Workflow action on Custom Field

Is it possible to create Workflow rule action 'Update Field After Wait Action' on a custom field?

Yes, you can.
Regards,
Som

Similar Messages

Field Update workflow action - Updating today's date into a field

Hello there.
I was hoping someone might be able to help with an error currently being experienced with regards to this workflow action.
The requirement is for a workflow rule to action the printing of today's date into a custom field on an Activity record. The workflow rule condition is (PRE('<Status>') <> 'Completed') AND ([<Status>] = 'Completed'). This appears to be working and triggering the action correctly.
The custom field to be updated is of type 'Date'. The value being updated into this field is 'Today()'. Overwrite existing values is checked.
The default value for the field is also 'Today()'. Thus the workflow action involves overwriting the default value (i.e. the date the record was created) to the current date when the Status is switched to completed.
When the workflow is triggered the following error message occurs:
"Unable to evaluate workflow rule for the following reason:
Update [Custom field name] : The value '01/18/2008' cannot be converted to a date time value. (SBL-DAT-00359) (SBL-ODS-00500)"
One odd observation is that this error only occurs when trying to update activities that were created on previous days - (it will not overwrite the default value of 15/01/2008 with 18/01/2008). The workflow does not return an error message when asked to overwrite a value which is equal to itself (i.e. if the default value was 18/01/2008, the workflow runs without error, although the value stays the same as you would expect.)
Can anyone shed any light on this? One potential thought is that our CRM is set up so that all dates appear in a different format - i.e. dates appear as dd/mm/yyy, rather than mm/dd/yyyy. Could this be contributing to this issue?
Any help very much appreciated indeed.
Thanks,
Kieran
ps. The reason for doing all this is that 'Completed date' for an activity does not appear in reporting. This has been raised with Oracle and apparently an 'enhancement request' has been registered.

Guys,
using the following statement, it does display the current system time
Mid(Timestamp(),4,2)+'-'+Mid(Timestamp(),1,2)+'-'+Mid(Timestamp(),7,4)+' '+Mid(Timestamp(),12,8)
Now When i do this , it displays me a time which is 3 hours ahead
Mid(Timestamp(),4,2)+'-'+Mid(Timestamp(),1,2)+'-'+Mid(Timestamp(),7,4)+' '+Mid(Timestamp() + (3.0/24.0),12,8)
My problem is to now display the difference of the current time stamp and the the time which shows 3 hours ahead in one field
Thats is substracting the first timestamp syntax fro mthe second timestamp syntax
and ofcourse if I copy paste both the syntaxes and put a minus sign in between, it doesnt work
Timestamdiff is not allowed in workflows or field validations :(
Anyone has any ideas?
Nick

How to update a custom field in declarative workflow with VS 2013

Hello,
How to update a custom field in declarative workflow with VS 2013
any help would be appreciated!!!!!
Thanks regards, Vignesh.

Dear all,
I'm using 4.6C right now, i already implement BADI MEREQ001, but this only valid
for creating PR via ME51N.
I found an EXIT_SAPLEBND_001 and tried to implement it,
but i got another difficulties since how i transfer CEBAN structure to EBAN structure.
thanks very much.
Regards,
Billy

Workflow Action: Trouble adding a new line in "Description" field.

Hi folks. I'm really having a difficult time with this one and it seems so simple...
I am struggling with how to get a field update action to enter a line break in a note field. I've tried "\n", "\n\r", "chr(13)", "chr(10)", "<br>" and so on.... it just puts the text of what I use into the Description.
Here's the simplified workflow action...
[<NextStep>] + "\ \n" + PRE('<Description>')
What it's supposed to do.. is every time someone updates the field [<NextStep>], I want to replace the contents of the description field with the new value for nextstep (plus a new line) and then followed by everything that was in the description field previously. This way I have a running log in the description field.
Idealy it should put:
Today() + ": " + [<NextStep>] + <line break> + PRE('<Description>')
but when I add the Today() it ignores everything that follows. I'm not as worried about that as I am about the inablity to put in the line beak. Please help!!!
Thanks!
Edited by: ThinkGadget on May 11, 2009 9:13 AM because the forum interpreted the "\\n"
Edited by: ThinkGadget on May 11, 2009 9:15 AM (I put a space between the two back slashes so that the forum doesn't interpret it as a new line)

I had used the "\\n" in my expressions to add a new line in the Description field. Only issue is also add a \ to the end of line but that was acceptable in my case. We are on OOD R16.

