Work Flow Approval in Sales Order at 4 levels

Hi Gurus !!!
Sales Employee creates a sales order which should go for the approval of SM & GM and if it is sales of specific item then it should also go to the 3rd approval of another Manager
Now if there is Discount in the Order then as per the % of discount offer it should go to the concerned approval authority
Pls suggest !!!

Hi,
Thanks for your comments !!
Actually Up to 3 level the workflow should trigger after creation of sales orders
My main concerns are 2 -
1. It should go to 4th level only if is is the sales of product of one specific division product (this will be 3rd level approval)
2. if there is Discount in the Order then as per the % of discount offer it should go to the concerned approval authority (This will be 4th level approval)
If in order these both conditions are not there then only first 3 levels of regular approvals are required
Regards,
Kumar

Similar Messages

Work flows...Sales order approval

How to trigger the workflow after creating the Sales order n send the SO for approval through Mail?

Hi,
If that Workflow, Matches your Requirement.
Activate the workflow and test it.
Once you created a Sales Order you want the workflow to trigger right.
Do the following steps,
1) Create sales order
2) Goto t.code SWEL, give the user id from which created the
Sales order in 'Creator (User)' & Execute it.
3) You will find the Business Object (BO) and event, if your workflow is active it will come under the 'Name of Receiver Type'
4) Once you activated the workflow you can find it below the 'Name of Receiver Type'.
Activating the Workflow.
1) Goto T.code SWDD -- Give the workflow number
2) Goto Basic data (Ctrl+F8) --> 'Start Events' Tab and click the active button, Once it active it will become green if it not active it will become Grey.
Regards,
Surjith

Need no document flow update for sales order create with reference

Dear All.
We would like to have the ability to create a sales order with reference to another sales order, and have the document flow of the sales order not updated.
Unlike the case of a standard create with reference where the documents are linked, in this case there is no relationship between the documents. The first document is just acting like a template for the remaining documents, to save time during order entry.
We have turned off update of document flow at the line item level.
But I don't see a way for us to turn this off at the header (document level). So wondering if there's another way to turn this off, or possibly through user-exit or VOFM requirement?
Has anyone else done this?
I think that CRM has this functionality, but we're still entering orders through ERP-SD.
Many Thanks!

Hello Colleague;
The issue you have reported is SAP standard. The checkbox "Update Document Flow" (V_TVCPAAP-UPFLU) controls document flow at item level. If this checkbox is set to blank, there will be no document flow at item level.
However, the document flow cannot be completely turned off - if the 'update document flow' indicator is blank, you will still see an entry in the document flow, but there will be no update to table VBFA (Sales Document Flow) and the document flow of the predecessor will not be updated at item level (no record in VBFA at item level).
The reason is that the system checks VBAP (Sales Document: Item Data) for fields VGBEL (Document number of the reference document) and VGPOS (Item number of the reference item) for values. You will always have document flow information on header and item level in the successor because it stores this information in table VBAP.
Related with this issue, you can find a Note 53383 for your review.
I hope it can clarify the case.
Regards
Ruy Castro

Custom program for availability check and update for existing sale order at Item level(VA02)

Hi,
I came to know Bapi_Saleorder_Simulate can be used for availability check and update an existing sale order.but there is no sample program explaining the process.I have tried this by passing parameters ORDER_HEADER_IN , ORDER_ITEMS_IN ,ORDER_PARTNERS and ORDER_SCHEDULE_EX(for getting details),also i have assigned the sale document number ,custom document type(ZSO) in ORDER_HEADER_IN . while executing the BAPI I am getting the error external number range is not assigned for the document type ZSO . I am confused on seeing this error. It is possible to do availability check for existing sale order using this BAPI. Please explain how to achieve this.It will be really helpful if it is expalained with an example.
Regards,
Shanmuga

Hello, I think you may have been misinformed about this BAPI updating a sales order at item level. As far as I understand it this BAPI can be used to simulate the creation of a sales order which obviously would include and ATP check. This is why it is giving the error because it is simulating creation but you are entering a value in a field that should be automatically generated (i.e. the sales order number). For change the sales order at item level have you looked at BAPI_SALESORDER_CHANGE? I pretty sure this BAPI both updates sales order (header or item level) and can do an ATP first.
Points are always welcome if you feel an answer has been helpful.

