Style Breaks for Table of Contents

I want to generate a Table of Contents from a "Harvard" style outline. The problem I am having is that the TOC pulls all the text from the list item rather than just the heading. So, the outline looks like this:
I. Heading
   A. Subheading. Blah Blah Blah Blah...
   B. Subheading. Yada Yada Yada....
When I generate the TOC, I want just:
I. Heading
   A. Subheading.
   B. Subheading.
I've tried to style the blah and yada using character styles but it doesn't seem to override the paragraph style. Word has a "style break" or some invisible code you can insert in the middle of a paragraph to switch styles. I think I could do something like this:
I. Heading
   A. Subheading.
        Blah Blah Blah.
   B. Subheading.
        Yada Yada Yada.
But I prefer the text relating to the heading to be in the same paragraph.
Ideas? Cheers!

Hi Vivek,
If that is the case do some thing like :
Create a repor (Main) with only employee names
Create another report (Sub report) with all employee details
Insert this sub report in your main report as Ondemand sub report beside your employee name with the name 'click here'
Link both main and sub report using a common field
Now when you click on On demand sub report it will execute the details.
It looks like your employee names report
Thanks,
Sastry

Similar Messages

How can we print the page numbers for TABLE OF CONTENTS form When its excluded from the form page count ?

Hi Experts,
We have TABLE OF CONTENTS followed by 100 forms with totally 215 pages.
We have checked in the Exclude from form page count option for TABLE OF CONTENTS form in Group level.
The forms followed by TABLE OF CONTENTS form all are using FORMSETPAGENUM rule in footer.
the very first form followed by TABLE OF CONTENTS form the page number starts at 1 of 215 and the last form ends at 215 of 215.
Now i want to print the Page number for TABLE OF CONTENTS form alone.
How can we do that ? Any thoughts ?
Regards,
RAMAN C

Hi Raman,
I guess, you have included 'Exclude Page Count' option in Table Of Content (TOC) form.
There is a limitation in studio. The page number functions (FORM PAGE NUM OF/ FORMSET PAGE NUM OF) will be ineffective when we select the 'Exclude Page Count' option in TOC form. Hence, you was not able to print the Form Page Count in TOC form.
The only way to print page count is to deselect 'Exclude Page Count' option. Then you can normally print the TOC Page Count in TOC form. However, thiS TOC page count will add to the Total formset Page Count. The Formset Page Count can be controlled through Postransdal using the script [FORMSET PAGE NUM = TotalPages() - 1]
Regards,
Mahesh

How can I change the paragraph style of the Table of Contents entries themselves?

From what I can see, all Table of Contents entries are the same font, size, indentation and layout when the book is viewed in Portrait mode on an iPad. I have long subheadings in my Table of Contents, and they get truncated!
How can I modify the style definition of the TOC entries themselves so that they will display in a smaller font size with less indenting, etc.?

Modifying the TOC: http://support.apple.com/kb/PH2752?viewlocale=en_US
Have you tried altering the style of the default items on the TOC page?

Create numbered list for table of contents 5.2.2

Cannot change format in the table of contents to create a numbered list.

So you cannot create a numbered list for the Table of Contents in iWork Pages 5.2.2.?
You cannot make this:
1. Name of Chapter One.........................5
2. Name of Chapter Two.........................9
You have to live with
Name of Chapter One.............................5
Name of Chapter Tow..............................9

Automatic line break in table of contents?

I have several long chapter titles that collide with the page number. Is there a way to set an automatic line break or something that will break the line at the same place? I could do this manually of course, but if I update the toc it would disappear agein. See image below. Thanks

Rekeguf wrote:
I have several long chapter titles that collide with the page number. Is there a way to set an automatic line break or something that will break the line at the same place? I could do this manually of course, but if I update the toc it would disappear agein. See image below. Thanks
It's not clear if "Hm?" if you are asking about the appearance of the dot leader and page reference that follow the second line of the TOC entry. Are you asking if this is an acceptable form? Are you thinking that the dot leader and page reference should appear on the first line of the TOC entry, and have the excess text wrap around?
Have you tried applying the "no break" property to the last few words of the title paragraph in the main text, or replacing standard spaces between the last few words with non-breaking spaces, to see how the TOC process works with them?
[EDIT[
If applying the non-break property works satisfactorily for your needs, you can automate the process partially by manually inserting a "non-joiner" character in the main title text, at the point where you'd like the line to break, and define the TOC-entry paragraph style to have a nested style that applies the no-break property starting from the non-joiner to the end of the paragraph.
Search Google for "InDesign non-joiner" and " InDesign no break" without quotes, to find information from all over the Web, as well as topics in these Adobe forums and in InDesign help."
[/EDIT]
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices
Message was edited by: peter at knowhowpro

