Vendor Account

Vendor account exists for employees in FI. Now Travel Management is implemented. Do we need to map employees to Vendor accounts and use transaction HRP? Reimbursement will be thru FI payment?
All expenses will be mapped to G/L accounts thru HRT
what will happen if employees are not tied to vendor accounts using HRP?

Hi,
Please assign the respective personnel number for the employee in his vendor master record. That will solve the purpose.
Best Regards,
Raj

Similar Messages

Vendor open items report without page break after changing vendor account

Hi,
I would like to get the vendor open items report without pagination when the vendor account changes.
The option of deleting the * mark in the Filter page is not valid for me, because this way the vendor's name dissappear. I mean, it would be ok if I could show in the output of the report the name of the vendors.
Thanks in advance.

HI,
If I understood your issue correctly then in the report S_ALR_87012085 is a field "Summarization level (0-4)" in the output controls.
You just have to set this field to the value '2'.
When you set the field to two, the page break will first executed, when the page is "full".
If you want to see information about the "Summarization level (0-4)" field, you just have to set the cursor in it, and press F1.
I believe this answer solve your problem.
Please assign points if it useful.
Regards
Ravinagh Boni

How to clear a vendor account with documents in different currencies

Hello all -
I am aware that the purpose for using F-44 is to clear the vendor open items; however my vendor account is in rupees and the document I am trying to clear against the vendor is in USD.
My debits and credits are slightly off due to FX. Is it possible to write this off to FX within F44 or is there another Tcode I can use to clear the vendor account?
Can you please help?
Thanks,
Indira

Hi Indira,
When you clear vendor open items in another currency, exchange rate differences will / should post to a "Forex rate differences" account automatically, according to your configuration.
Your vendor open item is now cleared. Now for the posted exchange rate differences. When you say "write off", I am guessing you don't want any postings to this "Forex rate differences" account.
In this case, you can do a reclass from your "Forex rate differences" account to another expense account. Post the opposite DR/CR entry to your "Forex rate differences" account in a GL journal. This will make the net effect in the exchange rate difference account 0.
Thanks and Regards,
Chee Chung

Vendor account Group

Hello SAPians,
I have a issue with regard to Vendor Account Group,can you please help me with some information
Issue is:
User want to change the Vendor account group of some vendor and there are few things need to be changed for TAX year 2012.
what conditions need to be checked before changing the acc group.
I checked the present acc group and new acc group,I found there is some diff with Number ranges and the fields in General Data,Company code data,purchasing data ,purchasing sub range & purchasing plant fields.
And the partner determination procedure is defined for the old Account Group and it is not defined in New acc group.
so for all these scenarios how I need to proceed further or suggest the user in order to change the account group.Please let me know the compatibility problems other than these.
Thanks for your information
Regards
Varanasi

Please read the below article,
[Account group changes|http://wiki.sdn.sap.com/wiki/display/ERPLO/CHANGINGANACCOUNT+GROUP]

Vendor Account not getting automatically cleared using F.13 (OB74)

Dear Sir / Mam,
I want to clear vendor account open item based on assignment field.
for this
1. I configured OB74 as below
YAIN     K     0     9999999999     ZUONR (where YAIN = COA)
2. One of my vendor account # 300031 is appearing as below
Assignment              DocumentNo      Type          Doc. Date          Amount in local cur.
TestF.13                100000034            SA           17.02.2012                   275.00
TestF.13                5100000266          RE            20.05.2010                   275.00-
3. I executed T-Code F.13 and I selected CoCode, FY, Flagged Select Vendor Option & selected Vendor Account Number and executed in Production Run where in I am getting the following message.
I Program started by:           " CSPL
I Start date     " 17.02.2012 Start time     " 23:44:04
S No customer documents selected
S No G/L account documents selected
I Only accounts with debit and credit postings are included
I Stop date      " 17.02.2012 Stop time      " 23:44:05
There after If i go and check the vendor account the open item are still open!
I want to clear it through T-Code F.13 as I have mass documents be cleared like this.
(Therefore I am not clearing it through F-44)
Please guide me as where am I going wrong.
Thanks In Anticipation
Regards
Chirag Shah

Dear Jessica,
In OB74,
I have Put my chart of accounts - YAIN,
Account type K,
From / To accounts as 0 to 99999999 (as they are numbered/charactered in the master record),
criteria 1 is ZUONR.
Account doesn't have Zero Balance but there are few line items with comman assignment text total of which is ZERO in Doc Currency (As I have shown in query)
in F.13
Clearing date is tried as 17-02-2012 as well as 18-02.2012
Unticked Test run (= Production RUN)
and executed.
But still it shows the given below details, gives the same message and not clearing the line items.
    CoCd AccTy Account number   G/L           Open Items    Clrd Items
    1000 K     0000300031       0030021002            9             0
Thanks & Regards
Chirag Shah

