Workflow in SharePoint 2013: Update item in list

I have a task list where anyone can post a suggestion for a blog. There is a string field for the status.
I have a library where the author can upload the blog article when ready to send for review. Uploading the document triggers the workflow to start. This document is reviewed twice and when the author is satisfied it will go for translation and then for web
publication.
All of this is worked out in the workflow except for one thing: I would like to update the task list at each stage of the process to the current status. Since it can all be done programmatically, I don't need to use a "choice" field. The string
field would be just fine. One of the things I saw in my research is that "choice" fields won't update.
I have put a lookup field in the blog article library to correspond with the title in the task list to create a relationship.
First of all, is it possible to do to update a task from a document library, or am I just spitting in the wind? If so, why doesn't it work?

which specific field you want to update after task approval. Did you create a content type based on workflow task (SharePoint 2013) and associated that particular content type with your task list?
I repeat my question - do you want to update task list after the task execution or just after assignment?
If its just after assignment then I think its not possible OOB and if its after the execution of the task then its doable OOB since there are two variables set as task out i.e. task outcome and TaskID (guid of the current task list item) and from that TaskID
you can lookup the task list item and update any field.

Similar Messages

Possible to fill a list using a custom Workflow in Sharepoint 2013

Is it possible to develop a custom workflow that compares a Contact List and the Active Directory and add any missing people to the list? Or is this a functionality not available with workflows and sharepoint 2013?

Instead of workflow you can do this,
Have user profile service application set up ,which will run on daily basis by default(you can configure to run Hourly/Minutely also) to import all users along with user attributes(email, department ..etc) to SharePoint. Configuring UPS :
http://blog.anuragg.com/2012/12/configure-user-profile-service.html
Create an item added event receiver on your "Contacts" list ,build business logic to fetch the corresponding user details from the above synced user profile properties. Retrieving User profile properties :
http://msdn.microsoft.com/en-us/library/office/jj163182(v=office.15).aspx
Please remember to click Mark as Answer on the answer if it helps you

How to create a three state approval workflow in SharePoint 2013 using visual studio 2013

Hi Everyone,
i have a requirement like 3 state to approve. Here is the details:- when the item added into the list it will go for reviewer. Once the reviewer review the item, he will assign the task to concern person/department(Parallel process more than two persons).
Once they will approve the request again it will come back to reviewer and he will assign the task to team member(parallel process). Once the team member accepted then workflow terminate.
i want develop this workflow using visual studio 2013 only, not using designer..
Thanks in Advance.....
Mallesh

Hello,
you can find multiple sample on the web like those
http://www.splessons.com/2013/12/create-state-machine-workflow-in-sharepoint-2013-using-visual-studio-2012/
http://msdn.microsoft.com/en-us/library/ee231606.aspx
I don't think that's very different using VS2013 or VS2012
Best regards, Christopher.
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Mail
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"Vote As Helpful" if it was useful.
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Reading values from lookup columns through custom workflow in SharePoint 2013

We are able to read the values of text, number columns through custom workflow (via coding) in SharePoint 2013. However, we are not able to read values from lookup columns. So, request anyone to provide help on this.
Thanks & regards,
Aditya

Hi,
According to your post, my understanding is that you want to read values from lookup columns through custom workflow in SharePoint 2013.
Since the workflow just doesn't get lookup fields, let's give it something static to work with instead. If we can capture the ID of the lookup field and store that as a static value in our list, the workflow can happily use that to look up our related.
For more information, you can refer to:
SharePoint 2013 Workflows and Lookup Columns
Thanks,
Linda Li
Forum Support
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Linda Li
TechNet Community Support

