Check for duplicate invoices and trigger a workflow

Hello All,
I have a requirement to check for duplicate invoices in AP(Accounts payable) and trigger a workflow when duplicate invoices are found. I a not sure how to do any of the above. Please let me know if you have any information on:
1) Checking for duplicate invoices in AP
2) Trigger a workflow
Are there any standard workflows that checks duplicate invoices?
Thanks.
--Mithun

Hi MD,
I doubt if system gives an error on FI side when a duplicate invoice is posted.
I feel you would require a BAdi for it, where you can call your WF using FM SAP_WAPI_START_WORKFLOW.
Hope it helps.
Aditya
P.S also ask your Func Consultants, if there are any settings in the Customization, where you could capture Inv Dt, Inv Amt, Vendor, Company code.
Edited by: Aditya Varrier on Oct 15, 2008 9:38 AM

Similar Messages

Problem in Set Check for Duplicate Invoices

Hi,
I have did all the required setting s for check duplicate invoice , but when i do miro , its not giving any error or warning msge.. i did all the config as per blw link..
FYI- in migo, i have entered the 3434 as a invoice ref # in delveriy note column and while doing miro , i have entered 3434 in ref column and give the 3434 as a dlvery note # in item tab .. but its not giving any error?
Pls guide, where the mistake has gone wrongly??
Problem in Set Check for Duplicate Invoices
Edited by: UJ on May 15, 2009 1:45 PM

Hello,
Hope you have done all the required configurations for the checking of double invoice and ticked the vendor for the double invoice checking in vendor master record.
You have to understand the way the system does the double invoice check.
As per the configuration, if the system identifies an invoice for a vendor whose double invoice check is activated, at the time of MIRO, system will update a separate table.
So system will check for the double invoice entry among the invoices entered after making the tick in the vendor master.
i meant to say that, if you are introducing this double invoice check in between the transactions, the check will be valid only for the invoices entered after the activation of double invoice check.
Regards

Set Check for Duplicate Invoices.

Hi,
what is the difference if is set "<b>Set Check for Duplicate Invoices</b>"
in MIRO?
Best regards

HI,
This check will prevent incoming invoices being accidentally entered and paid more than once.
You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice.
The company code check makes sense if you work with more than one company code.
Depending on the reference document number entry, the system checks as follows:
1. If you have entered a reference document number, the system checks whether the invoice matches in the following attributes:
Company code
Vendor
Currency
Invoice date
Reference document number
2. If you have not entered a reference document number, the system
3. checks whether the invoice matches in the following attributes:
Company code
Vendor
Currency
Invoice date
Amount in
document currency
Depending on the system settings, a warning message or an error message appears if the system finds an invoice that matches all attributes.
Requirements
The field Chk double inv. (Check for duplicate invoice) must be flagged on the Accounting view in the vendor master record.
Regards
Aasif

Finding AP duplicate invoices and triggering workflow

Hello everyone,
I need a way to find duplicate AP invoices and trigger a workflow in case there are duplicate invoices. Is there a standard workflow in AP that would achieve this? I did research on SDN but did not find the information I am looking for. Please give me any information you have.
Thanks.
Mithun

Hi Dha,
can u give some lighs on what is duplicate AP invoices ?, how do u define them ?
regards
prabhu

How do i check ensure that SAP checks for duplicate vendor invoice numbers?

Hi Experts -
How do I verify that SAP checks for duplicate vendor invoice numbers and blocks duplicate invoices from being paid?
Thanks!

Hi
Pls chek the settigs by following the path
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoice.
Here you make the settings for creating a duplicate invoice check.
Moreever, in the vendor master, you need to tick the check box for duplicate invoice check.
I suggest you search the Forums before posting a query. There are lots of postings on this issue.
Thanks & regards
Sanil K Bhandari

Check duplicate invoice and amount

Hi All,
Can anyone help me with this issue.
In T.code FB60 (invoice input field), I want the system to check the duplicate invoice and amount (If invoice number and amount are same) and it should not allow the user to proceed further.
Please help..
Regards,
Vinay

