Validation for Duplicate Invoice Entry

Hi Everyone,
Currently, it seems that SAP reviews an incoming invoice for reference field (invoice number), invoice date, vendor and company code. If the comibation of the criteria are met, then a warning message appears stating to review the entry due to a possible duplication. I've since changed the warning message to an error so that users can not post the duplicate invoice.
Now, what is the process of stopping an invoice from being posted that meets the following criteria: (1) vendor, (2) invoice number, (3) amount. Would this be a validation formula or some sort of user exit or is there standard SAP IMG that can be performed?
Thanks for the assistance,
Pete

hi Peter,
this should be a substitution exit, should happen in FI, on line item level (check transaction GGB1), for all vendor credit postings (posting key between 31 and 39). The substitution has to be done on field amount (WRBTR), because this is the first point where you have all information you need (I guess the vendor invoice number is saved into header). You have to write a small code in the exit to select possible vendor invoices from BSIK and BSAK. If any found you should issue an error message and block the process.
hope this helps
ec

Similar Messages

Validation for duplicate AP invoice

We would like to prevent duplicate AP invoices from being posted through FB60.   We created an FI validation in OB28 in which the prerequisite = Tcode FB60, and the check is a user exit to check the values in vendor / company code / reference fields and if those 3 fields have the same values as in an existing document, to generate an error message preventing the duplicate document from being posted.
The above works well for creating new invoices.   However, when we have to make changes to an existing invoice (created through FB60), the system also calls on that validation and generates the error message, even though the only fields we can change on the invoice is payment terms, payment method, payment method supplement and text.
Other than modifying the user exit, does anybody know of a better way to do this validation or to prevent duplicate manual invoice from being created?
thank you.

This has already been answered before so extracted part of the reply
there are two duplicate checks in SAP:
1. the one for FI documents, this is relevant for all F... postings (but nor for MIRO!)
this can be turned off or on (in vendor master record) and 6 fields are checked:
Check Flag for Double Invoices or Credit Memos
Indicator which means that incoming invoices and credit memos are checked for double entries at the time of entry.
Use
Checking Logistics documents
Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.
Checking FI documents
The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.
Checking Logistics documents
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
If all of these characteristics are the same, the system issues a message that you can customize.
When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.
Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.
No message is issued if you enter a document that has previously been reversed.
Dependencies
The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.
In Customizing for the Logistics invoice verification, you can specify that the following characteristics should not be checked:
Reference document number
Invoice document date
Company code
This means that you can increase the likelihood that the system will find a duplicate invoice, because you can reduce the number of characteristics checked.
Example
The following document has already been entered and posted:
Reference document number: 333
Invoice date: 04/28/00
Gross invoice amount: 100.00
Currency: EUR
Vendor: Spencer
Company code: Munich
You have made the following settings in Customizing:
The field "Reference document number" and "Company code" are deselected, which means that these characteristics will not be checked.
Now you enter the following document:
Reference document number: 334
Invoice date: 04/28/00
Gross invoice amount: 100.00
Currency: EUR
Vendor: Spencer
Company code: Berlin
Result
Because you entered a reference document when you entered the invoice, the system checks for duplicate invoices.
The reference document number and the company code are different from the invoice entered earlier, but these characteristics are not checked due to the settings you have made in Customizing.
All other characteristics are the same. As a result, the system issues a message that a duplicate entry has been made.
If the "Reference document number" had been selected in Customizing, the system would have checked the document and discovered that it was different from the invoice entered earlier, so it would not have issued a message.
Checking FI documents
Depending on the entry in the field "Reference", one of the following checks is carried out:
1. If a reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
Company code
Vendor
Currency
Document date
Reference number
2. If no reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
Company code
Vendor
Currency
Document date
Amount in document currency
2. the one for LIV.
this can be customized (as stated above) and is relevant for MIRO (and not for F... postings!).
Company, Reference and Invoice date
Set Check for Duplicate Invoices
In this step, you can configure for each company code if the system is to check for duplicate invoices when you enter invoices.
This check should prevent incoming invoices being accidentally entered and paid more than once.
You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice. The Accounting documents are checked first, followed by documents from Logistics Invoice Verification (only incorrect invoices or those entered for verification in the background).
When checking duplicate invoices, the system compares the following
attributes in the standard system:
Vendor
Currency Company code
Gross invoice amount Reference document number
1. Invoice date If the system finds an invoice that matches all attributes, the system
displays a customizable message.
If you are entering credit memos, subsequent debits, or subsequent
credits, the system does not check for duplicate invoices.
The exception is the Argentina country version, where the system checks
for duplicate invoices and credit memos.
If a previously processed document is later cancelled and then entered
again, no message is displayed.
Requirements
The system only checks for duplicate invoices in Materials Management
if you specify a reference document number when entering the invoice.
In Customizing (IMG) for Invoice Verification, you can specify that the
system check the following attributes

