Transfer Vendor Open items to a new company

Hi,
My client is creating a new company code (Company B) from April and they want the vendor open items as on 31st March in the existing company (Company A) to be transferred to the new company B on 1st April i.e on 1st April the balance in company A shall be shown as zero (no open items) and in company B shall be shown as the amount which is transferred from company A.
Please let me know how this can be achieved.
Thanks
VS

Hi,
First you have to maintain cross company code gl accounts in OBYA
Choose transaction code F-04 or F-51with the option Transfer posting with clearing
Assume vendor 1234 has a debit balance of 1000/- in company code A(document number 100)
Now you have to pass the entry as below
Go to F-51 or F-04
Give the header data like Company code A, document date, posting datea other...
Choose Transfer posting with clearing
give posting key 21, vendor code 1234 Press enter
Give amount 1000 and click on process open items Give company code B, Vendor code and Account type K(vendors) and choose finally document number radio button press enter
Give the document number 100 and click on simulate. Now system will pass clearing entry in company code B and transfer entry in company code A.
You can create BDC for the same for line item wise.
Yet end you need to check the balances of intercompany transaction gl accounts which are maintained in OBYA. The balances of these gl account is zero in by adding the totals in company codes A&B.
Check once
Regards,
Sankar

Similar Messages

Transfer Vendor Open Item

We work with several company codes. All company codes have their own payment program and settings (different countries). The company code that respresent Headquarter has most bank accounts in several currencies.
When one of the subsidaires receive an invoice in a currency for which they don't have a bank account, we want Headquarters to pay. We want to transfer the vendor open item to the other company code. As far as I know, we can only use transaction F-42 or F-51 for this. The disadvantage is that we have to enter again the data and the document flow is lost (for invoice from MM and TV).
Is there a possibility to transfer vendor open items betweeen company codes without losing the document flow?
Thanks and regards,
Marlies

Hi Maries,
There are 2 options for making Cross company payments
1. Make manual entries for making payment to vendor (T-code F-53). For this, you need to configure in T-code OBYA cross company transctions.This is feasible only if payments volume is less.
The headquarter company will pay directly the outstanding Invoice of subssidiary company and adjusting entries are posted on realitime basis in subsidiary Company code.
Entries in Headquarter Company code:
a) Subsidiary company code Dr. 10000
     Bank Account                 Cr. 10000
Entries in Subsidiary Company code:
a) Vendor Account Dr.                  10000
    Headquarter Company code cr. 10000
Open Invoice will be cleared at the time of payment by headquarter.
2. I have not tried this option. In APP, you can pay to vendors of subisdiary company codes.
Kindly check and confirm
Regards
Velu Mudaliar

Data Transfer : Vendor Open Items

I am in process of finding an IDOC solution for uploading Vendor Open Items through LSMW. For this, I am searching for the Message type/IDOC type.
Have any one worked on this scenario? If yes, then kindly let me know.

Hi Murali,
I´ve checked that by entering a manual posing via fb01.
The problem is that within the posting I can´t set the tax code for the transfer account (GL-account) since field
MWSKZ must be empty. I´ve already deactivated message no. FF753 but that does not influence the system behavior.
Else I get error message FF707.
Does SAP behave differently in case of LSMW?
Rgds
Murali. N

Transfer of customer and vendor open items available? (like asset transfer)

Hello,
May I ask you about your opinion.
In SAP we have functionality to transfer assets from burks"A" to bukrs "B".
Do we also have this functionality for customer and vendor open items?
Thank you for your opinion and expertise.
all the best Erwin

Hi,
Please check following links
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/90f33e12-aeac-2a10-2186-ed8301f778ba?overridelayout=t…
Cross company-code invoice posting and configuration - ERP Financials - SCN Wiki
Regards,
Tejas

Vendor Open items transfer from one Recon to Another recon

We have wrongly maintained one recon account in Vendor.
Is there any way to trnasfer Vendor Open items transfer from one Recon to Another reconciliation account..

