Workflow costum tag approval

he
i did find out how to make a workflow to approve new and edited files
im busy with making a SharePoint page with all of the manuals of the organization but maybe later i will covert it into a knowledge base.
for now i made 2 custom column the first column is tag and the second department
question:
how can i make a workflow to send a request for approval to the department manager when i use a certain

Hi Arie,
What's the type of your custom column tag?
If it is a single line o string type, then you need to type the value in the workflow.
If it is a choice column, then you can choose the value you want in the workflow.
You just need to add the action Start Approval Process in the workflow, then you will get the Approval.
To get the corresponding manager in the workflow, we need to use the Workflow Lookup for a user.
I created an extra list called user to store the department and the manager.
Best regads.
Thanks
Victoria Xia
TechNet Community Support

Similar Messages

Email Notifications through workflow for all Approved and Rejected Orders

hi,
i have to send Email Notifications through workflow for all Approved and Rejected Orders to the user who have submitted the order for approval.how could it be done.please send ur solutions.
regards
yesukannan

Hi,
An option would be use Oracle Alert. Create an event based alert on the table where you have order approvals or rejections. This alert will be raised after inserting or updating this table. Create an action linked to this alert, and choose message as action type.
This setup can be done under Alert Manager Responsibility.
Regards,
Ketter Ohnes

Can not send mail from PR Workflow to the approver

Dear all,
I have issues about send mail from PR Workflow to the approver.
Now when user create PR and the corresponding user can receive the workflow items in SBWP.
But no email from the user to approver.
If I assign authorization SAP_ALL to the user that create PR. The approver can recieve the workflow item PR in SBWP and email to their mail
Can you tell me about the authorization that can allow the user to send the workflow item PR in SBWP and email to the approver?
Now user can send mail to external and internal mail and I also configured the mail server in SCOT and can successfully send a mail to users in SO01 by manually creating a message.
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Regards,
Pannee

Dear all,
Thank you for all suppport, Now I can solve issues.
Regards,
Pannee

Workflow for Document Approval

Hi all,
I'm a newbie to SolMan and is trying to figure out how to implement a workflow for document approval. A similar question has probably been posted in the past, but I can't find a definite solution, only some hints.
Basically, what we're trying to achieve is the following:
When a document is uploaded using SOLAR02, and the creator of the document changes the status to ready for sign-off, we would like to trigger a workflow which will send an email to a couple of persons who are responsible to approve the document. We already implement the digital signature, we just want to add an automatic email notification to be sent to the approvers.
Based on my research, it seems that this is not supported by SolMan and hence we have to do a custom development.
There's an object key called SOLMANDOC and we should raise an event (something like SIGNATURE_PROCESS_START) to send an email notification to the approvers. Can somebody confirm whether my understanding is right ? Does anybody know the name of the BADI that we can modify to achieve our goal ?
FYI, we're using SolMan Rel 7.01 SP 19.
Thanks in advance
Lara

Hi Phil,
I'm facing with problems with creating a simple 2 steps release strategy.
the problem is I cant approve the last step of the release.
This is what I did:
In spro Digital Signature->Signature strategy:
in "Define Authorization groups" I create this entries:
1. EING
2. VERIF
in "Define Individual Signatures" I create this entries:
1. S1   EING
2. S2   VERIF
in "Define Individual Strategies: I create this entries:
SigStrat: ZSIGSTR
Signature Method: R
Display comment: X Required
Display Remark: X
Display document: X
Verification: not checked
in "Assign individual signatures"
CtrIn Indiv.SIG.      AGrpDIG
1          S1               EING
2          S2               VERIF
Display Predecessor for Ctrln is 2 is 1
for "Display release statuses" an entry with one line with the value 1
and in "Display individual signatures there 2 entries 1 and 2.
in spro "Define Document status schemes"
stat scheme "ZSIGSTR"
4 status:
Status                 init status      Sequence    Low     High       lock         Signature schma End status         Cancel status
COPY_EDITING       X                  10           10       20          -
REVIEW                                     20           10        40        X                    ZSIGSTR         RELEASED    DECLINED
RELEASED                                30           10        40        X
DECLINED                                  40           10        20
I created two roles with object c_sign_bpr one with the value "EING"   and the other with the value "VERIF"
I assign this status scheme to a document type in my project.
I tried to release a document the first step was the author of the document move the status to "REVIEW" and I got a window that i need to enter my password and it worked ok.
The problem is in the second step that I need to release the document (now is in a REVIEW status) When I press on the icon in order to release I didn't get the option to release only to cancel there is no "V" option in the small window.
Can you please tell me if I did a correct customization? also can you tell me if my problem is maybe missing authorization? Can you direct me to reading material or to an example?
Best regards
Lior Grinberg
Edited by: Lior Grinberg on Nov 28, 2011 6:22 PM

