Automatic creation of folders in Collaboration from DMS

Hi experts
Need your Technical assitance in the DMS - cFolders interface.
We have the following requirement.
Step1: EHS Specification need to be converted into PDF document and automatically a document (DIR) should be created under particular document type .Also this should be linked with the same specification through Object link (We plan to achieve this through WWI tool).
Step 2: From the DMS document we would like to create the document/ Folders in the already existing collaboration automatcially by selecting the Specification from which the document was created. (automatically through program ).This is s where we stuck up and could not move forward
In Standard we can create a document in DMS and send to cFolders through the transaction CFE01. But we want automise this functionality. I really need your assistance on this requirement how we can modify the standard behaviour of the system.
I appreciate your speedy response to how to move forward furhter on the Step 2.

Hi, Mahesh
Thanks for the response!! We have already created an entry in this table for Role Category = BUP003 (the SAP-delivered role category "Employee"). In this table, we have chosen the "Vendor Based" radio button, since we want Vendor master data to be created for all BUP003 business partners that are created.
Which function modules need to be activated via the SPRO path Cross-Application Components -> SAP Business Partner -> Data Distribution -> Activate Function Modules in order to have Vendors automatically created whenever a specific role of BP is created?
Thanks again for all your help!
- Steve Miller

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Automatic creation of Vendor in FI from Business Partner

Hi, experts!
We are looking into a process to automate the creation of vendor master data in FI Accounts Payable for our employees and to keep them in sync as employees' names, banking and address info change over time. We use concurrent employment, and we noticed that running PRAA as a mass-update job to create vendor records for all employees will create duplicate Vendors for employees who have more than one active Personnel Assignment.
We are now looking into the possibility of using the Business Partner as a means of pushing HR data into FI within the same ECC6 system. So far, we have been able to turn on the automatic creation of BPs when new employees are 'hired' into our test system via transaction PA40. We can also use the program HRALXSYNC to create the BP for existing employees. Once these BPs are created, master data updates flow from the employee master data in HR to the BP. However, we can't seem to get the system to automatically create a Vendor record for this BP and have that linked together at the same time.
Is this possible? If not, is there a transaction that can be run to do a mass creation of Vendor records for Business Partners that don't already have one?
I can see that our BPs have been assigned to the proper Role in table BUT100, and we have "define(d) vendor link for business partner roles" in V_TBC002 to be "vendor-based". What configuration step might we be missing?

Hi, Mahesh
Thanks for the response!! We have already created an entry in this table for Role Category = BUP003 (the SAP-delivered role category "Employee"). In this table, we have chosen the "Vendor Based" radio button, since we want Vendor master data to be created for all BUP003 business partners that are created.
Which function modules need to be activated via the SPRO path Cross-Application Components -> SAP Business Partner -> Data Distribution -> Activate Function Modules in order to have Vendors automatically created whenever a specific role of BP is created?
Thanks again for all your help!
- Steve Miller

Automatic creation of NB purch.order from UB re-stock order

Hi SAP gurus,
we have the following business case (we operate in an R/3 4.6C version): we purchase goods from an Intercompany/3rd party vendor (e.g in US) which are imported in a different EU country (e.g. BE) before being physically received in the final destination country (e.g. ES).
If the user places the PO (NB order) with receiving plant directly the ES plant, this will generate wrong reporting in Intrastat and eventually in VAT (e.g. if Tax code determination is automated on the basis of the receiving country).
From our understanding for getting the right Legal reporting (Intrastat/VAT) a 2 steps process is needed:
1) create the PO (NB order type) with receiving plant a "virtual" plant in the country of importation (e.g. BE)
2) create a subsequent re-stock order (UB order type) from the "virtual" plant in the country of importation (e.g. BE) into the real final destination plant (e.g. ES)
Does anybody know if it's possible to have the automatic generation (material master settings via the MRP run in R/3 or APO) of the purchase order (NB order type) as a result of a lack of stock in the supplying plant (the 'virtual' BE one in our example) of a re-stock order (UB order type)?
If so, could you please provide some hints?
Thanks in advance for your help
Regards
Michael

