3rd Party Invoice reference SD-FI

SD Experts,
We are currently creating all invoices with an external application, we will be bringing the information into SAP after the fact in SD by creating a sales order, delivery, goods issue, etc. I would like to use a reference field to enter the invoice # from the 3 party billing, that can copy to the delivery, goods issue, and ultimately to the A/R Finance for easy reconciliation.
Is there a way that I can do this? I have tested the reference field in sales order but field does not carry to FI. any suggestions will be greatly appreciated.

Hi,
Is there any restriction on using the PO Number (VBKD-BSTKD) field in the sales order? This gets copied to billing document and further into accounting document depending on how the settings are in the system. Normally you can see this value in the field Assignment or reference.
Regards

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Doc category name is disable in 3rd party invoices

both document category name and document sequence name are disable in 3rd party invoices. is there any solution so that we can select both document category name and document sequence name in 3rd part invoice.

Hi,
Have link from SO to PR and PR to PO and then GR wrt PO.Use Account Assignment Category M( in PR & PO) which is mainly used like scenarios compare to for Make to Stock (Ind. cust. w/o KD-CO) where stock post to inventory account
More check linkS:
http://help.sap.com/saphelp_45b/helpdata/en/90/ba6cad446711d189420000e829fbbd/content.htm
http://help.sap.com/saphelp_470/helpdata/en/42/d7248ab27111d19e9a080009b0db33/content.htm
http://help.sap.com/saphelp_46c/helpdata/en/97/f42c7dd435d1118b3f0060b03ca329/content.htm
Regards,
Biju K

3rd party billing - Invoice referenced to multiple invoices/ orders

Hey there SD gurus,
This is a sales process from Argentina, and SHOULD work as follows:
My company should be able to sell to our customers on behalf of a 3rd party, which will create many invoices "on behalf of XXX company".
Then, like once a month we need to do a "liquidation" of all invoices created. It is pretty much like an invoice, but should belong TO a time period, and should be referenced to, either multiple 3rd party invoices, or to the 3rd party orders which already have an invoice created.
I found a way to reference an invoice to an invoice, but that will create one invoice for each one of the referencing invoices, I need only ONE invoice (a liquidation, actually) from multiple invoices.
OR... I need to know a way to create one single invoice (a liquidation actually), from multiple sales orders, and maybe add a Z validation so I make sure they are not still pending to be billed.
The first option will be better, as the liquidation should contain the information of all invoices it was created from, like the invoice number, material information, individual price, etc. and shuold totalize it into the liquidation.
JFYI liquidation is another legal invoice, not for charging our 3rd party partner, but for taxes and stuff.
Your help on this will be highly appreciated!
Regards, Lionel

So document flow will be as follows:
Day to day process:
3rd party Sales order ---> 3rd party delivery (we own the material) ---> "on behalf of 3rd party" invoice.
Once a month we create a "liquitation" of all current mont's 3rd party sales.
This liquidation is an invoice referenced to all mont's invoices.
Thank you!

Best Practices Invoice communication to 3rd party

Hi All,
I am looking for some pointer on best practices for 3rd party invoice communication for FMCG.
Background: Inhouse printing, wrapping in envelope and posting to customer is an expensive option to client, compared to sending invocie data to 3rd party and 3rd party doing above activities of printing, enveloping and posting to customer.
Currently a text file is sent to 3rd party which is enriched with logo etc and merged into a template to prepare final invoice document. This is then printed by 3P and sent to customer.
Possible Solution: We can continue similar apporach where ECC sends IDOC to PI and PI converts data in text format to 3rd party for enrichment and printing. However this requires development both in ECC and PI and testing at ECC, PI and 3P. Is the suggested approach the best industry practice?
Would appreciate if you can share your thoughts around the topic on best practice adopted in FMCG for third party communication?
Thanks and Regards,
Namish

Best possible solution for your requirement is that you must maintain customer master data with their Email adresses in customer general data tab. Take help from your ABAPER and BASIS guy to activate email sending. Maintain output type for email same like you are using for printing. You must have a smart form for your invoice with company logo and all other information. When you will create invoice a soft copy of that invoice in PDF format will be sent automatically to that particular customer.
For this you need to do some configuration for out put type. ABAPER will help you to convert invoice into PDF and BASIS guy will activate email sending. You can also search the forum for more help. Email output type in PDF format have been many time discussed.
Hope it will help you in your requirement.