Create one workflow ( 2 level approval - manager and financial manager). An

Hi
I have requirement to Create one workflow ( *2 level approval - manager and financial manager).* And escalate it after 1 day to Financial manager's supervisor
I have no idea about escalation through BPEL Compoiste in OIM
Can please any help me out

The status can be alerted and the task assigned to weblogic due to a fault in your process. Without looking at your process or the exception, it can be difficult to say what went wrong, but check if you have the user in the system to whom you are trying to assign the task to.
As for escalation, you need to go through that link to configure escalations and in escalations you can select management chain as the route. This would escalate it to manager's manager if the manager does not work on the request for specified time. For other requirements around escalation, you will have to first get a basics right and working for you. Once you are done with that, you can post here any questions which you might have about making the complex ones and we can try to help.
-Bikash

Workflow SharePoint 2010 -Approval workflow for multiple users

Want to create a 2010 SharePoint server workflow which will allow me to send email once item is added > Start approval process > if approved then mark workflow status as approved and then send email to reviewer 2 and again start the process of approving
> and approved then again mark status to approved and send email to reviewer 3 and mark status to approved if approved by reviewer 2 and end the workflow.Also, if the item is not approved by any user, then it should directly log a comment and go to end
of the workflow.
I had started as something like :
Send Email to rev1
Start approval process for current item with rev1
if approval status is approved
set workflow status to approved
send email to rev2 and so on...everything works but when rev1 rejects the item, then workflow does not go to end of the workflow. One difficult thing is we don't have go to a step option like in 2013 workflows.
I don't know how to move on as when I try to execute the logic, all three approval process(for 3 reviewers) run even if item is rejected .....Please help

Check these links
https://slingeronline.wordpress.com/2013/02/27/setting-cancel-on-first-rejection-on-an-spd-workflow/
http://sharepointduffbert.com/2014/06/17/getting-an-spd-approval-workflow-to-cancel-on-rejection-or-change/
https://social.msdn.microsoft.com/Forums/office/en-US/c212e5d7-f7bf-4f17-be16-374e02652dbb/reject-stop-workflow-not-working?forum=sharepointcustomizationprevious
https://social.msdn.microsoft.com/Forums/sharepoint/en-US/a2d0a259-f8ca-48cf-b9ab-0c9387329502/sharepoint-designer-workflow-how-to-jump-back-to-previous-workflow-step?forum=sharepointcustomizationprevious
Please 'propose as answer' if it helped you, also 'vote helpful' if you like this reply.

Inbound Workflow Mailer Tags not discarding messages

Our workflow mailer tags don't seem to be discarding undeliverable messages. we have a few closed PO notifications that are being returned with "Undeliverable:" subjects, and "Delivery has failed to these recipients or groups" in the body.
I have added the Undeliverable and "Delivery has failed to these recipients or groups" to the tag list in Notification mailer setup, but it makes no difference. I have added the tags, and refreshed the mailer but the messages are still coming into the PROCESS folder instead of being put in the DISCARD folder.
I posted this thread previously and it never received an answer. I was hoping someone else had the issue now and could provide some insight.
Inbound workflow mailer tags don't recognize Undeliverable system messages
Oracle EBS R12: 12.1.3
Mail system: Exchange