Hi,
The best way is to transfer the items from old to new reconciliation account.
Please use the following entries to transfer.
1. Dr Vendor a/c(Old recon a/c)
Cr Vendor clearing a/c
After nullifying the balance in old recon account, here chage recon in the master.
2. Dr Vendor clearing a/c
Cr Vendor a/c(New recon a/c)
F101 only post the adjustment entry at period end and reverse the same entry in next period. So, transferring the items is the best method. If you have volume of data, then create a LSMW for this.
Rgds
Murali. N

Migration of Open Items with Old/New Vendor/Customer number

Hi All,
We are currently working on conversion of Open items. We already have data extracted from legacy system.
Question : I understood that open items extract will have vendor number from legacy and conversion of vendor master will generate new vendor numbers. So what is the best way to update open items extract with new vendor numbers.
Should be done via ABAP program using custom table to store old and new vendor numbers?
What is the best approach to old/new number updation as this issue will again pop up during other conversion objects.
Any help on this will be highly appreciated.
Thanks,
Dharmesh

Hi Dharmesh
In relation to your question about what is the best approach to the old/new recoding, I donu2019t know it exactly.
One option is yours: the custom table to store old and new vendor numbers.
Another is to use the u201CSearch termu201D field in vendor master to store the old vendor number, and the ABAP program will look for the conversion in it. Furthermore in the future the user will be able to know the old code in case he/she needs to consult something in the legacy system. If you choose this option, I would recommend make this field only u201CDisplayu201D (not u201Centryu201D) in order to prevent the user from modifying it, once you have loaded the master.
Other option could be to respect the legacy vendor numbers. It depends on the goodness of the legacy coding, technical-wise. If you selected this option, you must define the number range with u201Cnumber range flagu201D = external. In this way, when you register your vendors, you have to assign the vendor number, in this case this would be the legacy code. After the vendor loading process, you have to change the u201Cnumber range flagu201D = internal, and to change the u201Ccurrent numberu201D, typing the bigger vendor number. From that moment on, the system will assign vendor numbers automatically.
I donu2019t know if I have helped you a little. If you want me to explain some aspect better, donu2019t hesitate to ask it to me.
Best regards.
PacoM

Mass change on vendor open item.

Hi
We have a requirement to change the payment terms for all vendor open items to 60 days, to do mass change i selected few open documents and click on enviornment and mass change and new values but here payment terms field is not there.
I thought i need to add to the line layout under special fields then i did that even then payment terms are not showing under mass change > new values field under environment but showing as line layout.
Is there a way to solve this as we may have more than 100,000 open documents for all vendors within the company code.
Will assign good points.
Thanks
Kum

Hi
there is no need of payment term to be changed.
If the Payment term is Payable immediately Due net or Blank in the Open Item, simply change the Base Line date for each open item,give date as of 60th day.then system will pick those line items only after 60 days.
Go for LSMW or BDC to Update the field in those line items.
Regards
Venkat

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again.

F-44 Clear Vendor Open Items

Hi Guru's,
We are trying to manually clear some vendor open items using t-code F-44. For some reason we are not able to find the invoice so that we can clear when we go to F-44. However, if you go to FBL1N and pull the vendor open items as of 7/1/09 you can see the invoice listed there as an open item.
Can someone please help me on this?
Best Regards,
Noopers

Assuming the vendor document is not cleared there could be two reasons why the document is not in F-44
- Wrong company code
- A special G/L indicator - Document is a special GL document and in F-44 selection screen indicator is missing.
Try additional selection -document number.

Vendor open items aging list - Reg.

Hi,
My client is requesting a transaction in SAP which can be used to produce a Vendor open items aging list and the output should be exactly the same as it is for the Customer open items aging List (transaction S_ALR_87012178). Moreover, It is essential for him to have only one line per vendor. He does not want to find a report in the accounts payable side that looks like the one which he mentioned for the accounts receivable side.
Since this is an urgent ticket, can any body help me in this regard.
Thanks,
Prasanna
Moderator: Please, search before posting

Dear expert
Reference from sdn forum
You can customize the vendor report to show the items overdue per vendor by using the following steps
1. Create a form using T Code - FKI4
In this form ( two-axis structure) provide the details for each column as per your Client requirement - Due from 0 - 30 days
etc. You can create a column (using formula method) at the end by adding the previous columns, this will give you total
amount of overdue items for each vendor
2. Create a report using T Code - FKI1
Based on the Form created in the above step. Make additional selections based on client requirements like document type,
company code, account type, currency etc. Execute the report.
The following link will give provides detail steps for the creation of the aforementioned form and report.
Re: AR aging report (summary by customer)
Vendor Aging Report
Regards
Ajeesh.s

Closing vendor open items

Hello Experts,
I made the configuration in FBZP ( for payment program ) for a particular company code, specified the payment methods, paying company code, payment bank info, accounts info etc.
So when i run a payment run proposal by entering the parameters of that Company Code and all the vendors, would it automatically clear all the vendor open items that were paid during this payment run ? Or do i need to make any additional configuration or settings for that.
All answers would be really appreciated and duly rewarded with points.
Thanks,
Nandita

