Aggregate Comments in Workflow

Hi,
I have a requirememnt that is when anyone recieves a workitem he han forward it to another user (There is abutton Refer in my Transaction) .When i Refer the Workitem to another user its mandatory To write comments.
For the next user there is a Log displayed in workitem (transaction ) with the comments.
So i have put a loop and used the same Task so that the workitem continues.
Now how do i handle the comments.
I tried using a database table to store comments .but it restricts comments to 255 chars.
Anyway to store the comments as the comments definetely excedd 255 chars

Hi Swathi,
We had a same problem , what we did was, we have created a popup screen with three input text fields (each 255 chars)to accept the comments and created a table to store the comments with three fields (fld1, fld2, fld3) . These three fields are populated from the popup screen along with the Doc.No(Invoice No.) and the ApproverID..
While displaying the comments simply select all the comments for a particular Invoice No. and display it using the table control on the main screen...
Geniric Object services allows certain features like create a Note, Create Attachments,Start workflow for a particualr Object..These services can be accessed from the toolbox placed on the left top of the transaction if the transaction allow GOS..
Let me know if this helps..
Thank you
Srinivas

Similar Messages

Mixed comments in workflow attachments...

Hello all,
One of our customers has a strange problem when trying to display an attachment (SOFM-DISPLAY) in workflow.
After importing a support pack last weekend the workflow always shows the last comment added by someone in the system. So let's say for example that John added a comment in a workflow. And 5 seconds later Marie wants to read the comment of a whole different workflow, she sees John's comments!
I have looked in the Forum and OSS notes, but couldnt find any lead at all. I dont know which support packs were uploaded axactly (sorry for the limited info) but Im just posting this question to see if someone has encountered a similar problem like this before. Maybe somekind of memory problem?
Thanks & regards,
Erik

Hi,
Its a bit strange to hear this !!. However are you really sure these two are totally different workflows.
Can you please check the AttachObjects container element in workflow log and find out the SOFM key in runtime in both workflows that you are talking. Is it the same?
Regards
Krishna Mohan

Attachment and Comments in Workflow

Hello,
Initiator initiate a workflow (e.g SIT), attached a file, write comments and send for approval. 1st Approver approved and write his comments and send for furhter approval. Assume all approver write some comments and is finally approved.
Now
1. From where initiator can view all approver comments ?
2. where is the attachment gone ? From where initiator can view his own attachment ?
Edited by: Ayaz on Dec 16, 2009 4:03 PM

I think you may find the following two items of help:
http://download.oracle.com/docs/cd/B19306_01/workflow.102/b15852.pdf
http://appstechnical.blogspot.com/2006/08/blob-as-oracle-workflow.html
Hope this helps!

Adding Comments in Workflow

Hi Experts,
I have a Requirement. There is a Scenario where I am Sending a Decision to a User for Approval/Rejection using a Workflow. This is being tested on User-Interface and not SAP-GUI.
"Now the Requirement is that when that User is taking a Decision, there he should be able to Enter some kind of Comments like Why he is Approving or Why he is Rejecting that Decision?"
How can I implement this Functionality in the Workflows?
Regards,
Kanika!

Hi,
Try to use step type FORM where u can create ur own fields like rejecting/approving reason .
Give form step type in the following order:
1) FORM in change, Where user enters the rejecting reason,
2 FORM approve ,Where user enter approve/reject button.
For using FORM ,the prerequisite is u have to create a database structure as it will be used as referrence while creating container for the form with all fields needed,
Regards,
Sivakaran.

Workflow for PR approval and rejection with comments

Dear Experts,
We have implemented SAP standard workflow in DEV server for PR item release i.e WS00000038, when I reject a PR notification is not sent to initiator.
If I see In SWEL - When a PR item is rejected system is picking up step "PR item significantly changed" instead of "Item release cancelled"
1.Approval notifications are getting to user's SAP inbox but not rejections.
2. We have to capture user rejected comments in workflow which again will be sent to outlook of user.How this can be achieved?
Need your help in this regard.
Thanks,
Uzair

Hi,
Item release is configured for PR
My problem is when user rejects a PR line item notification is not sent to initiators sap inbox - though approval notifications are working fine.
When I see event trace for this activity in SWEL its showing me as
BUS2009 Rejection start - No receiver entered
The receiver data shown is empty in the log.
How can we maintain receiver data for this one since we have used standard workflow - WS00000038
Please help me in this regard.

Collect comments on automatic start of reusable workflow

I want to start a workflow automatically, how can I collect "comments" (multiple lines of text) metadata from users when they are checking in a document, that should be collected by the workflow?

