Using info records for the Automatic Purcase Order

We are currently using a contract number linked to a vendor and internal part number to have a part go out as an automatic purchase orders. All parts are batched and then at noon every day a purchase order is automatically generated to the associated supplier. This leads me to my question. Is there a way to use an info record to set up a part to go out on an automatic purchase order?
I am new to SAP so please respond in a way that a new user can understand.
I thank you for your time.
Mark

Hi Mark,
You need to consider following points for Automatic PO Generation -
1. Select Automatic PO indicator in Material Master under "Purchasing" view under "Purchasing Values"
T Code - MM02 for change in Material Master
2. Select Automatic PO indicator in Vendor Master under "Purchasing Data" under "Control Data"
T Code - XK02 for change in Vendor Master
3. If you have only single Vendor and ordering on same vendor regularly, select Regular Vendor indicator in Info Record under General Data.
T Code - ME12 for change in Info Record.
In case you face any issue during Automatic PO creation, do post details of issue.
Hope above information will be helpful to you.
Regards,
Satish Kolhe

Similar Messages

Multiple info records for the same material record in the catalog

Hi Guys,
I have got sort of a puzzle I can not solve at the moment, maybe some one can help me to solve it. The situation in our system landscape is as follows:
Systems:
SRM 5.0 (Classic implementation scenario)
ECC 6.0
SRM-MDM 2.0
PI 2005
Material master is maintained in R/3 and the materials are replicated to SRM. From SRM we replicate all materials to the catalog repository in SRM-MDM.
As the material master in R/3 is vendor independent, the materials replicated to SRM also have no vendor attached. For the first initial material replication from SRM to the catalog SRM-MDM this also means that the products in the main table of the repository, u2018catalog positionsu2019, will not have a vendor or vendor number attached (i.e. no reference to a source of supply).
To assign a source of supply in the repository to a product (record) we will use info records which are replicated from R/3 to SRM-MDM. The mapping for this in the Import Manager can only be based on the product number. As this is the only unique value available which can map a info record to a already existing (but vendor less) ptoduct item in the catalog.
As long as every item in the repository has only one unique info record, meaning one source of supply with a specific price, there is no issue in the above scenario. Based on the product-id, the info record data will be matched with the material item in the catalog.
The issue for me arises when multiple info records exists for the same material. The info records can heave different vendors and different prices. All possible vendors should be available in the catalog for the same material (at least this is the requirement ).
At this point the product-id will no longer be an unique value. Importing the info records will cause problems, as only one material record is available in the repository for the specific product-id (remember that when doing a initial replication of the material master to the catalog, no vendor data is replicated).
Does anyone had this issue before, and knows a solution? Is it for example possible during the import of the info records in the Import manager, to duplicate material records in the destination data, based on the number of info records available in the source data for the same product-id. Or is there an other solution that I am missing?
Your help would be appreciated!
Regards,
Skander

Dear Poster
Your thread has had no response since it's creation over
2 weeks ago, therefore, I recommend that you either:
- Rephrase the question.
- Provide additional Information to prompt a response.
- Close the thread if the answer is already known.
Thank you for your compliance in this regard.
Jason Boggans
SAP SRM SDN Moderator

Purchasing info records for PO-items without material master

Hi gurus,
I would like to have the system automatically determine certain settings (e.g. reminder/urging data).
For PO-items with material master there is no problem, because all information can be stored in the purchasing info record, and are automatically found when I enter the material number.
For items without material number/master I tried to generate a info record for the material group. When I enter the no. of the info record, everything works fine. But the info record is not automatically found, if I only enter the material group no.
Is there any way to make the system find the info record by itself?
Thanks
Alicia

Thanks to both of you!
Priyanka:
How can you create a source list for a material group? I thought this was possible for materials only!?
Of course, you cannot have more than one info record at a time for a material group. But one would be enough for me...
Dhruba:
Thanks for the advice, but I know how to manually select a info record. The point is, I'd like to have the system determine it according to the material group I enter.
Any other ideas?
Alicia

Info records for valuation types

Hi, Is it possible to have different info records for two valuation types of a particular valuation category with respect to different vendors?
Thanks
Ravi

Hi there
you can create the info record for the header material ( Valuation category level) since when you create the infor record,, It will ask you the material, Vendor, Plant and P organ,,
So it is simply asking as a material,,, not at valuation type level,, so automatically it is taking the header material(valuation category) it is a STD behaviour,,
Hope it clears,,
Thanks
Senthil

How do I get ALL the info records for a materials plants using an SAP FM?