I posted this thread previously and it never received an answer. I was hoping someone else had the issue now and could provide some insight.
Inbound workflow mailer tags don't recognize Undeliverable system messages
Sorry, I missed your last update in the other thread. I have just responded and it might be helpful if you provide those details.
Thanks,
Hussein

Workflow for PR approval and rejection with comments

Dear Experts,
We have implemented SAP standard workflow in DEV server for PR item release i.e WS00000038, when I reject a PR notification is not sent to initiator.
If I see In SWEL - When a PR item is rejected system is picking up step "PR item significantly changed" instead of "Item release cancelled"
1.Approval notifications are getting to user's SAP inbox but not rejections.
2. We have to capture user rejected comments in workflow which again will be sent to outlook of user.How this can be achieved?
Need your help in this regard.
Thanks,
Uzair

Hi,
Item release is configured for PR
My problem is when user rejects a PR line item notification is not sent to initiators sap inbox - though approval notifications are working fine.
When I see event trace for this activity in SWEL its showing me as
BUS2009 Rejection start - No receiver entered
The receiver data shown is empty in the log.
How can we maintain receiver data for this one since we have used standard workflow - WS00000038
Please help me in this regard.

Out of the box workflow of type Approval - SharePoint 2010 not recording approver comments

When I am implement my approval workflow, two new fields are created - Approval Status and Approver Comments.
The Approval Status field gets a value of either Rejected, Pending, or Approved.
The Approver Comments is not getting any value, even though I am entering comments in the popup approve workflow task and those comments are appearing in the emails sent.
Why do the comments not show up in the item's Approver Comments column?

Hi,
With
SPWorkflowAssociation.AssociationData property, we can get the assignees’ information. Your script can
be able to retrieve a XML format data which contains the user name we need:
So the next step would be getting the user name by parsing the XML data we got.
The two links below will show how to parse XML with PowerShell:
http://stackoverflow.com/questions/18032147/parsing-xml-using-powershell
http://blogs.technet.com/b/heyscriptingguy/archive/2012/03/26/use-powershell-to-parse-an-xml-file-and-sort-the-data.aspx
With the user name, we can get the
Email property of an user with the scripts as the link below provided:
http://davidlozzi.com/2012/03/07/using-powershell-to-access-sharepoint-sites/
Best regards
Patrick Liang
TechNet Community Support

Process Controlled Workflow - 1-step approval for shopping cart approval

Hi,
I have configured a one-level approval for SC (Process Controlled Workflow):
Object Type: BUS2121
Additional 1 level under schema: 3C_SC_600_000 (the last level is the automatic approval)
Level Type: Approval with completion
Eval ID: 0EV_SC_SL1
RR Name: RR_SPENDING_LIMIT_APPROVER
RR Param: USTONY.Y (I hardcoded it using my user ID, for the moment)
Task ID: 40007953 (I have checked, it's generalized as well)
Decision Type: Item-based decision for entire document
For PPOMA_BBP:
Under my org unit (Position):
Approval Limit: 1000
Output Limit: 1000
I didn't do any BADI implementations yet.
During creation of SC by other user, before "Order" the SC, the approval preview can show correctly that the Processor is as indicated in the config.
Once the SC is ordered, the whole step is gone and the event linkage becoming delinked (because there is error, and according to the config in SWEQADM).
However, I cannot find the workitem (no workitem generated) and SLG1 does not give any clue whatsoever.
I tried debugging method APPROVAL_LIMIT, and it seems fine as well.
Please help, what did I do wrong here?
Thanks,
Tony Y

Hi Sahil,
I even changed to first process level to:
Level Type: Approval
Eval ID: 0EV000
RR Name: RR_MANAGER
RR Param: (Blank)
Task ID: 40007953 (I have checked, it's generalized as well)
Decision Type: Decision for entire document
Under PPOMA_BBP:
I made myself as a head of the org unit with the role manager.
The requester is "Exclude" the role manager.
The agent can be determined now.
But the workitem ID is still cannot be generated. It's always no workitem generated.
Please everyone, any help?
Thanks in advance,
Tony

