Table of Contents based on Character Style?

Trying to do an annotated table of contents containing captions of all photos in a book, followed by verbose descriptions. Purpose is to avoid cluttering pages bearing the photos, which will have only a brief caption is followed by the name of the owner of the object in the caption, in the same paragraph.
Book will include a listing of the captions in page order (i.e., table of contents) without the owner names, followed by verbose descriptions. Can I get around this by making character styles for each (caption, owner, respectively), and create a TOC based one character style? If not, can I configure the para. style of the caption to omit the line-feed, and base the TOC on that?
Plan is then manually to add descriptions to each TOC entry, immediately following captions. Will that stay intact, if any subsequent photo locations are changed?

Jack wrote:
OK, have done that, and all required content is now showing up in the TOC.
I'm glad you managed to sort that out.
Is it possible to omit the line breaks between elements referring to the same page?
Hmmm...the thing is...a paragraph is a paragraph is a paragraph. By nature, it breaks to the next line. There are ways to fake it but none (that I can think of) which will hold up to an automated TOC update. Maybe someone else will come along with a trick I don't know about.
So then, for the moment let's assume the only way to get the caption and the description into the same TOC paragraph is to put them in the same paragraph on the document page. Also still assuming I truly understand the end-result you want; here's how I would do it:
If you set the separate-but-threaded caption and description frames as I first proposed, you'll need to go back and take out the paragraph break between the caption and the description. It will have to be replaced by a simple "frame break" which will push the description (now the same paragraph and paragraph style as the caption), into its own hidden frame as before.If, in the TOC, you want the caption and the description to have differing formatting, it would also be useful to insert (between the caption and the description on the document page) an End Nested Style Here character before that frame break. (If the caption and the description can be formatted identically, you won't need this step, and they can simply be formatted by your simple TOC Entry Style paragraph style.)
All above can be done using Find/Change. Find: End of Paragraph (^p). Change to: End Nested Style Here (^h) Frame Break (^R). So here's what it looks like in the dialog.
If the captions and descriptions are the only text in your document, you probably get away with Change All, otherwise it may be best to step through finding and changing one instance at a time.
Now if you update your TOC, the descriptions should be pulled up into the same paragraph as the captions.
Take advantage of the Nested Style possibility to vary the formatting of the caption and description by adding a nested style to your TOC Entry Style. Set it to style the description portion of the entry. Then add a Nested Style and set a Character Style to format the caption portion of the entry... "through 1 End Nested Style Character".

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Table of Contents based on XML Tag

Hi,
I have created a catalogue containing over 100 pages.
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Each page has a Title tag populated through XML
Is it possible to create a Table of Contents based on the XML tag of Title?

Perhaps by script (try InDesign Scripting) but ID's own TOC ustility is driven entirely by paragraph styles.

How do I create a table of contents with a nested style paragraph?

I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?

apricotanna wrote:
I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?
You're asking InDesign to do something it's not designed to do, namely, to treat a nested-style section of a paragraph as an independent paragraph. That's called a "run-in paragraph" in Adobe FrameMaker, and it's been a beloved feature there since FrameMaker was introduced in '89, about ten years before InDesign.
You can make a formal feature enhancement request here: Wishform Many InDesign features have come into being from user requests, so lend your voice, and be patient. Explain why you think a run-in paragraph feature would be useful.
Others have asked about this, and there are a number of workarounds that may or may not be suitable for you. Let's hope that some of the more-intense forum folks can help you with a useful search term for this forum, so that you can review what's been suggested and tried in the past, and what results you can expect.
In the meantime, you might consider inserting the second-level heading in an inline anchored text frame in the paragraph. It will be an independent paragraph but you can adjust appear on the same line as following paragraph. Then you can extract it for the TOC.
Here's an example:
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