I need to get all of the info records from the EINE table for a material - all of its sites (plants, we are using SAP retail).
The problem is this: I call the FM MD_INFORECORDS_READ - here is the code for my call:
CALL FUNCTION 'MD_INFORECORDS_READ'
          EXPORTING
            imatnr               = t_output_data-article <-- the material number
            iliefnr              = lv_eina_key < -- see below on how I get this
          importing
            eeine                =
          TABLES
            exp_eina             = it_eina
            exp_eine             = it_eine
          EXCEPTIONS
            no_eina_record_found = 2
            no_eine_record_found = 3.
lv_eina_key is taken from this call:
SELECT SINGLE altkn INTO lv_vendor_no
        FROM lfb1
        WHERE lifnr = lv_site (plant)
        AND bukrs = t_output_data-company_code.
The probelm is it only returns the first record it finds for each site. There could be multiple info records, each one based a a different Valid From date for each site. I need either ALL of the EINE records for each site OR the most current one
I know I am not using ALl of the parms in the FM - but are there maybe there are other ones should I be using.
Perhaps there is there another FM I should be using - cause I do not have the info record number to pass.
Thanks.
Scott

Never mind - the FM does work - this was bad data.

Purchase Info Record for Frame work Order

Hi Friends,
Do we have Purchase info record for Frame work Order(FO) ?. If yes, Please tell me which info category should i need to select to create a Purchase Info Record.
Thanks

Hi
Is that means, Framework PO will also use the same standard Purchase info record ?
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Minimum Order Qty on Info Record for MRP

Hello All -
I have maintained an info record for a material with a minimum order qty. When MRP runs and generates the planned order/purchase requisition, it is not taking into account the min order qty on the PIR. Is there some additional set up that I need to do? I have a source list set up with a 1 under MRP relevant. Thanks!
Jane

I also tested and SAP didn't consider minimum order quantity that is maintained in info record (EINE-MINBM), but w/o success... minimum lot size (MARC-BSTMI) maintained in material master is considered.
I assume Charlie is right and minimum order quantity is valid in case of purchase orders:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/67/c50d38c5a5c82ee10000009b38f842/frameset.htm
You can use this function to round off order quantities in POs and contract release orders.
If you enter a minimum order quantity in the purchasing info record, the PO quantity will be rounded up to the desired minimum quantity after evaluation of the rounding profile where appropriate.
(based on this I think order optimizing is valid for POs)
So, whether you use the mentioned minimum lot size and rounding profile fields in material master (suggested by Charlie) or you can maintain rounding profile in the purchasing info record and thus you can have vendor specific minimum lot size.
Regards,
Csaba
Edited by: Csaba Szommer on Jun 2, 2009 9:48 PM
Edited by: Csaba Szommer on Jun 2, 2009 9:48 PM

Assign the Info-record to SOS automatically.

Hello
We implementated SRM5.5. and we use the classic scenario.
SRM standard function is that if there is an info-record in MM, Enduser can see the info-record in the shopping cart. In this case, info-record is assigned to SC automatically. Otherwise If there are multi info-records, system just display the info-records list to choose it by enduser.
Can we assigned the an info-record among the multi info-record to SC automatically, even if we have multi info-record.?
After creating SC, PR will be created in MM. In case of multi info-record, If end user did not choose the info-record, SC has no Info-record data (Table: bbp_pdbei, Field:
be_info_rec). As a result of this, PO Price field 1 As gross price is appeared in valuation view in PR. So When buyer convert PR to PO using ME21N, system can not display the Info-record price. System only display the PR Price.(Buyer change the PO Price manually).
For this reason, we should assign the info-record to SC automatically.
Could you give me a tip? (BADI or other solution)
Thank you
Best Regards

Hi,
BBP_SOS_BADI is used to configure the search of local sources of supply: local contracts, vendor lists and or product interlinkages.
Please read the following thread :
https://forums.sdn.sap.com/click.jspa?searchID=216623&messageID=2335312
Kind regards,
Yann

How to use Purch. Info Record, for different Valuation Types ?