Calling the Adobe form in a workflow step for Approval

Hi All,
We are creating a PCR scenario using Adobe forms for "Employee seperation". This form will require 7 subsequent approvals from various agents which is to be handled using a workflow.
I had gone through the ISR cookbook and managed to create a scenario. I have also assigned it to a PDF form and a dummy workflow. Now from my PCR iview i am able to submit the form for my scenario which also triggers the dummy workflow(through the BUS7051-CREATED event).
Right now this dummy workflow just sends a mail(by sendmail step) to the first approver. Now i want this workflow to send a workitem to the first approver for approval of this form which will have to appear in his UWL. When the approver double clicks on the workitem in UWL he should be able to view the form along with Approve/Reject/Cancel buttons. I am not aware how to do this. My questions are,
Is this handled by a decision step or an activity?
If it is an activity step which Task/Business object method is used to handle this?
If it is a decision step how do we make the Adobe form also to be displayed along with approve/Reject buttons?
We are using ECC5.0 and EP6.0.
Thanks in advance for any help.
Prasath N

Hi Rajasekhar,
The UWL issue has been resolved now and i am receiving the workitems in my UWL. But i am getting the following error when i am trying to execute the workitem from my UWL.
Service cannot be reached
What has happened?
URL http://xxxxxxxx.xxxx.xxx.xxx:8000/webdynpro/dispatcher/sap.com/pcui_gp~isr/IsrFormApprove call was terminated because the corresponding service is not available.
Note
The termination occurred in system xxx with error code 404 and for the reason Not found.
The selected virtual host was 0 .
What can I do?
Please select a valid URL.
If you do not yet have a user ID, contact your system administrator.
ErrorCode:ICF-NF-http-c:000-u:SAPSYS-l:E-i:DALSPHSB_HSB_37-v:0-s:404-r:Notfound
HTTP 404 - Not found
Your SAP Internet Communication Framework Team

I have done the following configuration settings in SWFVISU transaction :
Task : TS500000075
Visualization Type : WebDynpro Java
visualization parameter: Application
visualization Value: IsrFormApprove
visualization parameter: Package
visualization Value: sap.com/pcui_gp~isr
Is there anything else that i have missed out in the configuration?
Message was edited by:
prasath natesan
Message was edited by:
prasath natesan

SP2010 Designer workflow "Set Content Approval Status" does not work

Hello
I'm having a problem with a workflow for one of my clients.It is a SharePoint 2010 environment and I can only use SharePoint 2010 designer (no visual studio).
We have an approval workflow in place, which works great. After the document approval workflow has does its thing, a new workflow can be launged by specific users (they have writing rights and can approve content). The workflow is used to set the release
date of the document. This can only be determined after content approval.
However, when the release date is set, the document approval status is changed to concept. This is of course to be expected, as we changed to document metadata. That is why I wanted to add the action "Set content approval" to this workflow. I cannot
seem to get this action to work. Right now the workflow does the following:
check out the document (check out is obligatory in our library)
set the release date field to the released date parameter (defined when starting the workflow)
check in the document
set content approval to approved.
The release date gets set to the parameter value, but the document is not checked in and the content approval status is not set. SharePoint produces the following error message (translated from Dutch): "An error occured. Cannot edit the item, possibly
because one or more columns require another type of content. Unknown error."
Guided by other posts online I gathered that this might be because the actions checkin and set content approval occur to close together. I tried letting the workflow pause for the duration of 1 minute after checking in, but this pauses the workflow indefinitely.
I then tried 5 minutes (as this is the time standard set by SP2010 designer) but this also resulted in indefinite pausing.
Posts online lead me to believe that I'm not the only suffering from this problem, but as of yet, I haven't been able to find a solution that works for me. Hopefully someone can help me.

