Accounting enteries for advance payment

Dear Experts,
I have make all the employee as vendor in business partner, I want to give advance payment to my employee and I want to hit the down payment clearing account. Can you please explain me the financial entries passed in control account and others .
Thanks and Regards,
Jai

Dear Sir
This is in reference to solution given by yo, .I have some extra details after I make Service invoice as per your suggestion:-
If I create Service invoice -Down Payment Invoice : I encounter Following Problems:
1. Advance Payment to vendor account in Asset get involved in transactions as per requirement,but it doesn't show transactions in Vendor Ledger.
2.I m not able to see how much Advance is pending for a particular Vendor.
Prerequisite are:-
1.  I have Created single account for all vendors in chrt of accounts(In Liability)
2. Single account for advance to vendor too(In Asset)
Thanks & Regards
Saurabh Lamba

Similar Messages

  • How to go for Advance Payments..Release Process

    Hi SAP Experts,
    How to go  for Advance Payments..
    Any Guidence will be appriciated with Points..
    Thanks in Advance
    Adarsh
    Edited by: adarsh srivastava on Jan 25, 2008 7:57 AM

    Hi Aadarsh,
    Advance payments is nothing but Down payments. Here i am taking down payment to Vendor and later clearing against invoice.
    PROCESSING DOWNPAYMENT MADE TO Vendor
    ENTERING DOWNPAYMENT REQUEST:
    Accounting –> Financial Accounting –> Accounts payable –> Document Entry  –> Down payment –> Request (or) F-47
    Document date – 24/07/2007 (current date)     Posting date – 24/07/2007 (current date)
    Account             – ****** (LG)                     
    Trg.sp.G/L Ind. – A & press enter.
    Amount            – 25000/-               Business area – 830B
    Due on             – 27/07/2007           Text – Down payment request & POST.
    DISPLAY VENDOR A/C – TO SEE NOTED ITEMS:
    All requests are comes under NOTED ITEMS. To see this, select the T code FBL1N.
    Vendor Account – ****** (LG)          Company code – 8301
         All Items     
       Noted items (deselect the rest of the all check boxes) & execute.
    ENTERING DOWNPAYMENT MADE TO VENDOR:
    Accounting –> Financial Accounting –> Accounts Payable –> Document Entry  –> Down payment –> Down payment (or) F-48
    Document date – 24/07/2007           Posting date – 24/07/2007
    Account     – ****** (LG)           Special G/L ind – A
    Account     – 211002           Business area – 830B
    Amount      – 25000/-     
    Value date – 24/07/2007           Text – Down payment paid. (Don’t press enter)
    Select REQUEST button.
    In the next screen select the check box & select CREATE DOWN PAYMENTS button and SAVE.
    DISPLAY VENDOR A/C – TO SEE DOWN PAYMENT MADE:
    Select the T code FBL1N
    Vendor Account – ****** (LG)
    Company code  – 8301
         All Items
         Special G/L transactions (deselect the rest of the all check boxes) & execute.
    POST PURCHASE INVOICE AGAINST PAYMENT MADE:
    Accounting –> Financial Accounting –> Accounts Payable –> Document Entry  –> Invoice - general (or) F-43
    Document Date – *//***          Posting Date – *//***
    Company Code – 8301                Currency       – INR
    PstKy – 31               Account – ****** (LG) & press enter
    Amount – 50,000/-         Business Area – 830B           Payt terms – 830I
    Text – Goods purchased
    PstKy – 40               Account – 401000 (Material Purchased) & press enter
    Amount – *          Business Area – 830B
    Text – + & press enter. Select menu item DOCUMENT –> SIMULATE & POST.
    CLEARING OF DOWNPAYMENT MADE AGAINST INVOICE:
    Accounting –> Financial Accounting –> Accounts Payable –> Document Entry  –> Down payment –> Clearing (or) F-54
    Document date – 24/07/2007           Posting date – 24/07/2007
    Account       – ****** (LG)           
    Invoice ref. – ****** (against which Vendor invoice you want to clear)
    Text       – Clearing document
    Select PROCESS DOWN PAYMENTS button. Double click in the TRASFER POSTING (or) specify the amount & SIMULATE & SAVE.
    DISPLAY VENDOR A/C – TO SEE OPEN ITEMS:
    Select the T code FBL1N
    Customer Account – ****** (LG)
    Company code       – 8301
         Open items
         Normal items (deselect the rest of the all check boxes) & execute.
    CLEARING OPEN ITEMS MANUALLY:
    Accounting –> Financial Accounting –> Accounts Payable –> Account –> Clear (or) F-44 
    Account           – ****** (LG)
    Clearing date – *//*** (Current Date)
    Select PROCESS OPEN ITEM button. First deselect all items (by double clicking on the line items). Then double click on the first invoice line Item (Invoice – 25,000) and double click on the payment (Document type – KA) and SIMULATE and POST.
    DISPLAY VENDOR A/C – TO SEE ALL ITEMS:
    Select the T code FBL1N
    Customer Account – ****** (LG)
    Company code       – 8301
         All items
         Normal items (deselect the rest of the all check boxes) & execute.
    If this is helpful. assign me points