Hi All,
While doing Split Valuation,
I have created three valuation types - say, M1,M2,M3. for material M.
Now, I want to create Info record for material M and Vendor V1.
when i go to me11, system is allowing me to create info record for M and V1 once only,
in Purchasing Organization View, I'm getting the Valuation type field,
but can't entering 3 prices for 3 valuation types,
such as in Material Master.
Can any one help me regarding this....
Thanks,
Anand.

if u create po with info update indicator then u can use your valuatiion type in po for whihc there is no ifo recrod existing then system willl createt one
but actually the price will get stored in the price oder history not exactly in the pir

Can a PO be generated using Info record marked for deletion

Hello all,
Is it possible that PO be generated using Info record marked for deletion?
Observed that a info record is marked for deletion but still able to see a PO generated using this info record.
Is this becasue - PO can be generated untill info record is actually deleted from the system during next reorganization run?
What is reorganization run?
Regds.,
Chaitanya

Hello S. Iyer,
I have following queries -
1. What is meaning of your statement -
"If you want to restrict creation of POs against deleted info record"
Do you mean that info record is "deleted" or "marked for deletion"?
2. Any way, is there difference between two - "deleted" or "marked for deletion"?
3. Where in the info record I can see history of marking for deletion to see who and when marked it for deletion?
4. Observed that there is a message that comes up that info record is marked for deletion.
Is there indication on info record itself like - permanent record, tick mark to indicate that it is marked for deletion?
Regds.,
Chaitanya

Subcontracting Info record for Same Vendor which is used in Purchasing vendor

Hi Gurus,
When we want to create info record for both standard and sub contract with one single vendor., system is not creating a separate info record.
It is considering the same Info record for all the options. This triggers error - Info record price does not match.
Reg,
Suresh

Yes.. That's correct. System will just update the same info record number.. But you should not face any problem for price fetching...
System will work properly for standard PO and subcontracting PO..
System will compare the item category of info record and PO line item, as per this comparison, system will pick the price from info record..
You can see in the above screen shot the value 3 indicates that it is for subcontracting PO.
Standard PO :
I am just changing the item category from blank to L.
Subcontracting PO:
**Edited by: Dëv Päträ

Making system to use the latest Infotype Record for the Current Period

Hello,
I would like to know how the system behave if there is a record modified in the middle of the Pay Period, which record would the PY schema use? Ex: in IT0009 EE has selected multiple Bank Transfer. He say 100$ Bank 1 and Rest to Bank 2. In the middle if the Pay period, the EE comes and makes changes to his Bank Transfer, as he closed the account in Bank1, he creates new Bank and transfers 100$. Now when the PY run, it think both Banks (Bank1 prev and Bank 1 current ) are valid and tries to send 100$ to each back and sends rest to Bank2. Which is not correct. This issue happens when someone changes their record in the middle of the period. So It is assumed to change the process to not to change in the middle of the period. It has to be effecting of 1st of next period.
But I want to check is there anyway we can make the system to use the latest one if it finds multiple record for the same period?
any suggestion please.
Thank you.
Raj

Hi Donnie,
This system actually delimits the previous record but since the change is happened in the middle of the period, but record are considered as active.
For Ex: The Pay Period is 01/01/2009 to 01/15/2009 and There was a record for Bank1 for that period and user comes and creates a new record on 01/05/2009 for Bank1. Now for this payperiod since its with the period both records are becoming active. So system uses both the records and deducts. Hope you get what I'm saying.
Thanks,
Raj

Creating a Standard Info Record for multiple plants

We did some clean up in info records the other day and marked some old/incomplete info records for deletion down at the PO organizational data level (EINE). This went fine; however, now when we go to create another info record using the same info record number (because material and vendor is the same), but for a different plant (will be a separate entry in the EINE table), SAP automatically marks it for deletion because the previous entry is marked for deletion.
The one consistent thing I have noticed is that the old incomplete info record originally marked for deletion had a purchasing document attached to it. The document along with document date carried through the additional info records we tried to create for different plants.
Can someone tell me the reason this happens? Also, what can we do to prevent this? I would think you could have an info record marked for deletion in plant 1, and have a valid one for plant 2??

