.arr)
is
i number:=0;
begin
     for cur in (select empno,ename,sal,deptno from emp) loop
          a(i):=cur;
          i:=i+1;
     end loop;
end;
procedure do_insert(a in out table_of_array.arr)
is
     i number:=0;
     cnt number:=a.count;
begin
     for i in 1..cnt loop
          insert into emp(empno,ename,sal,deptno)
          values(a(i).empno,a(i).ename,a(i).sal,a(i).deptno);
     end loop;
end;
procedure do_update(a in out table_of_array.arr)
is
begin
     /* WHICH RECORD AND ITEM HAD BEEN UPDATED */
end;
     procedure do_delete(a in out table_of_array.arr)
     is
     begin
     /* WHICH RECORD HAD BEEN DELETED */
     end;
END;

when you want to update, delete or insert records with a stored procedure you have to provide a procedure that locks the records
i'll send you an example of an update procedure and a lock procedure
PROCEDURE p_upd_devices ( resultset IN devtab) IS
BEGIN
FOR i IN 1..resultset.COUNT LOOP
          IF resultset(i).zone <> resultset(i).zone_ref THEN
          p_update_zone(resultset(i).zone, resultset(i).mdv_seq);
          END IF;
     END LOOP;
EXCEPTION WHEN OTHERS THEN
mecoms_general.logging(0, sqlerrm, 'pck$fill_error_devices.p_upd_devices');
END; -- p_upd_devices
PROCEDURE p_update_zone (pi_zone in metering_devices.zne_code%type, pi_device in metering_devices.seq%type) IS
PRAGMA AUTONOMOUS_TRANSACTION;
BEGIN
          UPDATE metering_devices
               SET zne_code = pi_zone
               WHERE seq = pi_device;
               commit;
EXCEPTION WHEN OTHERS THEN
mecoms_general.logging(0, sqlerrm, 'pck$fill_error_devices.p_update_zone');
END;
PROCEDURE p_lock_devices( resultset IN OUT devtab) IS
BEGIN
null;
END;

Deletion of sales order

Hai Gurus,
I want to mass delete the pending sales order for which no delivery hasnt yet done.
Please guide me with any t.code for mass deletion as there are 2500 nos so deleting one by one is a hectic task.
As i have pull out all the sales order from Va05. with organisation data.
With regards

Dear Saju
Create a recording for VA02 for LSMW and delete. But it is not advicable to delete the sale orders instead you assign a reason for rejection and close the sale orders. At a later date, if you want to track these sale orders, you can do so if you assign reason for rejection.
thanks
G. Lakshmipathi

Mass delete of condition records

Hi All,
Please advise if there is a mass delete function of condition records. I have uploaded prices for customer/material conbination for the month of novemver and i want to delete them all. I can do it one by one but it will take tooooo long. Also please advise that if a record is marked for delete indicator, then can it be used again ? or can i reomve it completely becasue i want to upload again with correct prices.
Appreciate your help
SAPXPT

Hi,
Let's get one by one.
> Please advise if there is a mass delete function of condition records. I have uploaded prices for customer/material conbination for the month of novemver and i want to delete them all. I can do it one by one but it will take tooooo long.
There is no such Transaction available to delete those like in MASS.
Best thing is to use a LSMW with VK12 transaction.
> Also please advise that if a record is marked for delete indicator, then can it be used again ?
Yes, You can.
Once marked for deletion they won't appear in the sales order automatically. Pricing Analysis will show you like this.
"Condition record has been deleted"
If you want to use it again go to VK12, and go in to your condition record.
Highlight the condition line item and press "Details" button (Magnifying Glass)
Un-tick the "Deletion lndicator" check box.
Save.
Then you can use it again as normal way.
> can i reomve it completely becasue i want to upload again with correct prices.
Yes, You can.
You can remove it completely from the data base. First you have to configuret your condition type in IMG to enable that function..
Go to V/06
Select you condition record & go in to details.
There you get a filed called "delete fr. DB" under "Master data" section.
Change it to "A with popup" or "B without popup".
Which means your going to delete it from the data base. (Where as you cannot use it again, like you do in Deletion indicator)
Save
Then come to VK12,
Go in to your condition record.
Highlight the condition line item and press Delete button from lower area.
If you set "A with pop up" in the condition record, you'll get a pop up saying,
"The condition type XXXX is set so that when the deletion indicator is set, the condition record can be physically deleted from the database.Do you want to delete the condition record physically?"
Once save system will delete it from the data base.
If you set "B without pop up", system will delete it without a pop up.
Hope this helps you !
Best regards,
Anupa