Multiple "Workflow Task (SharePoint 2013)" content type found

Users on one specific sub-site reported that they are unable to add site columns to content type. When user clicks "add existing site column" user get error message - upon looking up on ULS, it indicate there were duplicate column "System.ArgumentException:
No two choices should have the same ID". I came across similar issue on different site before and resolved it by deleting duplicate column, plus that site column was not used on any list or associated with any content type but this time duplicate
column is "Task outcome" column which is associated with "Workflow Task(SharePoint2013)" content type. So looking up these two specific site column and content type I noticed there are 8 occurrence of each at affected site
level (see below on image).
Similarly there are 8 "Task Outcome" columns under Site Columns. So I refreshed staging env with prod copy and tried to delete "Workflow Task(SharePoint 2013" content type and got error message as shown below. Under Site features, I noticed
"SharePoint 2013 Task List" feature was enabled, hoping this will do the trick I disabled it as we still use SharePoint 2010 workflows, but to no avail.
Sorry, something went wrong
The content type "Workflow Task (SharePoint 2013)" is part of an application feature.
Not sure how it got started and something will try to find out but any advise on how to fix this issue?
Thanks,
MK Sin

Hi Sin,
According to your description, my understanding is that the users got an error when clicking “add existing site column”.
For deleting the duplicate “Task outcome”column, you need to go to the “Workflow Task(SharePoint 2013)” content type, click the “Task outcome” column, and remove it from the content type.
Then go to site columns, find the duplicate columns, and delete them and make sure only one “Task outcome” column exists.
After the above, re-add the “Task outcome” into the “Workflow Task(SharePoint 2013)” content type.
Best Regards,
Wendy
Wendy Li
TechNet Community Support

SharePoint 2013 we have edit list option

Hi Friends,
In the SharePoint 2013 we have edit list option is there.If we edit the list all the rows will be in edit mode.
If I edit the list First column data in second column,second column data in third column and so one....
SharePoint 2013 list edit mode how can I align the data in First column data in first column,Second column data in second column and so one....
Please can any one help me on same.It is very urgent.
Thanks,
Tiru
tirupal

Sorry I didn't get you. Please clarify below for my understanding.
1. Are you referring to Quick Edit in SharePoint 2013 list?
2. What alignment --> By default first column will be on first column data. can you post more details on what you would like to accomplish.?
Here is the something which I understood.
Bala

SharePoint 2013 Empty Item Workflows

Dears, When querying for List Item Workflows, it always returns 0 items although there is an active workflow associated with that item. The workflow is designed using SharePoint designer 2013 and using SharePoint 2013 workflow. The code below is a sample
of a code that is trying to get workflows.
foreach (SPWorkflow workflow in RequestItem.Workflows)
if (string.Compare(workflow.ParentAssociation.Name, SystemVariables.RFPWorkflowName, true) == 0)
SPWorkflowTaskCollection workFlowTasks = site.WorkflowManager.GetWorkflowTasks(RequestItem, workflow.InstanceId);
foreach (SPWorkflowTask wfTask in workFlowTasks)
if (wfTask.ID == TaskID)
int taskItemsCount = wfTask.ListItems.Count;
break;
break;
Khaled Moawad --- http://kholyos.blogspot.com

Also experiencing this same behavior. Did you ever find a solution to this?
Thanks.

SharePoint 2013 Update Workflow Manager problems after Service Pack 1

Hello guys,
I've installed the service pack 1 for SharePoint 2013 and then I tried to update the workflow manager, but I always get an error message that the workflow manager could not be updated!
Is the installing order wrong? should I first install the update for the worklfow manager and then the update for SharePoint 2013?
Best regards
Matthias