This is a program bug, please see OSS Note 742405 - Creating purchasing info record with deletion indicator

Net price in P-info record for DIEN material type

I am supporting a system ,
The issue is as follows ,
I have created a P-info record for material with material type as DIEN , and maintained Net price and system automatically updates the price in the condition type PBXX .
The pricing procedure in this system doesnt have PB00 , but has PBXX with Access sequence .
Now when I try to view the price in ME12 , I see the Net price as 0.00 , but the value for condition type PBXX exists when I click on conditions push button .
Has any one come across this scenario , Pl help .
Thanks in advance ,
Amit

Hi,
The first time you create a PO for a material/vendor combination, then system will not prompt any price as info record or valid conditions have not been found.
The next time you create a PO for the same material, then the price will be defaulted/found from the order price history from the info record(As info record would be reated after the first PO is created) and the latest PO price for the mat/ven combination would be found.
Hope you are clear with this..Any doubts revert back.
Regards,
Deepak.

Import multiple info records for 1 material item in repository

Hi Guys,
I have got sort of a puzzle I can not solve at the moment, maybe some one can help me to solve it. The situation in our system landscape is as follows:
Systems:
SRM 5.0 (Classic implementation scenario)
ECC 6.0
SRM-MDM 2.0
PI 2005
Material master is maintained in R/3 and the materials are replicated to SRM. From SRM we replicate all materials to the catalog repository in SRM-MDM.
As the material master in R/3 is vendor independent, the materials replicated to SRM also have no vendor attached. For the first initial material replication from SRM to the catalog SRM-MDM this also means that the products in the main table of the repository, u2018catalog positionsu2019, will not have a vendor or vendor number attached (i.e. no reference to a source of supply).
To assign a source of supply in the repository to a product (record) we will use info records which are replicated from R/3 to SRM-MDM. The mapping for this in the Import Manager can only be based on the product number. As this is the only unique value available which can map a info record to a already existing (but vendor less) ptoduct item in the catalog.
As long as every item in the repository has only one unique info record, meaning one source of supply with a specific price, there is no issue in the above scenario. Based on the product-id, the info record data will be matched with the material item in the catalog.
The issue for me arises when multiple info records exists for the same material. The info records can heave different vendors and different prices. All possible vendors should be available in the catalog for the same material (at least this is the requirement ).
At this point the product-id will no longer be an unique value. Importing the info records will cause problems, as only one material record is available in the repository for the specific product-id (remember that when doing a initial replication of the material master to the catalog, no vendor data is replicated).
Does anyone had this issue before, and knows a solution? Is it for example possible during the import of the info records in the Import manager, to duplicate material records in the destination data, based on the number of info records available in the source data for the same product-id. Or is there an other solution that I am missing?
Your help would be appreciated!
Regards,
Skander

Hi Shai & Ravi,
Thanks for your answers. The MDM version which we are using is 5.5 - currently on SP6
@ Shai: you are right; the standard SRM-MDM 2.0 catalog repository has a qualified lookup table u2018priceu2019, in which itu2019s possible to store the info record data. The standard fields in this sub-table are: Purchase Org, Amount, Currency Lower B, PIR-ID, price based quantity and Price based quantity UoM.
I added some extra fields (non qualified), to accompany the remaining info record data (product no. u2013 vendor id u2013 product category) which is exported/imported, via the standard extraction program in R/3: Tcode MECCM
I tried the solution Ravi proposed. This scenario works fine when, for example you want to maintain multiple info records for one specific material record in the main table (all info records related to the same source of supply, i.e. vendor). But as I described, the info records we import for one product can have different vendors.
The source of supply (vendor) in the shopping cart of SRM is determined via the u2018supplieru2019 field in the main repository table (which is in itself a flat lookup table ). What happens now is that all related info records are added to the u2018price informationu2019 field of the specific product record in the main table. Thus info records which have different suppliers are attached to a record in the main table which will have one specific supplier in the u2018supplieru2019 field. So from my point of view this will not work.
I am still stuck with the situation that the material master import will only import one record for every distinct product, which can have multiple info records. The info records can/will have different vendors. As the supplier field in the main table determines the source of supply in the shopping cartu2026. Iu2019am seeking for a solution which will duplicate the material records in the main table, based on the amount of imported info records for that specific material record, that have distinct vendors.
Shai, if you have some useful info on how you accomplished this requirement on a previous version of SRM-MDM, it would be greatly appreciated if you can share it..
Thx.
Skander

Using info records for the Automatic Purcase Order

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