To attach DMS document in sales order at item level

Hi gurus,
My requirement is whenever sales order is changed, I need pull off a particular DMS document and attach it to sales order at item level in background.
This is different from GOS concept of attachement.
Please give your thoughts on this.
Regards,
Thiyagu

This functionality is not available in Standard SAP. PDF will have to be attached outside SAP system, but you can certaionly maintain a text as 'PDF attached with Sales order'
Regards,
Rajesh Banka

How to Set User Status of Sales Order at item level.

How to Set User Status of Sales Order at item level by default to 'Purchase Req Not Created' (example)while creating order. Please tell EXIT Name to be triggered & Internal table to be populated.
Thanx,
Srini
Moderator message: please do your own research before asking.
Edited by: Thomas Zloch on Feb 21, 2011 11:19 AM

Mathew,
Here is a document that should help you get started on enhancing 2LIS_11*
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/c09d5356-d8c4-2d10-8b84-d24723fc1f0a?QuickLink=index&overridelayout=true
Good luck!

Wrong Gross Weight for Material in Sales Order at Item Level (Shipping Tab)

Dear All,
Except MMR, where we maintain gross weight for material?
Or, from where Gross weight gets detrmined in Sales Order at item level (Shipping Tab)?
Details,
I've 2 Materials in Sales Order, Mat1 and Mat2.
In both the MMRs, Gross weight is 1.080 Kg
In sales Order Mat1 has Qty 18,000 Kg and gross weight is 19,440 Kg --> which is right.
Mat2 has Qty 2,160 Kg and gross weight is 2,332,800 Kg --> which is wrong.
I tried with maintaing another line item with Mat2 in Sales Order, for which again wrong gross weight is calculated.
I also tried with creating another Sales Order with Mat2, and again the same problem.
Thanks for your help, in advance.
Regds,
Yogi.

Hi,
Thanks. That has already been checked by me, in Basic data1 --> Additional Data --> Unit of measurements
everything is maintained correctly.
What I have noticed is:
Instead of obtaining Gross weight as 1.080 (which is maintained), somehow system is picking 1,080 (don't know why and from where)?
Regds,
yogi

Block the sale order on item level

by default,how to block the sale order on item level?
where do i configure the setting in system?
hhh

Dear,
Goto the Transaction code MASS and enter the OBJECT TYPE as BUS2032 and Hit enter.
Now in the next screen select the table for SALES ORDER ITEM DATA and in the fileds select billing block mass with field
MASSSDHEAD_S-FAKSK and execute, it will lead to another screen in which you can enter all the Sales documents and execute, there u can assign billing block for all the Items at a time
or
Sit with ABAPer and develop a BDC program (Hardly take 1 hour). This will be for future as well.
Just pass a file having all the sales order number, execute it in background.
When system is providing automatic way then why to go manual?
Please check this and revert back.
Regards
AJIT K SINGH

Approval for Sale Order

Dear OM Gurus,
How to setup approval for a sale order?. I believe that the standard functionality is only for negotiation flow and return....
Thanks & Regards
Merlin Rajesh

Note:363517.1
Regards
Prashant Pathak

Approval of sales order

Requisition:
If so's status is 'Approval',the so can not be changed,But it can delivery or billing.
If so's status is 'NotApproval', the so can not be delivery and it can be changed.
I try to use 'User status',but it seems that can't control the change of sales order.
So....... Without user-exits, what's the solution about this situation??

Hi,
Please use the T.Code BS02.
Choose your status Profile for Sales Order if available or you can create new
Then double Click on the Profile & create user status (ex: Approved, Not Approved)
Double Clicking on each you can put the restictions (by clicking on the Object Type button you can put status at Header Level or Item level at your choice)
You can define which should be the intial status for the Sales Order.
Then use the T.Code VOV8. Double Click on the sales Doc type & there in Transaction flow >> Status Profile put the status Profile
Hope this will help you.
Reply back if any queries.
Thanks
Bidhu

If price change required approval in sales order

Hi All,
one of our client wants that in sales order the unit price will come automatically according to BP price list. but if any one changes that price manually that should required approval.
The problem is that i have made one query that only block when first row is change. but if i change from 2nd row where first row item price is remain same as price list, in that case no approval is firing.
i'm giving the query below. can anybody solve my problem.
select     'True'
from     ocrd a, ait1 b
where     a.ListNum=b.PriceList and b.loginstanc =(
     select     Max(A.loginstanc) loginstanc
     from     Ait1 a
     where     a.Itemcode=b.itemcode and a.pricelist=b.pricelist)     and a.cardcode=$[$4.0.0] and b.itemcode = $[$38.1.0] and b.price<> $[$38.14.Number]