Where Can I settle an enhancement to delete a sales order item according to the data in BDOC from CRM?

Hi expert,
I have an urgent requirement from the client.
Delete the sales order item totally in ECC.
I planned to implement this enhancement in ECC. Check the data in BDOC from CRM middleware, according to the user status in the order item,decide whether the item can be deleted.
My question is,where can I settle this enhancement? The BADI name,user exit?
Thanks in advance.
Jerry.

Hi Jerry,
It may be delayed. you may found the solution.
Use BADI CRM_DATAEXCHG_BADI and try the code in MBDOC_FILL or BAPI_FILL method.
Regards,
Bala

How to speed up the deletion of 11million records from the table

Hi,
How to speed up the deletion of 11million records from the table.
I need expiditious reply. Please do the needfull in advising
Regards

Please try to understand the question.Well it would help if you would answer some of the questions you have been asked as your question is not complete and clear and no matter how hard we try, we really need you to try and ask the question properly.
So as previously asked
Which simply supports the idea that we need:
1) better definition of the business purpose (why)
2) oracle version
3) operating system
4) hardware configuration
to give a moderately accurate answer.
I would like to add
5) How many rows in total in the table to begin with.
6) What is your delete statement
7) Is this a one time operation or will it happen regularly
8) Can you use partitioning.

How to delete the double records connected to one or more than one tables in SQL 2008?

Hi
Can anyone please help me with the SQL query. I Im having a table called People with columns names: personno., lastname, firstname and so on. The personno. is having duplicate records,so all the duplicate records i have written with "double" in
the beginning of the numbers. I tried deleting these double records but they are linked to one or more than one tables. I have to find out, all the tables blocking the deleting of double person. And then create select statements which creates update statements
in order to replace the current id of double person with substitute id. (The personno. is in the form of id's in the database)
Thanks

You should not append "double" in the personno. When we append it will not be able to join or relate to other table. Keep the id as it is and use another field(STATUS) to mark as duplicate. Also we will require another field(PRIMARYID) against
those duplicate rows i.e the main or the primary personno.
SELECT * FROM OtherTable a INNER JOIN
(SELECT personno, status, primaryid FROM PEOPLE WHERE status = 'Duplicate') b
ON a.personno = b.personno
UPDATE OtherTable SET personno = b.primaryid
FROM OtherTable a INNER JOIN
(SELECT personno, status, primaryid FROM PEOPLE WHERE status = 'Duplicate') b
ON a.personno = b.personno
NOTE: Please take backup before applying the query. This is not tested.
Regards, RSingh

How to Delete the condition record in CRM

HI,
Can you please help me how to delete the condition record from condition table in CRM.
Please explain the usage of FM CRMXIF_CONDITION_SEL_DELETE with examples.
I have also read the documention of the function module. How to use this FM for custom defined condition table.
(this is the code given in Documentation)
DATA-OBJECT_REPRESENTATION         = 'E'
DATA-SEL_OPT-CT_APPLICATION              = 'CRM'
DATA-SEL_OPT-OBJECT_TASK                    = 'D'
DATA-SEL_OPT-RANGE-FIELDNAME        = 'PRODUCT_ID'
DATA-SEL_OPT-RANGE-R_SIGN                  = 'I'    (Including)
DATA-SEL_OPT-RANGE-R_OPTION           = 'EQ'
DATA-SEL_OPT-RANGE-R_VALUE_LOW = 'PROD_1'
Thanks
Shankar

