Workflow for sales order change

hi
im new to workflow.can anyone help me the steps to configure a workflow to send a mail whenever a change in sales order.
thanks

Hi,
Please refer the link given below and develop workflow for your requirement.
(For your requirement, you need to use BOR BUS2032 with Method SalesOrder.Change and use the start event SalesOrder.CHANGED)[link1|https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/e0bbdb3c-d640-2a10-d3b2-e4d9b90536a6]

Similar Messages

Workflow for Sales Order Release via Status Profile

Dear all,
i want to make a workflow for sales order which have 4 User Status in One status profile.
Once Event triggered for sales order
1.   Mail should go to main authority with sales order number.
2. Once authority will do some changes in the required field then he/she changes
     the user status-1 from defauts as per line Item and mail should go to department no-1 (Head authority).
3. Once again same changes in sales order but now user status-2 from user status-1
     as per line Item and mail should go to department no-2 (Head authority).
4. Once again same changes in sales order but now user status-3 from user status-2
     as per line Item and mail should go to department no-3 (Head authority).
5. Once again same changes in sales order but now user status-4 from user status-3
     as per line Item and mail should go to department no-4 (Head authority) .
and parrally for each changes of Status mail should also go to User (Event Creator).
6. Finally mail sholud go to User as you are permitted to do next business transaction for this sales order
Please tel me the process as i am very new this topic and i am always going to stuck in Binding.
please help me out.
Thank You

Hi Neeraj,
First of all start with SWELS and SWEL T-Code to check if any standard event is getting triggered or not. If event is getting triggered, then use the same event to trigger the workflow; otherwise create a custom event of BO and use the same to trigger the workflow.
Hope you are aware of T-Code SWO1 and delegation of BO. The BO used for your requirement will be BUS2000115.
As you want the workflow to get triggered only for one status profile and one of its status, so use check function module. There set the condition for you status profile and status.
The FM which you will be using the most is CRM_ORDER_READ. To read the status, you can also use CRM_STATUS_READ_OW.
Now simply make the approval steps in the workflow using activity. In the activity, you can use the standard method USERSTATUSPOPUP to send the workitem for approval. In each step use the same activity with different agents as approvers.
Just go with these things and let me know if you get stuck up somewhere.
Regards,
Guddan

Table for sales order change by field

Dear Friends,
I want to get the data @ table level for the list of sales orders with changed by field. Can you please tell which table/s for sales order change by field can be used?
Thanks,
pinky

Hi
You can get the changes for SALES ORDER item in CDPOS table
Goto SE16 and find the changes.
hope it will serve your purpose.
thanks,
santosh

Report for Sales Order Change History CDPOS and CDHDR

How to take a report of the data for the Sales Order Change history for a particular period of time. It is required to take a report of all the Sales Orders for which the basic price has been changed. Please let me know the procedure. I could not get the data from the table CDPOS and CDHDR
Helpful answer would be rewarded.
Regards
Praveen

Dear Praveen Kumar
Have you tried with VBAP where sale order details at item level would be stored.
Moreover, to my knowledge, there won't be any changes as for as pricing is concerned at sale order level but there is at billing level. Normally, any price increase / decrease would reflect in billing. So why dont you to table join through SQVI VBAP (for sale order details) and VBRP (for billing details) so that you can compare the selling price in sale order with billing.
Thanks
G. Lakshmipathi

Searching for Workflow for Purchase Order Change

Hi experts!
We are using SRM5.0 / extended classic scenario and backend R/3 4.7 Enterprise.
We should implement an approver process for the purchase order changes. Does any one of you know whether there exists a standard SAP workflow?
Many thanks for your help.
Regards,
Corinne

