Vendor, Email Addresses, Correspondence of Payments?

Dear Readers,
How do I enable vendor payment notification and clearing through the email of the Vendors given in FK01.
How do we email vendors using their email in SAP? How do we use SAP for this?
How does SAP correspond with the email bearers?
How is email communication possible in SAP?
I hope all the above questions are comprehensive to get the picture of what is meant.
Moreover, scenario is we have to email vendors of the payment and the balances.
Step by Step Instructions would be highly appreciated.

Dear Bhatia,
You would have to specify Email as communication method in the output type configuration.
Go to Transaction NACE -> Choose the application -> click on output types pushbutton -> choose the output type that you are using -> click on processing routines option on the left pane of the window -> maintain '7' 'Simple Mail' to be able to send the mail. You may also maintain mail title and text from the options available.
You can maintain the condition records for restricting depending on the trading partners etc.
Hope this will help.
Regards,
Naveen.

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Vendor email address in IDOC

We are trying to create a vendor payment file to be sent to our bank in IDOC format. The IDOC type we are using is PEXR2002. We are not able to populate the vendor email address (from vendor master data - SMTP_ADDR) into IDOC segment E1EDKA1 even though the email address is shown on the vendor master. All other vendor master address information, such as Phone, Fax, show up correctly in that segment. Does anybody know how we can populate the IDOC with the email address?
Thank you.

Thanks, Ravi. We are trying to avoid creating a user exit and since all the other vendor info populates the IDOC correctly, we're hoping there's a 'standard' way of getting the email there as well.

Vendor Email Address(Urgent)

Hi,
Can some one help me regarding extracting the vendor email address.Email can be obtained from ADR6 but need to know the lifnr and personal number.How do I get a unique personal number for a vendor so that i can query ARD6 and get the mail address.
Thanks
Shyam

hi,
i am not saying that adrnr number is same as personnumber you misinterpreted me.
i was saying that for a particular adrnrnumber say 0000000145 , there exists various person number and these person number are in many cases same .
Address Number Person numb
0000000121
0000000145     0000001735
0000000145     <b>0000002919
0000000145     0000002919</b>
0000000145     0000004153
0000000145     0000004193
0000000145     0000004211
0000000145     0000004702
0000000145     0000005050
0000000145     0000005161
0000000145     0000005184
0000000145     0000005184
0000000145     0000005186
0000000145     0000005186
0000000145     0000005190
0000000145     0000005209
0000000145     0000009182
0000000145     0000010809
0000000145     0000017254
0000000145     0000017346

SAP MDM Vendor email addresses are not in order when sent to SAP R/3

Hi Experts,
We were trying to maintain vendor email addresses in this order in SAP MDM:
E-mail address: massupa@nexus
Sequence Number: 001
E-mail address: win@nexus
Sequence Number: 002
E-mail address: satita@nexus
Sequence Number: 003
But when saving the record, its order get mixed up like below: (I believe it was arranged alphabetically automatically---> is this the standard MDM functionality?!)
E-mail address: massupa@nexus
Sequence Number: 001
E-mail address: satita@nexus
Sequence Number: 003
E-mail address: win@nexus
Sequence Number: 002
When it gets syndicated to ECC, its order was maintained incorrectly with incorrect IDs:
E-mail address             ID
massupa@nexus        001
satita@nexus              002   -
> should be 003
win@nexus                 003 -
> should be 002
we checked both the XML Files and the IDOC and found that it has the same order maintained in SAP MDM
massupa@nexus        001
satita@nexus              003
win@nexus                 002
But how come the IDs were changed in R/3?
Many thanks in advance!

Hi Mike,
As per your requirement, i feel that for ID either you can create a new field say sequence ID in this e-mail addresses table of MDM and thus can syndicate it or can also use ID as key using remote key concept. I mean for this e-mail addresses table, you can set property Key mapping = yes in MDM Console and thus can use this IDs as key for this email address e.g. for massupa@nexus you can save ID as Key.
So during syndication, map this field with target IDOC structure field and I mean Remote Key under e-mail addresses table with IDOC ID target field. In this way you can have correct IDs with their corresponding email addresses.
Kindly let me know if you are looking for something else.
Regards,
Mandeep Saini

Replicated vendor email address from ECC 5.0 to SRM 5.0

Hi All
Currently, we are trying to replicate vendor email address from ECC to SRM. We use Vendor Master General Email (SMTP_ADDR) to store different email address
1. ) Case One
- Vendor email address for vendor account receivable
- Vendor email address for procurement
- Vendor email address for return invoice
Our system : SRM will only replicate defaulted vendor email address ( Standard Number )
Question : Is it possible to replicate all email address ( the above 3 email address).
2.) Case Two
When we only one email address for vendor account receivable, we dont want to replicate to SRM.
Question: Is possible to block this vendor email address and do not replicate to SRM ?
Thank You
Alex

>>Will XI 3.0 able to work with ECC 6.0 without any change or any change is required in the XI configuration level, please specify?
As far as I know, no change is required in XI configuration.
Regards,
Praveen Gujjeti.