The error message see below for "Cumulative Update for Workflow Manager 1.0 (KB2799754)
"One of the custom actions failed. The installation cannot continue. See log for details!"
[06/06/14 09:48:44] Performing install.
[06/06/14 09:48:44] At least one of the product packages has been detected.
[06/06/14 09:48:44] preReqUpdateDisplayName is :
[06/06/14 09:48:44]
[06/06/14 09:48:44] Wizard mode on.
The following products will be enhanced:
Workflow Manager 1.0
Attempting to open cached Msi package for product code: {04A7199E-565D-4654-88A3-80A9A7BADDD9}
Successfully opened cached Msi package.
[06/06/14 09:48:48] Opening Service Control Manager...
[06/06/14 09:48:48] Operation succeeded.
[06/06/14 09:48:48] Copying files...
[06/06/14 09:48:48] Checking and creating target directory C:\ProgramData\Microsoft\E-Business Servers Updates\Updates\Uninstall2799754.
[06/06/14 09:48:48] Package Workflow Manager Client 1.0 is not installed. Skipping it.
[06/06/14 09:48:48] Package Workflow Manager Client 1.0 is not installed. Skipping it.
[06/06/14 09:48:48] Package Workflow Manager 1.0 is installed.
[06/06/14 09:48:49] Copying file AppServerV1-WorkflowManagerpatch30.msp ...
[06/06/14 09:48:49] Operation succeeded.
[06/06/14 09:48:49] Copying file AppServerV1-WorkflowManagerpatch30.msp ...
[06/06/14 09:48:49] Operation succeeded.
[06/06/14 09:48:49] Copying file TargetWFVersion.txt ...
[06/06/14 09:48:49] Operation succeeded.
[06/06/14 09:48:49] Copying file UnifiedWFHotfixUpgrade.PS1 ...
[06/06/14 09:48:49] Operation succeeded.
[06/06/14 09:48:49] Copying file Setup.xml ...
[06/06/14 09:48:49] Operation succeeded.
[06/06/14 09:48:49] Copying file Setup.exe ...
[06/06/14 09:48:49] Operation succeeded.
[06/06/14 09:48:49] Package Workflow Manager 1.0 is installed.
[06/06/14 09:48:49] Package code is {04A7199E-565D-4654-88A3-80A9A7BADDD9}.
[06/06/14 09:48:49] Executing preinstall custom actions. 1 actions to execute.
[06/06/14 09:48:49] Starting process "C:\Windows\system32\..\sysnative\windowspowershell\v1.0\powershell.exe" -NoLogo -NonInteractive -NoProfile -WindowStyle Hidden -ExecutionPolicy RemoteSigned -File UnifiedWFHotfixUpgrade.PS1 -HotfixType "CS" -PackageType
"server" -opcode "PatchBefore" -platform "x64" ...
[06/06/14 09:48:50] Process exit code is -1.
get-itemproperty : Cannot find path 'HKLM:\Software\Microsoft\Service Bus\1.0'
because it does not exist.
At C:\ProgramData\Microsoft\E-Business Servers
Updates\Updates\Uninstall2799754\UnifiedWFHotfixUpgrade.PS1:971 char:21
+ $sbinstallpath = (get-itemproperty "HKLM:\Software\Microsoft\Service
Bus\1.0" ...
That's the log file
Best regards
Matthias

Javascript error after last sharepoint 2013 update : unable share single list element

After yesterday update of SharePoint 2013 using Windows update we receive a JavaScript error when we try to share a single list element. Our IE is Italian the error is "Properties or field not inizialized"
This is the user interface "hanged" and wait ....
The problem not exist if we share an entire list or website.
LSo Lorenzo Soncini Trento TN - Italy

Hi Lorenzo,
Glad that you solved the issue and thanks for sharing, this will benefit others who have similar issue.
Regards,
Daniel Yang
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Sharepoint 2010 Workflow successful: Sharepoint 2013 Workflow UNsuccessful:

Observation 1
1. I created 2 workflows that write "completed" to the workflow history
a. 1 workflow uses sp2010 workflow manager
b. 1 workflow uses sp2013 workflow manager
2. sp2010 workflow works fine; it will start either manually or automatically (when a new item is created ) without issue; "completed' is written to the log as expected. Good.
3. sp2013 does not start automatically (when a new item is created ); when trying to start manually I get error message "Something went wrong. To try again, reload the page and then start the workflow." Which I do, but still fails.
Bad.
4.On Workflows.aspx I can see the links to start the 2 workflows manually.
a. When I hover over the sp2010 workflow link I can see something that look like this:
http://playground/sites/falcontt/_layouts/15/IniWrkflIP.aspx?List={ae95de8e-508b-4aa6-b4b6-490288e35e9f}&ID=53&ItemGuid={697E4218-D889-4FB8-A27B-D188F5D93250}&TemplateID={199c3d86-89a8-4286-b285-37e2d2067b52}&Source=http%3A%2F%2Fplayground%2Fsites%2Ffalcontt%2FLists%2FTrouble%2520Tickets%2Fall%2520requests%2Easpx
b. But when I hover over the sp2013 workflow link I can see something that look like this:
javascript:StartWorkflow4('949cb889-9b46-4959-9673-842e60cc5a42', '53', '{697E4218-D889-4FB8-A27B-D188F5D93250}')
Should this link also look similar to the sp2010 workflow link? If so, do you have any idea why it is different?
Observation 2
In Sharepoint Designer 2013, when I goto Navigation -> Workflows and click on the 2010 workflow, I see a file listed under "Forms" that looks like this "sp2010 test workflow.xsn". By the way the name of the workflow happens
to be "sp2010 test workflow".
But when I goto Navigation -> Workflows and click on the 2013 workflow, I see a NO file listed under "Forms". Should I see "sp2013 test workflow.xsn" listed there? If yes, can you think of why it is not listed there?
I saved the workflow debug logs from Event Viewer but won't share that info here unless necessary, to avoid making things look more complicated than they have to be.
Thanks for any comments suggestions, tips, questions, anything, etc.
Thanks and have a great weekend.
George