Hi
Please refer to the following links for detailed step-by-step details.
Workflows for Purchase Orders - n-step approval workflow ( WS14000145 )... Start WS14000075, WS14000089 or WS14000145...-step approval workflow ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/5a/c5173f5ff48443e10000000a114084/frameset.htm
Authorization - Purchase orders ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
Setting Up SAP Business Workflow - WS14000145 ( n-step approval )... WS14000145... WS14000145 N-step approval PO WS14000145 N-step approval of contract
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
Dynamic Modification - Purchase orders ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/84/dda441e79ead5fe10000000a1550b0/frameset.htm
Back & Forth Processing and the Retain Function - Purchase orders ( WS14000145 ) 
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
Approval Workflows for Purchase Orders and Change Versions
http://help.sap.com/saphelp_srm50/helpdata/en/ec/fe163ff8519a06e10000000a114084/frameset.htm
Workflow for Contracts - Workflow for Purchase Orders ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
SRM Business Workflow - One-step Approval
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
WS14000089
http://help.sap.com/saphelp_srm50/helpdata/en/5a/c5173f5ff48443e10000000a114084/frameset.htm
WS14000075
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/af5efc85d011d2b42d006094b92d37/frameset.htm
Regards
- Atul

Report for Sales Order changes

We are searching for a report which can list the changes of sales order items for a selected group of materials.
Thanks for the help.

Please search the forum before posting. This has been discussed many times and being an old member, you should be aware of forum rules. Please try to adhere to forum rules. Answer to your query is execute AUT10.
G. Lakshmipathi

Finding batch job name for sales order change (billing block)

hi,
there is a tab known as billing block in the sales order.
now a batch job ran which removed this billing block and released the sales order for delivery and PGI activities.
we have the information regarding the date and time on which this batch job ran but the job name is unknown.
also we tried in SM37 which gives no details.
we have information regarding the user name of the batch job but name is unknown.
help us in finding the batch job name with the above mentioned available data.
it is a very high priority.
thanks in advance
Rahman

Hi ,
in SM37-->
     a)Set the Job start condition ( dates ) --You have information --YOu can keep them blank if you don't have the information. But it will fetch all the batch jobs of the user.
     b) user Name -You have information
     c_ use '*' in place of Job name
Then this will fetch you the Batch Job name . Then Check step --> you can find the program name.
You can check the Log for job details like when started and when completed.
Regards,
Lanka

Function module/ Bapi for Sales order change

Hi Experts,
I require to have a Bapi/ function module to change a existing sales order to insert value in the field VBAP-SOBKZ.
Please suggest.
Thanks,
Shibaji.

HI,
I have identified this Bapi but this Bapi does not contain the relevant field to update. Can you suggest any other Function module/ Bapi to update the field.
Thanks & Regards,
Shibaji

Bapi for sales order change

Hi ,
Iam using BAPI_SALESORDER_CHANGE in order to change the material and to change the customer with new customer .so what are the input fields that i should enter?
thanks & Regards,
Gangadhar.