Hello Nandita,
the proposal run will lock all selected vendors (table REGUS) and write the items in the table REGUP. If you run the payment run all these items will clear by this run. There is no additional customizing necessary.
Regards
Peter

Vendor Open Item Was Not Offset After a Replacement Check

Hi FI Guru,
We have an issue with vendor replacement check. Our vendor open item still apears in FBL1N after a replacement check is paid. We initially issued a check against a vendor invoice and we had to void that check because due to check printing problem.   The check was cancelled in FCH8. We then issued a replacement check in F110. When I displayed open items for the vendor in FBL1N, the vendor invoice still showed up. The replacement check already sent to our vendor. So we have to apply the payment to the vendor's invoice. It seems the second transaction (for the replacement check) is incomplete because I dont't think it hits our bank account.
Here are my questions:
1) Is there another transaction our user needs to offset vendor invoice?
2) If we have to fix it manually, what is the best option to offset the open vendor invoice and still be able to hit our bank account.
Any help is appreciated.
Thanks!!
Reiling

Hi,
In order to change the Open Item Management for a G/L account using
ZFSEPA02 the line item total(Total of open items)for this account
should match/tally with the account balance for this account (FS10),
otherwise the open item activation will not be possible.
Unfortunately as per note 175960 you find reports RFSEPA02/ RFSEPA03
are no longer supported as of release 4.5A.
ALTHOUGH you can find a possible solution on how to tally the line items
to the balance in the NOTE 403744.
1. Active New General Ledger
         This note applies ONLY WITH RESTRICTIONS to Release ERP 2004 or ERP
         2005 with activated New General Ledger and activated document
         splitting.
         In these releases, it is not currently possible to subsequently
         activate the open item management under the specified conditions.
         The only option currently available is to set up a new account with
         open item management and to use this instead of the original
         account.
         However, it is also possible to deactivate the open item management
         using report ZFSEPA03 under the prerequisites described below.
     2. Migration to the New GL:
         If you are planning to migrate to the new General Ledger using a
         migration type that enables the use of document splitting, ensure
         that in Phase 1 and Phase 2 NO changes are make to the open item
         management. Phases 1 and 2 indicate the period between the migration
         date and the end of the actual migration (the "Migration Completed"
         indicator is set)

F-44 vendor open item clearing

Hi ,
1. in our org. the emplyees are paid perdiem advance for onsite travel and treated as Vendors and settled the travel advance account
2. we are using f-44 to clear the vendor open items, it is not happening system error saying section code is mandatory in company code
but while creating a document it doesn't ask for section code entry
What is the solution to this?
manoj

Hi Manoj
You need to use T.Code OB28 for creating a validation. There you give your company code for which you want the validation for..
Further, you need to specifity, whether you want to do the validation at line item level or header
level. In your case its line item level and then double click on that lien item. Give the name for your validation and select step button. It will ask for the prerequisite,there you give all the t.codes such as F-44 etc.and then in the next step give the rule that check for the field Section Code by giving its tech name. and then give it as an error msg.
Regards
Mohit

Vendor Open item issue - legacy load

Hi Gurus
I need your help on an issue related to venddor open items. We migrated the vendor open items from legacy system to ECC. Now we have realized that for few vendors, we had made payments by wire just before doing the legacy load. Now these items are showing as open items for these vendors in ECC though the payment was already made before we went live. As it is constantly showing as liability, we need to close these items.
Can you please advise me how can we close these items without making double payment?
I appreciate your help.
Thanks,
Shalu

Hi
1) reverse the entries for those invoices, so the entry will be,
Vendor Dr
To AP load A/c Cr
2) Then Pass the entry in the GL balance for the same amount,
AP load A/c Dr
To GL load A/c Cr
3) Update the GL balances where the payment got posted in old system
GL load A/c Dr
To GL A/c (mapped to Old system) Cr
Follow the above steps, if you want to repeat the Data migration steps or else simply clear the invoices in the new system.
Regards
Nikhil

Clearing of Vendor Open Item

Dear all,
After I have done MIGO and MIRO for the PO. May I kown how to clear the Vendor Open Item found in F.41?
Thank you.

Hi
Vendor Open items will be cleared automatically by the system after making payment to Vendor by the company. You need not clear anything.
Cheers
Srinivas

Transfer Vendor Open items to a new company

Similar Messages

Maybe you are looking for