Workflow reminder

How to follow up autoresponder email to be sent out 5 days after a previous email?
Assuming I have an original content from the autoresponder:
Message 1: Lorem Ipsum Lorem Ipsum Lorem Ipsum Lorem Ipsum
Then on the next 5 days I will send new email with the new content from autoresponder:
Message 2: Lorem Ipsum Lorem Ipsum Lorem Ipsum Lorem Ipsum
So I guess the workflow management is the solution, I set the Role Responsible: Webform enquiries and Remind Before Expiry: 5 days, is it correct? Please correct me if Im wrong.
Thanks!

Hi,
As per your thread on the WorkflowFAQ forum at http://smforum.workflowfaq.com/index.php?topic=535.0, it sounds like the on revisit flag is not set correctly.
Please - let's kill at least one of these threads, as there are now three of them!
HTH,
Matt
WorkflowFAQ.com - the ONLY independent resource for Oracle Workflow development
Alpha review chapters from my book "Developing With Oracle Workflow" are available via my website http://www.workflowfaq.com
Have you read the blog at http://thoughts.workflowfaq.com ?
WorkflowFAQ support forum: http://forum.workflowfaq.com

Similar Messages

MDM Workflow Expiry message

Hi Experts,
I have a scenario in which MDM workflow is active, workflow is working fine and there are absolutely no issues. The only problem is, For workflow owner, I am getting following message everyday (If workflow is not clear or executed).
The following workflow step is overdue because it has exceeded its expiration timeout:
Assignee:                ; MDM System
Job:                    10565
Job Owner:              MDM System
Records:                1
Start time:             04/14/2011 00:22:19 GMT
Expiration time:        04/24/2011 00:22:19 GMT
Workflow:               Workflow Name
Step:                   ABC
Description:
Repository:             MDM Repository
May be some setting missing, I want to deactivale this workflow reminder. Can you please guide and help?
Regards,
Maddy

not sure on why you want to take the notifications out - for the sake of receiving harmless emails
u can direct them to the spam folder easily
but still if u wish
go to the workflow visio diagram -- find notify step -- and remove ur emai id from the settings.
thanks
-Adrivit
This will stop ALL email notifications pertaining to THIS workflow to ur id.
Edited by: Adrivit on May 23, 2011 1:42 PM

AME for sending reminder notifications every 5 days

Can I use AME to send reminder notification every 5 days for a Pending notification. How can I achieve it. Please give an idea.
Thanks
Edited by: user4280075 on Apr 2, 2012 4:42 PM

http://wonderlaura.com/Lists/Posts/Post.aspx?ID=64
In SPD just type Today it will compare current system date.
current item : expiry date [is your list column field]
Today [is system variable just type Today]
http://social.technet.microsoft.com/Forums/sharepoint/en-US/0112eb9b-e9b8-4d04-8cf3-9bff91005193/reoccuring-email-reminders-in-workflow-2010
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/702695a1-4654-4631-834a-54873eddd158/sharepoint-workflow-reminder-email
http://stackoverflow.com/questions/18626235/sharepoint-workflow-to-send-email-on-a-specific-date-and-time
Steps
If Status equals Completed
Stop Stop Workflow and Log
If ReminderDate equals Today
Send Email Primary Contact
Else If ReminderDate greater than Today
Pause until ReminderDate
Send Email Primary Contact

SharePoint 2013 Workflow Email Reminder 3 month, 1 month, due date email reminders