Thank you...
But this is not an automatic posting. Using FB60 manual posting. Also in the vendor master if we check the double invoice field it will give a warning and proceed further and allows user to post entries.
But my concern is "If the amount and invoice number matches the system shouldn't allow user to proceed further" hope i am clear now.....
Regards,
Vinay

Configuring double invoice check for vendor invoices posted through FB60

Dear all
Can anyone tell me how to configure double invoice check for vendor invoices posted through FB60.
for miro documents..we can use Tcode OMRDC
Is there any such tcode which can be used for configuring fi invoices for double checking..
regards
Expertia

Dear Expertia,
In FI,when checking for duplicated invoices, the system compares the
following :Vendor, currency, company code, gross amount of the invoice,
reference document number and Invoice document date.
SAP Note 305201 clarifies this in a more details; please read it.
The following fields must be identical for Duplicate invoice check
     Company code                              (BUKRS)
     Vendor number                             (LIFNR)
     Currency                                  (WAERS)
     Reference number                          (XBLNR)
     Amount in document currency               (WRBTR)
     Document date                             (BLDAT)
If the document is having any one of the above filed different then the
system does not consider it as a duplicate invoice.
Also It will check duplicate invoice check in vendor master data and
in posting key is there check box selected for sales related
The setting you making in OMRDC i.e Materials management->Logistics
Invoice Verification->Incoming Invoice ->Set Check for Duplicate
Invoices is only valid for MM and not FI invoices posted via FB60/FB65
You should check the F1 help on field "Chk double inv." (LFB1-REPRF)
in the relevant vendor master record (transaction FK03).
Please also check, that message F5 117 has been set correctly in the
IMG using this path:
Financial Accounting -> Financial Accounting Global Settings ->
Document -> Default Values for Document Processing -> Change Message
Control for Document Control For Document Processing
Finally & mainly, go to the relevant posting key is defined as sales
related in transaction OB41. You have to flag this field if the
duplicate invoice check should work.
I hope this helps You.
mauri

Check for double invoices

Hi,
1) Can someone explain me what is meant by "Check for double invoices " field in vendor master and its importance?
2) I am also confused between "Check for double invoices " filed in vendor master, and set check for Invoce duplication in "SPRO -> SAP Reference IMG -> Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Set check for duplicate invoices". Can some one exaplin that too?

Hi,
1) Can someone explain me what is meant by "Check for double invoices " field in vendor master and its importance?
This field for vendor reference while doing MIRO
2) I am also confused between "Check for double invoices " filed in vendor master, and set check for Invoce duplication in "SPRO -> SAP Reference IMG -> Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Set check for duplicate invoices". Can some one explain that too?
here you can define criteria for duplicate invoice including reference field also
In vendor master press F1 for duplicate invoice indicator ,you will get good info with Example.
how it work
check following link also
[http://help.sap.com/saphelp_470/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/content.htm]
Regards
kailas Ugale
Edited by: kailasugale on Jan 16, 2012 2:43 PM

Duplication Check for Vendor Invoices

Can we check for duplicate invoices in SAP
Regards
Satish

Hi
The configuration settings are made in
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoice
In vendor master you need to maintain the tick for Duplicate Invoice Check
Thanks & Best Regards
Sanil K Bhandari