Hi Sathish,
Check this code,
REPORT Z_SALES_ORDER_CHANGE
 NO STANDARD PAGE HEADING
 LINE-SIZE 132
 LINE-COUNT 65(0)
 MESSAGE-ID ZZ.
TABLES: VBAP.
DATA:
V_FILEIN(90) TYPE C,
V_RECIN TYPE I,
V_RECVBAP TYPE I,
V_RECORDER TYPE I,
V_VBELN LIKE VBAP-VBELN,
ORDERHEADERINX LIKE BAPISDH1X.
DATA: BEGIN OF I_ORDERS OCCURS 0,
VBELN LIKE VBAK-VBELN,
POSNR LIKE VBAP-POSNR,
BRGEW(18) TYPE C,
VOLUM(18) TYPE C,
END OF I_ORDERS.
DATA: BEGIN OF I_OUTPUT OCCURS 0,
VBELN LIKE VBAK-VBELN,
POSNR LIKE VBAP-POSNR,
GEWEI LIKE VBAP-GEWEI,
BRGEW LIKE VBAP-BRGEW,
VOLUM LIKE VBAP-VOLUM,
CKWGT TYPE C,
CKVOL TYPE C,
END OF I_OUTPUT.
DATA: BEGIN OF ORDERITEMIN OCCURS 0.
 INCLUDE STRUCTURE BAPISDITM.
DATA: END OF ORDERITEMIN.
DATA: BEGIN OF ORDERITEMINX OCCURS 0.
 INCLUDE STRUCTURE BAPISDITMX.
DATA: END OF ORDERITEMINX.
DATA: BEGIN OF RETURN OCCURS 0.
 INCLUDE STRUCTURE BAPIRET2.
DATA: END OF RETURN.
DATA: BEGIN OF BAPIRETURN OCCURS 0.
 INCLUDE STRUCTURE BAPIRET2.
DATA: END OF BAPIRETURN.
PARAMETERS:
P_PATH(45) TYPE C DEFAULT '/usr/users/ftpsapom/' LOWER CASE,
P_FNAME(32) TYPE C DEFAULT '/sweetjo.txt' LOWER CASE.
START-OF-SELECTION.
CONCATENATE PATH AND FILE NAME INTO ONE VARIABLE
CONCATENATE P_PATH P_FNAME INTO V_FILEIN.
OPEN DATASET
IF V_FILEIN IS INITIAL.
 MESSAGE E002 WITH 'FILE' V_FILEIN 'DOES NOT CONTAIN ANY DATA!'.
ELSE.
 OPEN DATASET V_FILEIN
 FOR INPUT
 IN TEXT MODE.
 IF SY-SUBRC = 0.
READ DATASET
 DO.
 READ DATASET V_FILEIN INTO I_ORDERS.
 IF SY-SUBRC = 0.
 APPEND I_ORDERS.
 ELSE.
 EXIT.
 ENDIF.
 ENDDO.
CLOSE DATASET
 CLOSE DATASET V_FILEIN.
 IF SY-SUBRC <> 0.
 MESSAGE E002 WITH 'ERROR - CLOSING' V_FILEIN.
 ENDIF.
 ELSE.
 MESSAGE E002 WITH 'ERROR - COULD NOT OPEN' V_FILEIN.
 ENDIF.
ENDIF.
SORT AND REMOVE DUPLICATES FROM I_ORDERS
SORT I_ORDERS BY VBELN POSNR.
DELETE ADJACENT DUPLICATES FROM I_ORDERS.
POPULATE I_OUTPUT
LOOP AT I_ORDERS.
 SHIFT I_ORDERS-POSNR LEFT DELETING LEADING SPACE.
 CONCATENATE '0' I_ORDERS-POSNR INTO I_ORDERS-POSNR.
 SELECT SINGLE BRGEW VOLUM
 FROM VBAP
 INTO (VBAP-BRGEW, VBAP-VOLUM)
 WHERE VBELN = I_ORDERS-VBELN
 AND POSNR = I_ORDERS-POSNR.
 IF SY-SUBRC = 0.
 IF VBAP-BRGEW = 0.
 I_OUTPUT-CKWGT = 'X'.
 ENDIF.
 IF VBAP-VOLUM = 0.
 I_OUTPUT-CKVOL = 'X'.
 ENDIF.
 I_OUTPUT-VBELN = I_ORDERS-VBELN.
 I_OUTPUT-POSNR = I_ORDERS-POSNR.
 I_OUTPUT-GEWEI = 'ST'.
 I_OUTPUT-BRGEW = I_ORDERS-BRGEW.
 I_OUTPUT-VOLUM = I_ORDERS-VOLUM.
 APPEND I_OUTPUT.
 CLEAR: I_OUTPUT.
 ENDIF.
 V_RECIN = V_RECIN + 1.
ENDLOOP.
POPULATE BAPI DATA AND RUN BAPI
