Travel Expense Tax code

hi Gurus
Is it possible to configure the system such that it allows users to enter actual Tax code amount based on receipt in ESS TRavel Expense?
Edited by: Duxton SG on Feb 23, 2010 12:06 AM

This thread is marked as answered; but I didn't see the solution presented in a response.
We have the same requirement. Users want to be able to enter a VAT amount rather than select from a configured drop-down list.
How did you resolve your issue?
Linda Hartmann

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When creating a travel expense, an incorrect input tax code is defaulted

Dear experts,
I'm new with SAP customizing in Travel Management. I have an issue that I cannot solve and I've tried almost all possibilities.When an employee tries to create a travel expense in PR05, him being from Belgium, the default input tax code for any expense type is, for example V3. This code exists in FI and will be transferred correct into accounting. But, if the employee wants to change the the country key in the field Country of Receipt (found in additional info section), anything other than the domestic country (BE) will automatically change the input tax from V3 to V0, which we don't even have in FI.
I tried the following:
- checked under global settings and for Belgian trip provision variant there was always Input Tax per Travel Expense Type flagged and V3 with cocd BE;
- checked each and every expense type for the default input tax and all have V3.
I had to create a country grouping EU for all European Countries. All maximum rates for different expense types have been defined using this EU code. Might it be this grouping?
Any new expense type, similar to any of the ones I have problems with, will keep the default V3 tax code no matter if I change the country of receipt.
Thank you in advance guys,

No need anymore for an answer, I found out what I was looking for under Define Country-Dependent Default Values for Expense Types

Tax line items when travel expenses are posted to intercompany

Hello Experts,
We are posting a expense report to a different cost center other than the Master cost center(IT0001). In this case system understanding as intercompany transaction and posting the travel expenses to different cost center and different company code. But the problem is when there is a tax calcualted, this tax is initially getting posted to original master cost center and again transfering the taxes to the intercompany cost center. this is creating an additional FI documents and also additional tax line items which is becoming very difficult for reconcilation.
can any one suggest me where could be the correction required in order to post the taxes to intercompany cost center in the first instance itself.
Thanks&Regards
Srinivas

Hi Srinivas,
Profit center was not picking for tax line item when we were doing multiple cost center in a TRIP. So we have activated "not deductible" in VST and it got worked.
Later when we got a Cross company employee vendor posting, tax line items are posting in both company codes.
So we have deactivated "not deductible" in VST and activated "set expense company code" in table T706K (to allow cross company code postings in TM)
And defined a new solution in New GL config for the first prblem.
We have not changed anything in "posting indicator" in OBCN, it was 2 (Separate line item) only. You should not change this.
All postings went fine.
Regards
SM

Travel management: Input tax for each travel expense

Dear forumers,
I've got the following problem with input tax.
I activated input tax for my country variant in Customizing IMG Global settings for each trip provision variant, second option "Input tax per trip expense type".
I also put the tax code to each travel expense which should be taxed.
But still amounts are not posted in FI with input tax codes.
When I tested the situation in Testing system, everything worked fine. Then I did the same customizing in Development in order to transfer to Production system and copied requests to Testing. And from that moment, amounts are posted to FI without taxation even in Testing system. Don't know, what went wrong 'cause everywhere I did the same manipulations.
Can anyone help me to solve the problem?
Best regards,
Eldar.

Hi
what is the rule in schema?
i had similiar problem, i.e. the tax code is not updated in the FI document.
can you advice what might go wrong?
thanks in advance!

Blank Tax Code in Travel Management

Hi all,
Is it possible to define a blank tax code (no tax input) in Travel Management? It is a required field in the config and I can't seem to leave it blank. My FI consultant is telling me that it is a SAP standard where if it is blank it means there is no tax input.
Please help.
Regards,
Eric

Hi,
I can't select "no input tax" from V_706D_B as I also have some expense type that have input tax. According to my FI consultant, a blank in the tax code means it is not applicable to tax. But in Travel Management, I cant put in a blank in the tax code. Is there a way to put blank for the tax code or I have to define a "No Input Tax" tax code?
Regards,
Eric

Tax code error while entering Expense Receipts in TRIP transaction

While entering Expense Receipts in the transaction TRIP (Travel Manager), I get an error saying..
"Entry TAXUSJ V0 does not exist in T007A (check entry)".
1) Please help me understand the cause for this error. As the Travel Expense system is connected to the FI (Finance) system, is any config in the FI table causing the error?
2) Please suggest how to resolve this error.
Thanks

Hi,
TAXUSJ--Sales Tax USA w. Jurisdictions and VO is a Tax code.
Please mainbtain above combinations in below tables and try
GOTO SM30
J_1BTAXCODEV
J_1BTXMMCV
V_T007A_DEF
Bhairavareddy
Edited by: Mudupu123 on Dec 14, 2010 8:04 AM