Check for duplicate record in SQL database before doing INSERT

Hey guys,
This is part powershell app doing a SQL insert. BUt my question really relates to the SQL insert. I need to do a check of the database PRIOR to doing the insert to check for duplicate records and if it exists then that record needs
to be overwritten. I'm not sure how to accomplish this task. My back end is a SQL 2000 Server. I'm piping the data into my insert statement from a powershell FileSystemWatcher app. In my scenario here if the file dumped into a directory starts with I it gets
written to a SQL database otherwise it gets written to an Access Table. I know silly, but thats the environment im in. haha.
Any help is appreciated.
Thanks in Advance
Rich T.
#### DEFINE WATCH FOLDERS AND DEFAULT FILE EXTENSION TO WATCH FOR ####
$cofa_folder = '\\cpsfs001\Data_pvs\TestCofA'
$bulk_folder = '\\cpsfs001\PVS\Subsidiary\Nolwood\McWood\POD'
$filter = '*.tif'
$cofa = New-Object IO.FileSystemWatcher $cofa_folder, $filter -Property @{ IncludeSubdirectories = $false; EnableRaisingEvents= $true; NotifyFilter = [IO.NotifyFilters]'FileName, LastWrite' }
$bulk = New-Object IO.FileSystemWatcher $bulk_folder, $filter -Property @{ IncludeSubdirectories = $false; EnableRaisingEvents= $true; NotifyFilter = [IO.NotifyFilters]'FileName, LastWrite' }
#### CERTIFICATE OF ANALYSIS AND PACKAGE SHIPPER PROCESSING ####
Register-ObjectEvent $cofa Created -SourceIdentifier COFA/PACKAGE -Action {
$name = $Event.SourceEventArgs.Name
$changeType = $Event.SourceEventArgs.ChangeType
$timeStamp = $Event.TimeGenerated
#### CERTIFICATE OF ANALYSIS PROCESS BEGINS ####
$test=$name.StartsWith("I")
if ($test -eq $true) {
$pos = $name.IndexOf(".")
$left=$name.substring(0,$pos)
$pos = $left.IndexOf("L")
$tempItem=$left.substring(0,$pos)
$lot = $left.Substring($pos + 1)
$item=$tempItem.Substring(1)
Write-Host "in_item_key $item in_lot_key $lot imgfilename $name in_cofa_crtdt $timestamp" -fore green
Out-File -FilePath c:\OutputLogs\CofA.csv -Append -InputObject "in_item_key $item in_lot_key $lot imgfilename $name in_cofa_crtdt $timestamp"
start-sleep -s 5
$conn = New-Object System.Data.SqlClient.SqlConnection("Data Source=PVSNTDB33; Initial Catalog=adagecopy_daily; Integrated Security=TRUE")
$conn.Open()
$insert_stmt = "INSERT INTO in_cofa_pvs (in_item_key, in_lot_key, imgfileName, in_cofa_crtdt) VALUES ('$item','$lot','$name','$timestamp')"
$cmd = $conn.CreateCommand()
$cmd.CommandText = $insert_stmt
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$conn.Close()
#### PACKAGE SHIPPER PROCESS BEGINS ####
elseif ($test -eq $false) {
$pos = $name.IndexOf(".")
$left=$name.substring(0,$pos)
$pos = $left.IndexOf("O")
$tempItem=$left.substring(0,$pos)
$order = $left.Substring($pos + 1)
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Out-File -FilePath c:\OutputLogs\PackageShipper.csv -Append -InputObject "so_hdr_key $order so_ship_key $shipid imgfilename $name in_cofa_crtdt $timestamp"
Rich Thompson

Hi
Since SQL Server 2000 has been out of support, I recommend you to upgrade the SQL Server 2000 to a higher version, such as SQL Server 2005 or SQL Server 2008.
According to your description, you can try the following methods to check duplicate record in SQL Server.
1. You can use
RAISERROR to check the duplicate record, if exists then RAISERROR unless insert accordingly, code block is given below:
IF EXISTS (SELECT 1 FROM TableName AS t
WHERE t.Column1 = @ Column1
AND t.Column2 = @ Column2)
BEGIN
RAISERROR(‘Duplicate records’,18,1)
END
ELSE
BEGIN
INSERT INTO TableName (Column1, Column2, Column3)
SELECT @ Column1, @ Column2, @ Column3
END
2. Also you can create UNIQUE INDEX or UNIQUE CONSTRAINT on the column of a table, when you try to INSERT a value that conflicts with the INDEX/CONSTRAINT, an exception will be thrown.
Add the unique index:
CREATE UNIQUE INDEX Unique_Index_name ON TableName(ColumnName)
Add the unique constraint:
ALTER TABLE TableName
ADD CONSTRAINT Unique_Contraint_Name
UNIQUE (ColumnName)
Thanks
Lydia Zhang

Check for Duplicate Credie Memos

Hi ,
We have set up the Duplicate invoice check for our company code.
Also, in the vendor master we have the " Chk. duplicate invoice " activated. This should check both the invoices and credit memos for duplicate entries.
However, the same is not working in the case of credit memos and all the parameters such as company code , reference and the invoice date are same for both the credit memos ( even the amount and other parameters ). In the documentation, it is mentioned that this would work for both the invoices and credit memos.
Still the system does not issue a warning message for the same.
Can anyone suggest .
Thanks,
Srikanth.