Custom field data is lost or not available after any action

I added a custom field on ERP_H component and I made this field available through getter methods. I brought this field in to header view and the field looks ok but after I enter the data in that field, the value enter doesn't get retained. I saw the setter method and the data is set correctly. After any action like enter or save, data is lost or the value is not available, any clue?
below are the details:
1) We have created an append structure to CRMST_ADMINH_ERPIL and activated the getter and setter methods, I tried with AET tool too(ofcourse the Zfield are not available withe field names we need).
2) Data binding is happening in the context create note.
    model = owner->create_model(
        class_name     = 'ZL_ERP_H_HEADERDETAIL_CN03'
        model_id       = 'ERPAdminH' ).                     "#EC NOTEXT
    ERPAdminH ?= model.
    CLEAR model.
bind Context Node to controller to my enhaced context.
    owner->do_context_node_binding(
    iv_controller_type = CL_BSP_WD_CONTROLLER=>CO_TYPE_COMPONENT
    iv_target_node_name = 'ERPADMINH'
    iv_node_2_bind = ERPADMINH ).
3) In get_p_xxx field is changed to check box
4) In Get_I_XXX method rv_diabled is changed = 'FALSE'.
5) In set property the value is set correctly.
    IF <nval> <> <oval>.
      current->set_property(
                      iv_attr_name = 'ZFREEF' "#EC NOTEXT
                      iv_value     = <nval> ).
      clear dref.
      dref = current->get_property( 'ZFREEF' ). "data is retreived correctly
    ENDIF.
6) When I check the get_property right afer the set_property the attribute is empty.
7) when I try to check the value in getter method, the value is empty.
Any help is appreciated.

Hi Sumit,
At first I tried to create the fields using AET tool. I was successfully able to add field in the model but when I did different issues came with it.
1) I was still not able to hold my data in custom additional fields added through AET tool. So no big difference between AET addition and append structure.
2) In ERP order system is going to call the ERP system through RFC in which the field name should be same as what you send from CRM. It doesn't have a option of mapping intermediately like BDOC structure or something . It calls the LORD API's and post the data. There are bunch of LORD function modules maintained in SAP.
3) to call the function module I have to maintain the same field names in my ERPAdminH structure. So I have no choice but add append structure manually with SAP ECC field name.
4) to your question regarding set property, the data is properly assigned to BOL object and very nex line t I tried to access it and it is there. So that confirmed that I was able to update the BOL structure.
Any suggestion would be appreciated.

Workflow Action to update Picklist field

Hi,
I created a workflow. I want the workflow to do the following.
Workflow Conidtion*
If Condition is PM20 Bid Decision or PM20 No Bid then perform workflow actions.
[<plMileston_ITAG>]=LookupValue("OCC_CUST_LOV_OPTY_6", "PM020 Bid Decision") OR [<plMileston_ITAG>]=LookupValue("OCC_CUST_LOV_OPTY_6", "PM020 No Bid Decision")
Workflow Action*
FieldValue('<plProject_Category_ITAG>')=LookupValue("OCC_CUST_LOV_OPTY_2", "A")
I tried various combinations of using FieldValue,Just by putting the FieldName = A. Nothing works..I know the workflow Condition is working because when I update a free form text I am able to append the field. When I try to update a Picklist (Editable) it does not work. Dont know the reasons.
Also what is the standard way of updating a Picklist field using workflow.
Thanks for your help in advance
Gautam

Hi !
I assume you created a workflow with the event trigger *"Before modified record saved"*.
Then you action Update values must be :
Field Name : select the picklist you want to update
Value : simply put LookupValue("OCC_CUST_LOV_OPTY_2", "A")
Overwrite Existing Values : check the box it if you want your picklist updated even if already filled
You don't have to repeat the fieldname in the value field of your action. It seems that you put FieldValue('<plProject_Category_ITAG>')= in the value field, but with that, it will not work.
Hope this will help, feel free to ask more !
Max