Expense G/L Posting with Tax Code

Hi Expert,
I got an issue as per below:
1. User purchase a gift with below posting via F-43:
   Dr Expense/Material 100 [with Input Tax 6%]
     Dr Input Tax 6 [auto created line]
          Cr Vendor 106
2. Then there will be a posting to re-class the Expense/Material account to Gift Expense account via Manual Journal:
     Cr Expense/Material 100 [with Output Tax 6%]
     Cr Output tax adjustment 6 [expected auto created line]
          Dr Gift Expense 106 [with Zero Rated Tax]
The issue that I am having now is, during the second posting via Manual Journal the 'expected auto created line' is not populating.
Does anyone knows why is this happen?
Thank you in advance.
Regards,
Izzat

Hi All,
Thanks for your advice,
Really appreciate it.
I actually managed to solve this issue by creating a new tax code by using a reverse charge mechanism.
Where in the tax code I maintained the Output Tax with -6% and Non Deductible Input Tax 6%. I simulated the scenario and it gave me the result as per what I want.
Thank you.
Regards,
Izzat Ibrahim

Is GL balance upload without specifying a tax code for expense GL possible?

Dear SAP guru's,
We have an expense GL account for which " input tax allowed" is selected but " posting without tax" is not selected.
This means that we need to enter tax code when posting a transaction with that account.
But when balances were loaded using BAPI in the GL account without specifying a tax code, the balances go loaded successfully.
There is no tax code in the document.
How did this happen?
When I tried posting a GL document manually it gave an error asking for tax code.

Hi,
Check the changes done in gl master data tab in FS00/
Uploading the data through BAPI there may be any coding related to this check with your abaper once.
Regards,
Sankar

Limit the tax codes available in Portal Expenses Claim

HI,
Is it possible to limit the tax code pick list content that the portal users see? currently, all VAT codes that have ever existed in our ERP seem to sit in that list & obviously people are then choosing the wrong ones!!
Can i get in and either specify that list myself, or limit to only valid codes?
Many Thanks

Hi Bruce
You would need to talk to your ABAP developer about implementing own code using this BAdi.
I had a think about this though and if you have the business function active FIN_TRAVEL_1 and on WD ABAP, what about using table V_T706S_RECEIPT to restrict the expense types by schema ? Note 1148065 explains a bit more about the changes that came with migration from Java to ABAP as unfortunately you cannot restrict expense types in Java landscape. This way though you can restrict it to only the expense types with correct tax version/.
Maybe this might work and be a simpler solution instead.
Sally

Travel Mgt...Tax code

Hi All,
1) Can we remove the field 'tax input' from trasaction in 'creat expense report' 'TRIP'...????
2) I want to choose no tax for any expense type in TRIP...since in choosing input tax - F0 for it and it is maintained in t007a or J_1BTAXCODEV for no tax... but still while posting in "PRFI" it is showing 'invalid tax code'...
Plz help...
Amol

Make sure if the tax procedure attached to the country of the company code of the employee is of no tax juris code.
Also make sure that in the configuration of the trip provision variant, the no input tax is present.
Regards,
Divya

Error Posting with Tax Code

Hi Experts,
I have configured Travel Management for Canada with Tax Codes for Expense Type. Now, when i am trying to post to accounting using Tcode PRRW i am getting this error:
E RW609 Error in document: TRAVL 0000000011 ECDCLNT100
E RW619 Combination of transaction key NVP and tax code is wrong
Have we missed anything, please provide your inputs.
Regards,
KOutilya A.K

Hi,
Just Check these notes whether is it useful.
Note -- 1109348, 979102, 884311.
Hope this helps.
Regards,
S.Srikanth

Acquisition tax in Belgium/Germany-Posting with different tax codes

Dear Friends,
Does anyone have experience working with Acquisition tax in Belgium and German where the goods and services purchased within EU have 21% -input and output tax such that it is ZERO. But still Tax authorities need to see both input and output tax amount with different tax code such as under:
Expense a/c Dr 100
Payable a/c Cr 100
Input VAT a/c Dr 21 - Tax code A1
Output VAT a/c Cr 21 - Tax code B1
Any help as to how to post the above entry and how to customize tax code to get the above result and any changes if required in country code tax calculation procedure will be greatly appreciated.
Thanks,
Pinky