Hi,
lease check the below OSS note:-
[https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=31771]
[http://help.sap.com/saphelp_afs30b/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/content.htm]
Regards,
Gaurav

Check for duplicated invoices - Special G/L indicator

Hi Gurus,
When posting an invoice to a vendor with special G/L indicator, the check for duplicated invoices is not efectuated by the system. For
normal GL posting the message F5 117 is defined as an error message. This happens in F-02 and FB60 transaction.
How can i e check for the duplicate invoices when working with Special G/L indicators.?
Can you please help me this ?
Regards,
Mário.

F-47 is for Vendor down payments.
Have you created your special GL Indicator for Vendors or Customers?
Please check the account type of the Special GL Indicator.
Rgds
Murali. N

Validation check for Tcode FB10 and FB60 - FICO.

I have an issue in validation check for Tcode 'FB60' and 'FB10'.
there are two exits coded for these transactions through transaction 'GGB0'.
details for the two exits.
exit 1.
when posting a vendor invoice, the network status is checked whether it is completed or not - if status is completed error message is raised.
exit 2.
when posting vendor invoice - for G/L Account in 60000 - 69999 series network should not be posted. if posted error message is raised.
when these two exits are entered via a prerequisites in code 'KGB' a code is generated automatically to call these exits- when transaction 'FB10' 'FB60' is executed.
Issue:
for code 'FB10' is executed with network with status completed and with G/LP account in 60000 - 69999 series -
error message is raised in sequence i.e. exit 1 is raised and then exit 2 is raised.
but for code 'FB60' if condition for exit 2 is not satisfied then exit 1 message is raised.
but it should be in sequence in raising the error message i.e. exit 1 and then exit.
Even though for both the transaction the auto generated code is similar and even exits are similar - but it is execution in raising the error message is diffrent.
- Since it is auto generated code i am able to figure out the issue.
i would appreciate if any one could help me out in this issue.
thank you,
with dregs,
Karthik.

Hi,
I have tried what you have suggested. But still validation is not working
I have done the following validation based on your inputs.
Prerequisite
Company Code = '1265' AND Transaction code = 'FB60' AND
Account Type = 'K' OR
Transaction code = 'F-43' AND Account Type = 'K' OR
Transaction code = 'F-48' AND Account Type = 'K'
Check
Business Place > '' AND Business Place = Section Code
Message
E - Error Message
Still it is not working.
Please suggest.
Best Regards
Shashikanth.M

Does itunes check for duplicate purchases?

I got a new version of itunes and I cannot have my purchased next to my new purchases. Does itunes check for duplicates? Or are they happy to take your money?

Maybe they will in a future update. Im not sure but I think they use to do this. IF they did Id say they stopped to make the record companys happy (And alittle richer)

Checking for duplicate primary keys on row inserts

Checking for duplicate primary keys on row inserts
I have a situation where I will be making bulk table inserts knowing that the primary key value will in some cases already exist. In this is the case I simply want to ignore the duplicate inserts.
Should I be performing a sub-query on the table and using a statement like:
where not exist in
Or is there a cleaner way of discarding or checking for duplicates on insert.
My concerns were mainly one of performance, as my routine will be inserting a few thousand rows in its operation.

The MERGE commnad is a good option when a large percentage of the data will exist in the target because it is much more efficient to attempt to update then insert when the update affects zero rows than capture an error and convert it to an update.
However, since in this case it would appear that only a few rows will alreadys exist and we want to ignore the duplicates when they exist then
begin
insert
exception
when dup_value_in_index then null;
end
would be the way to code this one. The bulk insert version has in 9.2 the ability to store the errors so that they can all be handled at once which means the rest of the array insert can work.
HTH -- Mark D Powell --

Check for duplicate invoices and trigger a workflow

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