Value Based Credit memo

Hi Experts,
i want to increase the invoice value after some days,
which is already partially paid, and also decrease the amount because my vendor intially deliver the material for apporximate amount for our urgent requirement then he will send the revised bill laterly. but it will also affect the tax and all how to handle the situation
please guide me
Regrads
sundar
Edited by: Philip Eller on May 13, 2008 8:56 AM
Edited by: Philip Eller on May 27, 2008 11:39 AM*

Hi Sundar,
The invoice cannot be edited once it is added.
If you always need to update an invoice, please check if the following is feasible.
1, Create a draft invoice with the apporximate amount first.
2, Create payment on account (note based on any invoice) with partial amount
3, update the draft invoice and add it when you get revised bill from your vendor
4, create a payment with remaing amount due
5, reconcile the invoice with the two payment created in step 2 and 4.
Regards,
Ivy Zhang
SAP Business One Forums Team

Similar Messages

Value dated credit memo field

Hello Gurus,
there is a paragraph following, please tell me what does it mean? what is "reconcile" and "concile"?
" If the Value dated credit memo field is set in the billing type, then the referenced billing document is
not reconciled if the baseline payment date for the originating billing document comes after the
billing date in the credit memo: then the field VALDT (value date) in the credit memo request is
filled with the baseline payment date from the originating billing document."
thanks very much!

hi friend ,,
you can use this when you are giving the goods to the customer which is based on some agreement .
eg. you will bill the customer @10% no matter what is the present trend in the market .
hence the bill will be calculated at 10% .
these condition totally depends upon companies need and you can configure them according to you need .
reward if it helps
regards
Aditya.

Value Dated Credit Memo

Hi,
Can anybody explain me the concept of value dated credit memo with example as I am not able to find out its example.....can anybody explain me with example

as I am not able to find out
Surprising !!!!!!!!
Below is the explanation given by SAP
Credit memos that do not have a value date will be immediately due for payment on the billing date. This means that the receivables and payables will not be reconciled.
When maintaining the billing types, you can choose the function u2018set value date for credit memosu2019.
If this function has been selected in the billing type, the reference billing date has not been cleared, and the baseline date for payment in the base billing document is after the billing date in the credit memo, then the field:
- VALDT (fixed value date) is fillied with the baseline date for payment from the base billing document, and the field
- REBZG (document number) is filled with the FI document number
If the base billing document has been reconciled and/or the baseline payment date is before the billing date in the credit memo, then the FI document number is copied into the REBZG field.
thanks
G. Lakshmipathi

Net value of Credit memo must not increase, but accountingdoc must generate

HI All
This is my sales- return process
Sales order has been created for
Material : Ax001:   10 Qty : Total price : 100$   Per unit = 10$
Sales order has been created : for 10 units        (sales doc number:AAAAS)
Billing has been done : 10 units for the value 100$
Accounting documents posted : Credit :100$   Debit accout: 100$
Returns sales order:
This is done with reference to the sales order
Return Sales order has been created with reference to sales order : (sales doc number:AAAAS)
Qty :1 Value of the product =10$   Material: Ax001
A manual condition type is defined to reduce the value of the actual price .. The company is planning to give only 5$ for the return material
Manual condition has been included in the Return saels order Total net Value = 5$ qty = 1
Credit memo has been created : for 5$
Accounting doc: Credit account = 5$ debit account =5$
Issue: The account team wants one more account document to be created for the original value of the product i.e 10$
The net value in the billing document must not increase, but the account document must be created for the value=10$
This is for nullifying the original value of the product from the book of accounts
Solution tried : Manual condition for the original value =10$ keeping it as statically condition type : issue: account doc will not generate if it is statically . CND ref: 100% discount it did not work the net value in the order/billing is increasing
Please let me know how to generate the Accounting document with out increasing the net value.. Using standard SAP. we can create a routine and we can do this .. but we are looking for the Standard SAP solution if any,.....
Thanks for your help in Advance
Chandra

Hi Chandra,
In your scenario create new condition type and update that condition type with accruals at control data 2 section and create relevant access sequence and update the condition type in your return pricing procedure and create new account key one for regular posing and one for accruals and take help from FI /CO to create new two accounts one for regular updates and one for accruals posting ,
in your pricing procedure mark this condition as statistics relevant it will create automatically accountancy document for reference,
Try this and let me know if you have any questions.
Regards
Nishad