Hi Pinky,
When you define your tax codes, the system defaults certain tax types that have been defined in the system for specific countries. Input tax, output tax, and non-deductible input tax are examples of tax types used in Germany.
The system determines which tax types are to be displayed by means of the country key. A calculation procedure is specified for each country key, and this procedure contains the country-specific specifications for calculating and posting the different tax types.
When you define the calculation procedure, you must answer the following questions concerning each tax type:
What is the base amount for calculating the tax? This can be the expense or revenue amount or, as with sales equalization tax in Belgium, a tax amount.
Which calculation type is used to determine the base amount: percentage included or percentage separate? With very few exceptions (such as for travel expense accounting in Germany), the base amount is normally determined percentage included.
The tax amount is 15%.
Percentage included
Tax amount = invoice gross amount * (tax rate/100 + tax rate)
150 = 1150 * ( 15 / 100 + 15)
Percentage separate
Tax amount = invoice net gross * tax rate/100
150 = 1000 * 15 / 100
To which side of the account must the tax amount be posted? The input and output tax is always posted in accordance with the G/L account and asset line items. For the tax to be posted additionally, the side of the account is determined depending on the input or output tax. For the acquisition and investment tax, for example, you post to the opposite side of the account.
Should a possible tax expense be divided between the G/L account and asset line items or posted separately? If, for example, you have a non-deductible input tax amount, you can choose whether to post to a separate expense account or apportion the tax expense between the G/L account and asset line items.
The type of tax calculation and posting depends on the answers to these questions and the combination of those answers.
The following topics introduce individual tax types and explain the necessary specifications for calculating and posting tax. For more information on the calculation procedure, see The Calculation Procedure.
See also:
Tax on Sales/Purchases: Input and Output Tax
Non-Deductible Input Tax
Deferred Tax: Italy
Sales Tax
Use Tax
Tax Calculation With or Without Jurisdiction Code?
Entering Taxes with Jurisdiction Code
Acquisition Tax
Investment Tax
Sales Equalization Tax
I hope this link will help you
http://help.sap.com/erp2005_ehp_03/helpdata/EN/e5/077e394acd11d182b90000e829fbfe/frameset.htm
Regards
Odaiah

Posting of Travel Expense with Payment via HR Payroll

Hi
Assuming expense type code 1111 is assigned to Wage type 1111. At travel mgmt, user declared input tax P3 is applicable for the expense type and enter amount 100. Thus the input tax amount is $3.
Can I check how the proces RPCIPE00 will pick up the the expense type with input tax P3 ?
Is it reflected as a separate wT?
We are using ECC6.0
Thanks!

if it thru Pay roll check the sub Schema CREI for most of the countries we are haveing the Sub Schema to evaluate the results for the Travel Management module but for india we dont have
Check CREI sub schema thru Pe01
we need to insert a suc shcema with HR Pay roll Schema
This info might be help ful to u but not the final solution for ur query

Tax Code does not exist in the system (T007A)

Hi All
When we try to create a receipt for a particular expense type in ESS Travel & Expenses, we get the follwing error "Tax code Z0 does not exist in the system (T007A)". Upon creating a tax code Z0 it gives the following error "Tax code does not exist in the system (T007A)". When we change the Receipt currency to USD instead of Bristish Pound it gets accepted without the error. It works perfectly fine when expense report created using GUI. The error occurs only when we create the expense report using Portal ESS T&E. I was not able to find anything related to this in the SDN. If any of you could help me out, that would be great.
Thanks, Raj

Hello Mr. Raj!
I checked the related issues that other customers reported.
I came up with a list of things you can try that may help you solve your issue.
a) Check if the field V_706D_B-LAND1 is filled with the home country in the IMG step 'Define Global Settings'. So may I ask you to check. Moreover, if this is not the reason, may I also ask you, if you get the same error when using our backend test transaction PR_WEB_1200? Thank you,
b) Could you please check that you don't have any expense type with value " "(blank) in the tax code field in V_T706B1?
c) Apply Note 1129853 - Web: Input tax code for credit card receipts
d) Please follow in IMG:
Financial Accounting
Travel Management
Travel Expenses
   Master Data
    Control Parameters for Travel Expenses
     Define Global Settings
Input Tax
Country                                       { Your country here }
Enter an input tax code for 0% input tax [    ] <<<
If here it's blank, this must be filled with a tax code. I found this out when I set the field "Input Tax per Travel Expense" then I get a warning "Enter an input tax code for 0% input tax".
The reason for this is that in your system, you don't have a "blank" tax code and it looks for this entry. Please kindly define a tax code in this setting.
I hope I was able to help you with this information.
Wilian Segatto
SAP Support - HCM/XSS

Tax code V1 does not exist in the system (T007A)

Hi all,
Need some expert help here. I'm testing this travel management solution provided by SAP. I have configured all so that the functionalities are apparent in the ESS Business package. Unfortunately, when i tried to create a 'travel request' via SAP Portal, i'm getting the error message "Tax code V1 does not exist in the system (T007A)". The error message appears once on review page.
Since this is a Sandpit environment, i believe taht there might be numerous missing config. Can anyone point me to the right direction? Thanks
Regards

Hi All,
Thanks for the quic reply. That solved the problem for travel request. I maintained tax type V1 and N1 and all is good. However, i got another new error now when i try to create my travel expense. After filling up all the necessary info (tested for accomodation booking), i got the following error:
"Entry not found in table T706V. Argument: 14P EUR L 0191520080909"
I went to that table but couldn't make sense out of it. Any pointers please? Thanks
Regards

Travel Expense Tax code

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