Advance tracking in Project Billing

Dear All,
Could anyone please highlight me on the Advance tracking facility in Project Billing for the Advacnes received in AR against a project.
Some methods of achieving this functionality.
1 Project may get 2 to 3 Advances, I need to track it and later I need to adjust it against single invoice or multiple invoices.
Advances I mean creation of Deposits in AR which later can be adjusted against AR invoice.
Thanks in Advance,
Arvind
Edited by: Arvi on Sep 6, 2009 5:12 AM

Hi
I assume you have Organization Hierarchy set up where OU1 is a parent and the projects orgs 1. 2. and 3 are children of that parent.
If you want decentralized process you should add to each of the project organization the classification Project Invoice Collection Org.
If you want centralized process, set that classification only on the OU1 organization.
You also need to setup the feature (centralized or not) on Projects Implementation Options form, on the Billing tab
Oracle Projects predefines two invoice transaction types for the processing of invoices:
• Projects Invoice - creates an open receivable, posts to the general ledger, and is printed
• Projects Credit Memo - corresponds to the invoice transaction type for processing credit memos and writeoffs; creates an open receivable, posts to the general ledger, and is not printed by default.
For decentralized processing you need to have Transaction Types in AR for standard invoice and for credit memo, for each one of the project orgs. The transaction type must start with the org name. System has a process to automatically create those transaction types. Run the process - IMP: Create Invoice Organization Transaction Types process.
Dina

Similar Messages

Project Billing - 1 time holds (how does it work)

Can someone tell me how does the 1-time hold works in Project Billing? We thought it puts the items on hold until the invoice have been released to AR and it automatically releases the hold.
However, our users have been reporting some inconsistency in the functionality. My guess is that Oracle will put them on hold until the invoices is APPROVED rather than released.
Please advise.
Thanks in advance.

Hi Dena,
extremely sorry for troubling .......... can u kindly mail me these document .... Accounting entries(Debit/Credit) in Oracle Project Suite , at [email protected]
in advance thanx alot
regards
umais

Project Billing-only / standalone implementation

Does anyone have the experience of implementing Project Billing as a standalone module - ie without using functionalities of Project Costing?
I understand that we would still need to do the project fundation setups, but we don't plan to use any feature of Projects except using Billing to drive some complex billing and revenue recognition activities.
Any suggestions, tips and tricks, or whitepapers would be deeply appreciated!
David Sun from NeoPassage

We are in a manufacturing environment. If we truly want to collect cost into Projects, we would need to turn on Project Manufacturing, which would significantly alter our business process since we don't really track cost by project today.
Therefore, we would like to set up the minimal Project Billing functions, somehow feed sales order and service contract data to a project, and bill/recognize revenue from the project. The specific requirements include 1) progress billing, billing and earning revenue by event, 2) FMV recognition, recognize revenue according to fair market value instead of sales order unit price, and 3) sales and service grouped on one bill, using an umbrella (in this case a project) to cover both.
Thanks!!

Invoice Class for Project Billing Transactions

We are using 2 types of Invoices for our customers. Normal monthly billing and Debit Notes
We have implemented Expenditures for normal monthly billing and Events based billing for Debit Notes (travel and other reimbursements charged to customer)
We want to track these 2 types of Invoices separately in GL Account Analysis. Currently, we have Projects Invoices and Projects Credit Memo as 2 Transaction Types. If we add another transaction Type called Debit Note, then can we select Invoice Class as Debit Note while doing Event based billing? Currently, Invoice Class field (in Project Billing module) is uneditable. So, by default, all invoices get accounted as Projects Invoice
Do let us know. In reporting, we are able to differentiate between 2 types of invoices but receivable account in GL includes both types and we need a mechanism in system to distinguish the 2 types
Regards,
Ketan

Hi
Transaction Types are set up in Receivables. You can set up Transaction Types for Source Project Invoices.
The process - PRC: Interface Invoices to Receivables calls a client extension that allows you to select the transaction type, for each draft invoice. It is called AR Transaction Type Extension, and it uses the procedure - pa_client_extn_inv_transfer.
I'm not sure if the system is limiting transaction types for the classes - Invoice and Credit Memo. You may try setting up transactions types in AR and assign them the class - Debit Memo.
However, you may still have a problem with accounting. Projects AA does not allow you to create a different account by transaction type, nor by transaction class.
Dina

Need the exact difference betwn Intercompany Billing and Inter-project bill

Hi,
Can any one tell me the exact difference between the intercompany Billing and inter-project billing?
The decision to which should be used in which scenraios.
also what is the Setup Level Difference in both.
If you have any white paper / document / note in metalink also on this topic then I will be very happy to have that.
Thanks very much in advance.
Regards