Asset value for Credit memo

Hi Experts,
I'm new to this forum, Need some help on how the Ordinary depreciation calculated for credit memo.
It is Valuated Goods receipt, asset capitalized before the IR. However, there was a difference in value between GR/IR and the different value automatically got adjusted in APC transaction and also credit memo passed for the difference.
My question here is credit memo value is 2.46 but corresponding depreciation value is 22.14.
Note: It's a Low value asset, useful life is 1 Month. Entire depreciation already posted for GR Value which means more than APC value.
GR value           : 1192.20 -----
APC value         : 1189.74------
Ordinary dep     :   1192.20---
(posted value)
Thanks,

Hi Mukthar,
Thanks for your reply.
However, the credit memo value is only 2.46 USD, depreciation getting reversed each month 2.46 USD and total depreciation reversal value is 22.14 (USD).
Just want to understand the logic behind it.
Thanks,

Delete credit memo work item created in VA01 when the user change value

Hi,
In T.code VA01 Credit memo request is creating, this document will automatically create work item. Based on Net value in credit memo request, the work item should go for 5 levels of approval. After 1st person is approved, the workflow initiator realized that the net value in created Credit Memo request is wrong; he is going to VA02 and correcting the net value. Again we have to create new work item for this and delete the already created work item. Client has clearly mentioned when ever there is change in 5 critical fields in VA02 then only create fresh work item otherwise no need to create SECOND TIME work item. Net value is one of the critical field in the list.
How to track already created credit memo request and how to delete the previously created work item. What is the feasibility of this requirement and how to handle this situation?
Regards
Vijay

Hi,
Just put a Fork and put 1 out of 2 outcomes and in the first alternative, you put your witem that goes to user B. In the 2nd alternative, put a Wait for event "CHANGED". And after this, put a process control step with "Set workitems to Obsolete" or "Cancel workflow" etc., depending on your requirement.
Pl note that this will only take out old witems, but you need to send a new witem for which you need to trigger another instance of the workflow as well. pl put CHANGED event also as one of the triggering events and use condition editor to restrict the fields that triggers the workflow.
Also, look into the IMG config of the following path. This might be a fitting solution.
In SPRO, go to Financial Accounting (New)---> Financial Accounting Global settings(New) -
>Tools --->Workflow ---> Workflow for Document Parking -->Reset Release Approvals(Customers).
Here, you can list down the fields, the workflow should restart. But, then you need to give the workflow details etc., in the relevant config settings.
We have used this in restarting workflows for General Ledger(GL) documents' workflow when some important fields are changed.
For this config settings, look into the following help link.
http://help.sap.com/erp2005_ehp_02/helpdata/en/01/a9cdd8455711d182b40000e829fbfe/frameset.htm
Hope this helps.
venu

MIGO values when invoices/credit memos have already been posted

Hi everyone,
We are facing an issue with the values the system is calculating when doing the GR (and/or GR reversals) once invoices/credit memos have already been posted regarding the PO (Non Stock POs = non valuated).
When a goods receipt is posted through MIGO (mov. type 101) it seems that the system is considering only the invoices values but we do not really understand how it is calculated and why it is not considering the total amount of invoices and credit memos.
In fact when a GR reversal is done (mov. type 102) the system seems to be considering the total amount of invoices and credit memos posted against the purchase order.
Please find below an example with the invoices and GR values (all invoices were posted before the GRs)
GR     5000077059     1     18.12.2008     EA     -1     -3300,00GBP
GR     5000076426     1     17.12.2008     EA     1     930,50GBP
Tr./ev. Goods receipt                                    EA     1     -2369,50GBP
IR-L     5105052971     1     17.11.2008     EA     -1     -835,00GBP
IR-L     5105052970     1     17.11.2008     EA     -1     -50,00GBP
IR-L     5105052959     1     17.11.2008     EA     -1     -885,00GBP
IR-L     5105052958     1     17.11.2008     EA     1     885,00GBP
IR-L     5105052957     1     17.11.2008     EA     1     885,00GBP
IR-L     5105052428     1     13.11.2008     EA     -1     -105,00GBP
IR-L     5105052427     r4tf cv     13.11.2008     EA     -1     -640,00GBP
IR-L     5105052426     1     13.11.2008     EA     -1     -835,00GBP
IR-L     5105052425     1     13.11.2008     EA     1     640,00GBP
IR-L     5105052424     1     13.11.2008     EA     1     835,00GBP
IR-L     5105051741     1     11.11.2008     EA     1     60,00GBP
IR-L     5105051740     1     11.11.2008     EA     1     3240,00GBP
IR-L     5105045571     1     16.10.2008     EA     1     105,00GBP
Tr./ev. Invoice receipt                                    EA     1     3300,00GBP
According to my assumption, in order to calculate the GR value it looks like the system is considering the average for the 5 first invoices and then the average for the 2 next invoices, and making the average of both of them. But if I post another invoice it does not seem to follow this rule.
I would appreciate any explanation on how the system calculates the GR values and how we would be able to correct the GR value.
Thanks a lot. Best regards