Hi Shankar,
I am using the same CRMXIF_CONDITION_SEL_DELETE function module to delete condition record present in CRM.
But it is giving me below error in the return table of the FM after i run the program. Can you please correct me if I am doing any thing wrong?
Error in lt_return: SMW3     CND_MAST_SEL_DEL_EXT_VALIDATE     CND_M_SD
code:
ls_range-fieldname = 'PRODUCT_ID''.
ls_range-R_SIGN = 'I'.
ls_range-R_OPTION = 'EQ'.
ls_range-R_VALUE_LOW = '123456'.
APPEND ls_range TO lt_range.
MOVE lt_range TO ls_entry-SEL_OPT-range.
ls_data-SEL_OPT-object_task = 'D'.
ls_data-SEL_OPT-ct_application = 'CRM'.
ls_data-object_representation = 'E'.
CALL FUNCTION 'CRMXIF_CONDITION_SEL_DELETE'
EXPORTING
    DATA          = ls_date
IMPORTING
   RETURN        = lt_return
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
IMPORTING
    return = lt_ret.
Edited by: Saravanaprasad Nadar on Jul 7, 2010 1:27 AM

WHILE DELETING A SALE ORDER GETTING A RUNTIME ERROR " Screen: Illegal message"

Hi Experts,
While deleting a sales order giving run time error. PFB runtime error details.
If you know any OSS message, please let m know. I tried, but there is no luck.
Short text
    Screen: Illegal message
What happened?
    The current screen processing action was terminated since a situation
    occurred where the application could not continue.
    This is probably due to an error in the ABAP program or in the current
    screen.
What can you do?
    Note which actions and input led to the error.
    For further help in handling the problem, contact your SAP administrator.
    You can use the ABAP dump analysis transaction ST22 to view and manage
    termination messages, in particular for long term reference.
Error analysis
    The program attempted to issue a " " message during "Exit Command" processing.
    This is an illegal operation.
    The program was terminated.
    Screen name.............. "SAPMV45A"
    Screen number............ 4001
How to correct the error
    The program must be modified to correct the error.
    The modification must be made in "Exit Command" processing.
    If you cannot solve the problem yourself and want to send an error
    notification to SAP, include the following information:
    1. The description of the current problem (short dump)
       To save the description, choose "System->List->Save->Local File
    (Unconverted)".
    2. Corresponding system log
       Display the system log by calling transaction SM21.
       Restrict the time interval to 10 minutes before and five minutes
    after the short dump. Then choose "System->List->Save->Local File
    (Unconverted)".
Source Code Extract
Line SourceCde
    1 *---------------------------------------------------------------------*
    2 *       FORM YVBEP_LESEN                                              *
    3 *---------------------------------------------------------------------*
    4 *       Lesen der Tabelle YVBEP (nicht sortiert)                      *
    5 *---------------------------------------------------------------------*
    6 FORM YVBEP_LESEN USING US_POSNR
    7                        US_ETENR
    8               CHANGING CH_TABIX.
    9
   10   YVBEP = SPACE.
   11   YVBEP-MANDT = VBAK-MANDT.
   12   YVBEP-VBELN = VBAK-VBELN.
   13   YVBEP-POSNR = US_POSNR.
   14   YVBEP-ETENR = US_ETENR.
   15   READ TABLE YVBEP.
   16   IF SY-SUBRC > 0.
   17     MESSAGE E506 WITH US_POSNR US_ETENR.
   18   ENDIF.
>>>>>   CH_TABIX = SY-TABIX.
   20
   21 ENDFORM.
Could you please help on this issue.
Thanks
Srinu