Table of Contents for a hymnal

I am using Indesign CC (Creative Cloud). We are putting together a hymnal supplement for a church hymnal. Instead of page numbers, there is a reference number for each hymn. This eases confusion with the congregant not having to decide if the number that is announced is a hymn number or a page number.
I set up the hymn titles with 2 paragraphs: one is the hymn reference number (e.g., 2001, 2002, 2003, …); the 2nd paragraph is the hymn title. The hymn reference number paragraph style has the alignment of "Away from spine" so that the hymn references are left-most on left-hand (even) pages and right-most on right-hand pages. Note: There can be more than one hymn or sung acclamation on a given page.
Now I want to create a Table of Contents that has both the reference number and the hymn title. I find that I cannot do this because I am using 2 paragraph styles. However, if I combine both the hymn reference number and the hymn title into one paragraph, then I cannot use the alignment of "Away from spine".
What I want the pages to look like are are something like:
Page 2 (even page):
     2001     Hymn title 1
     2002     Hymn title 2
Page 3 (odd page):
     Hymn title 3     2003
     Hymn title 4     2004
     Hymn title 5     2005
Then, this is what I would like the Table of Contents to look like:
     2001     Hymn title 1
     2002     Hymn title 2
     2003     Hymn title 3
     2004     Hymn title 4
     2005     Hymn title 5
I already looked at the forum entry for:
     http://forums.adobe.com/message/5947413#5947413
In a book how can I combine two lines of a chapter title into one TOC entry?
Any ideas on how I could procede?

Thank you for your quick response. I have been trying several methods over the last few days.
Method 1: I created anchored text objects (with an attribute on non-printing), which I use to place notes in the outside margins of the text frames. I then type the hymn number and the hymn title into the note, with a tab character betweeen the two of them. Each object is anchored at the end of the text, just before the paragraph mark. I have the following paragraph styles in my Table of Contents:
     Mass settings          (major header)               Heading level 1
     Hymn information     (intermediate header)     Heading level 2
When I generate the table of contents, the problem is that the ordering is wrong. This is because anchored objects have a ordering that is established when one creates the object. However, I could not find how I could re-order the order of the objects. From some other forum items I read, I discovered that this ordering is not the same at that of the objects in the the layers palette.
How can one change the ordering of the anchored objects, so that they occur in the correct order in the Table of Contents.
Method 2: How does one use an "automatic text variable" to select a portion of the text from a preceding paragraph? I would like to try this method when I get a chance.

How to remove Heading 4 from Table Of Contents

HI,
how can i remove Heading 4 from the Table Of Contents in Word 2007?
I needed to create the Heading 4 (built in themes only go to level 3) by myself (it was very complicated) but finally managed to get it to work.
The problem is that when i view the properties of my theme it has the following attributes:
Font: Not Bold, Indent: Left: 1,9 cm, Hanging: 1,14 cm, Space Before: 6 pt, Style: Linked, Quick Style, Based on: Heading 3
The built in themes however have it different:
Indent: Left: 1,27 cm, Hanging: 0,89 cm, Level 3, Style: Linked, Quick Style, Based on: Heading 2, Following style: Indryk3
There is a parameter called "Level"which my theme does not have. When i create the Table Of Contents and set "Show levels" to 3 then it will display FOUR levels (three built-in and my Heading 4).
Please help. How to get the "Level" parameter to appear for my theme as well?

Hi
Thanks for your answer. The only invisible character is the section break thing at the very top of the blank page. I can't figure out how to place it directly after the Table of contents. If I remove the section break, the Table of Contents merges with the following section, which is not what I want at all.

Table of contents - self listing

Hello,
I've already found a solution on this forum for my question but I'm hoping an expert can explain to my why something doesn't work as I expect it.
Problem:
When you make a table of contents (ToC), the entry for the ToC....page # doesn't appear in the ToC itself.
Solution
Put a non-printing frame with a Paragraph style that is include in your "Include Paragraph Styles:" in the ToC dialogue box.
Question:
Lets just say I've got Paragraph Style X and Paragraph Style Y in the "Included Paragraph Styles". At the top where you can choose the Paragraph style for Table of contents (next to the Title: box) I've tried putting in Style X but it still doesn't show up. I've tried having another ToC (a Table of Figures) using Paragraph Style X and it also doesn't show up under the first ToC. Other items with Style X shows up, but Table of Contents and Table of Figures don't show up as a ToC entry
Do ToC never list themselves? Or Is there something else going on.
Thanks

I never noticed that before, but my guess is that TOC stories are "special" (they do have some sort of internal marking in the database that says they are a TOC -- you can't copy them to a new doc and have them update, for example) and are not included to prevents some sort of regression loop on update.

