Uploading vendor ope items

Hi
In uploading open items for vendor I have tried F_43 but one of the required fields the client require is purchase order no which is not available in F_43. The reference field is used for something else already. Pls is there any other Tcode i can use in uploading the data.
Thanks

Hi,
You have to change the field status group for the required posting keys. Pls follow the steps below:
1) Go to OB41 select posting key 31.
2) Double click on the posting key
3) You will find a Field Status button. Click on that
4) Go to Material Management group in the screen
5) Make Purchase order field optional or required if it is suppressed.
Hope this solves your problem.
Regards
Harika

Similar Messages

How to upload vendor open item data.

How to upload vendor open item data.

HI Bhanu
There are many threads on it.
You can check the below one
http://scn.sap.com/thread/3547986
Regards
Pankaj Pandey

Data Transfer : Vendor Open Items

I am in process of finding an IDOC solution for uploading Vendor Open Items through LSMW. For this, I am searching for the Message type/IDOC type.
Have any one worked on this scenario? If yes, then kindly let me know.

Hi Murali,
I´ve checked that by entering a manual posing via fb01.
The problem is that within the posting I can´t set the tax code for the transfer account (GL-account) since field
MWSKZ must be empty. I´ve already deactivated message no. FF753 but that does not influence the system behavior.
Else I get error message FF707.
Does SAP behave differently in case of LSMW?
Rgds
Murali. N

Vendor Line Item Upolad Without TDS Portion -- very urgent

Hi Peers
I want to upload the vendor Line Items. If my Vendor is a TDS Vendor then , the system is calculating TDS even for Initial Upload. Is there anyway by which i can bypass this. Plz help. Its very urgent.
Regards
Rajaram

Dear Rajaram,
Do not upload vendor open balances with TDS master updated. System is calculating TDS coz u have first updated TDS master in vendor master with liable tick on it.
The process should be as:
1. First upload vendor open items thru program
2. Then upload TDS master with liable tick .
Doing this system will start calculating TDS on future invoices. Now go to T code MASS, select Vendors under it , & deactivate liable from each master record.And then upload the balance.
Regards,
Ajay Gupte

Vendor Open items upload- Withholding tax liable tick

Hi all
I have uploaded the Vendor open items. At the time of upload, Withholding tax was activated at the co code level. However, the liable to TDS tick was not checked. Now when I activate the liable tick and go to F-53 to pay the open items, I get an error of Items not activated due to Inconsistent Withholding tax. How do i resolve this error. I think there is a program which we need to execute to correct this. Can any1 help me with the program name?
Thxs in advance
Hrishi

RFWT0010 is a programme to run for Open items adjustment.
Let me know the result.
thanks
prabhakar

LSMW upload of vendor line items

Hi
I have prepared a template for vendor line item upload. For payments as well as invoice. Now when i upload, i want that it should automatically get knocked off.
For example:
There is a vendor invoice - Rs.100
Advance - Rs.40
Now when i upload both the line item, SAP should automatically show Rs. 100 & Rs.40 cleared with each other and Rs. 60 must be shown as open item.
Is there any link available for upload ?

Hi Max Tan,
a) You will probably only be able to use multiple T-Codes in one of the Standard uploads provided by SAP.In these you have to enter the T-Code to be used, so therefore you could code it to use different T-codes. A recording would not allow this.
b) Multiple in Sequence is just a design issue not any specific function. In reality they are seperate programms, but i use the same source file with coding to decide which items are used in each programm.
eg for Asset uploads- I have a single file but 2 programms.
                        a) Programm for main Asset numbers    -   Code   If Sub-no NE 0.
                                                                                Skip_Record.
                        b) Programm for Sub Asset numbers         Code   If Sub-no = 0
                                                                                Skip_Record.
In this case i have to run a) before b), therefore "in sequence".
KInd regards

How to upload Vendor/Customer Open items through Items

Hi,
I want to upload the data for vendor open items / customer open items ( F-02 Transaction )through LSMW. There is no Object and methods are present for Batch Input or direct input. Is any BAPI or IDOC is present for this. If available, Please provide it.
Thanks & Regards,
Dhiraj.

