2 way and 3 way Invoice matches

We are using a 3 way match invoice verification in ECC in association with our SRM system, using tolerance key PP - we would like to use a 2 way match for certain vendors, typically below $1K POs. Any suggestions to have both in place?

Hi Jim,
Two-way match would mean disabling the GR flag on the PO. This is driven based on the account assignment category in ECC. So, you might need to create a custom accnt assign cat, in ECC and have the user select that for less than $1K POs. You could also choose invoice only in the case of blanket items, if you want to go that route.
Regards,
Hari

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Two Way or Three way Invoice Matching

Hi Gurus,
Please tell me the process of Two Way Invoice Matching and 3 way invoice matching.
What is the difference between the two?? How does it works??
Please revert asap.
Thank You

3 Way Match -
>>>>> PO -
>>> GR------> IR
2 Way Match -
>>>>>PO----->>>GR (Example Evaluated Receipt Settlement ERS)
Read the Rules Use the Search...

3 way invoice matching

Please tell me the config required for 3 way matching of invoices between PO,GRN and invoices.

Hi
Invoices can be created automatically using the pay on receipt but it cannot be against a PO. It will be against a receipt. It is similar to creating invoice with 3 way matching except for the fact that the invoices are created automatically in stead of manually matching them to receipt.
I do not think there is any standard way of automatically creating AP invoice matched to a PO.
Thanks
Vinit

2-Way Invoice Matching

Hi All,
I am facing same issue with 2 way matching PO.
Matching level is set to 2 way at all the levels.
Receipt close tolerance and Invoice close tolerance is set to Zero on the PO as well as in PO options.
Now my question is, if Invoice matcing is done for PO line and no quantity is received against PO line and PO line is 2 way matching then PO line will close automatically or not.
Thanks,
Deepak.

Hi,
Hope My update was edited by admin..
You can refer the note :
"PO Shipment is Closed For Invoicing , 2-Way Match, PO Header And Line Open (Doc ID 95429.1)" which explain the solution.
and
"2-Way Match Purchase Orders are not Automatically Closed After Matching to Invoice (Doc ID 169106.1)"
Regards,
Paarthy

Needs Restriction of Receipt against 2-way & PO match option setting

Hi
We have approved Standard PO with Match Approval Level = 2-Way & Invoice Match Option = PO .
Now, it is allowing to take a receipt against such PO .
We want to restrict receipt against PO who has such type of setting .
How we can do this ?
regards
SD

On the receipts screen, write a when-validate-record personalization that checks the type of the po and displays an error message. This will stop the user from saving the receipt transactions.
Hope this helps
Sandeep Gandhi

Purchase Orders - Invoice Matching Option=PO with 4 way matching

Hi
i am new to AP and would like to clarify the following
what does the following combination mean ?
Invoice matching option = PO and 4 way matching.
Does it mean: invoice is matched against PO with out giving consideration for inspection and Delivery quantites ? because with 4 way matching, inspection, delivery are also matched, isnt it ?
kindly can someone clarify this confusion ?
Thanks in Advance

Hi ,
4 way matching should be with Receipt only , not with PO.
pl.refer following link to clear your doubts.
http://oracleappsyashrajvarsity.blogspot.in/2009/04/ramification-of-invoice-match-to-po-and.html
http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/point04.htm
HTH
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Difference between 2way and 3way invoice matching

Hi Gurus,
What configuration needs to be done for 2way or 3way invoice matching concept??
How can we find out whether an invoice is 2way based or 3way based? What are the different impacts of 2way and 3way?
Please revert asap.
Thank You

2-Way Match
1. - PO & invoice should match
2.- Quantity Billed <= Quantity Ordered
3.- No Receipt required
3-way Match
1.- Receipt, PO & invoice should match
2.- Quantity Billed <= Quantity Received
3.- Receipt required
In 3 way match - If the invoice is matched to the goods receipt ,the price is matched to the purchase order and the variance is within predefined tolerances, then the invoice is cleared for payment. If the invoice exceeds the predefined tolerances, the invoice will be posted and blocked for payment.

Is there a way to match property or dimension has multiple values?

I have Endeca records indexed from database. Each record will have:
ID, Name, CategoryID, CategoryName.... Each record may belong to multiple category. So after reindex, the record looks like the following:
ID:0001
Name: Name 1
CategoryID:1
CategoryID:2
CategoryName: Cat Name 2
CategoryName: Cat Name 1
My question is "is there a way I can know categoryID:1 is matching categoryName: Cat Name 1, and categoryID:2 is matching categoryName: Cat Name 2"?