Clearing of open line items in Exchange Vendor account

Hi Friends,
We have an issue related with the clearing of open items from the exchange vendor account. Details of issue are as follows,
We have two open line items in an exchange vendor account (T-code FBL1N) pertaining to the Logistics purchase invoice and a credit memo. These documents are very old documents posted in the year 2005. When user tries to clear or net these documents using T-code FB1K( using the current period), SAP generates the clearing document, i.e. it gives only a clearing document number and sends an email to user stating that update has been terminated. When we try to view the clearing document so generated using T-code FB03, system do not finds it, i.e. it is actually not in system / tables. Also most important thing these open items continues to appear in the vendor account, i.e. they are not getting cleared.
Some of our observations about the related exchange Purchase Order is that, this PO has document date 03/31/2004 having qty. 5659 GA. The very first GR and related invoice is also having qty 5659 GA and posting date of 03/31/2004. After this user had again created above mentioned documents that are in question i.e. invoice and credit memo. These documents were posted on 04/12/2005 for the qty of 22592 GA (Even though the PO qty is 5659 GA).
Now we would like to know what would be the probable reason for these open items not getting cleared from the vendor account. Please note user also tried to clear these documents using F-44 T-code but no luck.
Thanks,
Ritesh/Ninad

Hi
Have you tried by changing the Base line date while cleaing the vendor account. ?
Satish

AP Report- Vendor account and PO by Expense account

SAP Guru-
I am trying to produce a report that provides by expense account the vendor account and PO by period. I tried amond others the following account :S_P99_41000099 or S_ALR_87012085 and they are not what I need.
Does anyone have any inputs on how I can pull this information.
Points Awarded

Please refer to note 826357
When implementing the new G/L accounting in Release SAP ERP, we recommend that all new customers map the Profit Center within the new G/L accounting by activating the scenario FIN_PCA (profit center update). It is not advisable to activate the classic Profit Center Accounting in parallel and consequently update parallel data volumes.
You might have defined the update of the characteristics "Profit Center" and "Partner Profit Center" in the ledger by selecting the scenario "Profit center update" (Customizing: "Financial Accounting (new) -> Financial Accounting Global Settings (new) -> Ledgers -> Ledger -> Assign Scenarios and Customer Fields to Ledgers").
If the profit center scenario in the new G/L accounting is active, classic Profit Center Accounting is not active

Customer and Vendor Account statments

Hi ,
can we get any standard report for customer/vendor accounts statements on monthly basis to be sent to customer/vendors?
My client is asking in the report ,they should have invoice number, description of the transaction, debit, credit and balance, in the below they should have due amount on due date basis like 30 days, 60 days due etc., in the statement.
can any one suggest any report like above?

hi
thanks for giving replay,
actually i prepared functional specificatiion for vendor but how to puckup the opening balance(frokm which table) i have no idea ple give me any idean
                      tables fields are
for purchase BSIK,   BELNR
for payment BSAK, BUDAT
                                  BLART
                                 SGTXT
                                  DMBTR
how to puckup the opening balance, is there any table ple give me an idea

Problem while posting to accounts on vendor account

Hi experts,
We have a wagetype "Advance deduction"
For the particuar employee we created a vendor account.
We ran the payroll successfully and we tried to post it to accounts.
Im getting the errors
""No creditor with serach key Companycode LFB1 PERNR
Has bben found""
No vendor found for this selection
Required field GLACCOUNT was not transferred in parameter ACCOUNTGL"""_
Eventhough we maintained the Vendor account for the particular employee.
Did i miss any config.
Please advice me to resolve the problem.
Regards,
V Sai.

HI Experts,
Im facing the problem in creation of a Vendor account for a newly created company code.
Through PRAA we have created the new vendor account for an employee who has advance deductions.
The system is showing the screen Create vendor master records according to HR master records.
Through XK03 i can able to see the created vendor.
Later i performed live run and posting to accounts.
there im getting the incorrect documents for the particular wagetype.
Where we have to enter a valid value in field GL_Account in parameter accountGL.
Please addvice me to solve the prob;lem.
Regards,
Vi sai.

Vendor account in GL account display

Dear All,
I need vendor account to be displayed in GL account. When i see GL balance i want to bring vendor code in GL account display.
regards
K S Rangarajan

Hi,
In screen Layout select the Off settinhg account num.
Hope this helps you
Regards
Veena kunthe

Payment terms applicability for Debits in Vendor account

Hi all,
Whenever we credit a vendor account with defined payment terms, the net due date for that transaction will be calculated as per payment terms. I just wanted to check if the same logic applies even when we debit vendor account with defined payment terms.
When I tested this in our systems i.e by debiting vendor account with defined payment terms, found that baseline date was only getting picked as net due date & not the actual date as per payment terms. I wanted to confirm if this is a SAP standard feature or a customised feature.
Regards,
Santosh