Credit Memo process in 3rd party order

Hello All,
Once 3rd party invoice is completed process as follows: (standard process)
sale order --> Purchase Requisition --> Purchase Order --> Goods Receipt --> Invoice Verification --> Customer Invoice.
When you post the customer invoice to accounting, in general system will update
1.Net Value 2. COGS (Cost of goods sold) 3. Sales Qty.
Now the scenario is when the vendor cancel his original invoice and reissue the invoice (due to change in price / change in stock item and so on..),
We have to cancel the customer invoice and issue credit memo invoice (without any reference) for the customer.
But the problem here is.. when we post the credit invoice to accounting, COGS will not be updated (currently they are adjusting COGS value manually).
How can we map this scenario ? while creating credit memo invoice we should consider some reference so that COGS should be updated.

Hello Suresh,
THERE ARE TWO SCENARIOS HERE.
Scenario is when the vendor cancel his original invoice and reissue the invoice (due to change in price / change in stock item and so on..),We have to cancel the customer invoice and issue credit memo invoice (without any reference) for the customer.
> IF THE VENDOR GRANTS YOU A CREDIT MEMO ON THE QUANTITY OR VALUE BASIS, YOU CAN DIRECTLY PASS ON THIS TO CUSTOMER BY RAISING CREDIT MEMO (THIRD PARTY CREDIT MEMO IS G2S), THIS WORKS WITH ITEM CATEGORY 'TASG' (THIRD PARTY CREDIT MEMO ITEM). THE SALES RELEVANT INDICATOR ' F' IS SET IN CUSTOMISING FOR SALES FOR THIS ITEM CATEGORY. THIS MEANS THAT THE COST IS NOT CREATED.
--->IF THE VENDOR CALCULATES ADDITIONAL COSTS FOR YOU ONCE THE THIRD PARTY BUSINESS TRANSACTIONS HAVE ALREADY BEEN BILLED. THE COSTS FROM THE INVOICE RECEIPT ARE THEN CORRECTED IN THE CUSTOMER BILLING DOCUMENT WHICH HAVE ALREADY BEEN CREATED. SUBSEQUENT DEBITS FROM THE INVOICE RECEIPTS ARE COPIED TO PROFITABILITY ANALYSIS AS A DIFFERENCE AMOUNT. THIS MEANS THAT THE COST IS UPDATED HERE ALSO. IN ACCRUED PROFITABILITY ANALYSIS, THE COSTS ARE NOT COPIED FROM THE INVOICE RECEIPT, BUT FROM THE CUSTOMER BILLING DOCUMENT.
EXAMPLE:In the context of a third-party business transaction, you create a sales order for over 100 pieces.
A purchase requisition and a purchase order are generated. Ten pieces are delivered to the customer, and a billing document is then sent to the customer when the 10 pieces are delivered. The vendor sets a subsequent debit of 100 USD for shipping costs in the invoice. The cost is nowupdated in the billing document created, and in the profitability analysis (in this case, it is raised
by 100 USD).

Create Third Party Invoice after the Inbound Delivery Creation

Hello,
We have a requirement in 3rd party order process, where create invoice with reference to 3rd party order/ items after the inbound delivery completion.
Normally 3rd party invoice creation will be done after the MIRO transaction.
For this, I have checked the Item category billing relevance & copy controls between OR & F2, TAS and I couldnt get any idea for this requirement.
Please let me know if you have an Idea.
Regards
Suresh.

dear friend,
the following info would help:
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
regards,

RFC destination error in posting 3rd party payment in 4.7 FI system

Hi,
We are running in to a problem when we are processing a payment via transaction F110S in our R/3 4.7 system for Financials. We are integrating our Financial system with ECC6.0 for HCM. We receive 3rd party invoice from HCM successfully via ALE and post it in 4.7 system. When we try to process payment against this invoice, apparently 4.7 system is trying to communicate with ECC 6.0 system and issuing an error and the payment processing gets cancelled. It generates a clearing document with out a check.
The error says "An RFC destination could not be specified for the logical system HD1CLNT014
    Message no. B1550
Diagnosis
    An RFC destination should be specified for the logical system
    HD1CLNT014. This could not be done in this case. HD1CLNT014 is not your
    local logical system and this system is not included in the relevant
    Customizing tables.
Procedure
    Check:
        -   RFC destination
           -Port definition
         -oubound partner profile of message type SYNCH for this logical system
We checked our configuration for all Logical system and RFC destination and everything seems fine.
Any help in this regard is appreciated.
Thanks
Kesav

Hi David,
Did you check below is set-up correctly.
- Use transaction SM59 to create an RFC destinations for the remote system.
- Use transaction BD54 to create the logical system.
- Use transaction BD97 to link the RFC destination created in SM59 with the logical system created in BD54.
Also, check entries in TBLSYSDEST is filled with correct system name HPQCLNT210. Generally this error occurs when system name is incorrect in TBLSYSDEST.
Thanks,
Ameet