Custom field in action

Hi,
My customer wants to capture every action inPa40... against an office order. Can I create custom field or is there any standard reserved field that i may use..pls help..the best way.

hi,
You can try to add fields in infotype 0001. IF you will check the table PA0001 (table of IT0001 structure), structure CI_P0001 is present. Here you can add the field as per your requirement. As 1 of our expert said you have to use TC PM01 to enhance it. Also you need to re-generate/ modify the related objects as well. Please take help of a ABAP-HR expert.
Praveen

Passing customized field to workflow

Whenever I pass user USusername, the wfl returns a value but whenever I passed BPobjid, the wfl encounters and error eventhough the rule test returns a value..
the BPobjid if I may add is a customized field. And if shown at bbp_pd contains 10digit BP number.
I'd made sure that the Function module called by the rule can handle BP0000000000, 0000000000, formats.. but then, theres no value being returned.
Is there a way where I can see the value passed by the WFL to the rule container? I even tried to test hardcoding values from the WFL Binding with (BP0000000000, 0000000000, formats).
Thank you
Cindy Sy

Hi Lakshmi,
Create Workflow container
swc_container        lt_container.
swc_create_container lt_container.
Fill internal table with data
The container type and the internal table type should be same, U can use a structure to define both.
Declare a structure with all the fields.
Define a conatiner of same type of structure in worklow and set it in <b>wait for event</b> setp.
swc_set_table lt_container '<container_name>' lit_int_data.
CALL FUNCTION 'SWE_EVENT_CREATE'
    EXPORTING
      objtype           = lc_objtyp
      objkey            = lv_objkey
      event             = lc_event
    IMPORTING
      event_id          = lv_eventid
    TABLES
      event_container   = lt_container
    EXCEPTIONS
      objtype_not_found = 1
      OTHERS            = 2.
Rgds,
Prakash
Message was edited by: Prakashsingh Mehra

Workflow actions like FORWARD, RETURN, CANCEL in the Custom Screens

We have a requirement to perform the Workflow actions like FORWARD, RETURN, CANCEL from a Custom transaction Screen.
Usually these Workflow actions can be performed from SAP Inbox SWBP of the user and related WF logs are reflected by SAP automatically.
For example,
we will add the Push buttons in CC02 transaction and want to perform these Workflow Actions, Is it possible to do so? If possible, How can I reflect these changes into WF logs and all similar to Standard SAP?
Help is appreciated.
Thanks,
Prathap

we will add the Push buttons in CC02 transaction and want to perform these Workflow Actions,
Is it possible to do so? If possible, How can I reflect these changes into
WF logs and all similar to Standard SAP?
Question & Answers
we will add the Push buttons in CC02 transaction ?
Are you going to add only one button or three separate buttons, if you can add three separate buttonts then under each button action,
For Forward = SAP_WAPI_FORWARD_WORKITEM make use of the standard FM.
For Retrun ( Assuming that you want to put back the workitem ID back to the user's inbox ) in that case use of FM SAP_WAPI_PUT_BACK_WORKITEM.
For Cancel = SAP_WAPI_WORKITEM_DELETE this might help you to cancel ( Assuming that Cancelling means Deleting the workitem...
Note : to make use of all the above FM you need to have the workitem ID, Will you be able to determine the exact workitem id?
for more :
Now you can find more FM regarding the workitem by simple search in SE37 Txn by using the term SAP_WAPI_*.

Custom field in start conditions for workflow WS14000044

Hi all,
We have a requirement where a value of a field is coming from the catalog to the shopping cart via the customer fields (provided by SAP). we want to use it as a start condition for the workflow.
The issue we are facing is that the customer fields are not visible as start conditions for the workflow WS14000044.
Is there a way we can make them visible?
We are using SRM 5.0
Thanks in advance
Kishan

Hi ,
start conditions are specified based on reqhead , i am not very sure wether the customer fields are available there.
since they are not available there , you can not see them in the start conditions.
please check wether you can find any notes which deal with implemenation of customer fields in the start conditions.

