Web Expense Reports

Hi everybody, I4m working with Oracle AP release 11.
My problem is that I need to set up all the steps using Oracle Self Service Web Expense Reports.
I4m facing the next error submiting exp reports
AP Standard Expense Report Process ended in Error
I4m having problems trying to set up the Oracle workflow
Do you have any solution on these?
Thanks in advance
null

I'm looking for Self-Service Web Expenses for Release 11, Do yo have the installation manual and is it SSP5 for Release 11.
Thanks

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In R12, can payroll user enter expense report for employees via web-based?

Hi,
In R12, can payroll user enter expense report for employees via web-based screen? Previously in 11i, it can be done via the Expense Report forms.
Appreciate advise on this.
Thanks in advance.
Regards,
Shiau Chin

Hi Anne,
Please see page 42 of the [url http://download.oracle.com/docs/cd/B34956_01/current/acrobat/120oieig.pdf]iExpenses Implementation and Admin Guide for R12 . If you are unable to enter the ID as per the guide, I would suggest raising an Service Request with Oracle Support.
Cheers, Pete

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Hi Steven,
Ahhh, I had a feeling that was a problem.
I had similar issues after installing SP1 so I could have some of the new features, like the storage report back for sites, and deleted sites going into the recycle bin. However, I had read that I *had* to install the June 30 CU as well, which may have been
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DISPLAY/PRINT MY EXPENSE REPORTS UNDER TERA FAILS WITH THE ERROR MESSAGE

Hi Techies,
When i click on "Display/print" button under my expense report ( Employee --> Travel & expenses --> Manage Expenses (TERA) --> My trip reports), it opens up a new window with the error message "SOAP Framework error: SOAP Runtime Exception: CSoapExceptionTransport : HTTP send failed with exception communication_failure(100,101)."
This behaviour is noticed in the new upgraded system NW 701 SP7 (portal) and backend ECC 6.0 EHP4; However it works perfectly fine with our non-upgraded system NW 70 SP10 (portal) and backend ECC 6.0.
When i ran the trace on this functionality, i could notice that in the non-upgraded system, after pulling all the values, it calls the RFC function module "PTRM_WEB_FORM_HTML_GET"; however the upgraded system calls "PTRM_WEB_FORM_PDF_GET".
For the "PTRM_WEB_FORM_PDF_GET", I believe we need to configure the "ADS" rfc pointing to the ADS service on a j2ee server which am not planning for.
MY QUESTION IS:-
IS THERE ANY OPTION TO CHANGE THE FORM BEING CALLED FROM "PTRM_WEB_FORM_PDF_GET" TO "PTRM_WEB_FORM_HTML_GET" WHICH I BELIEVE WILL RESOLVE THE PROBLEM AM FACING?
Kindly assist with your thoughts!1
-GK

Read the steps on note 1032311 on how to achieve it,
In Web Dynpro, the Parameter for Formula is Defaulted to PDF file. If
you don't want to use the ADOBE Form in ESS, you have to follow 2 steps:
Solution
    o Check the Homepage framework configuration.
In IMG (transaction SIMGH) go in Travel Management->Employee Self
Service->Homepages Framework->Ressources
Delete the URL parameter "sap.xss.tra.UsePdf=true" of the ressource
"EMPLOYEE_TRAVEL_TRIPFORM_SRV05".
Check that the field URL for PCD file is filled with
ROLES://portal_content/com.sap.pct/every_user/com.sap.pct.erp.ess.bp_fol
der/com.sap.pct.erp.ess.roles/com.sap.pct.erp.ess.employee_self_service/
com.sap.pct.erp.ess.employee_self_service/com.sap.pct.erp.ess.area_trave
l_expenses/com.sap.pct.erp.ess.tripform
Normally if it is not filled in your client, the system should use the
one from client 000, that is the SAP delivered customizing.
    o Check the Portal PCD configuration
Logon on to your SAP portal as Administrator.
In the Content Administration - Portal content, select Content
provided by SAP->end User Content->Employee Self Service->iViews->Travel
and Expenses->Display Trip Form
Right Click on Display Trip Form and Select Object->Open
In the field Application Parameters, you will find a parameter
                                                                 Page 2
sap.xss.tra.UsePdf=true . Delete this line completely.
When this configuration is done, the PDF form is desactivated and the
HTML form is used.
This is the issue with ADOBE set up
Firstly, I would ask you to check the customizing steps from 944221
to ensure no issue with the ADS configuration for the pdf form.
to review OSS note 925741 as there can be a issue with the
platform validity and version.