IBooks Author table of contents does recognize paragraph styles

The video
https://www.youtube.com/watch?v=n2p08-NmqfQ
shows that using iBooks Author I should be able to have text that is formatted with specific Paragraph Styles show automatically in the Table of Contents. But for me that does not work. My version of ibooksAuthor is version 2.1.1 ( the latest) , under OS 10.9.1 (the latest) on an iMac.
The video shows the Inspector for TOC as a separate window and shows explicitly, under Sections, the items Copyright, Dedication, Foreword, Section and Section Text. It also has two Paragraph styles listed, Heading 1 and Heading 2.
This set of TOC entries is available for me with templates from Landscape with Portrait but NOT with templates of Portrait. The templates available for Portrait do not list, in the TOC Inspector, Heading 1 or Heading 2.
Furthermore, the Portrait templates do NOT allow me to add any Paragraph style to the list (the control for adding Paragraph Styles to the list is grayed out), although the Landscape templates DO allow me to add any Paragraph style.
However, when, with a Landscape template (e.g. Basic) I format text as one of the paragraph styles Header 1, Header 2, Chapter, Section, it does NOT automatically show up in the TOC, though if I add a new section it does automatically show up. The TOC only lists Chapter and Section if these have been added from the menu bar.
When I use a Portrait template (e.g. Basic or any other) and format text as one of the Paragraph Styles Chapter or Section that text does not show up in the TOC. And the control for adding Paragraph Styles to the list is grayed out: I cannot add Header 1 or Header 2. The TOC only lists Chapter and Section if these have been added from the menu bar.
No matter what template I use, if I assign a paragraph style to some text, it does not show up in the TOC. And with Portrait templates, which is what I want to use, I cannot adde any paragraph styles to the TOC Inspector in Portrait templates.

The iBA Help has info on: table of contents
Which includes:
Each book comes with a table of contents that is updated automatically. You can view the table of contents at any time by selecting Table of Contents in the sidebar. The table of contents includes a default set of items, but you can change which items appear. A table of contents can include:
Chapter and section titles: All chapter and section titles are included in the table of contents by default. If you remove a section from the table of contents, all other sections that use the same layout are removed as well.
Text that uses specified paragraph styles: By default, the table of contents includes all paragraphs in the book that use the Heading 1 and Heading 2 style, but you can include whichever styles you like. Paragraph styles appear in the table of contents only in portrait orientation. See Format text using styles.
The way the table of contents looks depends on the current page orientation. In landscape orientation (shown below), each chapter has its own contents page, with navigation buttons at the bottom. In portrait orientation, the entire book’s table of contents is visible as an expandable list.
Add or remove items in the table of contents
If the Document inspector isn’t open, click Inspector in the toolbar and click the Document Inspector button.
Click the TOC button.
Do either or both of the following:
To add an item: Click the Add pop-up menu , choose Add Paragraph Style, and choose an option from the submenu.
To remove an item: Select the item you want to remove and click the Delete button .

Need script to place line break based on character style

I'm a designer and know very little about scripting or XML, but here goes. I have some XML files I'm formatting for print, and they don't have paragraph returns where they need to be. The returns always need to be before a specific XML tag (that I can change to a specific character style to make it easier to find...). But I don't see a way to do this using the usual InDesign Find/Replace tools, so I assume scripting is going to be the answer. Anyone know how to accomplish this?
Here's an example of the content I'm working with. The breaks need to happen BEFORE each <City> element. I'm using InDesign CS6 on a Mac.
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<Date>August 8-9
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<Website1>www.bigbendranchrodeo.com
</Website1><Phone1>
4323642696</Phone1>
<Phone2></Phone2>
</City><City>
<City_Name>ALPINE
</City_Name><Event_Name>
Big Bend Balloon Bash </Event_Name>
<Date>August 30-September 1
</Date><Venue_Name>
Alpine-Casparis Municipal Airport</Venue_Name>
<Website1>bigbendballoonbash.com
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4328377486</Phone1>
<Phone2></Phone2>
</City><City>
<City_Name>EL PASO
</City_Name><Event_Name>
Alfresco! Fridays </Event_Name>
<Date>August 1, 8, 15, 22, 29
</Date><Venue_Name>
Convention Center Plaza</Venue_Name>
<Website1>www.alfrescofridays.com
</Website1><Phone1>
915/534-0600</Phone1>
<Phone2/></City>
Thanks in advance!

karol wrote:
You can use [ code ] tags when pasting code https://bbs.archlinux.org/help.php#bbcode
For it to really auto-update the mirrorlist it has to be put in a cronjob :-)
If I run it twice, will the original mirrorlist (moved to mirrorlist.bak after the first run) be irrevocably lost?
Just nitpicking: you don't have to use 'g' for global changes in the sed substitutions as there is only one occurrence per line.
Thanks Karol - I made the adjustments above to address both comments. The 'g' for sed I think is OK to leave in :-)
Last edited by Archieman (2011-05-31 04:00:55)

Is it possible to create table of contents without having paragraph style ?