SharePoint Designer workflow - update list item field without creating new version?

Hello,
I have a list that uses versioning.
I have a workflow, designed in SharePoint Designer, that will track changes in some columns, and if there is a change it will send out an email.
To track the changes eg in the Status column, I have a hidden "OldStatus" column so I can compare the current value with the previous value.
If it's different it means it has been changed, and I send out an email, then update the OldStatus with the current value so they're in sync again.
Problem I have now is that when I update the OldStatus column in my workflow it will create a new version of the listitem. I don't want that. This is a system value change and has no value at all to the end user.
In C# I can do a systemupdate to avoid this, but how can I do this in SharePoint Designer?
Please don't tell me I should write the entire workflow in code, only to get access to the systemupdate command....

I created a Worfklow Activity class, called "UpdateFieldInCurrentItemSilentMode".
I add the default context properties to work with:
#region Context properties
public static DependencyProperty __ContextProperty = DependencyProperty.Register("__Context", typeof(WorkflowContext), typeof(UpdateFieldInCurrentItemSilentMode));
[Category("My Workflow Actions")]
[Browsable(true)]
[DesignerSerializationVisibility(DesignerSerializationVisibility.Visible)]
public WorkflowContext __Context
get
return ((WorkflowContext)(base.GetValue(UpdateFieldInCurrentItemSilentMode.__ContextProperty)));
set
base.SetValue(UpdateFieldInCurrentItemSilentMode.__ContextProperty, value);
public static DependencyProperty __ListIdProperty = DependencyProperty.Register("__ListId", typeof(string), typeof(UpdateFieldInCurrentItemSilentMode));
[ValidationOption(ValidationOption.Required)]
public string __ListId
get
return ((string)(base.GetValue(UpdateFieldInCurrentItemSilentMode.__ListIdProperty)));
set
base.SetValue(UpdateFieldInCurrentItemSilentMode.__ListIdProperty, value);
public static DependencyProperty __ListItemProperty = DependencyProperty.Register("__ListItem", typeof(int), typeof(UpdateFieldInCurrentItemSilentMode));
[ValidationOption(ValidationOption.Required)]
public int __ListItem
get
return ((int)(base.GetValue(UpdateFieldInCurrentItemSilentMode.__ListItemProperty)));
set
base.SetValue(UpdateFieldInCurrentItemSilentMode.__ListItemProperty, value);
public static DependencyProperty __ActivationPropertiesProperty = DependencyProperty.Register("__ActivationProperties", typeof(SPWorkflowActivationProperties), typeof(UpdateFieldInCurrentItemSilentMode));
[ValidationOption(ValidationOption.Required)]
public SPWorkflowActivationProperties __ActivationProperties
get
return (SPWorkflowActivationProperties)base.GetValue(UpdateFieldInCurrentItemSilentMode.__ActivationPropertiesProperty);
set
base.SetValue(UpdateFieldInCurrentItemSilentMode.__ActivationPropertiesProperty, value);
#endregion
Then I add my own input parameters to work with:
public static DependencyProperty StaticFieldNameProperty = DependencyProperty.Register("StaticFieldName", typeof(string), typeof(UpdateFieldInCurrentItemSilentMode));
[Category("My Workflow Actions"), Browsable(true)]
[DesignerSerializationVisibility(DesignerSerializationVisibility.Visible)]
public string StaticFieldName
get
return Convert.ToString(base.GetValue(StaticFieldNameProperty));
