Travel Cost Distribution

We are having two company codes here, 1000 and 2000. Employees belong
to either of them. If an employee belongs to company code 1000, and he
makes allocation of his cost 100% to a cost centre that belongs to
company code 2000, we are having no problem in posting of expenses.
This we are handling by maintaining the cost centre belonging to 2000,
in the Infotype 17 of that employee.
However with the same employee belonging to comapny code 1000, if he
does cost allocation 50% to his master cost centre which belongs to
company code 1000 and 50% to a cost centre that belongs to company code
2000, we are facing error in posting.
Is this possible in Travel Management or it
is to be handled in FI module manually . If possible in Travel
Management, please help on achieving this

Hi Friends and Guru's,
I have a smilar issue related to travel management assignment of travel cost to different cost centre and different company code more details as below:
We have two company codes 1000 on one COA1 (Chart of Account) and Controlling area COA1 and another company code is on different COA2(Chart of Account) and Controlling Area COA2 and all employees are created in Company code 1000 and we do not have any employees created in Company Code 2000. Issue is business wants to allocate some travel done on 2000 should go to company code 2000, I have tried to change option in Infotype0017 and tried to play around Infotype 0027 subtype 02 cost distribution option no luck for sucess.
I would like to know your expert advice that do i need to create all employees in Company code 2000 and do i need to re-config Travel management along with GL mapping to 2000 or any substitute way to resolve this issue.
Your inputs much appriciated.
Regards,
Srini

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Diff in IT 0027 and IT 1018 ie.. Cost Distribution

Hello Experts,
My Earlier thread is not found.... so opening another thread........ ( My Question was about -> What is the diff between IT 1018 and IT 0027? If anyone could explain with an example would be great)....
Correct me if i am wrong, from the earlier replies i got an impression of..... we use IT 1018 if we want to distribute costs at the level of position or org unit...... and IT 0027 if we want to distribute by employee.....
I saw for the IT 0027 subtypes like Wage/Salary, Travel Expenses, Planned Cost Distribution, Planned Effort etc.,.
Can anyone explain me with an example in what scenarios will we be using each of thse subtypes.....
Also, what would be the functionality if IT 1018 and IT 0027 in case of concurrent employement???
All inputs are appreciated......
Thanks,
Janga K.
Edited by: Janga k on Mar 15, 2010 8:45 PM

Hi Arthi,
Thats was really helpfull....... that explains my question regarding IT 27 and IT 1018....
I would also like to know....... what would be the functionality of these ITs in case if concurrent employement.......
Would it be same or it would be different????
Thanks,
Janga K.

Infoset query of vendor payments at the cost distribution level

We would like an infoset query of vendor payments at the cost distribution level of the document. The issue seems to be joining vendor to the document cost distribution lines.
1.) BSAK + BSIK can be combined with an infoset data structure but only contain the vendor line of a document; the cost distribution lines are not in the tables.
2.) BSIS + BSAS can be combined with an infoset data structure but lack vendor data and joins (to a vendor source) are not an option with data structures. Vendor data added with an additional field is too slow to be a primary selection field.
3.) Logical data base KDF in an infoset returns only the vendor line of a document, not the cost distribution lines.
4.) Logical data base BRM in an infoset can have vendor from BSAK/BSIK attached by an additional field but performance is too slow to be useful. Joins are not an option in a logical data base infoset.
5.) Complete data is lacking when table joins between document cost distribution tables and vendor data tables are possible, (SPL actual line item table & BSIP or FMIFIIT & FMIFIHD). BSIP lacks AB documents (reversals). FM tables lack general ledger only documents.
6.) BSAK and BSIK together have complete vendor data but joins of both to a basis table do not work well. Left outer joins are too slow, inner joins won’t work since the tables have mutually exclusive data.
It would be ideal to have vendor in BKPF, like FMIFIHD has, but it isn't a field.
Does anyone know of any other options? I have seen the helpful thread on How to Read BSEG Efficiently

Hi,
This is SAP Business one reporting and printing forum. Please find correct forum and repost above discussion to get quick response.
Please close this thread here with helpful answer.
Thanks & Regards,
Nagarajan