Changes to Create expense report

Hi everyone!
Could anyone fill me up on how to change the "create expense report" standard application hosted on in portal(Java). I have no experience on Netweaver studio. a step-by step procedure to change some basic functionalilty will help.
Thanks!

check the note 1977668 Web: country & region as separate fields Apply the note and make the entry in TA20SWITCH view as described. in the Webdynpro application you can choose: - either you take the combined dropdownbox for all country / region combinations - or you can take the seperate fields but then you must have for all countries an entry with region space.

Create Folder with the name of expense report number in SHAREPOINT ?

Hi All,
iExpence - In expense report confirmation page. There is custom link.
Requirement
When user click on link, system should create folder with the name of expense report number in SHAREPOINT and copy copies of expense receipts in the created folder in SHAREPOINT.
Please suggest.
Thanks,

OAF no api as such for this kind of customization. Rather try developing some web service or something similar which can be invoked from the custom link to do the job.
--Shiv

How to view changes to expense reports

I am trying to find a way of viewing changes to an Expense Report.
In PR05 there is a history but it does not provide details about the change. I have also looked at PRTE and cluster AEND but again this does not provide the details that our business users require.
Does anyone know if there is any other way of viewing the detail of changes to an Expense Report?
On a related issue we have found that in PR05 the approver name is showing as the workflow user rather than the user ID of the person who approved the trip in the Portal. Can this be changed to the actual approver ?
Thanks for any help with this
Stephanie

Hi,
I think T-code PRTE provides only screen level changes (i.e who , when creates, save or updates by whome)
For detail level changes in expense reports you need to activate Define History and Archiving of Forms
V_T702N_R26_R27
Please note that this is ONLY available with EHP5 BC 605 FIN_TRAVEL_3
Following is help available
_________________________________________________________________________Use
In this step, you can activate the following functions:
History
If you activate logging of history, the system logs the changes to travel requests and expense reports. Users can display the history in the following user interfaces:
Personal object worklists (POWL) for travelers, assistents, and approving managers on the Web Dynpro ABAP-based user interface of Travel Management
Transactions of the travel expense report in SAP GUI; for example, in the Travel Expense Manager (transaction PR05) or in the Travel Calendar (transaction PR02)
If you do not activate logging of history, the system automatically logs the changes made to expense reports (as in earlier releases). Users can display the change history only in the transactions of the travel expense report in SAP GUI.
Storage of Travel and Expense Forms in the Archive
If you have activated logging of history, you also can define that the travel request forms and expense report forms are to be automatically archived when certain events occur. You can determine which of the following events triggers the archiving of a form:
When processing of a changed travel request or expense report is handed over from the user who makes the change to another user
When the status of the travel request or expense report changes
When a user saves the travel request or expense report
You can archive the Adobe PDF forms or HTML forms for travel requests and expense reports, but not the forms for travel plans. If you use an ABAP list form, the system first converts this form to an HTML form and then archives the HTML form.
In the following activities you define which kinds of forms the system uses:
For travel requests, see Define Enterprise-Wide Control Parameters and attribute HTMLFORM_R_P.
For expense reports, see Travel Expenses Control (Expert View), Other Settlement, field 24.
Requirements
The following prerequisites must be met:
You have activated the updating of statistical data when trips are saved; see Define Structure of Trip Statistics.
You have made the basic settings for ArchiveLink; see Basic Customizing for ArchiveLink.
Note:
If you want to archive Adobe PDF forms, the document type PDF under Edit Document Classes must contain an entry with MIME type application/pdf.
If you want to archive HTML forms, the document type HTML under Edit Document Classes must contain an entry with MIME type text/html.
Standard settings
By default, history logging is not activated.
or http://help.sap.com/erp2005_ehp_05/helpdata/en/1e/9467498ee0444f9d06070d3e267364/frameset.htm

Validation at "Save and Send for approval" in Create Expense Report

Hello gurus,
I have an issue where in at Create Expense report we have two options:
1. Save
2. Save and Send for Approval.
When this trip is SAVED and SEND FOR APPROVAL the validation should trigger and error message should appear if expense type XXXX is used in any of the line item of the trip.
I have been told that this can be done by user exit at the backend level. But, at the frontend we will have to make some changes as well.
I know WD JAVA, but a little short on knowledge in WD ABAP.
Could you please help me by telling me as to how to do a validation in this scenario or even if its necessary to do it ?? I mean, is it possible that the backend validation will hold true if someone will create a expense report from the frontend as well ??
Please explain me ...