Michael,
From a planning perspective, use Stock Transport orders:
Set up STO BE>ES (Normally, type of sto is dependent on company codes, but I will assume you want UB)
Setup STO US>BE (again, type of sto is determined by business requirements, but I will assume your selection of NB)
You will need a plant in BE. All the standard STO configuration and master data for both legs of the journey would have to be created.
You will need to perform receipt transactions in the BE plant, as well as issue transactions to the UB order. One would normally think that the goods must physically move through belgium, and that an importer of record would need to take possession of them at the border. If you use MTO, the two orders (NB/UB) can be account assigned to the same sales order and therefore linked.
Planning would be satisfied by the two step jump. Other business requirements would have to be worked out.
Rgds,
DB49
Edited by: Dogboy49 on Mar 22, 2010 10:13 AM

Automatic Creation of ODBC Data Source From Within Java App

Good Day Good People :)
I was wondering if it were possible for a java application to automatically set up an ODBC data source for a JDBC connection in a windows environment.
This is the method I call to initialise a connection to my database:
public void initialiseLocalConnection ()
url = "jdbc:odbc:ICUDB";
try
Class.forName ("sun.jdbc.odbc.JdbcOdbcDriver");
icuCon = DriverManager.getConnection (url);
catch (Exception e)
JOptionPane.showMessageDialog (null, "Error Creating Connection to ICU Database!\n" +
"Please set up an ODBC data source pointing\n" +
"to the icudb.mdb file located in the data\n" +
"folder of the ICU directory and call the\n" +
"connection 'ICUDB'.", "Database Connection Error", JOptionPane.ERROR_MESSAGE);
Is it possible to create the ODBC data source ICUDB if it does not exist from within my application.
All information regarding the possibilty and the application of doing this would be greatly appreciated.
Kind Regards
Matt

Thank you.
During my search I for dsn-less connections I found the soloution:
url = "jdbc:odbc:Driver={Microsoft Access Driver (*.mdb)};DBQ=" +
System.getProperty ("user.dir") + System.getProperty ("file.separator") +
"data" + System.getProperty ("file.separator") + "icudb.mdb";
try
Class.forName ("sun.jdbc.odbc.JdbcOdbcDriver");
icuCon = DriverManager.getConnection (url);
This works.
Thanks for the replies.
Matt :)

Automatic creation of KM folder structure from xml pattern

Hi all,
is it possible to create a KM folder structure automaticly, following the tree structure of an xml document?
For example:
an xml-document with following content:
<item id=1 level=0>abc</item>
<item id=2 level=1>aaa</item>
<item id=3 level=1>bbb</item>
<item id=4 level=2>ccc</item>
<item id=5 level=0>def</item>
I'd like to create a KM folder structure like this:
- abc
---aaa
---bbb
ccc
- def
Does anyone have any idea to implement this scenario in KM?
Much obliged!
Steffi

Not currently - well at least not easily - there is always the programatic approach.
I would suggest you can create an FSDB repository - this means you can then create your structure in the file system using standard desktop tools.
After that you could do a mass copy back into the db based KM repository if you so wished.
For your downstream systems you could always ICE the data across meaning you dont have to create everything again.
Haydn

Automatic creation of TO from TR

Hi
While doing automatic creation of TO from TR through SE38 through the programme RLAUTA10 following error is getting thrown
"Processing type is not maintained for automatic TO creation
Message no. L3404"
Diagnosis
To process transfer requirements / posting changes during automatic transfer order creation, you require a processing type that is maintained in the Customizing appplication when you set the control for automatic TO creation.
Procedure
Maintain the processing type in the Customizing table specified above.
Pls help me how to resolve this

hi Kumar,
you have to maintain automatic creation of TO in backround for your im movement type in OMKZ.
also in backround you have to activate backround processing in OMKZ(it will go to SM36).There you have to give the job name and processing time(periodically,one time etc..)
regards
venkadesh

How to create automatic creation of BP from customer and vendor master data

Hi gurus,
can any one tell how to create automatic creation of BP from customer and vendor master data.
Please give me the steps.
Thanks
Sasikanth.