Hello,
I am trying to create a list workflow in SharePoint Designer 2013.
Basically, there's a column called "Revision Date" that will trigger the workflow to send a 3 month (before), 1 month (before) and day of email reminder (based on the date entered in the column "Revision Date").
I step up the workflow using stages for the 3 month before, 1 month before and actual revision date.
Example, if I change the item's revision date to today (4/8/2014), it will trigger the last part of the workflow and send an email saying that the Procedure is due today (and logs in the history that "3 Month Reminder NOT Sent" and "1 Month
Reminder NOT Sent").
If I enter the item's revision date as 3 months before (ex. 7/8/2014), it will start the workflow and send an email saying that the Procedure is due in 3 months (and logs in the history "3 Month Reminder Sent" and waits for the 1 month reminder
date to push forward with the rest of the workflow...)
However, if I set the item's revision date to 1 month before (ex. 5/8/2014), it will send the 3 month reminder email then the 1 one reminder email. I can't get it to skip the sending of the 3 month email and use the "Else" is Stage: 3 Month-- <Wait
for 1 month date (Vairable:Date4) then log "3 Month Reminder NOT Sent">.
Any ideas on what I am missing to trigger the Stage: 1 Month without sending Stage: 3 Month first?

In case anyone is looking for the same information...
I was able to simply "fix" the workflow by adding a loop and a 30 day pause.
So the workflow will now "pause" until the variable date then send out the email reminder which then then repeat every 30 days until the actual revision date.
Seems to be working in test.
Thanks!

Workflow changes - send reminder email on X - 1 days ... based on Molga

Hello Everyone,
       I new to workflow and I came across a workflow scenario where I am confuse, that what should I do in order to make it work. Luckily we are running only one workflow in the system which is time off request, We copied standard workflow class u201CCL_PT_REQ_WF_ATTRIBSu201D to Z version and introduced some new method to send email to employees managers as well as employee and HR .
We also have something called workflow item cancel thing . Lets say if workflow is not approved by manger within X bossiness days it got cancel and employee has to submit the new time off request again. After doing a little bit research I came to know that there is standard job which checks and calculate the X days thing. Work flow is running fine from last 1 year.
Last week, we been asked to create reminder from X-1 day and sends to employee manager saying u201C This is a reminder and one day is left u201C .
   I wanted to know how I can achieve that, I have to filter the employee by reading employeeu2019s molga as we want to do it for specific countries then I have to read employee manager which I can do using different FM and then I have to send email to employee's manager .
Like I said It should happen BEFORE x-1 business days when employee submits the time off u2026
Here what I am thinking , I can read table u201CSWWWIHEADu201D with field WI_TYPE = u2018Wu2019 . and pass work_id to FM " SWW_WI_CONTAINER_READ " and read the container like the INCLUDE MWS20000081HO01
CALL FUNCTION 'SWW_WI_CONTAINER_READ'
         EXPORTING
              wi_id                    = wi_id
            READ_FOR_UPDATE          = ' '                         *
         TABLES
              wi_container             = wi_container
         EXCEPTIONS
              container_does_not_exist = 1      "message from function
              others                   = 99.
    IF SY-SUBRC = 0.
      SWC_GET_ELEMENT WI_CONTAINER 'ACTUALSTATE' ACTUALSTATE130100.
    ELSE.
      CLEAR ACTUALSTATE130100.
    ENDIF.
    IF ACTUALSTATE130100 = 'N'.
      CALL TRANSACTION 'WS20000081M'.
      LEAVE PROGRAM.
    ENDIF.
From container I can read employee number and approver . Get molga via pernr and can filter the employee ..who ever submits the request system date u2013 4 .. I can send out the reminder email u2026
Is there any other way around or any other efficient way of doing that u2026 I hope you understand this thing is conditional u2026 As far as I am concern I new to workflow so please bear with me ..
Waiting
Khan
FYI- I have gone through several post which task about deadlines monitoring Etc .. using fork & wait blah blah .. but It didnu2019t get any clue where to start and how to start u2026