Hi Harish ,
can u tell me Y want to Upload data for Open Items ? let us know the requirement.
as per my understanding : Open Items means Item which are ready to receive / send amt to Vendor / Customer.
Regards
Prabhu

LSMW-Vendor master data and Vendor Open items Upload

Dear Experts,
I need help on the following
Do you have any docs with you where I can familiarize myself with the AP upload programs in LSMW?
sample template for me to test the upload via LSMW? sample template and the programs used to upload the vendor master and Vendor open items.how to use the program for example like some instruction docs step by step doc etc.
Thanks n Regards
Rena.

hi
there are 14 steps u have to go through while uploading...
first u create Project and Sub Projects...
1 Maintain Object Attributes
   select Batch Input Recording.
           click on Overview.
   enter Recording
Then it wil ask for the Transaction code there u enter XK01 for creation
u enter all The details Which are Given to u in Excel by ur CTM Members.
note: Dont use Mouse while Entering the data.Use Only Key Board.
After Entering all the required details click on Save...
select Default All
System-> List -> Save -> Local File
Convert Excel to Text File(Text Tab Limited)
2 Maintain Source Structures
     Create Source Structure.
3 Maintain Source Fields
     click on Copy Fields
     Select From Data File
     Select Max Len
     save + back
4 Maintain Structure Relations
     save+back
   5 Maintain Field Mapping and Conversion Rules
      Extras -> Auto Field Mapping
      select Edit All Target Fields
      save + Back
   7 Specify Files
     Click on Execute Button or press F8.Select u201CSPECIFY FILESu201D click on Execute or press ctrl+F8.
     then double click on the u201CLEGACY DATA FILEu201D and select the text file to be uploaded
     Then select u201CTABULATORu201D and u201CFIELDS NAMES AT START OF FILEu201D
    8 Assign Files
       SAVE AND CLICK ON BACK
     9 Read Data
         Execute + back
    10 Display Read Data
         Back
    11 Convert Data
          Execute + back
    12 Display Converted Data
         back
    13 Create Batch Input Session
         Select u201CKeep Batch Input Folderu201D click on Execute.
     14 Run Batch Input Session
          Select Processing mode
           1)     Process in Foreground: Executes Each Step.
            2)     Display Errors Only: Displays only the Errors.
          3)     Background: Skips The Errors.
Select Extended Log and Click on Process as shown in Screen Shot.
Edited by: Smitha KB on Feb 24, 2009 10:32 AM

LSMW: Uploading Vendor Master : Muliple-Items

Hi ,
This is Prabhu , i created one LSMW for Uploading vendor Master .For Withholding tax Type i have to upload atleast 18 items.for that one I given Pagedown to Fill all The Item.But In the maintaining Source Structute I am getting Error.How can overcome This error.How to handle Table Control COncept in LSMW.
please Guide me.
regards
Prabhu