HI,
Goto SPRO\ Cross application components \ Master data synchronization \ Synchronization control.
Assign account groups of customer and vendors to respective BP grouping. This setting is enough to create BP in background while creating customer / vendor. But the fields groups are very much important, ensure mandatory fields should be sync.
rgds,
Srini

Automatic creation of BP from SAP User (created manually) in PPM 5.0

Hi Gurus;
There are some way to create BP automaticaly from SAP User?
I know that exits some Function Module BP* can do this automatic creation.
Someone did this?
Best regards.
Mariano

Hi Rajadurai,
In the BADI - BUPA_FURTHER_CHECKS implement the method - CHECK_CENTRAL.
The following code could serve your purpose:
IF IV_ACTIVITY eq '01'. "Check if it is for creation
CALL FUNCTION 'BUPR_RELATIONSHIP_CREATE'
   EXPORTING
    IV_PARTNER_1 = IV_PARTNER
    IV_PARTNER_2 = LV_createdby "BP no of the creator
    IV_RELATIONSHIP = 'BUR011' "Code for emp. resp
    IV_DATE_FROM = SY-DATLO
    IV_DATE_TO = '99991231'.
endif.

Issue during automatic Creation of Work Order from Notification

Hi,
I have a issue during automatic Creation of Work Order from Notification.
BADI implemented: NOTIF_EVENT_POST
BAPI called in BADI: BAPI_ALM_ORDER_MAINTAIN
I am able to create Work Order successfully but after that i need to update notification header with created work order number.
But i am unable to update the same (VIQMEL-AUFNR).
Can anybody provide solution for the same!
Thanks,
Kumar.

Hi,
Any inputs on above posted issue!
Thanks in advance.
Thanks,
Kumar.

Automatic Creation of Business Partner from Customer

Hello,
I'm creating automatically BP using Tcode FLBPD1 (singular) and MDS_LOAD_COCKPIT (massive).
I don't want to see some fields of customers in BP master data. Is it possible exclude this data before execute automatical creation?
Thanks!
Best Regards!
Nicola

Hi David,
If you are creating customers from BP. i.e. first the BP will get created and then customer gets created, the way system behaves is that it creates the BP and get a number is generated for it, then it goes and create a customer with the same number by passing the number already created as BP.
So the number range for BP should be internal and for the customer account group should be external. you might need to create a different customer account group for REFX customers.
Assumption: same number range tick is selected in the assignment where we assign the BP group and customer account group.
Regards,
Deepak M

Automatic Creation PO from Sales Order

Hi All,
I'd like to make automatic PO Creation check box (Sales Order - logistics tab) is checked by default (not blank). Do you have any idea how to do this? Currently I use SAP B1 2005B version.
Thanks and Regards

Use
Use following procedure to create a purchase order directly from a sales order.
Prerequisites
In the Sales Order window, choose the Logistics tab. Select the Purchase Orders option. This initiates an automatic creation of a purchase order as soon as the sales order is added to the system.
Procedure
       1.      Create a sales order and choose Add.
The Purchase Order Confirmation window appears. All items included in the sales order appear on the left side of the window; the purchase order is on the right.
       2.      Select the items you want to include in the purchase order by highlighting their rows.
       3.      To move the selected items to the opposite side of the window, click . To include all the items in the purchase order, click .
       4.      By default, the quantities for the selected items are the quantities from the sales order. If necessary, change the quantities for the purchase order.
       5.      To save the purchase order as draft, select Create Draft Doc..
       6.      If required, select Split PO.
By default, the purchase orders or drafts are created for the regular vendor of each item. The Purchase Order field allows you to place an item row under a different regular vendor:
○     Select the item row you want to place under a different regular vendor.
○     From Purchase Order, click and choose the regular vendor to which you want to assign the item row.
○     Place the item row under the selected regular vendor.
       7.      To create the document for a different vendor, highlight the relevant item and click   to choose a different vendor from the Purchase Order.
       8.      To create the purchase order or the purchase order draft, choose Add.