  • Payment Term for advance payment

    Hi
    Can we configure a payment term for advance payment thro OBB8. it says that customer needs to pay us in advance.
    If yes, how do we configure this.

    the accounting document is created after a delivery for a customer invoice via billing.
    i believe there is an option in SD where you have an extra tab for payment. Once the payment has been received, i.e. entered into the sales order, the delivery can be made.
    This should work for your process, however best to speak to a SD consultant to get the full picture.
    Hope this helps, assign points and mark thread as answered if it does!!!

  • Using of cash journal for advance payment to vendor or from customer.

    using of cash journal for advance payment to vendor or from customer.please give advice?

    Hi,
    Set up a new transaction for "Advance Payment to Vendor" in Cash Journal IMG. The menu path in IMG is Financial Acct --> Bank Accounting --> Business transction --> Cash Journal --> Create, Change, Delete Business Transactions. Transaction Code for this configuraiton activity is FBCJC2.
    Enter Company Code, Business Transaction Type as "K" and Cash Journal Business Transaction as "Advance Payment to Vendor". This will work if you are paying to Vendor from Petty Cash.
    Check Receipt from Customer is supported if you take it in Cash Journal and then later deposit to Bank. But check payment to Vendor should be handled trhough either automatic payment program or outgoing payment transaction.
    Hope this helps,
    Reagrds
    CSM Reddy

  • Warning Message at time posting Invoice for Advance Payment alrady made

    Dear Sir,
        I want to get a Warning Message at time posting Invoice for Advance Payment alrady made. Please tell me the cofigaration.
    Regards,
    David

    Dear David,
    I think You're referring to the following Information message:
           xxxxxxxx,xx EUR Down payment exist
         Message no. F5096
    Diagnosis
         On the account, special G/L transactions exist which, if necessary, are
         to be cleared with the posting you are currently entering. The special
         G/L transactions which initialize this note were defined in the default
         settings.
    System Response
         You receive this note.
    Please kindly run OBA5, insert the Applicational area F5 You can see that You can have only a Note in footer, a note in window or switch off the message:for information message 096.
    Therefore You cannot have a Warning message W.
    Mauri

  • PO history update for advance payment requests.

    Hi ,
    We are generating advance payment requests through F-47 based on the Purchase order. The generated F-47 requests are not updating my PO history though i am generating the requests with refernce to the PO numbere and the line item.
    The PO history is getting updated only when i make the payment through F-48.
    I sthere any configuration to be done for F-47 to get updated the PO history.

    Hi,
    In Vendor master, maintain the Sort Key - 014 ( Purchase Order ) in Accounting Infomation Accounting., then the Purchase Order history will be update for Advance Payment.
    Regards,
    Raghunath

  • In F-51 transaction was not posted,& due date field for advance payment VEN

    1.  In F-51 transaction was not posted. 
    In the above T-code I want to tranfer Invoice amount (RE) to special GL debit retention money payable the following error was throwing,
    Balancing Field "Profit Center" in the line item 001 not filled.
    2. For advance payments for vendors due date field is not appearing in document entry screen.  How   can I see due date field in document entry screen.
      In OB41 I changed the field status for posting key 29 in payment transations I made due date field required, but it is not appearing due date field in document entry screen, while posting transaction.
    Please advise on this.
    Regards

    Hi thru f-51 u cannot post the transaction here u can enter first line item and select process open item and post it and the base line date is already entered in invoice document based on that one the advance amount is adjusted u con't enter that base line date at the time of advance payment and also the payment terms are maintained in vendor master based on that on also due date is calculated i hope it will be helpful.

  • Report for advance payment relevant purchase order

    Dear Sapgurus,
    Logistics people raise one purchase order and release procedure also from logistic teqm onlly after we need approval from finance head we had created one more release finance procedure how they will identify these are purchase order i have to pay advance payment is their any report can u please tell me.
    Regards
    Umi

    Amit kulkarni,
    For this requirement you have to do validation of the amount field for advance payment againest PO.
    i thiought this is only way to get your requirement
    May be this information is useful to you
    Regards
    Surya

  • Creation of DPR for advance payment to be made to customer

    Hi Experts
    Can I create DPR for advance payment to be made to Customer (thru Customer Code) thru tocde F-37 or any other way ? I understand tcode f-37 is used for advance payment to be received / received from customer. Tried by changing config thru FBKP but it creates DPR for advance payment received only.
    Whether this is possible ?
    Regards
    Vimal