Hi George,
First of all, I'd like to clarify that workflow manager is dedicated for SharePoint 2013 workflow platform. SharePoint 2010 workflow is integrated in SharePoint server, while 2013 workflow is based on a new platform named workflow manager server.
In SharePoint 2013 designer, 2010 workflow has forms while 2013 workflow doesn't have forms.
For this issue, I suspect there is something incorrect with workflow manager. From the error message "Something went wrong. To try again, reload the page and then start the workflow", please flush the DNS cache via executing
IPCONFIG /FLUSHDNS, and restart workflow manager related services such as below, then recreate 2013 workflow to test the issue:
Service Bus Gateway
Service Bus Message Broker
http://blog.houratious.com/2014/05/sharepoint-2013-workflow-something-went.html
Regards,
Rebecca Tu
TechNet Community Support

Suspended Workflow in SharePoint 2013 with HTTP 401 Error!

I have a list workflow which starts automatically when creating an item to generate a serial number. But when any user create
a new item, the workflow suspend with the following details, and only the users with "Full Control" permissions can make the workflow work:
RequestorId: eda26c74-95ef-2733-0000-000000000000. Details: An unhandled exception occurred during the execution of the workflow
instance. Exception details: System.ApplicationException: HTTP 401 {"Transfer-Encoding":["chunked"],"X-SharePointHealthScore":["1"],"SPClientServiceRequestDuration":["88"],"SPRequestGuid":["eda26c74-95ef-2733-87b9-028d0512861d"],"request-id":["eda26c74-95ef-2733-87b9-028d0512861d"],"X-FRAME-OPTIONS":["SAMEORIGIN"],"Cache-Control":["max-age=0,
private"],"Server":["Microsoft-IIS\/8.0"],"WWW-Authenticate":["NTLM","Basic realm=\"sp.contoso.com\""],"X-AspNet-Version":["4.0.30319"],"X-Powered-By":["ASP.NET"],"MicrosoftSharePointTeamServices":["15.0.0.4420"],"X-Content-Type-Options":["nosniff"],"X-MS-InvokeApp":["1;
RequireReadOnly"],"Date":["Sun, 27 Apr 2014 11:13:07 GMT"]} at Microsoft.Activities.Hosting.Runtime.Subroutine.SubroutineChild.Execute(CodeActivityContext context) at System.Activities.CodeActivity.InternalExecute(ActivityInstance
instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at System.Activities.Runtime.ActivityExecutor.ExecuteActivityWorkItem.ExecuteBody(ActivityExecutor executor, BookmarkManager bookmarkManager, Location resultLocation)

