Uploading Opening Balances for GL, Vendor & Customer Accounts

Hi Gurus,
We are currently on the verge of going live for a client and we need to upload the opening balances.
I am really not sure how to uploaded the opening balances...
Can anyone guide me in process/procedure to be followed... Request you to provide if you have some data template....

Hi,
The upload of GL Balances have to split into several steps:
1. Normal GL Accounts: In this case line items are not required and totals are to be updated in SAP. This can be done using GL fast entry if the number is not too high.
2. Open Item Managed GL Accounts: All the open line items are required to be uploaded in SAP from Legacy in order to clear them. Hence, a LSMW / BDC program has to be developed to upload the line items.
BAPI_ACC_DOCUMENT_POST - for GL/AP/AR
BAPI_ACC_INVOICE_RECEIPT_POST - for AP
BAPI_ACC_GL_POSTING_POST - for GL
GL Balance
F-02 or RFBIBL00 or BAPI
Dr GL a/c Credit Data migration Account or Clearing Account
3. Customer & Vendor Open Items: All open line items in Customer and Vendor Accounts have to be brought in into SAP. For this also a LSMW / BDC program needs to be developed and upload the line items.
Vendor Balances
F-02 or RFBIBL00 or BAPI
Credit Vendor a/c (individually) and Dr Data migration Account or Clearing Account
Customer balances
F-02 or RFBIBL00 or BAPI
Dr Customers a/c (individually) and Cr Data migration Account or Clearing Account
4. Asset Accounting: In case asset accounting is implemented the individual balances of each asset (Gross Value and Accumulated Depreciation) have to be uploaded using transaction AS91. For this also you need to develop a LSMW / BDC program. Further, you also need to update the GL Accounts related to Asset Accounts with totals for each asset class T.Code OASV.
For uploading the Assets
AS91 -> for uploading assets in AA
OSAV --> for uploading assets in GL entry Dr Asset (individually) Cr Data migration Account or Clearing Account
You can use LSMW for uploading all these things
After uploading all, your data migration account will become zero
Thanks,
Rau

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Bapi for uploading opening balances for AUC

Hi All experts,
I want Bapi for uploading opening balances for AUC.
Please help me its urgent.

hi ,
try
BAPI_GL_GETGLACCBALANCE - closing balance of G/L account for a chosen year.
BAPI_GL_GETGLACCCURRENTBALANCE - closing balance of G/L account for the current year
BAPI_GL_GETGLACCPERIODBALANCES - Posting period balances for each G/L account.

Upload opening balances for vendor and customer

Hi,
I am going live in 2 days. I want to upload opening balances. Please guide me how do i do it? not with LSMW.
Please give T code and guide me.
Its urgent!!!
Thank You
Pritam

you want to Uplode Transactional Data take care of that, beter to Prepare BDC,
for BDC you have to Record the Transaction Code and Tell ABAPer line items uplode process he will do the Technical Development,
Ex: F-22
01 - Customer A/C Dr 100
50 - Sales 100
you have to arrange data in your flat file like this,
Regards,
TML

Line Item Display for Gl, Vendor & Customer Accounts

is there any standard report which gives line item details upon running it and not after going through the process of selecting the document listed by the report and then veiwing the line items..?

Hi Kedar,
Please see the below Tcodes.
FBL1    Display Vendor Line Items
FBL1N   Vendor Line Items
FBL2    Change Vendor Line Items
FBL2N   Vendor Line Items
FBL3    Display G/L Account Line Items
FBL3N   G/L Account Line Items
FBL4    Change G/L Account Line Items
FBL4N   G/L Account Line Items
FBL5    Display Customer Line Items
FBL5N   Customer Line Items
FBL6    Change Customer Line Items
FBL6N   Customer Line Items
if u feel it is useful award points by way of thanks.
Nagesh.

Problem in getting opening balance for multiple GL Account

Hi,
I am working on a Trail Balance Report in which i am trying to fetch the data for the opening balance for multiple GL Accounts but it is not coming accurate.. Here is the link to the code which i am using currently right now:-
http://docs.google.com/View?id=dfxswwff_13fgpdcbgt
here i am showing the logic for the data of previous year only... i.e. data from begining to 1 day less of the date-low.

Hi,
It is a tranparent table which is getting data from the 2 other tables,the filling of this table is right. The execution of this query is right in the program but the problem comes when it is trying to calculate the opening balance for the respective GL Account present in the query it is not doing it. i.e. if there are 2 gl account ids having 3 rows of data each it is not calculating the of it in a single row.. i hope it is clear now...

Any tables for each vendor/customer to check foreign currency balance?