Mike,
        I think I am following you so for .. so here what I did ... I opened the "approve process" and slap in the same refer date/time in "Requested end date " with variables "&WFDATA.DEADLINEDATE&" "&WFDATA.DEADLINETIME&" with 1- DAY . I didnu2019t find this what it says in help " It is possible to specify a negative time interval. Negative time   intervals should only be used in connection with an expression as a   reference date/time. You then have the option of "backward deadlines"
Any way after that I changed action to "modeled" and say "outcome "reminder from UK " .
it creates a node with clock sign , now like you said , I can do many things here .. and I really need to do something for example , I need to check the employee if he/she is from UK , after that reads his/her manager and send an email to mangeru2019s outbox . UK gave us an email format which I have created in t-code SE60 - with Document Class "Dialog Text".
How to proceed further. Thanks for baby sitting me.
What I am thinking , I need to create a new activity as well as new method in my Zclass, in which I will check employee Molga i.e. U.K and I have to send out email based on my email text which I have created in SE61.
Iu2019m able to write code in existing method , being on the safe side I copied the existing workflow and made changes in to it . Now it comes to debugging part , Iu2019m able to find posts on SDN talks about workflow debugging . When I am entering time off request from ESS , and it is not stopping at external breakpoint , Also when I am looking at "PTARQ" to see submit WF items . It is showing me the old task "w90000012" which is original one and I copied it and my task is "w90000022" . What I have to do so when I submit time off request via ESS it calls my task . I created Task in PFTC . But nothing is happening . Please let me know what I am missing ..
I found the table for ESS leave request and able to see my task , Table name is "u2022     V_T554S_WEB"
But still waiting for answers the of above questions ...
Edited by: Saquib Khan on May 27, 2008 9:36 AM

Reminder mail for workflow approval

Hi All,
We have a scheduled task which sends Reminder mails for workflow approval which has been pending for more than 5 days.
Recently I created new workflow definitions and reminder task stopped sending mails.
I checked task and it has IapiTaskIfc Class com.frictionless.custom.wkfreminder.sendWorkflowReminder.
How to check this class and do i need to make changes somewhere else to send reminder mails?
Regards,
Prabhat

Hi Prabhat,
I am working on creating a scheduled task for sending reminder emails. I need help on IapiTaskIfc Class com.frictionless.custom.wkfreminder.sendWorkflowReminder. Can you please share sendWorkflowReminder class to me, so that I can get idea about the code written for sending reminder emails? It would be great help.
To check the class, you need to get the jar from server and decompile it. You can get some idea by looking at the java class file then.
Thanks,
Saloni

Workflow giving "Suspended" Error on Calculated Columns- Sending Reminder Emails on List Due Date

I have created a list that has our reporting due dates plus calculated columns for 5 and 10 day reminders.
Example:
Due Date: 3/7/2014 1:00 PM
5 Day Reminder (Calculated Column= [Due Date] – 5): 3/2/2014 1:00 PM
10 Day Reminder (Calculated Column= [Due Date] -10): 2/25/2014 1:00 PM
As you can see in the list, it calculates the (5 and 10 day) reminder dates correctly in the list…
However, what I am wanting to happen is to build a workflow that will automatically trigger and send these reminder emails.
In SP 2013 Designer, I have my conditions set as:
I can go in on the list and set the workflow but once the due date/time comes up… The status changes from "Started" to "Suspended"-- I never receive a reminder email and I get the following error:
"RequestorId: ff5dac1d-ccee-ba1b-0000-000000000000. Details: RequestorId: ff5dac1d-ccee-ba1b-0000-000000000000. Details: An unhandled exception occurred during the execution of the workflow instance. Exception details: System.ApplicationException: HTTP
500 {"error":{"code":"-1, System.FormatException","message":{"lang":"en-US","value":"String was not recognized as a valid DateTime."}}} {"Transfer-Encoding":["chunked"],"X-SharePointHealthScore":["0"],"SPClientServiceRequestDuration":["33"],"SPRequestGuid":["ff5dac1d-ccee-ba1b-8934-5a9d0c69d3c4"],"request-id":["ff5dac1d-ccee-ba1b-8934-5a9d0c69d3c4"],"X-FRAME-OPTIONS":["SAMEORIGIN"],"MicrosoftSharePointTeamServices":["15.0.0.4420"],"X-Content-Type-Options":["nosniff"],"X-MS-InvokeApp":["1;
RequireReadOnly"],"Cache-Control":["max-age=0, private"],"Date":["Tue, 25 Feb 2014 18:49:09 GMT"],"Server":["Microsoft-IIS\/8.0"],"X-AspNet-Version":["4.0.30319"],"X-Powered-By":["ASP.NET"]}
at Microsoft.Activities.Hosting.Runtime.Subroutine.SubroutineChild.Execute(CodeActivityContext context) at System.Activities.CodeActivity.InternalExecute(ActivityInstance instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at System.Activities.Runtime.ActivityExecutor.ExecuteActivityWorkItem.ExecuteBody(ActivityExecutor
executor, BookmarkManager bookmarkManager, Location resultLocation)"
The string I have set up within SP Designer for the dates is:
If Current Item:Due Date
equals Today
If Current Item:5 Day Reminder
equals
Today
If Current Item:10 Day Reminder
equals
Today
Any ideas as to what I am missing?
Thank you in advance!
Amanda