CLEAR: ORDERHEADERINX, ORDERITEMIN, ORDERITEMINX,
 RETURN, BAPIRETURN.
REFRESH: ORDERITEMIN, ORDERITEMINX, RETURN, BAPIRETURN.
ORDERHEADERINX-UPDATEFLAG = 'U'.
LOOP AT I_OUTPUT WHERE CKWGT = 'X' OR CKVOL = 'X'.
 V_RECVBAP = V_RECVBAP + 1.
 IF I_OUTPUT-VBELN <> V_VBELN AND SY-TABIX <> 1.
 V_RECORDER = V_RECORDER + 1.
 CALL FUNCTION 'BAPI_SALESORDER_CHANGE'
 EXPORTING
 SALESDOCUMENT = V_VBELN
 ORDER_HEADER_INX = ORDERHEADERINX
 TABLES
 RETURN = RETURN
 ORDER_ITEM_IN = ORDERITEMIN
 ORDER_ITEM_INX = ORDERITEMINX.
 CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
 EXPORTING
 WAIT = 'X'
 IMPORTING
 RETURN = BAPIRETURN.
WRITE OUT RETURN
 LOOP AT RETURN.
 WRITE: / RETURN.
 ENDLOOP.
 WRITE: / BAPIRETURN.
 SKIP.
 CLEAR: ORDERITEMIN, ORDERITEMINX,
 RETURN, BAPIRETURN.
 REFRESH: ORDERITEMIN, ORDERITEMINX, RETURN, BAPIRETURN.
 ENDIF.
 ORDERITEMIN-ITM_NUMBER = I_OUTPUT-POSNR.
ORDERITEMIN-UNTOF_WGHT = I_OUTPUT-GEWEI.
 IF NOT I_OUTPUT-CKWGT IS INITIAL.
 ORDERITEMIN-GROSS_WGHT = I_OUTPUT-BRGEW.
 ORDERITEMINX-GROSS_WGHT = 'X'.
 ENDIF.
 IF NOT I_OUTPUT-CKVOL IS INITIAL.
 ORDERITEMIN-VOLUME = I_OUTPUT-VOLUM.
 ORDERITEMINX-VOLUME = 'X'.
 ENDIF.
 APPEND ORDERITEMIN.
 ORDERITEMINX-ITM_NUMBER = I_OUTPUT-POSNR.
ORDERITEMINX-UNTOF_WGHT = 'X'.
 ORDERITEMINX-UPDATEFLAG = 'U'.
 APPEND ORDERITEMINX.
 V_VBELN = I_OUTPUT-VBELN.
ENDLOOP.
RUN BAPI ON LAST ORDER
IF NOT ORDERITEMIN IS INITIAL.
 V_RECORDER = V_RECORDER + 1.
 CALL FUNCTION 'BAPI_SALESORDER_CHANGE'
 EXPORTING
 SALESDOCUMENT = V_VBELN
 ORDER_HEADER_INX = ORDERHEADERINX
 TABLES
 RETURN = RETURN
 ORDER_ITEM_IN = ORDERITEMIN
 ORDER_ITEM_INX = ORDERITEMINX.
 CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
 EXPORTING
 WAIT = 'X'
 IMPORTING
 RETURN = BAPIRETURN.
WRITE OUT RETURN
 LOOP AT RETURN.
 WRITE: / RETURN.
 ENDLOOP.
 WRITE: / BAPIRETURN.
 SKIP.
ENDIF.
WRITE OUT RECORD COUNT FROM FILE
WRITE: / 'RECORD COUNT FROM FILE ', V_RECIN.
SKIP.
WRITE OUT RECORD COUNT FROM FILE
WRITE: / 'RECORD COUNT OF LINES TO CHANGE ', V_RECVBAP.
SKIP.
WRITE OUT RECORD COUNT FROM FILE
WRITE: / 'RECORD COUNT OF ORDERS TO CHANGE ', V_RECORDER.
SKIP.
TOP OF PAGE
TOP-OF-PAGE.
WRITE:/1(5) TEXT-H01, 6(8) SY-DATUM MM/DD/YY,
 100(8) TEXT-H02, 126(8) SY-PAGNO.
WRITE:/1(5) TEXT-H03, 6(8) SY-UZEIT USING EDIT MASK '__:__:__',
 20(77) TEXT-H04,
 100(8) TEXT-H05, 108(25) SY-REPID.
WRITE:/1(6) TEXT-H06, 8(12) SY-UNAME,
 20(4) TEXT-H07, 25(32) SY-HOST,
 100(13) TEXT-H08, 121(8) SY-SYSID,
 129 '/', 130(3) SY-MANDT.
ULINE.
SKIP.
Good Luck and thanks
AK

