Workflow - Checkout records for Record update

Question

Hello,
I am creating a Record maintenance workflow which will be triggered automatically for "Record Updates". In the start step of the workflow, I am checking out the record and in the stop step, I am checking in the record. When the user updates a record and saves it, MDM is saving the record and launching the workflow which checks out the record. Is there a way to check out the record before the record is saved and still have the workflow trigger automatically? Is this something that can be done in SAP MDM or a product limitation??
Thanks.

Answer 1

Hi,
No we Cannot check out the records before it saved.
However we can trace the changes made in the records using Change Tracking Table .The Change Tracking table is an MDM system table with a predefined set of fields, and records that are not directly visible in either the MDM Console or the MDM Client. Each record is created automatically by MDM when the value of any field that you are tracking is changed, providing an audit log of changes within the system.
For each change, MDM records the date, the time, the user who made the change, the old value, and the new value.
The change tracking settings for the tables and fields are displayed in a hierarchy in the Name column in a grid within the Change Tracking Detail pane, as shown in the figure below. Each normal table is represented by an internal node and each of its fields by a leaf node. For each field, you can specify whether to track changes of the following types by selecting from the radio button grid control in the corresponding column:
·        Track Adds
– track new field value when a record is added
·        Track Modifies
– track old and new values when the field is modified
·        Track Deletes
– track old field value when a record is deleted
For each type of change you can track, the setting of the root node of the Tables and Fields hierarchy determines the default setting for new tables added to the MDM repository. Similarly, for normal tables, the setting for each table node determines the default setting for new fields added to the table. Finally, the setting for each field node determines the actual setting for the field.
The list of fields includes the following virtual fields:
§         Field in the main table, which you can use to track changes to the attribute values of a taxonomy lookup field
§         in a taxonomy table, which you can use to track the following:
·         The addition of new attributes
·         The deletion of existing attributes
·         Changes to the attribute name
You can only change the settings for the Change Tracking table for an MDM repository that is mounted and unloaded.
You can change all the tables and fields to the same setting as a group by changing the default setting of the root node.
You can change all the fields of a table to the same setting as a group by changing the default setting of the table node.
I hope this helps u.
Regards
Nisha