Processing Invoices for Service Entries Via a 3rd Party System

Hi all
We are using a 3rd party business collab site to allow vendors to accept purchase orders, process their own service entries and upon reciept of a service entry reponse, they will be able to invoice via this 3rd party website.
The problem the technical team (XI/PI) team is having is that the when the invoice comes in, using stand idocs and function modules, SAP processes the Invoice using MIR6. The problem we get here it that it sees the Service entry as a GRV and the level of the information is no longer at a lower level and come up to a PO line item level. Is this cause I am using GRV base invoice verification. But based on this, if a service entry has multiple services, it only processes the last one, and looks at the others as duplicates as they all reference the same PO and Line Item.
Have any of you come across such a senario and what did you do?
What would be the impact if I did not do goods reciept based invoice verification. Could that cause additional problems elsewhere in the system?
PLEASE HELP
Thanks
Vinesh

Hi Chandra
Its always preferred to use Business service for communication with systems outside the landscape. As it does not refer to any SLD components and safe to use on internet etc.
What is the use of using a 3rd Business system instead of using business service in my current situation?
If you want to use 3rd party system you need to define party based communication and it acts as a party in production environment. You can also create a Standalone sytem in SLD for your use. Standalone technical system mostly refers to standalone Java applications in landscape.
n both the cases, i can use a file sender CC and pickup the file from a folder using FTP protocol.
What is the criteria based on which i need to take this decision?
If your communication is party based and the 3rd party you refer is a party for ERP then it make sense to use a third party communication and use party name as well.By this i mean business wise. Else its always good to use Business service.
And finally, how are the system name & host name details, which we given during 3rd party technical system definition in SLD useful?
To use this third party system you need to register products on TS else you will not be able to see any Interface etc while configuring in ID. you need to add all details to it in SLD.
Thanks
Gaurav

Linking 3rd Party Vendor invoice to customer invoice

Hi Guys,
We have a requirement in 3rd party order processing. Client wants us to link the vendor invoice to the customer invoice. For example, in a 3rd party order, the customers orders 100 qty of MATERIAL A. Then a PR, PO is generated for 100 qty. Vendor delivers it in 3 shipments say 30, 30 & 40. Requirement is that for each invoice the vendor raises( 30, 30 & 40), client wants the system to raise 3 separate customer invoices, though the customer invoice is created after recieving all vendor invoices.
Do let me know if there is any control to have the above requirement met?
Thanks.

Hello Vasanth,
In the standard the TAS item category as rightly mentioned has F as billing relevance. Which says status according to invoice qty which in case of 3rd party sceanario is Vendor Invoice verified in MIRO.
If the 3rd party is already there in your case, the standard if used to customise it, shoiuld be enough to take care of your sceanario .
What exact error or problem do you face ?
Thanks
Deepak

Invoice to 3rd Party System

Dear Experts,
I am trying to send customer invoice to an external system via PI with IDoc type INVOIC02. I have done the basic setting for the output type ZRD0 to transfer the document via. EDI.
I have created a partner profile for Logical System u2013 SYSCLNT100 (LS) in WE20 and have given the outbound parameters with the message type INVOIC.
These are the settings for my partner profile:
part type: LS
msg type: INVOIC
Outbound Options: Receiver port: A000000050 (tRFC)
Packet size: 1
Transfer IDOC immediately
basic type: INVOIC02
Message Control: Application: V3
Msg type: ZRD0
Process Code: SD09
When the output is manually triggered in VF01
Goto  Header  Output
I manual add ZRD0,
Partner type - LS
Partner u2013 SYSCLNT100 & Language - EN
The system given error message u2018Maintain EDI partner profile for SYSCLNT100u2019
When Condition Record is maintained in VV31
Billing type - F2
Partner u2013 SYSCLNT100 & Medium - 6
In Billing VF01, the Condition Record is ignored with error message ''SYSCLNT100u2019 is not an EDI partneru2019
We are sending the Invoice to 3rd party system and not the Customer (KU); hence we would like to maintain WE20 for the Logical System. All the Invoice's generated in the system should be sent to a fixed 3rd Party system, please advice
With Regards,
Karthik

Refer my responses in the following SDN thread:
- Reports to be sent through IDOCS/EDI
And also
- Sending invoice automatically via email
Even you can refer SAP Note 456127 - FAQ: Electronic Data Interchange (EDI) in purchasing for understanding.
Regards
JP

Relationship between invoice and billing document in 3rd party

Hi Experts,
Is there any relationship between vendor sending invoice to us and we send billing document to customer in third party scenario ? If yes, kindly let me know the relation please.
Regards,
Prasath

Hi Adwait,
Thanks for your reply.If the 3rd party vendor sends invoice for quantity 50 to us and the3rd party vendor has delivered the quantity 30 to customer. Which one is to be done first? invoice from vendor or billing document to customer? How do i check how much the 3rd party vendor has delivered to customer ?
Regards,
Prasath