Hi,
To start the workflow, we have three options:
If you select the “start the workflow automatically when an item is created” or “start the workflow automatically when an item is changed”, the workflow can be started automatically.
If you don’t, your workflow will never run, and therefore never wait till the date specified.
The “Pause Until Date” action causes a workflow to pause executing until a specified date and time.
If current day is equal to the specified date, it will execute the next step.
More information:
Workflow actions quick reference (SharePoint 2013 Workflow platform)
http://msdn.microsoft.com/en-us/library/jj164026.aspx
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Reminder Email with workflow

I have a list by the name of Effort Log
We have to submit a new entry in the list daily
I want to send reminder email if new entry is not created in the list daily before 12 PM in the afternoon.
Effort List
List Columns:-- Name , Date of filling , Project worked , Comments
Person will make entry in this list...eg.
Vij 26/2/2015 ABC project Test Entry
If next day i.e. 27/2/2015 effort is not populated in the list of that day project etc done then on 28/2/2015 before 12 PM the mail should trigger to VIJ as a reminder to fill the effort log.
Please help me on this with the help of workflow.
Vij

you need to create two workflows
one to start the workflow when item created
and next one is the scheduler to run when an list item changes and then use "pause until" and "add time to date" actions.
your workflow will be loosly based on the below logic
Add a list column say a next_date to update your workflow completes sending an email, so that your workflow will be started again
set your workflow variable to next_date
then pause until date
do your workflow process
call add time to date action (newdate)
update list column next_date with updated date (newdate)
see this link for more information on actions http://msdn.microsoft.com/en-us/library/office/jj822977.aspx
hope this helps.
Whenever you see a reply and if you think is helpful,Vote As Helpful! And whenever you see a reply being an answer to the question of the thread, click Mark As Answer

SAP Workflow - Send Reminder Mail

HI,
I am supposed to send a reminder mail to the user in my SAP Workflow. The scenerio is if the user has completed the given Work Item then the workflow ends but he has not completed the task then he should get a Reminder mail after 7 days.
Please let me know how to achieve this. Its a bit urgent for me. You comments are highly approciated.
Thanks in Adcance,
Sachin

Hi Sachin,
You need to set up deadline monitoring for this.
On the task definition, there will be a tab for "Latest End".
On this you can define the dealine by which the task should be completed (e.g. 7 days from initiation), and the action to take if the deadline is missed (e.g. send a reminder mail).
There is some built-in help on this anyway, so it shouldn't be too confusing.
Hope that helps - I'd appreciate some points!!
Regards
Robin

Workflow - Task Due Date, Send Reminder, Possible ?

Some sharepoint workflow questions
1. I am assigning a task but how is the due date calculated?
2. I need to send a reminder if the task is not completed by Friday 12:00 noon to the assigned person. How can I do this?