Hi
Inter project billing may be used within the same operating unit.
Intercompany billing may be used only accross operating units.
Inter project billing means the provider organization is charging a separate provider project.
With intercompany billing provider organization is charging the same project as of the receiver organization.
With inter project billing the provider project may bill the receiver in any billing method as any contract project. With intercompany billing the billing is based on transfer price rules which may be only applied to actual expenditures of the provider organization.
There is full list of all setup steps in Oracle Projects Implementation user guide.
Dina

Projects Cross-charge functionality Vs Inter-project Billing

Hi,
We are currently evaluating the funtionalities of Project Cross Charge Vs Inter-project billing. Our setup is such that we have 3 Legal Entities, 3 Business groups, 3 SOB's and 3 operating units, each tied to their own legal entity, Business group and Set of Bools. When reviewing the documentation, it looks like the Cross charge functionality does not support operating units that are in two different business groups. Does that imply that we have use the Inter-project billing to charge projects across operating units.
We will really appeciate, if one can provide some additional insight in this regard.
Regards,
- Vasu Krishnaswamy -

Hi,
It is possible to have cross charge across the Business groups. It is also mentioned in Oracle Projects fundamentals guide. Please refer to the Global Project Support Chapter. Below is the extract from it.
Providing Data Access Across Business Groups
Global enterprises have resources and projects that are located, managed, and accounted
for in different business groups or different countries. To meet the needs of these
enterprises, Oracle Projects provides the following functionality:
• Globally located resources can charge their time and expenses to projects that are
owned outside their respective business groups.
• Resources can manage and administer projects located in different business groups.
• Oracle Projects produces appropriate accounting entries, intercompany invoices, and
management reports even if the resource organization and project owning
organization have different accounting calendars and job definitions.
This functionality is provided through the use of global organization hierarchies, global
jobs, and cross charge functionality.
Hope this helps!
Thanks,
Sathish
www.projectsaccounting.com

Inter Project Billing - Questions

Hi,
We have setup Inter Project billing and the process works as expected.
But we still have questions about the Accounting Process - do the ap invoice and the ar invoice hit the same account? and how do we clear the Open Invoices on both AP and AR?
Please Help!!!!
Thanks,
Akshaj

Hi Dina,
A couple more questions.
Following is a table with example transactions below:
GL     Cust. Proj     Internal Proj.     Consolidated
Sales           400
IP-Sales               (200)     (200)
COS               200     200
IP-COS          200          200
Clearing     (200)               (200)
Net Income          200      0
1.     Should the UBR / UER be an internal UBR/UER. Would it not otherwise murky up the UBR/UER for contract projects?
2.     How do the Internal Project and the Customer Project rollup on the GL ? Do we need to have a consolidation project to net IP-Sales and IP-COS
3.     Also - how do we handle scenarios where COS in the internal project is greater than the revenue/billed amount? How does this rollup to the Customer Project?
Please advise.
Thanks.

Project Billing Question

Hi All,
I have couple of Project billing questions. Hope you can help
1)A wrong customer was attached to project billing agreement, funding and base line also completed for the customer.
Now we realized that its wrong customer and want to change it to correct customer.
What are the options we have here?
Can we delete or end date the billing agreement?
will the funding be release from the wrong customner after deleting or end dating the billing agreement?
2) Wrong customer attached to a project..agreements,funding,baselining are NOT done.
How can we delete this customer and add the correct customer?
The option to change the customer is grayed out.
Appreciate if you can help.
Thanks

Hi
On your first question you said the agreement was created for wrong customer. Since you already baselined the funding, I assume you have that customer linked to the project.
You can go the Agreement form and enter a negative funding line allocated to the same project. The total allocated amount will be zero. The agreement is now not allocated and free to be allocated to another project. If it is a wrong agreement you may update the agreement amount to zero. Now create a new agreement for the right customer.
The open issue is with the project. You have a wrong customer associated with that project. However, system will not allow you to remove the customer - project record. Solution depends on the way the project was setup. Did you enable customer at top task? if so, end date the top task and create an alternative top task with the right customer.
If the project has been set with a single customer you better close the project and start a new one.
However, if you need an alternative solution, I can suggest a custom method. Go to Help > ..> Examine and change the existing customer of the project to zero contribution.
Now you will be able to add the right customer to the project and have 100% contribution on it.
Dina

Can we have UPK on Oracle Project billing ie for Contract Projects???

Can we have UPK on Oracle Project billing ie for Contract Projects???