Infoset query of vendor payments at the cost distribution level of the document

We would like an infoset query of vendor payments at the cost distribution level of the document. The issue seems to be joining vendor to the document cost distribution lines.
1.) BSAK + BSIK can be combined with an infoset data structure but only contain the vendor line of a document; the cost distribution lines are not in the tables.
2.) BSIS + BSAS can be combined with an infoset data structure but lack vendor data and joins (to a vendor source) are not an option with data structures. Vendor data added with an additional field is too slow to be a primary selection field.
3.) Logical data base KDF in an infoset returns only the vendor line of a document, not the cost distribution lines.
4.) Logical data base BRM in an infoset can have vendor from BSAK/BSIK attached by an additional field but performance is too slow to be useful. Joins are not an option in a logical data base infoset.
5.) Complete data is lacking when table joins between document cost distribution tables and vendor data tables are possible, (SPL actual line item table & BSIP or FMIFIHD & FMIFIIT). BSIP lacks AB documents (reversals). FM tables lack general ledger only documents.
6.) BSAK and BSIK together have complete vendor data but joins of both to a basis table are not an option. Left outer joins are too slow, inner joins won’t work since the tables have mutually exclusive data.
Does anyone know of any other options?

Hi,
This is SAP Business one reporting and printing forum. Please find correct forum and repost above discussion to get quick response.
Please close this thread here with helpful answer.
Thanks & Regards,
Nagarajan

Refresh problem in Shopping Cart and PO in cost distribution in SRM 7.0

Hi ,
As of now we are working in SRM 7.0. Actually when we are changing the account assignment cateogary from WBS to Asset then the cost distribution need to be changed from Percentage to quantity and vice-versa. But this is not happening .
Can somebody hlp on this if you guys came across such issue.
Regards,
Kalyani

Kalyani
Cost distribution will not change automatically when you change the account assignment category. You will ve to distribute it manually on the same lines as you did for Cost Center earlier
Regards
VIrender Singh

Error in Posting Travel Costs to FI/CO

Hi Friends ,
I am working on a Business scenario on "Project with Resource Related Intercompany Billing". As a part of this scenario, one has to do time booking & travel expenses booking ( in CAT2) of a cross company employee. Then the time is transferred to the Project (CAT5) & Trip is Settled(PR05).
Issue
While posting the "Travel Costs to FI/CO" (PRRW) for this cross company employee it is showing a message " A Unique Company Code has not been assigned to company number XXXXX" .
However, we checked that the assignment of Company Code & Company which are all OK. Can you please help on the issue.

Hello,
When you are putting a cross company code transactions, make sure that
you have created a company by using OX15
you have assigned both the company codes to the same company by using OX16
In addition, you can go through the following to get an idea on cross-company code postings in FI
You can post the cross company code postings even between two controlling areas. The system does not prevent to post documents between two company codes in two controlling area. Need not necessarily they should be under one operating concern. Provided you have to make sure that you have followed the following points:
In OBY6 - To company codes must be assigned to same Company, meaning that you mus thave created a Company and that company must have been assigned to these two company codes.
OBYA - You should maintain the clearing accounts in both the company codes. Meaning that you are posting one leg in one company code and the other leg in the other company. Therefore, it is required to have the missing legs in each company code.
Company Code1 - Posting Key 40 - Clearing Account
Company Code1 - Posting Key 50 - Clearing Account
Company Code2 - Positng Key 40 - Clearing Account
Company Code2 - Posting Key 50 - Clearing Account
OB08 - In case if the two company codes have different local (company code) currencies, you may maintain the exchange rates.
You can now go to F-02 and post a cross company code transaction giving the first leg in first company code and the second leg in second company code. Missing leg in the first company code will be posted to the GL Account mentioned in OBYA and the missing leg in the second company code will be posted to the GL Account mentioned in OBYA. That means you will have four line items overall.
The system will post three document.
Document 1 in First Company Code
Document 2 in Second Company Code
and
Document3 - Cross Company Code Document.
The cross company code document consists of the first company code document number plus company code plus last two digits of the fiscal year.
Hope this must have clarified your doubts.
Please let me know in case if you need further details.
Thanks,
Ravi

Error In Posting Travel Costs to FICO

Hi Friends ,
I am working on a Business scenario on "Project with Resource Related Intercompany Billing". As a part of this scenario, one has to do time booking & travel expenses booking ( in CAT2) of a cross company employee. Then the time is transferred to the Project (CAT5) & Trip is Settled(PR05).
Issue
While posting the "Travel Costs to FI/CO" (PRRW) for this cross company employee it is showing a message " A Unique Company Code has not been assigned to company number XXXXXXX" .
However, we checked that the assignment of Company Code & Company which are all OK. Can you please help on the issue.

