Advice for a massive project

Hi chaps and chapesses, been a while. Hope you're all well.
Here's one for the pros: I have always worked with the 'everything in one project file' approach. As project file sizes head north of about 125MB, I tend to start to strip the project file of older, archivable sequences and upnumber the project version, e.g. Project_01, Project_02, etc. (This works well, but has drawbacks, namely that if you ever want some old sequence back, I may have to hunt through many, many old versions of the project to find it). Anyhow it worked fine for me - SO FAR. Now, however, I'm confronted with the most massive editing project I've ever had the pleasure to be involved in - over 250+ hours of XDCAM dailies, 50+ interviews, etc. Huge, cool project. So I'm approaching this by the 'other' approach - one project for interviews and their breakdowns, a project for B-Roll, a project for main story, etc. And with the intention of a project for cuts. Now, before I fully launch into a year of this, I have a few concerns. Will affiliate relationships be preserved, particularly Grouped Multiclips? What happens when I try to match back to elements in another project? What happens to memory management? The pros here will understand my concerns, and I'd love to hear your opinions. Thanks to all for your thoughts.
PS Sadly, the dailies were already loaded before I got here as XDCAM, and there's neither budget nor time to transcode to ProRes, which would have been far better. Oh well.

I use Shift F a lot. So if I don't have to, I don't use multiple project. But in the real world...
What the most important question should be: To what material will you be using Match back?
I think it will be mainly the interviews. They will be the structure of the film. "What is he saying before this?" What does she say after this?", etc. That can easily be found while using match back.
And B roll is, well, B-roll. But the same goes for archival footage, or specific scenes: It is often restricted to a location and thus to specific parts in the movie. With a large project I'm working on right now, I took al XDCam footage ordered per bin in one project called ALL FOOTAGE. And I created the same amount of sequences with all the footage in it. (So one sequence per shooting day / subject). This gives me the ability very fast scrolling through all this footage, like you would do with a tape. It's all B-roll or very specific scenes.
Next to this there's a project for every scene. Again with all the footage of that scene in one sequence called "scenename v0 Footage". And then I start editing in that scene's project with new versions "scenename v1 Selection", then "scenename v2" then "scenename v3 viewing with director", etc. Once the edit is 'mature' enough to become part of the whole film I do copy it to the MAIN project in the bin "OFFLINE EDITS" AND from there copy it into my main sequence.
So now, back on editing on my main sequence (version x) I can alter this scene the way I like. If I deleted a shot here, I can go back to the version of this scene in the bin OFFLINE EDITS and find the shot.
OR when I want something OTHER from that scene I open that scene's project, do a match back there and edit it from there into my main sequences in the main project.
OR when I'm in a completely other scene in the main seqeunce and I know: "there's this sunset shot somewhere, with that barking dog" I open my ALL FOOTAGE project and find my shot very easily there. (Although a good spotlist is also worth a million).
And last but not least: If I have a shot in the main sequence and know it was a clip very close to a clip I'm searching for, but I can't recall from which scene it came, then I Right-click on the clip > Reveal in Finder and it shows me in which folder (and thus which project) it is located.
Well (for those who are still with me:), that's how I tend to do this
all the best
Rienk
Message was edited by: Rienk

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