Hi all,
Does SAP provide any tables to check foreign currency balance for each vendor/customer?
I have searched some websites, have not found any good solutions yet?
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Moderator: Please, search SDN

Hi ,
please use the report tcode S_ALR_87012172 . Kindly award points if the answer was helpful.
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Uploading Opening Balances

Dear Experts,
Is there a way we can upload opening balances for BP, GL and Inventory.
Where can we find the setup program for Data Transfer Workbench

Hello Ahmed,
1 . Request you to go through the below PDF document: Page No. 10 -16.
http://service.sap.com/~sapidb/011000358700002763252005E.pdf
2. The setup software for DTW will be avialable in SAP Business One installation CD/ Patch Download:
Check for Packages directory -> Data Transfer Workbench -> Setup.exe.
For more information browse the DTW landing page at the below URL:
http://service.sap.com/~sapidb/011000358700002916332005
Hope this helps you.
Best Regards
Satish

How to query opening balance for all customer or Vendor for an speci. date

Hi,
How to query opening balance for all customer or Vendor for an specific date?
Example:
put any date and query will show all customer/ Vendor that date opening/current balance.
Regards,
Mizan

Hi mizan700 ,
Try this
SELECT T0.[DocNum] As 'Doc No.', T0.[CardCode] As 'Customer Code',
T0.[CardName] As 'Customer Name',(T0.[DocTotal]-T0.[PaidSys]) As 'O/S Balance'
FROM OINV T0 INNER JOIN OCRD T1 ON T0.CardCode = T1.CardCode
INNER JOIN OCRG T2 on T1.GroupCode = T2.GroupCode
INNER JOIN INV1 T3 ON T0.DocEntry = T3.DocEntry
WHERE T0.[DocStatus] ='O'
AND
(T0.[DocDate] >='[%0]' AND T0.[DocDate] <='[%1]')
Regards:
Balaji.S

Upload Opening balance of G/L accounts from legacy system to SAP, and also

Hi Gurus,
How to upload Opening balance of G/L accounts from legacy system to SAP, and also Vendor and Customer balance.
My Doubt is when you upload the customer balance and vendor balance will it effect the sundry debtor account and sundry creditor account if not the how will the sundry debtor account and sundry creditor account will be posted with the balance. Please send me the general entry passed for posting the same.
What I understood is that when we are uploading the customer and vendor balances through LSMW, no entry will be passed and it will update the customer and vendor sub ledger in FBL1N and FBL5N but it will not affect the sundry debtor account and sundry creditor account.
To give effect to sundry debtor account and sundry creditor account we need to manually pass a journal entry as follows.
1) Sundry debtors account A/c -
DR
      TO clearing account A/c
2)     clearing account A/c -
dr
     Sundry creditor account A/c
Please let me know whether iam correct
Also please tell me what will be the scenario for uploading of the assets balances through LSMW.
THANKS AND REGARDS
MV

Hi,
     When you uploading any data from legacy system to sap normally we will be using LSMW or BDC,thru this we will be uploading master data like G/L,vendor,Customer and asset master these are the some examples and we will upload transaction data also that is P&L Account and Balance sheet.When we do uploading data thru LSMW system will update all the values of vendor,customer and asset values as well as subsidary ledger also.No need to do manully.
Regards,
satya,
FICO

How to query the opening balance for an specific account for an spec. date

Hi all,
for my user query I need to calculate the opening balance for an cash account for an specific date.
Any ideas, how can I do this?
Or may be you know a field in an SBO table that already contains information I need...
Best Regards,
Inna