First Set :-³
     SAPMF02K 0610
          BDC_OKCODE                     =P+
         BDC_SUBSCR                     SAPMFWTV
         BDC_CURSOR                     LFBW-WT_SUBJCT(06)
         LFB1-QLAND                     IN                   QLAND
         LFBW-WITHT(01)                 1A                   WITHT_01
         LFBW-WITHT(02)                 1B                   WITHT_02
         LFBW-WITHT(03)                 1C                   WITHT_03
LFBW-WITHT(04)                 1D                   WITHT_04                          LFBW-WITHT(05)                 1E                   WITHT_05
LFBW-WITHT(06)                 1G                   WITHT_06            LFBW-WT_SUBJCT(01)             X                    WT_SUBJCT_01
LFBW-WT_SUBJCT(02)             X                    WT_SUBJCT_02                      LFBW-WT_SUBJCT(03)             X                    WT_SUBJCT_03                      LFBW-WT_SUBJCT(04)             X                    WT_SUBJCT_04                      LFBW-WT_SUBJCT(05)             X                    WT_SUBJCT_05                      LFBW-WT_SUBJCT(06)             X                    WT_SUBJCT_06
For Second Set
         SAPMF02K 0610
             BDC_OKCODE                     =P+
             BDC_SUBSCR                     SAPMFWTV
             BDC_CURSOR                     LFBW-WT_SUBJCT(06)
             LFB1-QLAND                     IN                   QLAND
             LFBW-WITHT(01)                 1H                   WITHT_01
             LFBW-WITHT(02)                 1S                   WITHT_02
             LFBW-WITHT(03)                 1T                   WITHT_03
             LFBW-WITHT(04)                 2A                   WITHT_04
             LFBW-WITHT(05)                 2B                   WITHT_05
             LFBW-WITHT(06)                 2C                   WITHT_06
             LFBW-WT_SUBJCT(01)             X                    WT_SUBJCT_01
             LFBW-WT_SUBJCT(02)             X                    WT_SUBJCT_02
             LFBW-WT_SUBJCT(03)             X                    WT_SUBJCT_03
             LFBW-WT_SUBJCT(04)             X                    WT_SUBJCT_04
             LFBW-WT_SUBJCT(05)             X                    WT_SUBJCT_05
Here I am enclosing The Source Structure .i am looking for Ur Comments on This .
I am doing recording itself.

Uploading of Vendor Cleared items from Legacy

Hi
We have a requirement for uploading of vendor/Customer Cleared Items I would like to know if vendor/Customer Cleared Items can be uploaded from the legacy to SAP.
I have tried my level best and ended up with no ways.
Can any one suggest if there is a way for doing it.
Thanks and Best Regards
Hari Krishnan.K

Hi,
Usually open items are uploaded for the cut off date.
You cannot upload cleared items straight away. what you have to do is that you have to upload vendor balance and transactions. Then you have to clear when you make payments
So upload the balance on the cut off date
after that ask the users to do all the transactions in system
So users will get all these details
But if you can convince the user with good reasons then that would be better.
One more option is that you can put these details in text(document texts ) there you can enter anything. also you can load these details in Vendor master 'text' .
but it will not be available in standard reports
Assign points if useful
Sunoj
Edited by: Sunoj Joseph on Apr 23, 2008 5:19 PM
Edited by: Sunoj Joseph on Apr 23, 2008 5:26 PM

Recurring Entry for Vendor Line Items

Hi,
We are using SAP ECC 5.0.
There are recurring entries to be processed, which run into 90+ line items. These line items include GLs as well as Vendor items.
Fast Entry and Account Assignment Model cannot be used as they accept only GL line items. Recurring entry also cannot be used as the amounts keep changing. Is there any other time saving way to make this entry? making the entry using F-02 is very time consuming and tedious.

Hi,
One option is to develop a BDC and calling up the FB01 or F-02 posting. An excel template needs to be designed and can be used for upload of line items. Make changes in the amounts in the excel sheet and use the upload program to post.
Rgds.

Open vendor line item conversion

i have to upload "AP-open vendor line item data" through LSMW
Tcode: FB01
is their any direct function module /BAPI available?
Thanks & Regards.
Avijit Khajanchi.

We have LSMW   Direct Input method
Object               0100   Financial documents
Method               0000
Program Name         RFBIBL00
Program Type         D   Direct Input

LSMW for uploading Vendor Invoice in F-43

Hi All,
I want to upload Vendor Invoice using LSMW in F-43. But in the 3rd Step- Maintain Source Fields, I am unable to maintain same field more than once. System throws error stating that same field is maintained. Hence, when I complete all the steps and run the Batch Input Session, I dont have the respective fields and data in them.
I want to know whether we can upload Transactions through LSMW or its only useful for Master Data upload.
Thanks.