Change Vendor Email Address

Hi,
I need to change the vendor email address, i found the table adr6 and i can join the table LFA1 with the Address number, but i don´t think that this the way to do it. Can someone have a function module to change the email address in massive way for migration data.
The BDC is not helpful, because it doesn't show the field SMTP_ADDR.
     Thanks for the support,
         Cesar Felce

Hi,
   I check the address an personal contact, but it doesn't display the SMTP_ADDR.
   When i run the transaction xk02 without the shdb, it appears perfect, checking just the address, but when i run with the shdb transaction it disappear the emailo address.
   Thanks,
      Cesar

Vendor Email Address to be populated in the Communication Method of the PO

Hi,
We have a requirement where the vendor email address needs to get populated in the Cover Text of the Communication Method.
When the user changes the PO for eg 4500002984, the vendor mail address needs to get populated in the Cover Page Text of the Communication Method before Save of the Purchase Order.
This needs to happen after the output type is configured and the mail address needs to appear in the Cover Page Text of the Communication Method before the PO save .
Is there any exit or badi to do the same before the Purchase order is saved ?
Thanks in advance,
Anu

Pls check the OSS note Note 191470 - Purchase order as an e-mail
You may get some idea
Regards
MD

Help with vendor email Address table

Can someone help me with this issue.
I am trying to pull out the vendor email address for all the vendors. Vendor email address are the one's which are entered in the First page on XK01. I checked on the table name and it brings up only a structure.
Please help

You can try something like this....
Example...
*Selecting the ADRNE from LFA1...
SELECT SINGLE ADRNR FROM LFA1 INTO I_ADRNR
          WHERE LIFNR = ITAB-LIFNR.
*Passing ADRNR to ADR6 to get Email...
    SELECT SMTP_ADDR INTO TABLE I_Z1EMAIL
        FROM ADR6 WHERE ADDRNUMBER = I_ADRNR.

BDC Upload Vendor email address

Hi experts,
Could you tell me how I can upload the vendor email address information with BDC.
Best regards.
Tks a million!
David.

Hi
Use the transaction code MK02 to change the vendor details. For that first you have to do the recording in SHDB. Then generate a program from the recording and then pass your values to it.
Regards,
Vishwa.

Check on vendor email address change before saving PO

Hi All,
I need to check Is there any change in Vendor Email address in PO before
saving. I am trying to find userexits.
I found some like EXIT_SAPMM06E_012, But here I am not getting complete
Vendor address...
Req: I am maintaing multiple email address for Vendor at PO header level.
Here is the path: PO Header --> Address tab --> Click on Address Details
--> Here we can maintain(Insert/ Delete/Change) multiple e mail address.
So I need to check is there any change in email address before saving.
Could you please any body help me on this....
Thanks
Rays

Hello Rays,
One base question,
Are you going to check the vendor email address manually before saving the PO?
The vendor address in the puchase order is copied from the vendor master so you can maintain email address (single or multiple) in the vendor master before creating the purchase order. At the time of purchase order creation/save, you can change the default email address and use this to trigger PO to vendor.
By the way, user exit EXIT_SAPMM06E_012 (Check Customer-Specific Data Before Saving) is used for custom field not for SAP std field.
Hope this helps.
Arif Mansuri
Reward the points if answer is helpful.

Vendor email for PO and payment advice

Hi Gurus,
Can anybody please throw some light on this scenario? We want to get started with emailing the PO's to vendor functionality. The settings are all done and everything is looking good to be implemented. But we have a situation, where the accounting department (as of today) is sending emails about the payment to the vendor (PI vendor). Now if we look at the following cases
case 1: VN is 3XXXX and PI 4XXXXXX linked on the vendor master of 3XXXXX. If we want to send the PO via email to VN, we just need to maintain the email address on the 3XXXXX vendor master and when the payment is processed (F110), the email about the payment will use the email address from the 4XXX vendor master. This case is working fine without any problem.
Case 2: VN is 3XXXX and PI is also 3XXXXX. (The exact same number) Then how will we deal with this case? because now the challenge is to maintain two email addresses on the vendor master (one for purchasing and one for accounintg). But on the vendor master, only one email address can be selected using a radio button to be used as default. Now how can we ensure that the PO gets sent to the proper email address of the vendor and when the payment gets processed how can we ensure that it will only send the email to the concerned email address and not the other.
we have the custom program that kicks in after the F110 is processed to pick up the email addresses of the PI partner role vendor to intimate them about the payment. Now is there any other place in the vendor master where the email address can be maintained rather than in the general data view of the vendor master to get around this problem. I would really appreciate all possible ideas and suggestions please
Thanks
Anusha
Edited by: anusha vemulapati on Mar 1, 2010 3:44 PM