Hello friend,
Its easy to handle this problem,
To know how you can use the message effectively see this details about the interface,
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/6c/7aae42cd7fb611e10000000a155106/content.htm
For clear understanding about the steps for creating messages see the code below,
http://e-university.wisdomjobs.com/sap-abap-web-dynpro/chapter-105-274/messages-exceptions-and-web-dynpro-abap.html
I think you will be clear after reading this code. Any queries please revert back to me.
Thanks,
Sri Hari

Iexpenses search page - Expense report number li

The standard Iexpenses search page has the following layout in the PG xml file for expense report number.
Its a message styled text item - ReportNumberEnabled, which has no fireaction/firepartialaction against it, and a destination property is provided.
In the UI, it appears as a link and when user clicks on the link, it shows details related to the expense report.
I need to extend the page controller, handle the link click event in PFR and perform some validations.
Since the item is not a link and there is no action assigned to it, how do I handle the link click event.
Thanks,
Arun..
============================================
/oracle/apps/ap/oie/history/webui/ExpenseReportsPG 120.6.12010000.6
   <ui:contents>
      <oa:switcher id="ReportNumField" regionName="Report Number Switcher" standalone="true" prompt="Report Number" viewName="HistoryReportsVO" viewAttr="ReportNumberField" sortState="descending" userCustomizable="true">
<ui:case id="case11" name="ReportNumberEnabled">
     <oa:messageStyledText id="ReportNumberEnabled" prompt="Report Number" viewName="HistoryReportsVO"
      destination="OA.jsp?OAFunc=OIEMAINPAGE&startFrom=History&ReportHeaderId={!ReportHeaderId}&&OIERefreshAM=Y&retainAM=Y" shortDesc="Report Number" promptTranslationExpansion="100%"
      userCustomizable="true" queryable="false" selectiveSearchCriteria="false" viewAttr="ReportNumber"/>
</ui:case>
<ui:case name="ExpenseLinesOldUrl">
     <oa:messageStyledText id="ExpenseLinesOldUrl"
      destination="OA.jsp?callType=W&akRegionCode=OIEINQUIRIESMAINPAGE&akRegionApplicationId=200&flowApplicationId=178&flowCode=ICX_INQUIRIES&pageApplicationId=178&pageCode=ICX_AP
      _EXP_LINES_D&WPARAMSREPORT_FOREIGN_KEY={@ReportPrimaryKey}&WPARAMSDOCUMENT_TYPE={@DocumentType}&userCustomizable=Y&retainAM=Y&reportNum={@ReportNumber}" dataType="VARCHAR2"
      shortDesc="View listing of the expense lines" viewAttr="ReportNumber"/>
</ui:case>
      </oa:switcher>
   </ui:contents>
==============================================

OAF no api as such for this kind of customization. Rather try developing some web service or something similar which can be invoked from the custom link to do the job.
--Shiv

Urgent: Expense Report

Hi,
During the process of creating an Expense Report in the portal, the user can change the Cost Assignments.
Using the Change Cost Assignment Component (Step 2), the user can select the accounting object by clicking in the dropdown box. This dropdown box is presenting four values (Cost Center, Order, WBS and ALL).
How can I filter the accounting objects displayed in the dropdown box of the Cost Assignment Component?
I have a feeling that this can be done customized through the SPRO » Financial Accounting » Travel Management » Travel Expenses » Dialog and Travel Expenses Control » Dialog Control, but Im not 100% sure.
Please advice.
Thanks & Regards,
John

Hi,
Yes. I found a half solution for my problem.
You can customize the options in transaction SPRO »in Financial Accounting » Travel Management » Employee Self-Services » Interface Modifications for Travel Expenses in SAP Enterprise Portal Set Up Variable Layout for Account Assignment Objects.
For each specific topic/activity (Mileage, General Data, Itinerary and Receipts), different views of the Web Dynpro for Travel Expenses, you can filter the options available.
I said I found half solution, because I also need to filter based on the company code, and for this scenario, I didnt found a solution.
Thanks & Regards,
John

Expense Report not routed to Prepay Auditor when PrePay Auditor is setup at header level

Expense Report not routed to Prepay Auditor when PrePay Auditor is setup at header level, I have attached screenshots of my setup.
ER is routed correctly if PrePay Auditor is setup at line level.
Why am I not able to route to header level approval stage?
I am on Peoplesoft 9.2 Image 10.
Thanks,
Jyothsna