Hi,
It is better to create a customized transaction code for the below BAPI to upload the vendor invoice/credit note details
API_ACC_DOCUMENT_POST - Can be used to post AP/AR.
following are the input fields
Header Text
Site
Document Date
Posting Date
Vendor
GL
Reference text
Item Text1
Item Text2
Amount
Currency
If the amount with credit indicator treated as GL credit and there is no sign with amount it should be treated as GL debit
thanks
Muhammed Riyas

Steps to upload vendor invoice(tcode fb60) in bdc

hi, iam srinivas can any one plz send me the steps to upload veneor invoice tcode is (fb60).i dont want the code but i want the steps to create .
thanks and regards.
Srinivas.

refer this site.
FI_AP_FBR2_Post_With_Reference (FBR2)
Business Process Description Overview
Use this procedure to copy a previously posted non-PO invoice document that uses many of the same values.
This may help reduce data entry time if used correctly. For example, the library invoice vouchers that have the same vendor but many invoices on them might be a good example of when to use this transaction code.
Trigger
Perform this procedure when there is an invoice that needs to have data entered where most of the fields are the same as a prior invoice document already entered in the system.
Prerequisites
·         Security Role: AP_DIR_INV_ENTRY
·         An FB60 invoice has already been data entered.
Menu Path
None
Transaction Code
FBR2
Tips and Tricks
·         If you would like to save this transaction under your "Favorites" folder, right-click on the "Favorites" folder, select "Insert Transaction" and type in this t-code when the box appears.
·         You may use the transaction code: search_sap_menu to search for a transaction codes menu path.
Procedure
Enter Vendor Invoice: Company Code PUR
Typically the FBR2 - Post With Reference transaction is accessed from the Financial transaction code that you just used. For Accounts Payable, typically we would use the FB60 transaction code to enter invoices that are not PO-related. After you have entered an invoice, you can now post a second invoice. Feel free to post an invoice in DEV to the Vendor ID number: 31. Choose today's date as the Invoice Date. Enter a Vendor Invoice in the Reference Field. Enter $1000 as the Amount. Enter a Text that you want to show on the remittance advice to the vendor. Choose your own GL Account and Cost Center. Enter 21010000 as the Fund. Make sure to also enter $1000 in the Amount in doc. curr. field.
    Please be aware that the FB60 screenshot above is using the ZPurdue Variant so unless you are also using that same variant the order of your columns may differ.
    Refer to FB60 documentation for more information regarding entering a non-PO related invoice.
    After an invoice has been entered, you may proceed to step 1. If you prefer not to enter an FB60 invoice then after you open FB60, immediately do step 1, but enter "1900001354" in the Document Number field.
1.       Select Goto Post with reference           Shift+F9 to go to the FBR2 transaction.
Post Document: Header Data
The document number you just entered in FB60 should now display. If you did not first enter your own FB60 invoice, please enter 1900001354 in the Document Number field. Make sure Company Code is PUR and Fiscal Year is 2007.
    If you did enter your own FB60 invoice to reference to, please be aware that the data entry fields will have different content in the screen shots than what you are seeing on your screen.
2.       Click or the "Enter" key to proceed.
Post Document: Header Data
Because we want to avoid paying the same invoice twice, we must change the reference field to another Vendor Invoice text.
3.       As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example:          VENDORINVOICE#2
    Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
4.       Click or the "Enter" key to proceed.
Post Document Display Overview
You are now viewing the document overview screen.
5.       Double-click to open that line item.
Post Document Correct Vendor item
When you open the Vendor line item, you may change the Text field here to change what appears on the remittance advice.
6.       As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example:          prints on remittance advice - for second invoice
Post Document Correct Vendor item
7.       Click to return to the document overview screen.
Post Document Display Overview
The document overview screen.
8.       Click to post this second invoice which has the same fields as the original except a different vendor invoice number and a different remittance advice text.
Information
Pending upon your user settings, you may not get this pop up box, but just a message in the bottom left hand corner of the screen.
9.       Click to close the box.
Enter Vendor Invoice: Company Code PUR