Display of Table Of Contents, links, diagrams etc....

Hi,
My Table Of Contents and other stuffs like diagrams, links etc.... are not getting displayed properly in my Woord files and are being shown as below:
{ EMBED Visio.Drawing.11 } - this is for a Visio drawing that I have in a file.
{ TOC \o "2-3" \h \z \t "Heading 1,1,Heading 4,4" } - This is for Table Of Contents.
{ HYPERLINK "mailto:[email protected]" } - This is for a mail address that I have in my word file.
I want to remove all these and go back to the normal way of storing a Word file without any of the above ones.
Please advise how this can be changed back to normal viewing of Word files.
Thanks....Karthik.

Alt-F9 should display the field results rather than the field codes that you are currently seeing.
Peter Jamieson

My table of contents does not use the entry style I select for words in the paragraph that have character styles applied to them in the chapter, so some of the letters are showing up as green, which is fine in the chapter but not in the TOC.

My table of contents does not use the entry style I select for words in the paragraph that have character styles applied to them in the chapter, so some of the letters, specifically parameters, are showing up green, which is fine in the chapter but not in the TOC. I can manually fix this in the TOC by changing the character style to none after the toc has been generated, but I don't want to do this.

What application are you running? Please ask this in the forum of the product you're using.

How do I create a table of contents with a nested style paragraph?

I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?

apricotanna wrote:
I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?
You're asking InDesign to do something it's not designed to do, namely, to treat a nested-style section of a paragraph as an independent paragraph. That's called a "run-in paragraph" in Adobe FrameMaker, and it's been a beloved feature there since FrameMaker was introduced in '89, about ten years before InDesign.
You can make a formal feature enhancement request here: Wishform Many InDesign features have come into being from user requests, so lend your voice, and be patient. Explain why you think a run-in paragraph feature would be useful.
Others have asked about this, and there are a number of workarounds that may or may not be suitable for you. Let's hope that some of the more-intense forum folks can help you with a useful search term for this forum, so that you can review what's been suggested and tried in the past, and what results you can expect.
In the meantime, you might consider inserting the second-level heading in an inline anchored text frame in the paragraph. It will be an independent paragraph but you can adjust appear on the same line as following paragraph. Then you can extract it for the TOC.
Here's an example:
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Table of contents: Style and numbering

Hi all,
I've already found some information about the page numbers in the Toc here on the forum, so thank you for posting that.
What I can't find is this: I've got my table of contents with the page numbers aligned to the right side. The toc consists all the titles I've used in my Pages document. In this document I gave these titles different numbers, i.e. I've used the styles for creating a list. So in my document I have something like this:
1 Food
1 1 Vegetables
1 1 1 Carrots
text about carrots
1 1 2 Tomatoes
text
1 2 Fruit
1 2 1 Apples
text about apples
1 2 2 Lemons
text about lemmons
2 Drinks
2 1 Hot drinks
2 1 2 Coffee
text..
I don't want to start a discussion about wheter or not a tomato is a fruit or a veg . I would like to know how i get these numbers in my Toc ? Right now I have this toc :
Food 1
Vegetables 1
Carrots 1
Tomatoes 2
Fruit 3
Apples 3
Lemons 4
Drinks 5
Hot drinks 5
Coffee 6
But I want something like this :
1 Food 1
1 1 Vegetables 1
1 1 1 Carrots 1
1 1 2 Tomatoes 2
1 2 Fruit 3
1 2 1 Apples 3
1 2 2 Lemons 4
2 Drinks 5
2 1 Hot drinks 5
2 1 2 Coffee 6
Can somebody show me how to do this ? And also, is there a possibility of changing the text layout in this Toc according to the layout I've used for these titles in my Pages document ?

Actually, yes, it was tedious, but I gave the numbering in the heading styles a fair go. tried my own indented numbering styles. When the doc becomes large enough, the auto-numbering breaks. I write fairly intense technical docs, with legal (or tiered) numbering, I cannot afford either the incorrect numbering, or the ToC not showing the numbered heading.
Typing the number into the heading, and using say 4 heading styles for four level of detail (tiers), works well. But do not start until the doc is fairly stable, and thus the numbers do not change. These numbers show up in the ToC very nicely. You can use didferent ToC Heading styles and make that look good as well.
And, yes, I have requested the feature. What I really want is the heading sytle to remember the indent/tier level and keep track of it; and not get lost in a large doc; THEN showing that number in the ToC.
Cheers
Derek

Table of Contents based on Character Style?

