Trouble with organizing VIs to be used in multiple applications? Is there a best practice?

Question...basically, about best practice. I have made a VI that I use very often in
many different applications. (a special
path stripping thing for help with executable stuff) Right now, I have used it in so many
places always making a copy of it if I use it somewhere else because when I
deploy my code on a CD, I can't always be looking all around for all the VIs and where they are
stored, but the other hand is that I have so many copies of it, and if I make a
change, I have to replace them all, and when they are in different
versions...its' really tough...is there a better way than this?
In summary, say I kept one copy of each VI that I made as the master copy used in various places, when I go to deploy the VIs, is there a way that I can 'gather' all the appropriate VIs so that there are none missing when I deploy the code? Help would be appriciated...
James

I have a "Utility" folder where I keep all my often-used in different applications vi's. I always add these vi's directly to the block diagram directly (using the "Select a vi" button on the block diagram funtions palette. That way, those utility vi's are automatically included in the build. Of course, if such a vi is changed, that change will be included in any application that is subsequently "rebuilt". That's very good. Means your updates are automatic.

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I like Captivate, but have had a lot of trouble capturing playing video (a big part of my client's product) in the past. Despite encouraging client to consider other tools, they have decided they want to continue using Captivate and output to SWF. Some of us on the team for a previous project using v3.0 were able to successfully capture moving video, others weren't. (Vaguely recall something to do with a Hardware Acceleration setting, but it didn't work for everyone.) We've all upgraded to v4.0 but haven't used it yet. My questions are:
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Trouble with organizing VIs to be used in multiple applicatio​ns? Is there a best practice?

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Trouble with organizing VIs to be used in multiple applications? Is there a best practice?