Hi Inna,
to find the opening balance for an account or a business partner, please see SAP Note [1114253|https://service.sap.com/sap/support/notes/1114253] :
Symptom
How to find the opening balance of a business partner or G/L account.
Other terms
Account, customer, supplier, vendor, creditor, debitor, start, initial, first, opening balance, business partner, G/L, SAP Business One
Reason and Prerequisites
Consulting
Solution
There are several possible approaches:
Approach 1 - Business Partner Opening Balance:
1. Go to Business Partners -> Business Partner Master Data -> find the Business Partner
2. Click on the orange link arrow next to the field 'Account Balance' in the header region of the window.
3. Untick the boxes next to 'Posting date from', 'Display' and 'Display Unreconciled Trans. Only'.
4. Click on the button 'Refresh'.
5. Find 'OB' in the column 'Origin', this is the opening balance journal entry.
Approach 2 - Business Partner Opening Balance:
1. Go to Business Partners -> Business Partner Master Data.
2. Click on the orange link arrow next to the field 'Account Balance' in the header region of the window.
3. Untick the boxes next to 'Posting date from', 'Display' and 'Display Unreconciled Trans. Only'.
4. Click on the button 'Refresh'.
5. Double click on the column header 'Posting Date' to find the earliest transaction on the business partner account. This transaction could be opening balance, verify this with the company accountant.
Approach 3 - G/L Account Opening Balance:
1. Go to Financials -> Chart of Accounts -> click on the account name once.
2. Click on the orange link arrow next to the field 'Balance'.
3. Untick the boxes next to 'Posting date from', 'Display' and 'Display Unreconciled Trans. Only'.
4. Click on the button 'Refresh'.
5. Find 'OB' in the column 'Origin', this is the opening balance journal entry.
Approach 4 - Business Partner and/or G/L Account Opening Balance:
1. If using SAP Business One 2005 SP01 or earlier, go to Reports -> Query Generator -> click on 'Execute'.
2. If using SAP Business One 2007 or later, go to Tools -> Queries -> Query Generator -> click on 'Execute'.
3. Ignore the red system message in the bottom of the screen.
4. Click on the pencil icon in the top left of the window, the field with 'SELECT *' will change colour to white, then yellow when activated by clicking in the field.
5. Copy the query below:
SELECT T0.[TransId], T0.[Debit], T0.[Credit] , T0.[CreatedBy], T0.[TransType] FROM [dbo].[JDT1] T0 WHERE T0.[TransType] = '-2' and T0.[ShortName] = '[%1]'
6. Click on 'Save' and give the query an appropriate name and select the appropriate category.
7. Click on 'Execute'.
8. Click on 'Existing Values'.
9. Select the G/L account or the Business Partner name from the list and click on 'OK'.
10. The system message 'Records retrieved by this query #' (# = number of records) will pop up. Click on 'OK'.
All the best,
Kerstin

Opening balance for vendor in debit

Hi
                              When I post the opening balances for vendors it is showing the vendor balance as debit.(+) Is this correct or it should show vendor balance in credit and customer balance as debit ?
Regards
Sekar

Hi,
                          This was the JE:
                                                                                VENDOR                         1000 (Debit)
                                                          OP BAL(Asset)               1000(Credit)
Remarks: BPartners Opening Balance
Thanks and Regards,
Sekar
Edited by: S. Gamaliel Sekar on May 17, 2011 11:38 AM
Edited by: S. Gamaliel Sekar on May 17, 2011 11:39 AM

Opening balance for bank GL Account

Hi,
Is there any function module or table to get the bank opening and closing balance with respect to business area and date.
Regards

Hi Ankita,
Please check these Function Modules.
BAPI_GL_GETGLACCPERIODBALANCES ---> Posting period balances for each G/L account
BAPI_GL_ACC_GETPERIODBALANCES ---> Posting period balances for each G/L account
Best regards,
raam

How to enter opening balance for GL A/C(Ex. Bank A/C, Cash A/C, Vendor A/C)

Hi Expert,
How to enter opening balance for last year to closing balance to this year opening balance explain deeply helpful for me Thanks in advance.
Example
All Bank A/C, Cash Book, Vendors, Customers, like that how to enter closing to opening balance.
With Warm regards,
Selva

Dear,
As per SAP standard there is no need to carry forward the balances as the system will do a virtual carry forward into next year opening without creating any FI documents.
If your business scenario demands then you can use the transaction code F-02 for posting a carry forward balances, this will not effect any of your balances but only creates a FI document.
If your R3 version is SAP ECC5 or 6 then use the transaction code FAGLGVTR

How to calculate Opening balance for a customer?

Hi Experts,
How to calculate Opening balance for a customer? I am trying to develop a report where in i have to get opening AR balance,current sales,adjustments etc of a customer. Please let me know how can i do this. I have some tables with me KNC1, BSAD, BSID.
Thanks in Advance.
Sharat Chandra.

Say for example ..
Get the opening bal for Customer 'K' in CCode 'C1' in 2008 ..
First get all items from BSEG ..
Select * from BSEG where KUNNR eq 'K'
and BUKRS eq 'C1'
and GJAHR eq '2008' .
Sum all the DMBTR values (This is the total value).
Second get the cleared items form BSAD for the above entries;
Select * from BSAD for all entries in BSEG where KUNNR and BUKRS and XBLNR eq BSEG-XBLNR.
Sum all DMBTR values ( this is cleared value).
Third substract the cleared value from total to get Open value.
This is a overview .. you should go to the tables and look for fields and etc.. and then define the logic meeeting your requirements .... this is a genric undersatnding ....
Thanks,
Aditya. V

How to find opening balance for customer?

Hello Abapers,
I have a requirement as i need to find opening balance for particualr customer in a company.This is related to FI/CO modules.Please solve my porblem.
Waiting for your favourable replies
Regards
Maruthi

Hi Maruthi,
Opening balance for a cutomer for a given period, u need to first find closing balance of that customer in the previous period. For eg. Suppose u want to find opening balance for customer 'A' for month of Nov'06, then U have to find wot was his closing balance in at end of Oct'06. Hope this solves u r problem

Uploading Opening Balances for GL, Vendor & Customer Accounts

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