Change pointer for Sales Order

Hi,
Using change pointers I want to create an IDOC when ever a specific field in the sales order line item is changed. I have activated the change pointer for message type ORDRSP. Also maintained the following entries in BD52
VERKBELEG(Object) VBAP(Table) ABGRU(field).
After this when I change this field at the sales order line item, it inserts entries into change pointer table.
But my problem is creating IDOC's from those change pointer entries. I am not sure which function module (MASTERIDOC_CREATE_XXXXX) works for this.
Anyhelp on this highly appreciated.
Thanks
Ram

Hi Ram,
I don't think so you can use change pointer for sales order changes. Usually, it is done through transaction code NACE - configuring condition for output type.
You can setup requeirement in procedure control to trigger IDoc ORDRSP for any changes in item level.
Hope this will help you and give an idea.
Regards,
Ferry Lianto

Condition for sales order delivery block

Hi All,
I am new to Workflow,
I have created work flow for Sales order changes, its works fine.
but my requirement is after that it will check whether sales is block for delivery or not.
if it is block then only it should send mail.
Regards,
Arpit

Hi Arpit,
1. Go to t-code SWO1.
2. Click Settings -> Delegate.
3. Delegate the BO YBUS2032 to the BO BUS2032.
In workflow perform the following steps:
1. Go to t-code SWDD and open your workflow template.
2. Go to Basic Data (cap sign button at the top of the screen) or click Ctrl + F8
3. Go to Start Events tab.
4. In the Object type enter your BO name BUS2032 (not YBUS2032), in Event of object enter the BO event.
5. Click on 'B' i.e. Binding Defined, click on generate automatic binding. It would automatically generate the appropriate binding for the workflow. You can also alter the binding as per requirement.
6. Click on 'C' i.e. Start Condition. A dialog would open, select the appropriate start condition for the workflow. Use the attribute that you created and make the start condition. Check the condition before saving (recommended).
6. Click on 'A' to Activate the binding and start condition. All 'A', 'B' and 'C' would get green.
7. Save the changes made and activate your workflow.
Hope this helps!
Regards,
Saumya

BAPI_SALESORDER_SIMULATE can be used in case of Sales Order Change?

Hi All,
I'm using FM 'BAPI_SALESORDER_CHANGE' to update sales order.
It's working fine even multiful item (delete, add, changing item).
But I need to give simulated information to SAP portal before changing Sales order.
This 'BAPI_SALESORDER_SIMULATE' FM looks like for creating new Sales Order.
Is there any other simulation BAPI FM for Sales order change?
Thanks.

Hi,
You can use
BAPI_ORDER_CHANGE_STATUS_GET Change status for order
BAPI_SALESORDER_CHANGE Sales Order: Change Sales Order
Thanks
Sarada

Update payment card details for sales order

Hi all,
Is there any function module or bapi which can be
used to update the payment card details for a sales order
The bapi_salesorder_creatfromdat2 is having the structure
CCARD which takes in this details , but what I really want is to change the already created sales order. The bapi for sales order change is not having any structure which allows passing this details.
Please can anybody give some inputs on it.
Regards,
Shibu Mathew.

Hi Anurag,
Thank you very much for the answer..
I too found it as i was digging through the
BAPI_SALESORDER_CHANGE.
One's again thanks for the solution.
Regards,
Shibu Mathew.

Triggering event through Change Management for Sales order

I am working on three different scenarios of workflow which is triggered on change of sales order. I am trying to put conditions in SWEC for the workflows to start but not sure how to go about it. I created change doc object VERKBELEG and assigned bus2032 and changed as my event. I inserted a value in condition editor like vbap_(fieldname)_new etc. Nothing seem to be working.
I would like to know once we assign event here in SWEC, should we also assign and activate it in the triggering tab of workflow or just create an entry in the linkage table.
Please guide me as to how I need to work on the sales order change. I am basically want to trigger a sales order only when a field value is updated or inserted which pertains to my requirement.
Thank you very much.