    I want to make Loan Payment / Shares Application Money Payment from Parent Company to Subsidiary Company. Treating subsidiary copmany as customer.
    Actually want to know whether DPR for advance payment to customer is possible or not ?
    Regards
    Vimal

  • Query aging for Advance Payment

    Dear all expert,
    I want to make query that show aging report for advance payment for supplier. Pls help

    hi,
    Develop report by joining tables OJDT & JDT1,If u use ap downpaymnent inv. TransType is 204.
    Jeyakanthan

  • T Code for Advance Payment to Vendor

    What is the T Code for advance payment to vendor

    Hi
    Pls try F-48
    Assign point if useful
    Regards
    Sanil Bhandari

  • Hide "Activity_Type" in a request for Advance Payment

    Hello experts,
    How can I hide the field "Activity Type" in a request for Advance Payment on SAP Gui?
    Thanks in advance!

    Are you referring to "Activity_Type" that appears in the table for Additional Destinations?
    You can create a variant for the table control where the field TCT_DESTINATION-ACTIVITY is marked INVISIBLE and set it as the standard variant for all users.

  • Credit management for advance payment

    Hi
    If the customer pays any advace system have to consider that amount also for credit check
    the example as follows
    customer credit limit  300000 as on to day
    customer receivables 300000 as on to day
    customer advance     200000 as on to day 
    If i create the sales order for 10000 to day, system is blocking the order to deliver because of credit limit exceed, what i want to do if the customer having advance it should not block the deliver.
    regards

    Hi,
    Go through through this thread,
    Credit against advance payment
    Thanks,
    Swamy H P

  • Accounting Entry for Outgoing Payment

    Dear experts,
    I am currently doing PLD for outgoing payment.  Just want to know how I can include in the disbursement voucher I am doing the accounting entries for this.,  Example:
    Accounts Payable (Control Account)         20,000.00
         Cash in Bank MBTC  (GL account of the chosen Bank account)    20,000.00
    Thanks
    Sandra

    You may check this thread to have a reference:
    Re: Branch Code in a bank transfer summary report
    Thanks,
    Gordon

  • EBS upload wrong G/L account determination for incoming payments

    Hello,
    I´ve got problem with G/L account assignment in EBS upload.
    Client has 3 company codes 6250, 6251 and 6300. For each CC several bank accounts.
    Company codeHouse banks and Bank acccount ID is 1:1, one house bank - one bank account ID.
    House banks have the same names in company codes, also the Bbank Account IDs are the same in CC.
    CC 6300 has G/L accounts for bank settlements:
    Main:       13102211
    Incoming: 13106271
    Outgoing: 13106272
    Account symbol mask is +++++6+1 for icoming payments (transaction type: incoming)
                                                                                    main      /      incoming
    While uploading EBS for cc 6300 system post incoming payments as        40: 13102211 / 50: 13106211
    13106211 is wrong G/L account (it should be 13106271 ) and in CC 6300 is not defined, it is account from company code 6250.
    Could someone please tell me how the system determine the G/L account for icoming payments? Where to make the config?
    Please advise.
    Thank you.
    Lubos

    You account digits logic is little unclear. Thats why it is always important have the proper logic while formulating the accounts.
    For example
    If the main account is
    120300 (ending with 0)
    120301 (Cheque Payable Sub account 1)
    120302 (Cheque Receivable Sub Account 2)
    Now you can mask
    +++++1 for Cheque Payments
    +++++2 for Cheque Receipts
    But, you said, you
    main account 13102211 and incoming subaccount was 13106271
    If I understand correctly
    the masking should be ++++6271
    Otherwise
    +++67+

Maybe you are looking for

  • PDF viewer can't view document

    Question:  I get this message when I try to view to download and save a form from school: Please wait... If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of docume

  • Icon size of the menu

    Ever since the update before lollipop the menu icon sizes were enlarged. Please return it to normal or decrease the size of icon on the menu as it is very unappealing to me. Thank you

  • ICloud Issues & Questions?

    Here's our setup.  I have an iMac and I'm using Mail and iCloud.  My wife and I have iPhones 4s (just upgraded from 3Gs).  My wife has a Dell laptap and uses MS Office and at work MS Mail Server Exchange. Here's the first problem.  If my wife sends m

  • B110a black in still not working after trying all recommended solutions

    Hi there Black ink still not working after spending many hours trying to sort. I've cleaned the printhead carefull several times (is immaculate now) and run the system clean up and alignment functions several many times too. I've cleaned the metal co

  • I am trying to reset my security questions but the email listed is missing a letter.

    Anyone know how to reset security questions if the email listed is missing the a in "yahoo"?  My ID is correct but not the email address associated with security questions and I don't see any way to change the email.