Hi AmrHanmam,
According to your description, my understanding is that SharePoint 2013 workflow suspend with 401 error.
For resolving your issue , please do as the followings:
Be sure User profile synchronization is started.
The user by whom you are logged is available in User Profile list.
Final step full synchronization of User Profile Application.
Here is a similar post for your reference:
http://social.technet.microsoft.com/Forums/en-US/8671e31e-fde2-454c-aba4-0fc6484dd873/sharepoint-2013-workflow-suspend-with-401-error?forum=sharepointcustomization
In addition, there is another reason for this issue, please take a look at:
http://support.microsoft.com/kb/2839070/en-us
I hope this helps.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Update item in list using rest api - failed when browsing in juniper session

this issue is about browsing to an on premises sharepoint 2013 inside a LAN using Juniper session
the user can see everything and can create new list items with rest api but
cannot update existing items using the function below.
we've got this function which we use to update list items in rest
it works like a charm when browsing inside the LAN
function updateListItem(itemIdentityField, itemIdentity, listName, siteUrl, item, success, failure) {
getListItemWithId(itemIdentityField, itemIdentity, listName, siteUrl, function (data) {
$.ajax({
url: data.__metadata.uri,
type: "POST",
contentType: "application/json;odata=verbose",
data: JSON.stringify(item),
headers: {
"Accept": "application/json;odata=verbose",
"X-RequestDigest": $("#__REQUESTDIGEST").val(),
"X-HTTP-Method": "MERGE",
"If-Match": data.__metadata.etag
success: function (data) { success(data, callBackIndex, null) },
error: function (data) {
getError(data);
}, function (data) {
failure(data);
the error i get in ULS log is:
Original error: Microsoft.SharePoint.Client.InvalidClientQueryException: The parameter __metadata does not exist in method GetItemByStringId.
at Microsoft.SharePoint.Client.MethodInformation.GetParameter(String parameterName)
at Microsoft.SharePoint.Client.ClientCallableEdmModelBuilder.CreateFunctionImportForMethodBodyParser(MethodInformation clientMethod, List`1 parameterNames, ProxyContext proxyContext)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.ParseParametersFromBody(MethodInformation methodInfo, Boolean allowPostBodyAccess, Boolean isLeafSegment, ClientValueCollection args)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.ParseParametersFromBodyOrQueryString(MethodInformation methodInfo, Boolean allowPostBodyAccess, Boolean isLeafSegment, ClientValueCollection args)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.CreateMethodArgumentsUsingNamedParameters(MethodInformation methodInfo, IList`1 parameterList, Boolean isLeafSegment, Boolean allowPostBodyAccess)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.InvokeMethod(Boolean mainRequestPath, Object value, ServerStub serverProxy, EdmParserNode node, Boolean resourceEndpoint, MethodInformation methodInfo, Boolean isExtensionMethod, Boolean isIndexerMethod)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.GetObjectFromPathMember(Boolean mainRequestPath, String path, Object value, EdmParserNode node, Boolean resourceEndpoint, MethodInformation& methodInfo)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.GetObjectFromPath(Boolean mainRequestPath, String path, String pathForErrorMessage)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.Process()
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.ProcessRequest()
at Microsoft.SharePoint.Client.Rest.RestService.ProcessQuery(Stream inputStream, IList`1 pendingDisposableContainer)
Any help?
Somebody?
Thanks

Hi patrik
Really appreciate your replying.
Could you try and refer to the issues below:
this error occurs even with site collection administrator (i tested it with three different
users)
there isnt any difference between items in list - all have same permissions
it occurs in several lists in site (all lists have same permissions)
if browsing inside the LAN everything works just fine
updating from the UI works fine in all means
It really seems like a Rest related problem(is there anyone from the Microsoft REST team who can take look at this error?)
Thanks
Hushay

Workflow in SharePoint 2013

Give me a simple way to create Leave approval 2 levels of approval in SharePoint 2013 Using SharePoint Designer 2013....
1. I created a List in sharepoint 2013 with these fields ... ( Name, Re. No. Leave Type, Start Date, end date )
2. The Approver names and endorser details (email and dept.) i stored in Custom list..
Hai