Hi Ananda,
I am working on a Business scenario on "Project with Resource Related Intercompany Billing". As a part of this scenario, one has to do time booking & travel expenses booking ( in CAT2) of a cross company employee. Then the time is transferred to the Project (CAT5) & Trip is Settled(PR05).
Please let me know who is entering the expense behalf of cross company employees? why because in standard work flow system sends this time sheets & expenses to that concern manager for approval ( the reporting person of who is entering these expenses.) obviously the cost centers may diffrent for the original employees. I think that might be the reason for the error.( " A Unique Company Code has not been assigned to company number XXXXXXX" .)
Regards,
Dora.

Unknown Travel Costs in a Purchase Order

We have the problem, that we have Consulting Companys that don't offer a special
travelrate, so the price is always different (hotel, taxi, flight etc always differs).
How do you handle this?
Do you create an extra item "travel costs" ? What Quantitiy and Order Unit do you choose? With what quantity
do your people book the "goods receipt" or don't you need the "goods receipt" for this item?
What price do you write in the PO?
We don't like to send the invoice through the house just for some euro.

HI,
One suggestion is,
You can use FI postings i.e. FB50 to book charges against a WBS. Use relevant Cost elemnts for travel, cab etc and charge the WBS on debit line item.
Create WBS (TRAVEL EXPENSES )
Create cost activities (HOTEL CHARGES , CAB CHARGES etc.)
Click the PS text overview icon in cost plan screen (Overview(s):)
In that text as E (Employee)
Text Type = enter the employee number
In description maintian the employee name
In order maintain the PS texts you need to create the same in SPRO -- PS-- Documents --- Define text type for PS texts.
Here you maintain your employee details so that you can select these details in cost plan view.
I think this only possible way other then your suggestion(Matreil).
Ex:
Some group of employees are travelling
Cost Plan 1000
In PS text overview you can maintain the detial how many employees are travelled and what are they names.
Regards
KK
Edited by: Kishore Kumar Galla on Mar 11, 2010 6:08 PM

Error while doing cost distribution

Hi all:
while I am trying to do cost distribution , a message comes that
Cycle DOFF is not valid on 11/01/2008
Message no. GA509
Diagnosis
Cycle DOFF is valid as of the starting date 04/14/2009
System response
This cycle cannot be processed.
Could you please tell me how solve the issue ?
Thank you very much

Hi,
The error is because you have created Cycle DOFF with the starting date 04/14/2009 & you are trying to run the distribution cycle for November 2008.
For which period do you want to run the cycle?
1) If it is for April 2009, then enter the correct period & year when executing the cycle.
2) If it is for November 2008, then you will have to increase the validity of the cycle. I dont think you can change the start date of a cycle. You could however create a new cycle with validity period Nov 2008 to Dec 9999 by copying the cycle DOFF & only changing the start & end date. Then execute this new cycle.
Regards,
Sangeeta

Cost distribution SRM to R/3 - based on VALUE

Hi all,
We are working on SRM 5.0 and R/3 4.7.,ECS
In shopping cart when the cost dsitirbution is sleected as "VALUE",when the corresponding SRM PO replicates to R/3,the cost distribution always changes to percentage/quantity....Why is that R/3 system recognises the cost distribution only for quantity or percentage???
Also we are now upgrading iur R/3 system to ECC 6.0.Is the above issue resolved in ECC or still persists in ECC 6.0 too???
Has anybody encountered the above issue??Please share experiences.

I am curious as to if you got this resolved. When we upgraded, I was hoping that we would finally get to use distribute by value between SRM and SAP without it converting over to percentages. I have worked with OSS and the discussion forum to come up with a resolution but no luck yet.