Hi
I hope there is no GR based IV tick in PO, only GR is ticked (PO based IV)
In that case
IR-L 5105045571 1 16.10.2008 EA 1 105,00GBP
IR-L 5105051740 1 11.11.2008 EA 1 3240,00GBP
IR-L 5105051741 1 11.11.2008 EA 1 60,00GBP
IR-L 5105052424 1 13.11.2008 EA 1 835,00GBP
IR-L 5105052425 1 13.11.2008 EA 1 640,00GBP
Net invoiced value is 4880 GBP (taking out 00) for 5 quantity
in case of PO based IV, if IV is done first and then GR, GR assumes the value of invoice but not the PO - in that case for above IV, 1 quantity of IV referes to 976GBP debit
this value will be base GR/IR value for credit memos
IR-L 5105052426 1 13.11.2008 EA -1 -835,00GBP
IR-L 5105052427 r4tf cv 13.11.2008 EA -1 -640,00GBP
IR-L 5105052428 1 13.11.2008 EA -1 -105,00GBP
there are 3 credit memos - for which GR/IR credit will be equal to that of original GR/IR debit value - that is 976
*so net credit on GR/IR because of credit memos will be (976976976) = 2928GBP for 3 quantity *
IR-L 5105052958 1 17.11.2008 EA 1 885,00GBP
IR-L 5105052957 1 17.11.2008 EA 1 885,00GBP
Then there are two invoices of values 885 GBP each - so total debit will be 1770 GBP
so total GR/IR debit will be ( (4880/5) -(2928/3) + (1770/2) ) = 930.5 (debit)*
This value is the base GR/IR for credit memos
net GR/IR debit will be 930.5 - this is the base for GR - because in GR - entry on GR/IR will be credit
*So if you make GR - then GRed value will be 930.5*
IR-L 5105052971 1 17.11.2008 EA -1 -835,00GBP
IR-L 5105052970 1 17.11.2008 EA -1 -50,00GBP
IR-L 5105052959 1 17.11.2008 EA -1 -885,00GBP
*Now ordered will be XXX
Delivered will be 930.5
Invoiced will be 3300*
IF you reverse GR now it will assume the value of invoice: then reversal will show 3300 debit on GR/IR
That is what in your PO history now
These will happen because of PO based IV - for which there will be GR indicator will be ticked.
Thanks
Edited by: Praveen Raghavendra on Dec 24, 2008 9:17 AM

Rebate Credit memo

Hello All..
I have problem related to Rebate
Situation is as follows:
A rebate agreement is created for a year with 2% of accruals at first stage and a partial payment is done. After some time we realised that accruals should have been at the rate of 1% instead of 2% and we made changes in the condition records of rebate agreement. At the time of final settlement system has generated a credit memo request for negative value which is correct because there was partial payment based in 2% of accruals and agreement is now with 1% accrual.
Actually as there is -ve value, system should generate debit note instead of credit note?
Analysis upto now -
The Agreement type has been assigned with a Credit Memo Request as "Final settlement".. So the system will surely create the Credit memo request. BUT, when there is -ve net price, how can we shift to Debit Memo Request? If the ABAP development is required, where and how can we control this ?
Thanks in advance for your help