Well, I found something that worked for me.
I found a blog post by Ryan Nielsen and it included these instructions:
Original Post
Article Text:
Reporting Services - Unable to Connect to Remote Server Error After a restart reporting services, you may come up with Unable to Connect to Remote Server Error when navigating to the web access. Typically an issue like this occurs in the RSWebApplication.config. This file is located in the ReportManager Folder (Example: C:\Program Files\Microsoft SQL Server\MSSQL.3\Reporting Services\ReportManager) I checked the <reportserverurl> and <reportservervirtualdirectory> tags were the same as before.
<ReportServerUrl></ReportServerUrl>
<ReportServerVirtualDirectory>ReportServer</ReportServerVirtualDirectory>
<ReportBuilderTrustLevel>FullTrust</ReportBuilderTrustLevel>
After changing the ReportServerUrl tag to contain both the server URL and the virtual directory, it could then connect to the remote server.
<ReportServerUrl>http://Server/ReportServer/</ReportServerUrl>
<ReportServerVirtualDirectory></ReportServerVirtualDirectory>
<ReportBuilderTrustLevel>FullTrust</ReportBuilderTrustLevel>
No IP addresses were added or was any IIS settings that I could tell. Leaving the ReportServerUrl tag blank should allow for it to find the server locally.
End Article Text
I did this and restarted the Reporting Services service and it now works without a problem.
I hope this helps someone.
JB

Cannot able to create expense report at portal

Dear SDNers,
While I am trying to create an expense report, I am getting below error at portal screen.
Required entry field "Region: Main Dest." is empty
But I didnt find this field on screen. But system not allowing me to create expense sheet at travel management module.
Please guide me what I have to do to solve this issue.
Regards,
Venkat

check the note 1977668 Web: country & region as separate fields Apply the note and make the entry in TA20SWITCH view as described. in the Webdynpro application you can choose: - either you take the combined dropdownbox for all country / region combinations - or you can take the seperate fields but then you must have for all countries an entry with region space.

Validations with Service Create Expense Report

Dear experts.
I have the following doubt:
In the service "Create Expense Report" ESS the system call two component different:
Application: FITE_EXPENSES
Web Dynpro Component: FITV_FPM
Window Information: FPM_WINDOW
View Information: LAYOUT_VIEW
Configuration ID: FITV_FPM_EXPENSES
This component show two buttons Start and Cancel, as is displayed in the screen attach.
And other component is
Application: FITE_EXPENSES
Web Dynpro Component: FITE_VC_PRESELECTION
Window Information: VC_WINDOW
View Information: PRESELECTION_VIEW
Configuration ID: FITE_VC_PRESELECTION
That show the information with "Available Travel Requests / Plans and a listbox with Schema Selection(National Trip and Foreign Trip). as is displayed in the screen attach.
I need do two validations and I dont know Where Can I do this validations:
1.When I select the schema National and press the button Start the system must validate that the enduser have selectioned a row of "Available Travel Requests / Plans", if the enduser not select a row the system have that show a message saying "Please select a row". This message have that be type error.
2. What is the name of the table and the method that use SAP for get the information that is displayed in the grid "Available Travel Requests / Plans"
Thanks in advance
Regards

Hi Carmen,
You can add custom code, just like the one for selected row validation. It can have logic such that if a particular trip number is selected, and it has cities of a particular country, the schema, say, 'Domestic' would be chosen. To 'auto-choose' schema, bind the attribute TRIP_SCHEMA of node TRIP_SCHEMA with the value 'Domestic'.
ABAP Dynpro is a component based model. So, a typically a component is created in such a way that it can be reused at many places. The component FITE_VC_PRESELECTION is for listing already initiated trips, and is rendered in expense report. The same component might be used in other travel web dynpro applications, like FITE_REQUEST, FITE_EXPRESS_EXPENSES, etc. The component FITV_FPM uses many other components for rendering different features of travel. You can think of it as parent-child relationship.
I am attaching an old book on WDA, which I guess, I downloaded from SDN itself.
I hope I could clear you doubts.
couldn't attach the book, as the file extension is not allowed. You can search for WDA resources at SDN, SAP help, or do a simple google search for PDF.

ESS Create Expense Report Modification

Hi,
we are using EP70, ERP2005 and BP 1.0 for ESS and MSS,
We are using the Web Dynpro Application "Create Travel Expense Report"
The first screen is a selection screen for "Travel Scheme"
This screen is empty and you can select a travel scheme via drop down box.
Is there a way to make one entry from the drop down box the default value rather than just "no" entry?
P.S. We do NOT have NWDI in place right now
thx
hs
PPS: Points guranteed

Hi,
I believe you need to change the source code in the webdynpro application to set one of the values as default value.
You need to set up the JDI or NWDI to change the source code. Please have a look at this SAP Note if you want to set up JDI/NWDI to change the source code.
Hope this helps.
Cheers,
Sunil
PS: Reward points for helpful answers.

Web Expense Reports

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