Problem in Set Check for Duplicate Invoices

Hi,
I have did all the required setting s for check duplicate invoice , but when i do miro , its not giving any error or warning msge.. i did all the config as per blw link..
FYI- in migo, i have entered the 3434 as a invoice ref # in delveriy note column and while doing miro , i have entered 3434 in ref column and give the 3434 as a dlvery note # in item tab .. but its not giving any error?
Pls guide, where the mistake has gone wrongly??
Problem in Set Check for Duplicate Invoices
Edited by: UJ on May 15, 2009 1:45 PM

Hello,
Hope you have done all the required configurations for the checking of double invoice and ticked the vendor for the double invoice checking in vendor master record.
You have to understand the way the system does the double invoice check.
As per the configuration, if the system identifies an invoice for a vendor whose double invoice check is activated, at the time of MIRO, system will update a separate table.
So system will check for the double invoice entry among the invoices entered after making the tick in the vendor master.
i meant to say that, if you are introducing this double invoice check in between the transactions, the check will be valid only for the invoices entered after the activation of double invoice check.
Regards

Set Check for Duplicate Invoices.

Hi,
what is the difference if is set "<b>Set Check for Duplicate Invoices</b>"
in MIRO?
Best regards

HI,
This check will prevent incoming invoices being accidentally entered and paid more than once.
You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice.
The company code check makes sense if you work with more than one company code.
Depending on the reference document number entry, the system checks as follows:
1. If you have entered a reference document number, the system checks whether the invoice matches in the following attributes:
Company code
Vendor
Currency
Invoice date
Reference document number
2. If you have not entered a reference document number, the system
3. checks whether the invoice matches in the following attributes:
Company code
Vendor
Currency
Invoice date
Amount in
document currency
Depending on the system settings, a warning message or an error message appears if the system finds an invoice that matches all attributes.
Requirements
The field Chk double inv. (Check for duplicate invoice) must be flagged on the Accounting view in the vendor master record.
Regards
Aasif

Urgent !!!! Duplicate invoice entry

Hello Experts,
I have a meeting tomorrow with business people to discuss the problems of "Double Entry Invoice" and how to control that.
Here is what I was told by Business Unit head:
I have observed that we sometimes make duplicate payments, usually through the AP check payments then again via wire transfer, but also could be duplicate invoice entry. I need to understand how this could happen and what we can be done to prevent (or minimize) the possibility of this occurring. Are there any SAP configuration settings we can use that we are not currently using?
I joined very recently in this project and didnt know much about the configuration settings of the System.
How should I deal this situation? Please advise me on what points should I prepare.
Any help in this regard is highly appreciated and duly rewarded.
Regards,
Sriram

HI Sriram,
In vendor master data you need to check " check double invoice"
In the vendor master, set whether the system should check for duplicate invoices.
The check for duplication of invoice entry aims to avoid invoices being accidentally created and paid twice.
When you enter invoices, the system first checks whether the accounting documents in Financial Accounting and then documents in Logistics Invoice Verification only those that contain errors or that were entered for verification in the background match up according to the following criteria.
Vendor
Currency
Company code
Gross invoice amount
Reference document number
Invoice doc. date
The system only checks invoices. It does not check credit memos or subsequent credits/debits. When you create a duplicate invoice, the system displays a warning or error message, depending on your settings in Customizing.
Exception
For the Argentina country version and for documents in Financial Accounting, both invoices and credit memos are checked for duplicate entries.
If a previously created document is canceled and then created again, the system does not display a message.
Integration with Financial Accounting
One of the following checks is performed in Financial Accounting, depending on the entry in the Reference field:
If you enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Reference document number
If you do not enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Amount in document currency
Your system settings determine whether the system sends a warning or error message when it finds an invoice or a credit memo that matches all the relevant attributes.
Prerequisites
In the vendor master record, select the Chk double inv. (check for duplicate invoice) on the Payments in Accounting screen.
The system only checks for duplicate invoices in Logistics Invoice Verification if you enter the reference document number when entering the invoice.
In the Implementation Guide (IMG) for Logistics Invoice Verification, you can define that the following characteristics are not checked:
(Logistics Invoice Verification ® Incoming Invoice ® Set Check for Duplicate Invoices)
Reference document number
Invoice date
Company code
The result of this is that the system is more likely to find a duplicate invoice, as it checks fewer characteristics.
Note, that if you deselect the Company Code field this can have a negative effect on system performance. This is because the system then checks numerous documents from existing company codes.
Features
During the check for duplicate invoices, the system compares the following entered attributes in the standard system in Logistics Invoice Verification:
Reference document number
Invoice date
Gross invoice amount
Currency
Vendor
Company code
Best Regards
Ashish Jain