Kunal
The behaviour of the system is correct. Because the document is a credit memo, a positive value is considered to be a credit value. A positive value in Credit memo results in negative posting in accounting which means that it is credit. If the value in credit memo is negative, it actually means that it is a debit. So conceptually, you have to give customer a debit memo and in this case, there is a credit memo with a negative value. So conceptually you are correct.
Second point is that you can link an agreement only to a credit memo request /CM not to a debit memo.
Third point is the most important one. You should not change the percentage of the rebate agreement in between. If there is a change, you only have to close that agreement without settling. Create a new rebate agreement with past validity from date. And you have to reorganise the rebate index to consider the documents created in the past for this agreement. I think VBOF will help you on this.
Hope this info helps you

Invoice & credit memo

hi all,
i understand from forum that :
Invoice / credit memo - GR/IR clearing account and vendor account
qty and value will give impact to GRC
Subsequent credit/debit - Stock account and vendor account
example of credit memo :
Credit memo is posted when there is u want to correct the invoice posted already for both qty and value.
For eg if vendor gives u invoice of 12 qty and value 120. but actualy he delivered only 10 qty of 100 rs. so in this case u post the credit memo with 2 qty and 20 rs so the total invoice u post becomes 10 qty and 100 rs.
above i clearly understand.
but when i check my system on miro posting and po history in me23n, is different case.
GR - qty 20080 value 3950
IR - qty 20080 value 3950
after vendor invoice is posted, there is a credit memo and invoice, both with reference to PO.
credit memo qty 20080 (same qty) value 1000
credit memo, the entry is dr vendor cr prd
invoice qty 20080 (same qty) value 1000
invoice, the entry is cr vendor dr prd.
1) may i know why the offsetting account is prd? when i see in miro, no GL tab but only has po reference tab.
2) where does the setting to ask system to use prd?
thanks

hi,
i can understand your reply.
but why the treatment is different from the general understanding below:
Invoice / credit memo - GR/IR clearing account and vendor account
Subsequent credit/debit - Stock account and vendor account
if
GR - qty 20080 value 3950
IR - qty 20080 value 3950
Kindly verify if below 4 points are correct.
after invoice posted, if i do credit memo reference to the same PO,
1) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to credit prd?
2) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
after invoice posted, if i do invoice reference to the same PO,
3) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to debit prd?
4) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
thanks

How do you show an AcctsRec. Invoice being paid by a larger Credit Memo ?

How do you apply a partial part of a Credit Memo on a Customers Account to an invoice he owes which is smaller than the Credit Memo? Example: the Credit Memo is for $10,000 and the invoice is for $2,000.
Thanks.
Points will be awarded.
Kathy

When you clear an invoice that is smaller than the value of credit memo it will result in a credit residual.
Use F-32
select both items (invoice and credit memo)
Click on residual items tab
Double click on the white space under residual item column against the credit memo and it will result in the difference amount(credit memo - invoice)
Then post it
Regards,
Reddy

Issue in processing the Credit Memo Request

Hi Experts,
I have a price difference credit memo request created (Order Type PR10). While processing it through VF01, it is getting updated rate (for updated materials) hence total value is exceeding the value of credit memo request.
How can I process it with the rates request was made soo that total value of both the documents remain same.
Thanks in Advance.
Regards
Mukul

Hi
Try with Invoice Correction Request concept
Sale document Type: RK
Reference Document Type : Billing Number
for Understanding the Invoice Correction request check below link
[Creating Invoice Correction Requests|http://help.sap.com/saphelp_46c/helpdata/en/dd/55feeb545a11d1a7020000e829fd11/content.htm]
Regards,
Prasanna

Credit memo related Data not reflected in BCT Query

Hi Experts ,
If anyone can help me .
Problem : I have loaded data in 0SD_C03 for sales analysis. Everything is alright and all data except Credit Memo related data are showing . During the selection in query the C/D posting + Doc Categ + Net Value forms the output value for Credit memo but it is not showing . The SD doc categ has credit memo records in VBFA table . Now i don't understand why data related to Credit memo is not retrieved in the query . I am using the standard queries and std BCT objects only .If anyone have come across please share your experience .
Theba

Check in your Cube fact table whether you have entries with document category O - for credit memo
If not, ensure cube has the data and your query do not have any exclusion filter dor document category O. Check in PSA also, if not there your extractor is excluding the credit memo records

Subsequent debit, subsequent credit and credit memo?