Trying to do an annotated table of contents containing captions of all photos in a book, followed by verbose descriptions. Purpose is to avoid cluttering pages bearing the photos, which will have only a brief caption is followed by the name of the owner of the object in the caption, in the same paragraph.
Book will include a listing of the captions in page order (i.e., table of contents) without the owner names, followed by verbose descriptions. Can I get around this by making character styles for each (caption, owner, respectively), and create a TOC based one character style? If not, can I configure the para. style of the caption to omit the line-feed, and base the TOC on that?
Plan is then manually to add descriptions to each TOC entry, immediately following captions. Will that stay intact, if any subsequent photo locations are changed?

Jack wrote:
OK, have done that, and all required content is now showing up in the TOC.
I'm glad you managed to sort that out.
Is it possible to omit the line breaks between elements referring to the same page?
Hmmm...the thing is...a paragraph is a paragraph is a paragraph. By nature, it breaks to the next line. There are ways to fake it but none (that I can think of) which will hold up to an automated TOC update. Maybe someone else will come along with a trick I don't know about.
So then, for the moment let's assume the only way to get the caption and the description into the same TOC paragraph is to put them in the same paragraph on the document page. Also still assuming I truly understand the end-result you want; here's how I would do it:
If you set the separate-but-threaded caption and description frames as I first proposed, you'll need to go back and take out the paragraph break between the caption and the description. It will have to be replaced by a simple "frame break" which will push the description (now the same paragraph and paragraph style as the caption), into its own hidden frame as before.If, in the TOC, you want the caption and the description to have differing formatting, it would also be useful to insert (between the caption and the description on the document page) an End Nested Style Here character before that frame break. (If the caption and the description can be formatted identically, you won't need this step, and they can simply be formatted by your simple TOC Entry Style paragraph style.)
All above can be done using Find/Change. Find: End of Paragraph (^p). Change to: End Nested Style Here (^h) Frame Break (^R). So here's what it looks like in the dialog.
If the captions and descriptions are the only text in your document, you probably get away with Change All, otherwise it may be best to step through finding and changing one instance at a time.
Now if you update your TOC, the descriptions should be pulled up into the same paragraph as the captions.
Take advantage of the Nested Style possibility to vary the formatting of the caption and description by adding a nested style to your TOC Entry Style. Set it to style the description portion of the entry. Then add a Nested Style and set a Character Style to format the caption portion of the entry... "through 1 End Nested Style Character".

Help needed with table of contents construction for ebook

I am creating an ebook manuscript in Pages. I want to link the headings in the table of contents - instead of the page numbers - to the appropriate sections of my document. Is there any way to do that?
Also, how can I edit the table of contents? I don't mean change the style. I've already done that. I just want to add extra spacing and insert a page break. Every time I try to insert my cursor to make these changes, the headings become highlighted in blue. How can I avoid that?

Is your goal to have links on the chapter titles as an ease of use for the consumer of your ebook, or as a convenience to you that enables you to jump around the book with a single click?
The first part of the conjunction does not appear currently possible in Pages. The second part is possible.
Select a chapter title. Open the link inspector and choose the Bookmark tab. Add your chapter titles in order as bookmarks. No hyperlinks. Once done, you can use your mouse to select the bookmarked chapter title from the link inspector bookmark list that you want to instantly jump to in your Pages document. Simpler than using the TOC to do this.

How do I create a Table of Contents in InDesign CS6 for print that easily converts to epub?

How do I create a Table of Contents in InDesign CS6 for a print book that easily converts to epub?
Can anyone point me to a link for a step-by-step (not a video) on setting up all the elements of a print book properly (pages, table of contents and index) so they will convert and reflow perfectly from print to epub in InDesign CS6. This is not about building an ebook from ground up, but taking 50 backlisted print books (converted from old versions of Quark to InDesign) that now need to be converted to epub formats.
OR could someone point me to the link in the Adobe InDesign CS6 support that explains how to create a Table of Contents for a print book (5.5" x 8.5", 288 pages), one that will convert when the file is converted to ePub (for MAC OSX)?
Just downloaded the 706 page inDesign CS6 reference manual from Adobe <http://helpx.adobe.com/pdf/indesign_reference.pdf> but there's not even a search feature on the pdf file.
Up until this week, we have only done print books, creating the TOC the old fashioned way, as a fixed page, comprised of two columns: page numbers and chapters/subject. The files I have created are taken by our printer and printed beautifully.
However, when I convert the same book to epub in CS6, the character and paragraph styles converted beautifully - but everything else is all over the place! The table of contents is on different pages, the columns split apart. That goes for the page contents as well - everything is all over the place. when it's converted to a pdf -- total perfection. Never any problems converting with perfection to pdf format and reading those on the various readers.
(Thank you so much in advance for any help).

<http://helpx.adobe.com/pdf/indesign_reference.pdf> Adobe Digital Reader does have a search feature for reading pdfs. Found the TOC instructions on page 176 of 706 pages.

Style Breaks for Table of Contents

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