Hi,
According to your post, my understanding is that the "Set Content Approval Status" didn’t work in SharePoint 2010 Designer workflow.
I try to reproduce the issue and the result is the same as yours.
If I only check out and check in the item, the workflow works well.
However, once I set Content Approval Status after checking in the item, the workflow get error.
As a workaround, I recommend to use two workflow to achieve what you want.
First, create the first workflow, and allow the workflow to be manually started.
Then, create the second workflow, and
start the workflow automatically when an item is changed.
When you start the first workflow, the document will be set value of the release date. And then the second workflow will be started automatically to set the content approval status.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Calling Adobe form in a Workflow Step for approval

Hello,
There are some ISR forms and workflows in MSS which use Workflow tasks configured as JavaWebDynpro to call Adobe form from the Workflow Step.
Is it possible to achieve the same using ABAP Web Dynpro and creating a new task and configuring to use it as an ABAP Web Dynpro (which can in turn call the Adobe form from the WD)?
Thanks.

Hi Anjali,
1)You can develop an RFC that collects required basic data from R/3 and display them in ABAP WD - Adobe Form. The End user can change/fill the remaining contents of the Adobe Form and submits it for approval. The RFC again handles the triggering part of the Workflow and passes the form data to the workflow containers.And for approvals, you can use the SWFVISU to call a ABAP WD application from Workflow. And in turn the control again goes back to RFC and so...
2)I dont have much idea in ECC 60 if there is a similar ABAP WD application like Standard Java WD IsrFormApprove.
3)No idea.
Regards,
Raja Sekhar

Workflow applet in approval preview (shopping cart) changed in SRM 5.0

Hi,
we have upgrade from EBP 3.0 to SRM 5.0.
The approval preview in the shopping cart transactions (f.e. BBPSC03) now shows only the approval state (in grahpic mode), not the step description from the workflow definition.
In EBP 3.0 was showed the step description.
How can we change the applet output ?
B.Rauer

Hi
Please specify the SRM version(Support packs) details in next reply.
Meanwhile, please go through the following SAP OSS Notes, which will definitely help ->
Note 798295 BADI workflow: SRM 3.0 upgrade to 4.0 approver list -> main
Note 748655 SC APPROVAL GRAPHIC PREVIEW NOT CORRECT FOR BADI APPROVERS
Note 843636 PO BADI WORKFLOW does not assign correct approvers
Note 861147 BAdI workflow: Adjusting step name to runtime
Note 883207 BBP_WFL_DIN_APPR_BY_RULE_GET: if BAdI not implemented
Note 713567 SRM-EBP-WFL: Limit is ignored in WS14000109
Note 923463 BAdI n-step approval - Container inconsistent for 1st step
Note 901068 BAdI Workflows: Enhancement of Note 896556
Note 898768 BADI Workflow: Determining current approvers
Note 861147 BAdI workflow: Adjusting step name to runtime
Note 688724 BADI workflow: Problems with substitute
Note 788584 BADI Workflow: empty WI_ID in approver table
Note 780021 BADI Workflow: subsequent approvers after rejection
Do let me know.
Regards
- Atul

SRM SC Workflow: Runtime Actual Approval determination

Hi all,
I want to know who approved the SC in runtime within the BADI so that comparing his Approval Limit with the cost of SC I can decide whether to skip or go for next approval levels.
Please help how to find it out. I have checked the history table but it contains a field "Type" whose possible values can only be either "changed" or "insert" and does not indicate "Approve" status for any agent....
Please help,
Thanks
Sangharsh

Hi Sangharsh,
I believe that you are using workflow approval BAdI - BBP_WFL_APPROV_BADI.
This BAdI is having a table called APPROVAL_TABLE, all the agents in this BADI will appear in your approval pre-view.
You have to write a code in your BADI as follows -
- Check Approval limit of the manager
- If it is more than SC value, append APPROVAL_TABLE otherwise you can skip him.
If you need more help, do let me know.
Thanks and Regards
Pras

Workflow costum tag approval

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