How do I keep my macbook pro from automatically rearranging my folders and PDF files on my desktop

How do I keep my macbook pro from automatically rearranging my folders and PDF files on my desktop? It seems to happen a lot after I've hooked my laptop to my Thunderbolt in my office and then I unhook my laptop to go present at a clients of taking my laptop home to work. Every once in a while if even places all of my folders and PDF files in the far upper left corner of my screen. Needless to say, having to constanly rearrange my desktop is extremly annoying and would love to know what the fix is for this problem. Thank you in advance for any help offered!

Thanks for the tip "baltwo", unfortunately my desktop settings were already set to NONE. I've had one of my IT guys here this moring helping me look through all of this and we're at a wall trying to figure out why it's doing this. This morning when I docked to the Thunderbolt all my folders and PDF files are in the upper lefthand corner stacked on top of each other almost out of view. If I go to settings, displays, and swith to mirroring, all the folders and files go right back to where they're set up on my MacBook desktop, but I lose the ability to utilize the entire screen of the Thunderbolt. Very frustrating to say the least and after searching through and reviewing several forums, Apple is very much aware of this issue and seems to be keeping silent on the issue. Hoepfully they'll launch a fix soon!
THANKS again for the tip, it's much appreciated!

Automatic creation of PO's from Requisitions

Hi
I'm trying to get a grasp of what's needed to automatically create approved PO's upon approval of a requisition.
There seems to be two ways to do it, a release program under a Contract Agreement, or using workflow with a Global BPA.
Under either method, would you need to create a Contract Agreement or Global BPA for each and every supplier? Is there any easier way to achieve this?
Thanks

To automatically created Approved PO's you will need the following
1. To create Standard PO's a Requisition will have to use a Quotation. This quotation can be attached to an ASL to default while creating a req
The Workflow "PO Create Documents" should have automatic creation allowed set to yes
2. To create Releases a Blanket PO must be attached to an ASL . The Workflow "PO Create Documents" should have automatic creation allowed set to yes
Please let me know if you have any questions
Thanks
Navin

Automatic creation of Purchase Order from Sales Order

Hi,
please is it possible to know the use of flag "Create PO automatically" into Sales Order Item Category customizing setting? Perhaps automatic creation of PO for Third Party sales process.
Thank you very much
Kind Reards
Andrea

Hi friend,
You are right that chekbox is used for third party only. And it will be used when you are using ALE when you have distributed system where your sales order is supposed to be created in different system and PO will be raised in different system.
If you activate this field, the system automatically generates both a purchase order requisition for third-party schedule lines as well as a purchase order in the background when you save the sales order. This function has been designed for Application Link Enabling (ALE) but you can also use it when working with distributed systems.
To avoid errors caused by incorrect system settings, we recommend that you carry out the SAPEVENT OCU_LINK\DS:TRAN.BD86 for your third-party material. If you SAPEVENT OCU_LINK\DS:TRAN.PFTS tasks 8097 (create)and 8114 (change) (by choosing "Extras -> Employee assignment -> Maintain"), you will receive workflow objects in your inbox, should any errors occur.

Automatic creation of billing from VF04

Hi all,
i want to automate creation of billing document for all the deliveries for which PGI done.
i think we have to define a job which will call VF04.
my question is when we do VF04 manually, we have to give selection criteria like sales org etc and then it displays the list of all the deliveries and then we have to select the deliveries manually and press collective billing/individual billing.
so when the batch job calls the VF04, how will the batch job tells VF04 to select all deliveries and generate the invoices.
regards
sachin

Hi there,
When you schedule a job, there is something called variants that you maintain for each prog in the job. The variants wiol take care of all the entries that we manually do in VF04. In the variants you will mention the shipping points, sales org, dates etc.
In SM37,search the relevant job, select the job & click on steps. It will display the progs of the job. Next to the progs you will find the variants. Select the prog in the step & display variants. It will display the variants will all the selection options.
Regards,
Sivanand

Automatic creation of folders in Collaboration from DMS

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