Check for duplicate invoices and trigger a workflow

Hello All,
I have a requirement to check for duplicate invoices in AP(Accounts payable) and trigger a workflow when duplicate invoices are found. I a not sure how to do any of the above. Please let me know if you have any information on:
1) Checking for duplicate invoices in AP
2) Trigger a workflow
Are there any standard workflows that checks duplicate invoices?
Thanks.
--Mithun

Hi MD,
I doubt if system gives an error on FI side when a duplicate invoice is posted.
I feel you would require a BAdi for it, where you can call your WF using FM SAP_WAPI_START_WORKFLOW.
Hope it helps.
Aditya
P.S also ask your Func Consultants, if there are any settings in the Customization, where you could capture Inv Dt, Inv Amt, Vendor, Company code.
Edited by: Aditya Varrier on Oct 15, 2008 9:38 AM

BTE for Duplicate invoice

Dear SAP gurus,
We are on ECC 6.0. We are trying to use BTE 1110 to build our logic for duplicate invoice.
We have activated it in FIBF by copying the sample process, but it is not getting triggered while doing any vendor invoice posting.
Please adv
Thanks!!

Refer the below link:-
[http://wiki.sdn.sap.com/wiki/display/Snippets/BusinessTransactionevents(BTE)]
Regards,
SDNer

Validation for Expense Accounting Entry

I need an up-front validation to allow only certain internal orders to be valid for the expense entries.
However I do not see anyplace in the configuration for defining such a validation.
Any direction regarding this is greatly appreciated

Hi
use transaction GBB0
and
select the Financial Accounting tab
select the line item
click on the Create Validation button
then create the steps
in the prerequisite enter the required fi transactions
check for that internal order field value
create a set with the allowed internal orders
through error message if the value is not matching with the internal order in the set.

User exit for duplicate invoice in MIRO and FV60

HI
i want to find a user exit to findout the duplicate invoice from MIRO, F-47, FV60 (Parked Invoice), MR8M (Credit Memo).
please let me know if you know any user exit for this.
Thanks & regards
Naresh

Hi,
for each transaction code so many user exits are there it is diffecult to pase all the user exits here
check below link and run the program in se38 and give the transaction code you get the user exits for each transaction code.
https://www.sdn.sap.com/irj/scn/wiki?path=/display/abap/find%252bapplication%252bclass%252bwith%252bexits%252band%252bbadis%252bfor%252ba%252btransaction
Regards,
Madhu

Invoice block for duplicate invoice

Hi Sappers
I have an issue with customer trade billing.
We have a scenario where in all the Third party items, once invoice is received, billed to the trade customer automatically. In one scenario we received a duplicate bill from the vendor, which further resulted in two bills to customer. Definately the A/P blocked the bill for payemnts as delivery quantity had exceded, however the customer invoice couldn't be stoped.
Can any think of an solution to this...
Regards
Ranjeet

Ranjeet Rajendra Jain wrote:>
> Hi Sappers
>
>
> I have an issue with customer trade billing.
>
> We have a scenario where in all the Third party items, once invoice is received, billed to the trade customer automatically. In one scenario we received a duplicate bill from the vendor, which further resulted in two bills to customer. Definately the A/P blocked the bill for payemnts as delivery quantity had exceded, however the customer invoice couldn't be stoped.
>
> Can any think of an solution to this...
>
> Regards
>
> Ranjeet
Hi
Check your item category configuration , if you have set Relevance for Billing to *F* , then this problem can be solved.
Regards
Krishnakumar Surpur

Urgent: Validation For Duplicate Record

Hi,
I Have a Simple Tabular Form for Emp,
(Number Of Records Display = 10)
I'm Inserting rows like
Empno Ename Sal Deptno
1 ABC 10000 10
2 XYZ 20000 10
3 XXX 25000 10
4 YYY 30000 10
1--- Err
If I again try to insert 1 then the system should give message 1 is already exist
before I save the Transaction.
Note: This validation should be when the item validate.
Thanks In Advance
Ahmed.