Karthik,
My problem is still not resolved. I am trying to put something like this. Let me know if you have were able to do this in any other way.
DATA : i_cdhdr LIKE cdhdr OCCURS 0 WITH HEADER LINE.
DATA : lt_editpos LIKE cdshw OCCURS 0 WITH HEADER LINE.
DATA : it_vbap LIKE vbap OCCURS 0 WITH HEADER LINE.
DATA : flag(1) TYPE c.
DATA : text LIKE message-msgtx.
DATA: BEGIN OF ITAB OCCURS 10.
        INCLUDE STRUCTURE cdshw.
DATA:   UDATE LIKE CDHDR-UDATE,
        USERNAME LIKE CDHDR-USERNAME,
        CHANGENR LIKE CDHDR-CHANGENR,
        VBELN(10),
        POSNR(6),
        ETENR(4),
        INDTEXT(200),
END OF ITAB.
data : lv_vbeln like vbap-vbeln.
data : lv_posnr like vbap-posnr.
SELECT vbeln posnr FROM vbap INTO TABLE it_vbap WHERE
                                       vbeln = '               ' AND
                                       posnr = .
i_cdhdr-objectclas = 'VERKBELEG'.
i_cdhdr-objectid   = '      '.
CALL FUNCTION 'CHANGEDOCUMENT_READ_HEADERS'
     EXPORTING
          objectclass       = 'VERKBELEG'
          objectid          = '            '
          username          = space
          time_of_change    = i_cdhdr-utime
     TABLES
          i_cdhdr           = i_cdhdr
     EXCEPTIONS
          no_position_found = 1
          OTHERS            = 2.
IF sy-subrc EQ 0 AND NOT i_cdhdr[] IS INITIAL.
sort i_cdhdr by CHANGENR UDATE UTIME descending.
LOOP AT i_cdhdr.
    CALL FUNCTION 'CHANGEDOCUMENT_READ_POSITIONS'
         EXPORTING
              changenumber      = i_cdhdr-changenr
         TABLES
              editpos           = lt_editpos
         EXCEPTIONS
              no_position_found = 1
              OTHERS            = 2.
ENDLOOP.
**change in fname is eq lprio delete the records.
loop at lt_editpos.
    if lt_editpos-fname = 'LPRIO' and
       lt_editpos-CHNGIND = 'U' and
       lt_editpos-F_NEW = '03' and
       lt_editpos-tabname = 'VBAP'.
      flag = 'X'.
        concatenate lt_editpos-fname lt_editpos-f_new into text.
      exit.
    elseif lt_editpos-fname = 'KEY' and
           lt_editpos-CHNGIND = 'I' and
           lt_editpos-tabname = 'VBAP'.
      lv_vbeln = lt_editpos-tabkey+3(10).
      lv_posnr = lt_editpos-tabkey+13(6).
      select single * from vbap into it_vbap where
                                       vbeln eq lv_vbeln and
                                       posnr eq lv_posnr.
      if sy-subrc = 0 and it_vbap-lprio = '03'.
        flag = 'X'.
         concatenate lv_vbeln lv_posnr it_vbap-lprio into text.
        exit.
      endif.
    endif.
endloop.
endif.

Impact Analysis: Business Area, Profit Center changed for Sales Order type

Hi All,
Can you please let me know the impact of changing the Business Area and Profit Center for Sales Order Document types.
Scenario:
Let's say that sales document type ZOR has been used for sometime. On this document x number of sales orders have been raised, delivered and invoiced over the years.
Now, if you change the Business Area and Profit Center what would be the business impact.
thanks,

Hi,
First of all itu2019s not a good business practice to change the Business area and Profit Centre.
However if at all l you change the Business area and Profit centre the following is the impact::
Business Area: effects the sales order in accounts assignment at Header level.
Profit centre: effects the accounting part at Item level
Overall in MIS reporting w.r.t Profit and Business Analysis in Finance will be affected.
Thanks and regards
DSR

Workflow for sales order change

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