Because you used the menu (Goto Post with reference) from FB60 to access the FBR2 transaction code, you are then returned to the FB60 transaction after you have posted the invoice.
10.     Another way to access FBR2 is to just type the t-code in the field at the top of the screen. As required, complete/review the following fields:
Field Name
R/O/C
Description
Transaction Code
R
A unique four-character (in most cases) identification assigned to each SAP transaction based on its purpose.
Example:          /nfbr2
11.     Click or the "Enter" key to proceed.
Post Document: Header Data
The FBR2 transaction code opens with the last document number entered as the default.
12.     Click or the "Enter" key to proceed.
Post Document: Header Data
This time we will change the vendor number
13.     Change the Reference field. As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example:          VENDORINVOICE
    Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
14.     As required, complete/review the following fields:
Field Name
R/O/C
Description
Account
R
Unique identification number. SAP uses several kinds of accounts. SAP's general ledger accounts are similar to standard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable), vendors (accounts payable), and assets (asset accounts). These sub-ledger accounts roll-up to a general ledger account.
Example:          5000129
    Vendor 5000129 in DEV has withholding tax applied to it in the vendor master.
Post Document: Header Data
15.     Click or the "Enter" key to proceed.
Post Document Add Vendor item
If the vendor invoice date was a date in the past, the due date for pay immediately will be in the past. You may get the above informational message to alert you of the date. If you do, just hit the "Enter" key to acknowledge it.
Enter Withholding Tax Information
Because this vendor has withholding tax information in its vendor master, you will receive this popup up box.
16.     Click to accept it.
    Refer to the Tax Department for more information regarding withholding tax.
Post Document Display Overview
You should now see the document overview screen. If you do not, then click on .
17.     Double-click OR click to open it.
Post Document Correct Vendor item
18.     As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example:          change remittance advice text
Post Document Correct Vendor item
19.     Click to view that Vendor's Withholding tax information again.
Enter Withholding Tax Information
    If for some reason, for this invoice the vendor should not have any withholdings, you would enter a 0.00 in both the W/Tax Base and W/Tax Amt fields.
    When using the FBR2 to change withholding tax amounts, you need to be very careful if using this new invoice as the "reference" invoice for the next one. For example, if you put 0.00 in both W/Tax Base and W/Tax Amt fields then if this is the reference invoice, those 0.00 amounts will automatically be applied to the next; however, you won't see the 0.00 displayed. The 0.00 will be assumed.
20.     Click to close the box.
Post Document Correct Vendor item
21.     Click to post the invoice.
Post Document: Header Data
Your new document number will display in the bottom left hand corner. Pending upon your user settings, you may also get a pop up box to acknowledge.
You have posted another invoice, but this time you changed the vendor ID used, the vendor invoice, and the text on the remittance advice.
    Notice that the "Document Number" field now defaults to the newly posted invoice number.
    Because you entered FBR2 in the transaction code field to access this screen, when you post an invoice you are returned to the beginning of the FBR2 screen. Remember, when you accessed it from the menu line of FB60? If you access it that way, you are then returned to FB60 after the Post with Reference document is posted.
22.     Because you are returned to the start of FBR2 again, you may just click or the "Enter" key to proceed.
Post Document: Header Data
Now you are at the start of entering a new invoice again.
23.     Click to return to the main menu without finishing the process of entering another invoice.
24.     You have completed this transaction.
Result
You have posted two documents by using a reference document. This reduced the data entry required since it defaults the fields from the reference document.
Comments
Be very careful using this transaction if you change withholding tax amounts.
To see the results/calculations of discounts and withholdings, you must run F110, the Payment Program.
http://www.purdue.edu/onepurduehelp/content/fi_ap_fbr2_post_with_reference/wi/html/index.htm
Message was edited by:
        Karthikeyan Pandurangan
Message was edited by:
        Karthikeyan Pandurangan

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again.

Uploading vendor ope items

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