Dear Gurus,
Kindly explain subsequent debit, subsequent credit and credit memo with one simple example..pls..
Thanks..

Hi,
Subsequent Debits/Credits are used in cases where the quantity is in the original invoice is to remain the same. For eg.
PO 10 - $10
Gr 10 - $10
LIV 10 - $11 (Logistics Invoice Verification)
The vendor invoice is more than that in the Purchase Order. In order to correct, the Vendor may send in another invoice for
the Increased amount or a credit memo for the increased amount.
If you approve of the price increase, post the subsequent invoice received as a Subsequent Debit/Credit Invoice.
If it is a credit memo that has been received, then post the credit memo as Subsequent Debit/Credit.
This would retain the quantity but reduce the amount.
Subsequent Debit/Credit is for the case when the credit is not for the full amount eg. if the Vendor decided to credit
only the $1 overcharged.
Credit memo is for the credit of the full amount and value.
Credit Memo u2013 A credit memo is received from a vendor if you were overcharged on a previous invoice. It is processed as a reversal of a previous invoice on a quantity and value basis referencing a Purchase Order. In the same way the system assumes a corresponding goods receipt was posted for the original invoice, the system assumes a credit memo is linked to the reversal of a goods receipt. You must change the transaction from Invoice to Credit memo.
Subsequent Credit u2013 You receive a credit memo from a vendor decreasing the total invoiced value on a previous invoice, not the total invoiced quantity. You must change the transaction from Invoice to Subsequent credit. It is a reduction of value but not quantity by the amount of the credit memo.
Subsequent Debit u2013 You receive an additional invoice from a vendor because you were undercharged, increasing the total invoiced value, not the total invoiced quantity. You must change the transaction from Invoice to Subsequent debit. It is processed as an increase in value but not the quantity by the amount of the additional invoice.
Hope it helps,
Swapnil

Value Based Status Profile

Dear Gurus,
I want to use status profile for setting the document status.
I have scenario in which i need to use value based status.
That means a user 1 should be able to set the status if the Net Value of the sales order has reached A amount
If the Net Value is above A and upto B User 2 should be able to set the status. and so on.
I am aware of the authorization key in the status profile, but do not know how to link it to a value.
Your reply in this matter is highly appreciated.
Thanks
KS

Not sure what kind of status you want but if you are looking for value based credit release then it can be done through maintain authorization option in credit management section of basic functions.

Copy control from Credit Note to Credit Memo Request

Dear gurus,
After I set the copy control parameters in my billing doc, source - credit memo request & Target - Credit memo,
I could not find my condition types to be copied from my credit memo request.
I have infact set the pricing type to D - Copy pricing elements unchanged.
Can you let me know if I had missed anything?
Also, to clarify on this credit concept. Say that we sent 2 pieces of a product worth $100 each & if it happened that the customer returned 1 piece , we can create a credit memo request via VA01 for the part that customer returns & if the pricing condition is $100, we create a condition value $100 back to the customer.
So further create a credit note where this $100 is copied from Credit Memo request order type.
This is the concept of credit correct me if i am wrong
regds,
a

Hi Pri,
Give me your mail ID I can send you some screen shot of the Copy control set from Credit memo request to credit memo.
To clarify on Credit.
In the first instaance we have supplied 2 items to customer and Billed them. Now he has returned one material to account for this returned material you can create a returns order and complete the cycle and then create a credit memo for the returned material.
ELSE
You only want to adjust for billing. Then when we have already billed customer for 2 items and out of which 1 item is returned and hence we have to give him credit memo for 1 item i.e $100 in your case.
The condition value in Credit Memo Request (G2) would be taken from standard conition type PR00 only.
FIRST Create a credit Memo Request (G2) in VA01
CMR is set with a billing block
Go to VA02 and remove the block
Create a Credit memo Using VF01 using Billing Type G2. The system will copy the data from CMR to Credit memo once you set the Copy control in VTFA
REWARD IF IT HELPS
Regards
Srini

Value Based Credit memo

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