Iin the pop up I need to have only one field, say Search field
- Create the ViewCriteria for the LOV ViewObject, consisting of that one field you want to search.
Then, in the List UI Hints for LOV VO, adjust 'Include Search Region" to the criteria you just created in the previous step.
+On entering a value in Search field and clicking on 'Search' button it should try to match the value in empid, projectid and deptid. It should return all the records wherever these values match.+
- Create two bind variable for LOV VO, and create another one ViewCriteria for LOV VO, consisting of another two fields attributes (empid, deptid).
In that criteria, set attribute values to appropriate bind variables.
Them, when you place a View Accessor for that LOV, click 'Edit (selected View Accessor)' button.
On the dialog box that appears, move the View Criteria you just created from Available to the Selected list.
At the same dialog box, you need to set Bind variable values.
Assign them the values of the EmpId, DeptId respectively.

I in need of oracle project costing,project billing and project management setup documents? can you please help me.

I am in need of project costing and project billing and project management setup documents with screen shoot? Can anyone help me?

I have no clue about recovering the info, but when you say you save you should always use Save As. That clears unneeded info from the file. With the file size you have, that may be an important need.

Tracking the project at Task Summary level

I want to plan the Project detailed, but because the fact that resources often do not return actual work at the right tasks, I just want to enter the actual work at the summary Level. I do know that they are working in the right area, but not on a specific
task. I can update the actual work, but if the tasks belonging to the summary task finished in a less work I am not able to update that. Then MSP will copy work into actual work. It seems that work and remaining work is locked. Is there any way that I can
track my Project this way? For information, all tasks are fix duration. I need the right numbers to make a proper "earned work" report. Not cost, but work. (we do not use cost in Our Project plans) Somebody that have a good idea for me?
Thanks, Knut fr

Knut,
When you say that "resources often do not return actual work at the right tasks", probably the update strategy for your plan should be revised or the decomposition of workpackages into activities in your schedule. Today you are updating assignments
(actual and remaining work) so you have to use the Resource Usage or Task Usage view to do the updates using the assignment approach. Apply the work table in these views and include Baseline Work and Actual Work in the timesheet. Ok, fixed duration is the
right type at this moment of the project.
As Dale said, never update the summary task! The summary task, as the name already says, consolidates the data you provided in the activities.
Alexandre Paiva, PMP, PMI-RMP, PMI-SP, MCTS, ITIL
Project Manager +55 (21) 8887-3645 [email protected] www.gerentedeprojeto.net.br

Standard reports - Project Costing and Project Billing

Does anyone have a document they can share that lists the standard reprorts in Project Costing and Project Billing along with descrptions.
Thank you!

Hi,
Refer Project Fundamandals user Guide Page 459 : http://download.oracle.com/docs/cd/B53825_08/current/acrobat/121pjfug.pdf
Thanks
Govind

Project BIlling - Billing Extension

Hi,
I am pretty new to project and I need to know about billing extension.
Can anyone have some documents/links on billing extension?
Thank you.

Hi
You may want to start with reading Oracle Projects User Guides.
Look at both - Oracle Projects Billing User Guide and Oracle Projects API's Client Extenstions and Open Interface.
You may also review presentations and white papers presented on OAUG or Oracle conferences. which described use cases and solutions.
For example, you may review a presentation of Project Partners available on their site - http://www.projectp.com/demos/index.cgi?product=oaug
Dina

Project billing

Hi gurus,
Is there any in PS which can give us Project wise Report on Billing to the customer including taxes.

Hi,
If you need reports related to revenue, you have many reports under PS-> Information System -> Finanicals.
Under these reports (for instance S_ALR_87013531) select tab 'goto' and execute line item reports.
However, please remember that project billing always happen throgh sales order and ultimately you may have to depend on sales related reports for full-fledged reports which gives taxes etc.
Murali

Accounting Entries in Project Billing to Receivables Cycle

We are using EVENT/EVENT distribution method and are creating events from a feeder system to Project Billing. These events are accounted, revenue is transfered to GL and Invoices are interfaced into Receivables. Can any of you let me know the accounting entries and the stages at which accounting will happen.

Hi
Supplier invoice debit an account XXXX. This should be a CIP account (construction in progress), which is an Asset type account in GL.
When you capitalize the project, the system is populating the mass addition 'clearing account' field with the account debited by Projects (in your case, by AP). This will be the XXXX account.
The Expense Account should be the account you intend to charge periodic depreciation costs.
The Asset Account should be the account you intend to charge the value (the cost) of the asset in GL balance sheet.
Both, expense and asset, accounts are derived from the asset category.
If you have not defined asset categories, the system will use the default accounts from the system implementation setup.
Usually when you create an asset in Projects, before capitalizing, you are expected to setup the asset category. Asset category derives accounting and depreciation method.
Dina

Advance tracking in Project Billing

Similar Messages

Maybe you are looking for