Hi all
I have designed my magazine for school project in indesign including 20 pages ,now I wanted to make table of contents but I have difficultly to make I watched some tutorial online but it seems that I had to make paragraph style . actually I do not know anything about paragraph style and I just designed my pages manually ,anyone can help me please ?

zidane010h wrote:
actually I do not know anything about paragraph style and I just designed my pages manually
This would be a good time to learn about styles, and if this is a class project they should have covered styles in your class.
The built-in TOC feature depends on paragraph styles. Without them you'll be stuck making the TOC manually (though you can use cross-refernces to keep it up to date, but that's an even more advanced concept than styles).

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Perhaps by script (try InDesign Scripting) but ID's own TOC ustility is driven entirely by paragraph styles.

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There are some known problems with bookmarks and CS5 as well. As far as I know, the 7.0.3 update won't fix them, but it does solve some other problems, so you should install it.

Style Breaks for Table of Contents

I want to generate a Table of Contents from a "Harvard" style outline. The problem I am having is that the TOC pulls all the text from the list item rather than just the heading. So, the outline looks like this:
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Hi Vivek,
If that is the case do some thing like :
Create a repor (Main) with only employee names
Create another report (Sub report) with all employee details
Insert this sub report in your main report as Ondemand sub report beside your employee name with the name 'click here'
Link both main and sub report using a common field
Now when you click on On demand sub report it will execute the details.
It looks like your employee names report
Thanks,
Sastry

Can I create a custom table of contents and link to other .pdf files based on responses to a form?

Hey Everyone! First post ever, so bear with me:
I'm trying to create a streamlined method to use a form to let myself and others add information and select certain options to put together a custom table of contents. Basically, I would like to have a form with a series of text fill and single/multiple choice options that will automatically populate a table of contents based on the selections and will link to other .pdf files that are associated with the selections. I was hoping this would be possible with a form, but I'm relatively new to the function of the software as a whole and my research came up short. Any suggestions on how to start are more than welcome, and if I wasn't quite clear enough I would be happy to elaborate.
Thanks for your time!

You would need to search for other PDF creation software that can accomplish what you desire.
There are many cheaper PDF creation alternatives other than Adobe's Acrobat Pro software.
Also, try doing a web search under these terms to see if you can find an app/software/solution that may work for you.
How to create table of contents in PDF files

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I can't imagine I have to make a separate text box to make a bold word, right?
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But I thought the whole point of shared content was that you could style it separately?
When I draw a new text box on my phone layout and I click the tag for the text I want to share from my desktop layout it fills in the content without any styling.
Read this tutorial:
Adobe Muse Help | Working with Synchronized Text
"With Synchronized Text, you can type common text once and maintain a consistent copy on multiple instances. If you want to edit the text, changing it once updates all instances of the text across your site. When updating text across all instances, Adobe Muse does not alter any style attributes associated with an instance."

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By the way, I have InDesign CS2 which have no GREP function Maybe I can do this without the GREP?
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You actually have two problems here. The first is to assign the paragraph style. For that you can use GREP.
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Hi.
Here are screenshots of the example of how I would like to structure my Table of Contents for my ebook.
screenshot1 is the .indd. It shows the Table of Contents settings and paragraph styles used.
screenshot2 is the .epub. It is the result after export.
In my actual .indd, I have been able to get the structure to look like the .epub screenshot.
I want to have the nested - pop-down ability to save space.
This is what is going on.
In the .epub (ADE), if I click on 'chapter 1' in the Left Frame of the ebook Window,
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Page 2 of the ebook has this 'Table of Contents'.
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I am NOT totally clear about this.
Does anyone feel that they have a great way to describe this.
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Thanks.

Hi,
I would need more details from you. Which version of InDesign are you using? Have you tried opening the same EPUB in any other reader like Readium or iBooks? If yes, is the behavior same in these readers or different?
Since I am not able to reproduce this issue at my end, test files (InDesign documents as well as the EPUB) would be helpful. Would it be possible for you to share them with us? You can upload the files to drop box and share the link with me. (email: [email protected])
Regards,
Pooja

Table of Contents based on Character Style?

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