set
base.SetValue(StaticFieldNameProperty, value);
public static DependencyProperty FieldValueProperty = DependencyProperty.Register("FieldValue", typeof(string), typeof(UpdateFieldInCurrentItemSilentMode));
[Category("My Workflow Actions"), Browsable(true)]
[DesignerSerializationVisibility(DesignerSerializationVisibility.Visible)]
public string FieldValue
get
return Convert.ToString(base.GetValue(FieldValueProperty));
set
base.SetValue(FieldValueProperty, value);
Then the actual workflow action code:
protected override ActivityExecutionStatus Execute(ActivityExecutionContext executionContext)
try
if (this.__Context == null)
throw new Exception("__Context is NULL");
if (this.__Context.Site == null)
throw new Exception("__Context.Site is NULL");
//reload the web using the SPSite object to work around any limitations on the objects
//applied to the user running the workflow
SPWeb tmpweb = __Context.Web;
SPSecurity.RunWithElevatedPrivileges(delegate()
using (SPSite site = new SPSite(tmpweb.Url))
using (SPWeb web = site.OpenWeb())
//load list
SPList lst = web.Lists[new Guid(__ListId)];
//load listitem
SPListItem item = lst.GetItemById(__ListItem);
//update field value
item[this.StaticFieldName] = this.FieldValue;
//commit changes
item.SystemUpdate();
//return success workflow status
return ActivityExecutionStatus.Closed;
catch (Exception exc)
string sMsg = "Error in 'UpdateFieldInCurrentItemSilentMode':" + Environment.NewLine
+ exc.Message + Environment.NewLine + Environment.NewLine +
"StaticFieldName: " + this.StaticFieldName + Environment.NewLine +
"FieldValue: " + this.FieldValue;
Common.WriteErrorToLog(sMsg);
//return failed workflow status
return ActivityExecutionStatus.Faulting;
Note: the WriteErrorToLog function is a custom function that writes the error to the event log. It's located in another class. You can replace it with your own error handling approach.
Then we need to specify the workflow action in the .actions file, so SharePoint Designer knows about it and which parameters are required:
<Action Name="Set field in current item (silent mode)"
ClassName="My.WorkflowActions.UpdateFieldInCurrentItemSilentMode"
Assembly="My.WorkflowActions, Version=1.0.0.0, Culture=neutral, PublicKeyToken=0f8d2d9e2dfb2160"
AppliesTo="all"
Category="My Workflow Actions">
<RuleDesigner Sentence="Set field %1 in current item to value %2 (silent mode)">
<FieldBind Field="StaticFieldName" DesignerType="ParameterNames" Id="1" Text="StaticFieldName" />
<FieldBind Field="FieldValue" DesignerType="ParameterNames" Id="2" Text="FieldValue" />
</RuleDesigner>
<Parameters>
<Parameter Name="StaticFieldName" Type="System.String, mscorlib" DesignerType="ParameterNames" Direction="In" />
<Parameter Name="FieldValue" Type="System.String, mscorlib" DesignerType="ParameterNames" Direction="In" />
<Parameter Name="__Context" Type="Microsoft.SharePoint.WorkflowActions.WorkflowContext" Direction="In" />
<Parameter Name="__ListId" Type="System.String, mscorlib" Direction="In" />
<Parameter Name="__ListItem" Type="System.Int32, mscorlib" Direction="In" />
<Parameter Name="__ActivationProperties" Type="Microsoft.SharePoint.Workflow.SPWorkflowActivationProperties, Microsoft.SharePoint" Direction="Out" />
</Parameters>
</Action>
That is all you need for the specific code, the rest is common code to build custom workflow actions, which you can find on many blogposts or this forum.