Hi,
I think you could use validation store procedure (SP_TN) for the row level validation, UDF approval that its value is Y or N (yes or no) in the header and use this query approval :
select 'true' from ordr t0 where $[ordr.U_approval] = 'Y'
. How it work , for example, you create condition in the SP_TN that if the price change manually, then there is an error mesage or system message (means that validation SP_TN works) explains the UDF must be Y meanwhile set the default value N.
If the UDF is Y, then approval work. After it is approved, the user could add it.
if you still want to use row level approval, you could set a SOP that tells there is only one item per sales order can be created.
Rgds,

Approval for Sales Order

Hi All,
Is it possible for me to set an approval procedure on sales order in case the user forgets to fill in the remarks column??? please help with the query.
Thanks in advance,
Joseph

Hai!
If, your requirement is block users to add SO without remarks, then u do with Strored Procedure.
if @transaction_type = 'A' and @object_type = '17'
begin
if exists(select T.docentry from ORDR T where T.docentry = @list_of_cols_val_tab_del and
(T.comments is null or T.Comments=''))
begin
SET @error = 17
SET @error_message = N'Enter the Remarks'
end
end
Add this code in SP_TransNotification of your company DB.
Please test it in a test system and put in Live
Regards,
Thanga Raj.K

Free Goods Flow in Return Sales Order

Dear Experts,
I have a question that is how to make the free good item(TANN in order and RENN in returns) flow automatically in the return sales order along with the REN items. Does it involve item category proposal in copy control for billing document to sales document.
Presently free item of preceeding billing document is not getting copied to my return order. Please inform us the config steps for the same.
Thanks in Advance,
Regards
Srini

Hi,
This scenario is not supported by standard SAP.Please go through the OSS notes--549505 or go through the link given below
[Constraints in Free Goods|http://help.sap.com/saphelp_47x200/helpdata/en/dd/55fa4e545a11d1a7020000e829fd11/frameset.htm]
You may need to go for a Z development to meet your criteria.
Regards,
Phani Prasad

RENN item not flowing in return sales order automatically

Hi all,
When i add RENN in item category proposal for copy control of billing doc to sales doc(YDRE to YDF2) where YDRE is return and YDF2 is outbound billing. So when I create a return order with reference to invoice will the free good item flow automatically in the return sales order or is there any other configuration???

Hi Avishek,
Check your item category assignment first that renn is properly assigned to your
Order type u2013 item category group u2013 usage u2013 item category at higher level.
You can do this from the path
IMG u2013 sales and distribution u2013 sales u2013 sales documents u2013 sales document item u2013 assign item category.
Do this setting first then go copying control with the following path.
IMG u2013 sales and distribution u2013 sales u2013 Maintain copy control for sales document.
Search for your sales document type YDRE from billing document YDF2.
Go to the item level and search for item category used in billing document.
Go to the detail of that item category you will find item category proposal.
Write down over there RENN.
Now try to create the return sales order it will happen.
This setting you have to do so that it will automatically determine in sales order.
Regards
Raj.

How to activate Approval in Sales Order for the UDF with condition

Dear Expert,
                   I have created the UDF field Rebate(type amount) in Sales Order.I want to activate the approval procedure for this UDF with condition where Rebate is greater then Zero.I had applied the query and Activate it in approval procedure.--
SELECT (Case When IsNull(count(T0.[DocEntry]),0) <>0 Then 'True' Else 'False' End) AS TF
FROM Ordr T0   where DocType='I' AND t0.U_rebate >0 and convert(Varchar(20),T0.[CreateDate],103) =(select convert(Varchar(20),Getdate(),103))
But I found that the approval procedure activate every time inspite the Rebate field is Zero.
Plaese suggest some soloution for it.
regards,
PankajK

Hi Pankaj......
Try this.......
Select Distinct 'True' From ORDR T0 Where T0.U_Rebate>0 and T0.DocType='I' And T0.DocNum=$[ORDR.DocNum.0]
Hope this will help you.......
Regards,
Rahul

Work Flow Approval in Sales Order at 4 levels

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