Anusha,
Sending email for payment advice is standard enhancement available using BTE2040
Ravi has detailed the steps to use this BTE
It will be triggered automatically when you run payment run in F110 and pickup the email address from vendor master data.
You would just need to copy the standard sample function module to your own zmodule
Refer to the following link on how to implement a BTE
http://sapient.wordpress.com/2007/12/09/business-transaction-events-bte/
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/207835fb-0a01-0010-34b4-fef1240ba9b7?quicklink=index&overridelayout=true

Update Vendor Email Address

Hi.
I need to change email address for vendor.I have to remove existing mail address
and populate with multiple mail address in vendor master.I tried bapi     BAPI_ADDRESSORG_CHANGE
it triggers with the error message " address cannot be determined".could any one tell what ADDRESS_NUMBER is.
Thanks.
Srilakshmi Balamurali.

Hi Use BAPI_ADDRESSORG_GETDETAIL first and get Addressnumber.
Based on this address number, call BAPI_ADDRESSORG_CHANGE.
Below is the reference code.
DATA: objtype LIKE bapi4001_1-objtype,
        obj_id LIKE bapi4001_1-objkey,
        obj_id_ext LIKE bapi4001_1-extension,
        context LIKE bapi4001_1-context,
        address_number LIKE adrc-addrnumber,
        bapiadtel LIKE bapiadtel OCCURS 0 WITH HEADER LINE,
        bapiadtel_x LIKE bapiadtelx OCCURS 0 WITH HEADER LINE,
        return LIKE bapiret2 OCCURS 0.
Assign the following object type and object key to a main customer
address
objtype = 'KNA1'.
obj_id = <customer number>.
obj_id_ext = ' '.
context = '0001'.
Get existing data by calling, e.g. FM 'BAPI_ADDRESSORG_GETDETAIL'
Enter the reference structure data
The telephone number with serial number '002' is to be deleted and
the one with serial number '003' updated
CLEAR: bapiadtel, bapiadtel_x.
bapiadtel-consnumber = '002'.
bapiadtel_x-updateflag = 'D'.
APPEND: bapiadtel, bapiadtel_x. "Delete entry
CLEAR: bapiadtel, bapiadtel_x.
bapiadtel-consnumber = '003'.
bapiadtel-extension = '77733'.
bapiadtel_x-extension = 'X'.
bapiadtel_x-updateflag = 'U'
APPEND: bapiadtel, bapiadtel_x. "Update entry
CLEAR: bapiadtel, bapiadtel_x.
bapiadtel-telephone = '06227'.
bapiadtel-extension = '11111'.
bapiadtel_x-updateflag = 'I'.
APPEND: bapiadtel, bapiadtel_x. "Insert new entry
call change module
CALL FUNCTION 'BAPI_ADDRESSORG_CHANGE'
     EXPORTING
          obj_type       = objtype
          obj_id         = obj_id
          obj_id_ext     = obj_id_ext
          context        = context
     IMPORTING
         address_number = address_number
     TABLES
         bapiadtel      = bapiadtel
         bapiadtel_x    = bapiadtel_x
         return         = return.
Errors and warnings are in the RETURN table. If successful, the
organization address and its communication data are now updated
in the system.
The adress number is in the ADDRESS_NUMBER field.

Select Vendor Email Address when creating PO

Hi Guys;
When I create PO for send by email, the system get Email Address from Vendor.   But some vendors got two or more email address.   For example;
001 [email protected]    Standard
002 [email protected]
003 [email protected]
In the PO Header data I select email address 002, and SAVE PO. The system send PO to the email address 001, but the PO Header got email address 002.
How I send the PO with the email address selected?
Regards,
Hector

Boss
The smart form program will call the concern function ..First check the code in the smartform
*Select Email-id from ADR6 table
Select single smtp_addr from ADR6 into lv_smtp_addr where
                    ADDRNUMBER = lv_adrnr.
As Per SAP OSS Notes ---
When using external mail, the following basic settings are required:191470
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on).
You can only make a permanent change using the vendor master transactions XK02 or MK02.
You can use a temporary email address in Transaction ME21N.
Address the table in the smartform where you get the temporary email address in Transaction ME21N .
Hope it will help you and solve your problem
Thanks
Jeevan

What table holds a VENDOR EMAIL ADDRESS?

Hi Forums,
I am trying to find the table that would hold the email address based on the LIFNR?
thanks

Hi,
It's in ADR6 table.
Regards,
Eli

Vendor email-address in SUS too short

Hello guys,
following problem:
When I send the PO from MM to SUS (SRM 5.0 on Server 5.5)
the email adress of the vendor is cut in the middle in SUS.
The Idoc of the ECC is fine, it seems that the problem
could be found in the Mapping of the XI or in SUS.
Is the field in SUS too short?
What can I do?
Hoping for answers,
Barbara

Hi Barbara,
Did you search OSS?
This certainly sounds like something wrong in the SAP standard.
Kind regards, Rob Dielemans

Vendor, Email Addresses, Correspondence of Payments?

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