Action Box customizing for Quality notifications

Hi all,
In the customizing Quality Notifications ->Qualyty Notifications->Notification processing->Aditional Notification Funtions->Define Action Box. Inside of de Action definitions, a field for Workflows or Standard Task is avalilable. (in specific details for task).
Any one know how it works? No Binding defined?
I mean, in the customizing of Quality notification Actions, Workflow (or TS) could be included in the specific detail. I do not understand how that could work since no binding is defined.
Thanks in advance.

Hi,
Finally after a lot of tests, looks like the Workflow is trigered when save and recieve a Task object for inport parameter (I mean, my Workflow has as input object QMSM and it is been populated - Create Workitem in error if I add Notification as input too).
I hope this would be usefull if someone more has the same doubt in the future and look for some help in this foro.
Regards,
Paco
PD: Yo me lo guiso, yo me lo como. (yo pregunto, yo me respondo).
PPD: I have answered my self....I do not obtain points for that? XD.

Customize Approval Form to add custom fields using SharePoint Designer

Hi,
i have a created a Custom approval workflow using SharePoint Designer 2010. This is two steps approval WF, All i did put the variable "CancelonRejection" Value "Yes" and one Approval action with 2 different users as Serial. Right now
Status, Requested by, Consolidated comments and comment fields are available on the approval form. Now i want to add some fields with radio buttons on Approval Form, so that 1st approver can select those radio/check box. Once 1st approver will approved this
then display all the values on 2nd approver approval from or send email to 2nd approver along with all the information from 1st approver.
Thanks in advanced!

Hi,
According to your post, my understanding is that you wanted to customize Approval Form to add custom fields using SharePoint Designer.
In the SharePoint Designer, you can customize the task form.
Here is a great article for your reference:
Creating Custom Workflow Task Approval Forms with SharePoint Designer 2010
However, every task can only have one task form.
That is to say, the two approvors will have the same task form.
As a workaround, I recommend to customzie the task form using InfoPath.
You can create different view for the approvors.
You need to add form load rules to swich views based on the approvors.
More information:
Using Multiple Views in Customized List Forms
Add, delete, and switch views (pages) in a form - InfoPath
Best Regards,
Linda Li
Linda Li
TechNet Community Support

How to tell if column value has changed for use in workflow actions

Hello,
I am using Sharepoint 2010 and for one of my Lists, I am using a general list workflow. What I need to be able to do is determine if a column value has change (say an "Assigned To" field) because I only want to take some action if that particular
value has changed. I want to be able to have a workflow action that would be something like:
If Current Item: Assigned To not equals [OLD VALUE]
I have found some web searches that talk about creating a duplicate list or duplicate (but hidden) column but that doesn't seem to be the way to go. I have document versioning set but don't if that can be used to help with this. One possible
thought (although I haven't tried it to see if it works) is to create local variables and have the values in the variables be the "old value". Just not sure if there is a best practices for doing this.
Thanks for any thoughts - Peter

Helen,
Not sure I fully understand your goal. We don't use "tasks" at all but if you are looking to have your workflow check certain valus and be able to send email messages to people based on whatever, then you can certainly do that (as long as your Sharepoint
has the email setup. We do this for alot of workflow tasks.
So, in the workflow you can have a blanket statement like what I previously listed:
if Current Item:hiddenStatus not equals Current Item:Status
    .... do something
or you can do something like:
if Current Item:hiddenStatus equals "In-Progress"
    .... do something
Else if Current Item:hiddenStatus equals "Completed"
    .... do something
or combine the two and do nested "if" statements. Then you add an email statement wherever you need it like:
if Current Item:hiddenStatus equals "Completed"
   then email "these users"
To add the email part, just type in "email" on the line where you want to add a statment. There is only one option to choose from. That will display the line "then email these users".   The "these users" will be a link. When you
click it you will get a popup to add the email info. We typically will send the email to a user (or users) that are already listed in one of the PeoplePicker fields. On the email form, you can type in your own text, designate that a value is based
on a column value (like our PeoplePicker), designate that a value is based on a workflow variable, add a link to the current item, etc. To get to these options you will click the button to the right of the fields or use the "Add or Change Lookup" button
in the bottom-left for the text area. There is alot you can set in the mail.
Does this help answer your question?
- Peter

Transfer OTL to Payroll is not working for Custom Field Values

Hi,
We have Extended the Payroll and Project layout in OTL to include custom fields.
Now linked the fields to Element entries input values.
The issue happens when a retro batch is processed and transfered to Payroll the input values are not getting pulled properly.
i.e. The retro batch creates a positive value for the new retro entry and a Counter negative value for the old record.
Only in the case of Negative value, the issue is happening. For the positive value it is pulling the record properly from the custom fields.
Can you please let me know, how to debug the same.
Also this issue happens randomly not all the employees are facing this issue.
Thanks,
Raja Rajan

Hi Rsn,
just check the put this code in
1st way--
jjust import the api in your custom Action class
import com.sap.isa.core.logging.IsaLocation;
private final static IsaLocation log = IsaLocation.getInstance(ZcustomeAction.class.getName());
then
log.error("value"+value);
in this way you can debug the code...if not possible thenn...
you can write...
System.err.println("value"+value);
you can also try to this way..i think it will work now
Thanks
Jati

Workflow action on Custom Field

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