Hi Srinu,
it looks like you got the error message Schedule line &1 &2 is missing in table YVBEP while deleting the sales order.
It seems, that there are no SAP notes regarding this issue. Do you have this issue with all orders or with a single order?
If only a single order causes this issue, maybe something was wrong during an update.
If you get this error for many orders, then custom code (modification, enhancement, user exit in MV45AFZZ, ...) may be the reason for it.
If you have no custom code in module pool SAPMV45A, then contact SAP for this issue.
Regards,
Klaus

Interesting scenario- user facing error while deleting a sales order

Hello All,
I have one interesting scenario and want feedback from your side as soon as possible
Scenario-
One of my clients is facing a problem while deleting a sales order.
the sales order he is trying to delete is the old order created in 2007.
when i see the document flow the user has created the export order, then delivered it, invoiced and sent it to accounting, accounting document is also cleared. then he cancelled the invoice, reverse PGI and deleted the delivery. the status of the sales order system is showing is being processed. but please note in this case after reversing PGI and deleting a delivery the delivery document disappears from the document flow.
document flow looks like this
Order - 200004715                     Being processed
invoice- 700005310                    completed
accounting 700005311                 cleared
Cancel Invoice 700005315            completed
Accounting 700005316                 cleared
Now, in 2008 user is trying to delete the sales order but he is unable to do the same. system is giving him message "unable to delete sales order because of subsequent document 70005310 (which is invoice number)"
Can somebody please throw some light on this problem.
Thanks in advance.

Hi,
As fas as I know, this is standard system behaviour. The reason - you have done PGI (which has created a material document as well as accounting doc) and invoiced & reversed (which again has created accounting documents & rversal documents). All these documents are referencing the sales order.
If you delete sales order, sales order number gets deleted from VBAK /VBAP tables.
Hence, in relational data base scenario (meanin SAP in this context), deletion of sales order after creation of subsequent documents is not feasible.
Hope it clarifies the issue.
Regards
Murali

APP-PAY-07201 Cannot perform a delete when child record exists in future

I am trying to put end date to a payment method of any employee in HR/Payroll 11.5.10.2
but receiving the following error message:
APP-PAY-07201 Cannot perform a delete when child record exists in future
Can u advise what steps I should follow to resolve this issue.
Regards /Ali

This note is related to termination of employee while our employee is on payroll and just want to change is payment method. But in the presence of existing payment method we cannot attched another becuase we are receiving an error:
APP-PAY-07041: Priority must be unique within an orgainzational payment method

Can wevcreate an LSMW for deleting the sales documents

Hi All,
Is it possible to create the LSMW to delete open sales orders?
If yes,
Which menthod is suitable and why....plz let me know.
Thanks in advance,
Praveen

Hi All,
Thanks for the inputs. I was able to create a LSMW in the develpment box of our system.
Now my question is how do i transport my LSMW to Quality system?
Is LSMW transportable?
Wht is import and export option in LSMW?
Please let us know if you guys know about it.
Thanks in advance.
Praveen

How to delete the material records related to storage type

Dear SAP guru's,
I got a situation that if the material "XXXXXX" exists in two different storage type (let say 001 & 002 ) and the material needs to be removed out of one (Let say 002) to avoid the picking and putaway in future.
Inorder to accomplish an above requirement we tried the below cases
Case 1: By flagged the material "XXXXXX" under storage type 002 in MM06 transaction.But it didn't restrict the system on allocating and removing the stock from /to to the storage type 002.
Case 2:After we flagged the material for deletion under storage type 002 ,we used to MM71 transaction to archive & delete the material record that assocaited with the storage type 002 completely.
I am kind of queiries to know if there is any other method or procedure available to delete the storage type associated material records in SAP.
Please guide me with the other options.Thanks.
Regards,
John.

Hi John,
Its very simple, remove the Storage type indicators from the material master - Warehouse View 1 at Stock placement & Stock removal section, with this it won't pickup or place the materials in the concerned storage type.
If you have extended this materials to more than 1 storage type, you need to do the same for all the storage types.
Reward if it is helpful.

Total Deletion of Sales Records

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