Need to do invoice verification even PO price is zero due to 3rd party sale

Dear friends,
AR complained he is not be able to do invoice with message " Billing quantity is zero"
After diagnosis, I found out it's a third party sales order..followed by Purchase order, becasue materials are free stock, thus PO has no unit cost..,after we issue GR, our AP can't to invoice verification (MIRO) due to PO priced is zero, which cause AR is not be able to invoice.
I temporarily solve the problem by reverse the GR, addn cost in PO, followed GR(MIGO) and IR (MIRO), at MIRO I adjust GL to offset the balance to price variance, in this way ,we don't need to actually pay vendor. Then AR is able to do invoice
My question is If there is any way that enable me to invoice verification even if PO price is zero to enable further customer invoice for third party sales process.
Your advice will be deeply appreciated.
Thanks,
Linda
Edited by: Linda Gao on Jun 29, 2011 8:33 PM

A real 3rd party order does not need a goods receipt.
it only needs an invoice receipt which in turn enables billing to the customer.
As a free of charge delivery is usually not billed, this process is not possible in SAP without modification.
compare OSS Note 498162 - FAQ: Third-party order processing in purchasing:
1. Question:
Why is a free of charge third-party item not possible?
Answer:
In the standard system it is not planned to generate a free of charge item during third-party order processing, here an invoice receipt is required. The invoice receipt updates the purchase order history.Without this update, there is no confirmation stating that the order was delivered.This is controlled by item category table T163 and indicators REPOS and REPOV here.If you want to use free of charge items for 'Third-party', you have to set field REPOV for item category 5 to ' ' in table T163.You have to carry out the changes with Transaction SE16.This is a modification.

SD - 3rd party processing invoice creation

Hello Friends
I have created a sales order for 3rd party procesing and then created a PO with ref to PR. And now i am trying to create an invoice to customer , but my question is can i go head do the Invoice without doing GR , because we are not doing delivery , please advise.
Thank's

This really depends on the settings maintained for the third party item category.
Go to item category details using t.code VOV7.
Check the value assigned to the field billing relevance. If value F is assigned, then only after accounting processed the vendor invoice (against the third party purchase order), you can create the billing document against the sales order.
The standard setting assigns value F to this field.
Regards

MIGO in 3rd party process

Hello Experts,
In a dropshipment scenario, the Supplier will deliver the goods to the customer directly.
Then the seller does a MIRO for the invoice received from the supplier.
Then the seller does a MIGO goods receipt and then Goods Issue before Billing.
May I know why is this done? What goods is received and what is issued?
Or for the Seller, he does not need to process MIGO and Goods issue in 3rd party process?
regards
Pascal

Hi Pascal
In Third Part scenario, Goods Issue step will not be there at all. MIGO can be done and it is only logical (there is nophysical goods movement).
To do Billing document, MIGO or goods issue is not mandatory. It can be controlled in two ways
1. billing with reference to Sales Order, in this case as soon as sales order is saved, billing can be done.
2. billing with reference to Sales Order depending on the Invoice Verification (MIRO) for qty invoiced by vendor, in this case billing can be done once the MIRO is completed.
Regards,
Rajam

3rd party order quesiton

For the 3rd party
Normally when we create the 3rd party order system automatically create the PR ,Next to create the PO.and if we change the data(quantity / deliver date) in the sales order the system will automatically made the information date in the PR.
Question :
1:PO created .if we change the data(quantity / deliver date) in the sales order can the system automatically made the changed data in to the PO? If can ,how to do?
2: PO created, if we change the data(quantity / deliver date) in the PO can the system automatically made the changed data in to the sales order? If can ,how to do?
Thanks very much

Based on your query,
Q1:PO created .if we change the data(quantity / deliver date) in the sales order can the system automatically made the changed data in to the PO? If can ,how to do?
Answer: Its is not possible for PO. But, when you make any change in the quantity at sales order level.and save the same, then there will be corresponding change in PR (only before creating PO with reference to the PR).
2: PO created, if we change the data(quantity / deliver date) in the PO can the system automatically made the changed data in to the sales order? If can ,how to do?
Answer: If make any changes in PO-Third party for quantities and the same quantities are GR & IR, then those quantities will be updated into sales invoice but there will be no change in Sales order. So, if your customer is ready to take increased quantities as compared to what they have ordered, then you can directly invoice them for the increased quantities. For making any other changes after you ave created a PO, at sales order level even you manually update quantities, for updated quantities the system will generate another PR for the increased quantities.
Thanks & Regards
J Prakash
Edited by: J Prakash on May 13, 2010 12:46 PM

3rd Party Invoice reference SD-FI

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