Try following below:
http://office.microsoft.com/en-in/sharepoint-server-help/use-an-approval-workflow-HA101793831.aspx
http://blogs.msdn.com/b/sharepoint__cloud/archive/2012/01/05/send-holiday-request-to-your-reporting-manager-for-approval.aspx
Below are the steps to get it done.
1. Open SharePoint Designer 2010 and get connect to the site. In my case,
http://sp2010:81
2. Under the Site Objects, click on Workflows.
3. Choose List Workflows, and click on Calendar ( I am using the default calendar).
4. In the Editor, in the Step 1, type " send" and choose send email to
these users. Click on these users and select browse button to add users to "To". Select
User who created current item.
5. Add another Step in Editor. (Step 2)
6. Click on Actions in Ribbon, and choose Lookup Manager of the
User. Click on user and choose User who created current item. In the Output variable , choose new variable and name it ManagerName.
7. So now we have Manager is of the current user who has submitted the Holiday Request. New we need to assign Task to the manager for approval or rejection.
8. You can put a "send email" steps to send email to the manager. Same as 4th point, but here you need to click on
Workflow Lookup for a User . In Data Source choose Workflow Variables and Parameters & in Field from source choose ManagerName.
9. Click on Actions in Ribbon, select collect data from user.
10. Click on data, it will start a Wizard. Click Next, Enter the name for the task and suitable Description ( such as Name: Holiday Request). Click next.
11. Here you need to add a field. Click Add, give the field name as Holiday Request. Information type has to be Choice type. Click Next
12. In the column Settings, add the options that you want to give to manager, such as Approval, Reject in seperate lines. Click Finish.
13. Click this user and select ManagerName similar to point 8.
14. Click on variable and choose new variable and choose Holiday variable.
15. Almost done.... Now all we need to do it compare the Holiday variable value.
16. Add another Step ( Step 3) in the editor.
17.Click on Conditions in Ribbon and select If value equals value, click on 1st value in the condition, click on fx button. Make sure Data Source is Workflow Variables and Parameters, Field from Source Variable: ManagerName.
18. In the 2nd value field in the condition, enter Approved.
19. If this condition holds true then send an email to the Submitter (Same as point 2)
20. Add another Else if condition and this time 2nd value field in If value equals value
should be Rejected.
http://stackoverflow.com/questions/20609074/how-can-i-create-leave-approval-in-sharepoint-2010

Button or checkbox to start a workflow in sharepoint 2013

In my first project for SharePoint 2013, I want a workflow to be manually started by the user due to the way I am using the default buttons generated by SharePoint 2013.
I would like the user manually be able to start a workflow by doing one of the following:
1. click a button, or
2. click a check box, or
3. select an option button.
Thus can you tell me how to 'wire together', connect one of the options I listed above to start a workflow manually?

Midnight,
THIS IS HOW WORKFLOW CAN BE STARTED MANUALLY
Create a multiple value radio button column and name it WFStart
Create a SPD workflow on item add and edit autometically
Check WFStart value at to as Workflow start condition.
If Yes, proceed with next stage
If no stop the workflow
See this link: Workflow
conditions in SharePoint Designer : A quick reference guide
Idea is to start workflow every time but only proceed when radio button column (WFStart) value if yes. No code implementation!
Please 'propose as answer' if it helped you, also 'vote helpful' if you like this reply.

SharePoint 2013 names for custom lists

I have the following to mention about changing the name of a custom list for SharePoint 2013.
1. In my test SharePoint area the person that is our 'admin' for SharePoint, went to the 'recent' area of my test area in quick launch and changed the name of my Custom list. The features like email messages did not work at the point.
2. I then went to list settings on the test website, and changed the name of the custom list to match the name my 'SharePoint' admin changed the name to. I reran my test workflow, and the features started to work again like the email messages.
**Note: Myself and the SharePoint 'admin' person at my company have only worked with sharepoint 2013 for 3 weeks.
Thus can you tell me relationship of changing the name of the custom list in the 'quick launch' area versus changing the name is the list settings? Do both areas need the values changed?

Your observation is currect
Quick Launch name change actually change name in navigation item (site settings -> navigation) which don't change anything on actual list. That is just a "text to display"
If you change actual list name from settings it should impact Quick Launch if "Display this survey on the Quick Launch?" Set as Yes from list general settings
I will suggest you to explore,
site settings -> navigation
Please 'propose as answer' if it helped you, also 'vote helpful' if you like this reply.

Workflow in SharePoint 2013: Update item in list

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