Hi ,
This topic is discussed and code is available somewhere in this forum , but if you cant spend time take this this will be handy, u have to call this procedure and make slight change in the procedure where it will give a error at the time of compilation , the output coloum called out will return values based on that u can know whether its a duplicate coloum, if any more doubts reply to [email protected]
PROCEDURE check_dupitem (item VARCHAR2, prod VARCHAR2, dup OUT VARCHAR2)
IS
drno NUMBER;
BEGIN
:GLOBAL.itr := 'Y';
IF :SYSTEM.cursor_record = '1' AND :SYSTEM.last_record = 'TRUE'
THEN
:GLOBAL.itr := 'N';
ELSE
drno := :SYSTEM.cursor_record;
dup := 'N';
first_record;
LOOP
IF TO_CHAR (drno) != :SYSTEM.cursor_record
THEN
/* the next line you have to change to your item */
IF item = :tixd_itemcode AND prod = NVL (:tixd_prodcode, '0')
THEN
message ('Duplicate Item! Enter a Valid Item!');
dup := 'Y';
EXIT;
END IF;
IF :SYSTEM.last_record = 'TRUE'
THEN
EXIT;
END IF;
END IF;
down;
END LOOP;
go_record (TO_CHAR (drno));
:GLOBAL.itr := 'N';
END IF;
END;
regards
Rajesh
Hi,
I Have a Simple Tabular Form for Emp,
(Number Of Records Display = 10)
I'm Inserting rows like
Empno Ename Sal Deptno
1 ABC 10000 10
2 XYZ 20000 10
3 XXX 25000 10
4 YYY 30000 10
1--- Err
If I again try to insert 1 then the system should give message 1 is already exist
before I save the Transaction.
Note: This validation should be when the item validate.
Thanks In Advance
Ahmed.

Std FM for Duplicate invoice posting

Hi All
Can any one send me the standard function modules which checks whether the INVOICE is parked or posted. (combination of company code/vendor/doc date/ref).

Hi
Check whether this can help for u
FI_DUPLICATE_INVOICE_CHECK
FI_DATA_FOR_SELF_INVOICES
FI_DATA_FOR_SELF_INVOICES_CALL
Regards,
Sreeram

Validation Check - Duplicate vendor Invoices

Hi,
We have a situation where the Duplicate Vendor Invoices have been entered by the users, bearing the same date and reference nos. as the original ones. When we checked we observed that, the system gives the warning message, but the same is ignored by the users. To prevent the same from happening again, we want to convert the warning message into the error message.
Could any one guide as to how can we set up the validation checks, such that the system would throw an error message. In the vendor masters, we have set up the check for Duplicate Invoices.
Thanks in advance.
Best Regards,

Hi,
If you already know the message number, then go to T.code:OBA5 or
T.code:SE91 (if its an custom message class) and change the message from waring to Error.
If you are not aware of Message, and try to post a duplicate invoice & when the warning message comes, double click on the same, it will give you the message number.
This will resolve your issue.
Please let me know the result of the same
Thanks
Kalyan

Custom Table for Verifying Duplicate Invoice against Legacy Invoice Data

Hi All,
We are trying to upload legacy invoice data in a custom table. Then we want to use SAP duplicate invoice check functionality to look for the potential duplicate invoice from this custom table as well apart from the standard SAP tables.
If you know of some user exit or any function module which I can use to link this custom table with the standard SAP duplicate invoice check functionality then it would be of great help.
Regards,
Sanjay

Hi Jurgan!
Thanks for the reply,
We are using ECC6,
Support pack : SAPKH60013
Settings for Duplicate Invoice Check In Vendor Master is correct
Customization setting OMRDC transaction, tick mark for invoice reference no. only
If all the cited characteristics match, the system displays a
customizable message. M8462 (if logistics invoice documents are found) or M8108 (if accounting documents are found).
I have ensured that message M8108 (if accounting documents are found) is maintained as an error message in OMRM.
Still system is allowing duplicate invoices for the reference nos. 00082 and 00072.
For other reference Nos. which are previously used for other documents, system issues error message successfully.
I dont want to delete archived accounting doc. and if I maintaind BKPF entris of this archived doc manually it will create probelm in FI.
is this happen due to life span of secondory index of archived accounting doc. is completed ?.
Please Help
Many Thanks
Vikas

A/P Invoice Entry - Duplicate Invoice Error vs. Warning Message Control

In configuration, the duplicate invoice message has been defined as an error instead of a warning. This affects all invoice entry dialog transactions. Is there a method or approach to change only transaction F-63 Park Document so the message is a warning intead of an error? Thxs.

Hi
we have to activate certain setting in MM.
Step - 1
SPRO - MM - Logistic Invoice Verification - Incoming Invoice - Set Check for Duplicate Invoices - Activate Check box for reference field.
Step - 2
In Vendor Master XK02/FK02 goto Payment Transaction & click on check box - Check double Inv
Step - 3
There is also a Std Report for checking the invoices for which same reference feild was given
S_ALR_87012340
Hope its useful, give if found useful
Regards,
ram

Validation for Duplicate Invoice Entry

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