Travel costs not appearing in the sttlement and in standerd form prf0

Dear Experts.
i could'nt get travel costs in the settlement and in the prf0 -standerd form
but i could get meals perdiem reimbursement and accomidation reimbursement.
could u pls pass some information
i have configured reimbursements for travel costs in the tables
V_T702N_H
copy from trip
copy from trip
travel costs flat rates for all trips.
in* V_T706F*
Car
All Vehicle Classes
All Employees
No Cumulation
India
India Thiruvananthapuram
Business Trip
All Trips
All Trips
INR Indian Rupee
100.00
1,000.00
and in the table V_T702N_A
1 3 0 0 2 1 0 1 1 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
out put in prf0 is like this
                                Travel costs
                   Car Tax-free Comp.          Tx-free    Addit.    Reimburs
Date               cl. amount amt. Mls/kms   amount    amount     amount
Tot. amounts travel costs in INR                  0.00      0.00       0.00
kindly help
thanks
vj
Edited by: k vj on Nov 11, 2009 9:54 AM
Edited by: k vj on Nov 11, 2009 12:24 PM
Edited by: k vj on Nov 12, 2009 6:05 AM

Hi Alagesan,
It seems the allocation structure for services is not maintained in controlling area. Ask your CO guy to maintain it properly.
Prior to this please check that you have assigned value categories to the cost element in Plant Maintenance & Customer service.
Thanks

Cost distribution in Extended classic scenario

Hi All,
We are in SRM 4.0 using extended classic scenario.
When we create a purchase order with cost distribution, it gets copied to backend system. But the partial invoice field in backend PO is always having the value "Distribution in sequence".
In configuration for account assignment category, it has been defaulted to "Distribute proportionately".
When we checked with SAP they told that for SRM POs it will always be distribute in sequence. It has to be distributed while posting MIRO. This value is hardcoded in SRM PO transfer program. It is very strange and moreover this is a essential functionality which needs to be in SRM.
Any one using extended classic scenario, could you please tell me how you are handling multiple account assignments?
Please help me.
Thanks,
Arun

Friends,
If you are using cost distributions in extended classic scenario, then could you please check and let me know the value that you are getting in the "Partial Invoice" field in Account assignment tab of backend PO.
Please help.
Thanks,
Arun

Cost distribution on infotype 15

We have our cost distribution assigned to our positions; we do not use IT0027. In some cases, we want certain types of payments to be posted to a specific cost center and fund. We enter these payments on IT0015. When I try to use the maintain cost assignment on the infotype, I get the following message:
"Account assgn Functional Area is active in HR on 09/06/2009 and must therefore contain a value"
The functional area is also set up on the cost distribution at the position level. What are we missing that is preventing us from using this functionality on IT0015?
Thanks in advance for the guidance!!

Thanks.
The functional areas are defined using transaction PO13, infotype 1018, field FKBER.
I removed the cost distribution on the position and left only the account assignment, IT1008, on the position. I tried entering the cost distribution on IT0015 with and without an IT0027, and I receive the same error message as before.

Cost distribution within the group companies

Hi Experts ,
Need your thoughts on what would be the best approach for the scenario explained below :
We have a parent company and three other companies within the group. In total 4 company codes. There are some expenses which are booked under parent company and should be later (at month end ) to be distributed at fixed % to the other 3 companies within the group as during the time of entry it is not feasible to separate the transaction at co code level or is time consuming activity. In what way we can distribute such cost and ensure it reflects in FI reporting also so that P&L shows correct distributed values. Also there are some assets which are commonly shared by all the assets so the depreciation also needs to be shared with the companies in the group. ECC 6.0 being implemented . I tried using distribution but is not giving desired result.
Thanks
Sunil

Hi Sunil Mane,
What cost objects distribution between different company codes?
T-CODE:OKKP Have you selected cross-company-code cost accounting? I think this is a preconditon of cost distribution between different company codes.
BR

Multiple Account assignment with cost distribution value error

Hello Experts,
We are facing the below issue,
We are trying to create Limit SC with MAA cost center with cost distribution "By Value". we distribute the total value to 5 cost centers. when we try to order the SC, system is not allowing us to order, we got the error message "Multiple account assignment only with percentage less than 100%".
Please advise how to resolve this issue.
Regards,
Santhosh Kumar.G

Hi
Check this OSS notes : 1644804
Regards
G.Ganesh Kumar

Travel Cost Distribution

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