Hi SP, you can do that a couple ways: 1) have a due date column with a workflow that is triggered when the date is past the due date. 2) make a calculated column taking the date and subtracting x number of days. This will have the workflow send out
the reminder before the due date.
Your calculation would be something like, if "today's date" = "due date - 7," then start workflow (to send out the reminder 7 days before).
cameron rautmann

Workflow for sending Reminder before 10 daysdelivery date

I have built workflow as reminder should be sent to Mangaer before 10 days of delivery date once order is closed/won
([<IndexedDate0>] - Duration("P10D")) but mail is triggering immediately order is closed/won irrespective of delivery
date, so my workflow condition is not working at all..
Please suggest.
Regrads,
Ketki

Hi Ketki,
What is the workflow rule condition you are using in the workflow ?
Thanks & Regards
Sablok

Reminder Workflow does not recalculate new date to send email, if due date is changed

I created a basic reminder workflow using due date, and status column. it works well.
Let's say, I want to send a reminder email 2 days prior to the due date.
I used Add -2 to due date and set a variable
then used Pause variable
if status is not equal to completed
then send email
And I have this set to initiate when a new item is created, and modified.
However, if the due date is changed, it does not recalculate the new date to send the reminder email. Help!

Hi MonalisaM,
The in-progress workflow instance will be unable to re-start itself when list item is modified, but I think you can design workflow with using the second workflow to update the list item one filed, then this update triggers
the first workflow again.
Stop this reminder workflow (first workflow) when due date is changed, then this will trigger the second workflow to change another custom column(e.g. Flag), then the first workflow will be triggered due to this custom column
Flag value changed by second workflow, I mean the second workflow is used to upadate this custom list item one filed(e.g. Flag) in order to trigger the reminder workflow(first workflow).
You can read the following article for more information to understand how to make the first workflow re-start by using second workflow.
http://sharepoint713.blogspot.com/2011/09/sharepoint-designer-workflow-to-send.html
Thanks
Daniel Yang
TechNet Community Support

Workflow for sending reminder mail to approve pending PO in me28

Hi Experts,
I have a requirement wherein I have to design a workflow to send a mail to the approver if he has not approved the PO in me28.
I don need a workflow for PO approval . Only in the case he forgets to approve a PO for one day he needs to get a mail .
Kindly guide me . Quick help is appreciated

Hello,
Design a workflow template which is triggered when the PO is created. Make the template wait for the event 'RELEASED' which is to be triggered once the PO is released. If the event is received, complete the workflow or else, design the deadline monitoring to send a mail to the concerned person if PO is not released.
You need to take care of the event creation after the PO is released and deadline monitoring of the step in the workflow template.
If this is not possible, you can create a program which collects all the POs which are not released within a day of creation and send a mail to the concerned people from the program itself. You have to schedule this program daily at a particular time to send the mail. You do not need a workflow for this.
Hope this will help.
Thanks,
Samson

Workflow Question - Birthday Reminder

If I want to send a message to the contact when It's contact's birthday, Can I use workflow to implement it? and How?
When we define the workflow, we can specify :
1. Record Type is Contact
2. Which value should be selected for trigger event?
3. How to define workflow rule condition?
is there anyone that can give some hints? Thanks

Using Workflows you cannot send an email to a contact (email address cannot change dynamically).

Weekly Reminder Workflow Email

I have created a list and have set up different views.
Is it possible to auto trigger a workflow Email every-week which shows the list items of only a particular view.
I am using SharePoint 2013 enterprise.
I have got SharePoint 2010 and SharePoint 2013 Workflow platforms installed.
Let me know if the above is achievable.
Thanks

Hi Alex,
To trigger the workflow automatically every week, I recommend to create a custom timer job to start the workflow and then set the schedule of the timer job to be weekly.
Please refer to the link below for more details:
https://bhandariasb.wordpress.com/2013/06/03/start-workflow-from-custom-timer-job/
Thanks,
Victoria
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Workflow reminder

Similar Messages

Maybe you are looking for