Hi,
I do not have documentation other than the F1 Help for the Field Inv.Ref
This explains it though.
Number of the Invoice the Transaction Belongs to
For line items which are related to another line item, this field contains the number of the partner document.
Use
In the standard system the field is used for:
Credit memos which refer to a particular invoice item
Subsequent invoices for an invoice item
Partial payments for an invoice item
Partial clearings of down payments.
In the first two cases mentioned, the terms of payment are copied from the cross-referenced invoice item into the item currently being processed. This ensures that items due on the same date are paid together by automatic payment.
A special rule applies to credit memos which have a "V" in this field. The due date is determined in the same way as for an invoice. If the field is empty (containing neither a document number nor a "V") the due date is the baseline date for payment.
Kind regards

Find Free Number Ranges of Customer and Vendor Accounts

Hi,
We have a requirement where we want to report to customer the free numbers present in customer and Vendor Accounts Groups.
To solve this, I went through XKN1 and XDN1, where I go the current number for each Vendor and Customer Account Group.
But the customer is having a strange requirement. They want to know, the free numbers available in these customer range.
Please see the attached doc for the requirement and the solution which has been given.
Please let me know, how to find the free numbers available in SAP system.
Regards,
Devdatth

Hello Devdath,
You can go to table KNA1. In the selection criteria, give the number range for each Account group and click on Number of entries.
This will give you the number of customers created for that account group. SUbtract this number from the total number to get the Balance.
Note: This is for the number ranges which are externally defined.
For internally defined number ranges, you can simply go to XDN1 and get the balance.
Similarly for Vendors, use table LFA1
I hope this is what you needed.
BR
Amitash

Partial payment tab problem when clearing two open items in vendor account

Dear All,
I have the problem with partial payment procedure.
As SAP is presenting the process, partial payment should work as follows (i.e. with vendor):
1. Incoming invoice is posted -> Credit -100
2. Credit note is posted -> Debit +20
3. Payment (without clearing) is posted to vendor account -> Debit +50
I'll run transaction F-44 and go to tab "Partial payment".
I see 3 items (as above).
I mark Item -100 and +20
I double click in filed next to -100 and it changes to -20
An now it should make no posting but only assignemet of one item to another.
But in my case, if I click "save" icon, it makes postings Debit 20 and Credit -20 on vendor account.
Is there any possibility that such clearing will not generate any posting but just make assignement of one item to another. Or maybe there is something wrongly configured in the system. At the moment the partial payment makes some kind of residual items.
Thanks in advance for replay.
Best regards
Greg

Hello,
Yes, it's right, whenever we clear vendor or custmoer account, the system creates document, but as I remeber from other instalations, the document had header but there was no postings.
It case described, the system creates posting:
40 Vendor 20 EUR
50 Vendor 20 EUR
This is strange for me. As ther should be clearing document but with no postings.
Have you got any idea how to configure the system, so partial payment tab in clearing transactions creates clearing document but with no phisical postings.
Best regards
Greg

Is it possible to link several vendor accounts with a customer account?

Hello,
We have linked a vendors with his corresponding customer, so in FBL5N report, when inside this customer, we can see all of the receivable items of him as a vendor.
The question is: We have a customer account number that corresponds to several vendor accounts numbers. Is it possible to link these several vendor accounts with the customer account ?
We only want to see in FBL5N report both customer and vendors items.
Thanks in advance,
Best Regards,

Hi
It is not possible since Vendor and customer should be 1:1 and not 1:N
If you require clearing between the customer and vendor, the following requirements must be met:
The customer number must have been entered in the corresponding vendor master record.
The vendor number must have been entered in the corresponding customer master record.
The fields "Clrg with vend." or "Clrg with cust." must have been selected in both master records.
Reg
Vishnu

Vendor Account not getting Cleared.

Dear All,
First of all thanks everyone for your support till date.
I have an issue. When I am trying to clear a vendor account from F-44 its not getting cleared. Its showing a negative balance of Cash discount and is not getting adjusted with any account.
However when I am processing the open item for the same vendor in FBL1N. The total is 0.
Can any one suggest how to go ahead and clear this account.
Thanks & regards
Om Prakash gupta

Dear All,
Any updates on this issue as it has become a serious problem here. There ia an objection from Auditor.
Kindly Suggest.
Regards
OM

Vendor Account Statement Balances Formats problem

Dear Experts,
I have a Vendor account statement and by logic the Total at the end should be the same for whatever period i request the statement in (using fbl1n). Currently i have a vendor which has differenet balances if i request the statement from 1.1.2009 to date than from 1.1.2011 to date.
While checking where the different is, i found out that the amounts Formats is wrong because it's being diplayed 50.000,00 rather than 50,000.00 in the debit and credit but in the Balance column the format is right so the system is conflicting between thousands and hundreds where an amount like 100,39 is there.
Say for example i have a credit of 60.373,343 the balance displayed next to it is 60.373 and the system is omitting the rest considering that they are not there so when you come to a credit amount of 100,39 the balance is now 10099.373 rather than 60.473.
So my question is, is there any way that i can make a change for the amount format in the statement or it needs an abaping work?
please help

Hi,
IN SAP Easy Assess menu go to System - User Profile - Own Data - in second TAB (Defaults )
here you can change t he Format of Number.
If you dont have authorization then ask BASIS consultant to do so.
Regards,
Shayam

Vendor Account

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