Hi,
There are a couple of ways to accomplish this that I've used. There may be others that I have not seen or considered.
First is to create records with this category information and use RRN to combine the two. However, RRN may have licensing issues.
So, you would have something like the book example:
BookName: Freakonomics
AuthorIds: 1, 2
RecordType: Book
AuthorId: 1
AuthorName: Stephen Dubner
RecordType: Author
AuthorId: 2
AuthorName: Steven Levitt
RecordType: Author
Then it's a standard RRN exercise to combine the books and authors at query time.
The second approach is to create what I call aggregated or complex properties where you combine the subfields that are associated.
Name: abc
Category_Combined: CatId1<DELIM>CatName1
Category_Combined: CatId2<DELIM>CatName2
Your app code would have to split out the Category_Combined property into the sub-fields for display.
Now, if you don't want to have CatId a searchable field, put a non-searchable character in front of it and configure it in your Search Characters. For example, choose some ASCII code that cannot be entered directly from a keyboard. Thus your property becomes:
Category_Combined: <FunkyChar>CatId1<DELIM>CatName1
This adds complexity to your pipeline code in that it has to create the concatenated fields and on your app code for searching, splitting, etc. But it works.
-Tim

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Script to update vendor inactive date and invoice match option

As part of a review of our precure to pay process in 11.5.10, we have to make a change to a large number of suppliers (vendors).
We want to disable about 7000 suppliers by setting the inactive date and for the remaining suppliers change the invoice match option from receipt to purchase order
There does not appear to be any api that I can use to make these changes.
Does anyone have any experience in using a baisc update script to change the data.
Scripts would be something like:
Inactivate suppliers
update po_vendors
set end_date_active = sysdate
where vendor_id in <list of vendors to update>
update po_vendor_sites_all
set inactive_date = sysdate
where vendor_site_id = <list of vendors sites to update>
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update po_vendors
set match_option = 'P'
where vendor_id in <list of vendors to update>
update po_vendor_sites_all
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Hello.
In your place i would not have the guts to use SQL for a task like that. You know what Oracle says about using tools to modify data in the database. They always say that it is not supported and to use forms to modify the data. So I would suggest you to use a tool like DataLoad to query and modify your suppliers.
Octavio

Importing Legacy A/R and A/P Invoices using DTW

Hi All,
I have in interesteing situation which I need some help for.
We started using SAP B1 begining of 2008. We used DTW to import the open A/P and A/R invoices from last year (legacy data). We didn't want the legacy data to have any impact on P&L, only to be able to receive and make payments for these invoices in B1. Therefore we used a service inovice without posting to the revenue and COS accounts. Since it is not possible to post directly to a control account I created a new G/L account for Accounts Payable and Accounts Receivable (I called them AP Migrated and AR Migrated), which is not a control account.
When preparing the DTW files, In the lines file I specfied the AccountCode as this AR and AP Migrated G/L accounts.
Since the BP to whom these invoices relate to, have the A/P and A/R control account defined in the BP master data, each of these migrated invoices posted to the AP Migrated account with the Offset Account being the original A/P Control Account.
Now that I am recording payments, the AP and AR accounts are being updated but not the AP and AR Migrated accounts. To illustrate: Let's suppose I migrated an AP invoice for $100. It posted to the AP Migrated account and the Offset Account being the AP Control Account. Now the balance on the AP Migrated Account shows $100, and the balance on the AP Control Account shows -$100. Now after I record the payment for this invoice the AP Control Account balance is $0, but the AP Migrated account still shows $100.
How can this be rectified, and is this the correct way of doing this?
Many thanks,
Myran

>
Suda Sampath wrote:
> For anything to balance the debits and the credits must be equal. If your AR Migrated account total matches the AP Migrated account, then you can balance them through Internal reconciliation or JE.
>
> The best way to balance this opening balance account is only when you import all the balances not just AR & AP. If the AR and AP account do not balance, then the Internal Recon balacing account would be one of the P&L Accounts which would show in your P&L statement.
>
> Suda
Hi Suda,
Once again, many thanks for your good and speedy replies.
I am only importing the AR & AP transactions which I need to process payments in the new fiscal year. I am not importing all the other PL stuff.
Am I better off using then a seperate GL account for the AP and a seperate one for AR?
BR,
Myran

PO Releases 'invoice match option'

Hi,
The PO has one match option at the header and a different match option at the release line. This is causing an inability to match the invoice in Payables until it gets correctd.
How do i check where this invoice match option is defaulting from?
Is it from the supplier level or the Po header level.
and how can this problem be corrected?
Any ideas?
Thanks,
Ashwathy

Hi,
I think you are mixing the two things,well i think anyway. Match approval level and match invoice options are independent. You can set the match approval level as default in the setup to say 2-way. Assuming you have done that when you enter the shipment details you can select the match invoice option to PO or to receipt.
Now match approval and match invoice are part of the optional information on the shipments. SO if you do not enter the match approval the default which is set to 2-way will be picked up.If you want match invoice to be PO, i suggest you don't enter any value for it, if the match invoice is NULL it will be displayed as PO so i am assuming it will be default unless you change it to receipt.
I think this should resolve your issue.
Regards,
Utsav.

Invoice match option on PO to Default to "PO"

Can someone tell me how to get the Invoice match option on the PO shipments more tab to be set to default to "PO" currently it is defaulting to Receipt.
Thanks

I know the value is stored at the vendor level, but can it be overridden at the line item level on the PO?
For example, you are purchasing 10 widgets which will be delivered & you want to pay for them based on receipt, however,
the vendor is charging you a set up fee because you have special requirements. This setup fee is a 2-way match, and will need to
be paid by invoice. Can this be done on one PO?

2 way and 3 way Invoice matches

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