Hi mikello,
According to your post, my understanding is that you want to create a workflow to automatically get the comments when the users check in the documents.
First, you should know there is a column named “Check In Comment” to record the comments when the users check in the documents.
Then, you can modify view to display the “Check In Comment” column’s value in the document library.
If you want to record the changes of the “Check In Comment” column’s value automatically, I recommend that you can follow the steps as below to implement it.
Open the document library in your site, create a “Single line of text” type column named “Comment1” to record the “Check In Comment” column’s value.
Open SharePoint Designer 2010, create a list workflow associated with the document library, add some conditions and actions as below:
3. Go to “Start Options”, check “Start workflow automatically when an item is created” and “Start workflow automatically when an item is changed”.
4. Publish the workflow and test whether it works in your environment.
The result is shown as below:
When you add a new document in the document library, you need to leave the “Comment1” column’s value empty.
Then, the workflow will automatically be executed and set the “Comment1” column’s value equals to the “Check In Comment” column’s value like “ID;#Check In Comment”.
And, when you check out the document and check in the document with comments, the workflow will automatically be executed and judge if the current “Check In Comment” column’s value equals to the current “Comment1” column.
If they are equal, the workflow will log “Comment not change~!” and the current “Check In Comment” column’s value.
If they are not equal, the workflow will log “Comment change~!” and the current “Check In Comment” column’s value, set the current “Comment1” column’s value equals to the current “Check In Comment” column’s value.
Best Regards,
Yumi Fu

AIR pdf comment workflow

Hi Folks,
I'm investigating the possibility of an (open source) AIR
app that allows essentially "annotating" a pdf - whether text,
images audio etc. (*)
I have a framework to handle the media - I'm not looking to
embed anything in a pdf - I'm not looking to embed it in the pdf.
That said, the comment API of a pdf seems an obvious piece of
functionality to build upon.
However, investigation the API to cross script a pdf from
flex, I notice the that "comment based workflows will not work" in
AIR 1.0. Being new to pdf, I'm just wondering if anyone can point
me to more documentation that is a little more explicit of what
this means - exactly how much pdf functionality is not supported in
AIR?
I'm in a very early stage, but any suggestions would be
welcomed.
Best,
Ian
(*) Motivation, incidentally, is as a communication design
tool . I want to allow communications and instructional designers
to annotate, for instance, a complex policy document with richer
and more visceral content. This content that can both serve as a
personalized summary and provide entry points into the full text of
the document.

oh and CPDFPREVIEW is a class i got from here

One doubt on CRM Workflow.

Hi All,
I have a clarification to be made.
Below are some requirements from a CRM project. Now we are planning to train some one to handle this part and essentialy his role is on Workflow. Now my doubt is whether this person should take CRM training or workflow training? One thing to note here is that the person does not have any CRM background also. So my question is whether this person needs to take Workflow training or CRM training( I am not sure whether CRM training has workflow in it) or something else(meaning first CRM and then Workflow, since the project is on CRM)?
The requirements are in bold.
1. Ability to define a Customer Program, including, but not limited to:
will adhere to role based security
informational program characteristics
program eligibility rules
technical prerequisites (e.g. equipment)
program specific options (e.g. bill protection)
enrollment related work flow steps and prerequisites
funding accounts
Comments : Standard SAP functionality. May need workflow
2.Ability to automatically enable or disable program functions.
Comments : Workflow or Actions can be used.
3.Ability to generate automated notifications/ticklers when program steps need to be taken.
Comments : Workflow or Actions can be defined to trigger Notification on certain events.
4. Notify appropriate Program Manager if measure factors or incentive rates are changed.
Comments : Need workflow or Actions to trigger this.
5. Associate the completed audits to actual programs and when applicable tie to a programs workflow requirements.
Comments : Link is Standard SAP Functionality and needs to define workflow.
6. Ability to generate customer communications based on triggers such as; dates, changes to customer information, work flow steps, etc.
Comments : Needs to develop workflow or actions to trigger Notifications on pre-defined rules.
7. Based on program, allow for multiple incentives or timed incentives based on workflow process completion steps.
Comments : Need to be configured in Rebate Processing

Thank you,
Regards,
Manesh

Hi,
The steps which u have done al are correct
Find the information below for BWA1,BWA5 and BWA7
BWA1:
1.BW adapter which will give you meta data information and if you want to chnage any settings relatede to mapping or if you want add any BDOC mapping you can do by using this Tcode
2. We c an copy BW adapter data source and we can create custom BW adapter data data source by using copy function
3. We can change the selection conditions for the data source
4. we can bdoc mapping information under mapping tab,if you want to add any new field to map with new bdoc segment ,we have to map here;for ex if you want to extract Extractnal reference number from 0CRM_SRV_PROCESS_H data source
we have to follow below steps
1.enhance Extract structure
2.Add bdoc mapping in BWA1 with perticular BDOC segment for example Sales bdoc segment mapped with Extractnal reference number
3.Add code in Mapping module of data sourc eto fetch data or write code in Badi CRM_BWA_MFLOW to fetch data for newly added fields
BWA5:it will show all activated BW adapter data source information under ACTIVE tab
BWA7: it will have all BW adapter delta enabled data source information,if your data source is not available under BWA7 ,that means you didnt enable delta for the same (not intialized )
Table information:
SMOXAFLD: Field List: Key Attributes for BWA Master Data Delta Queue
for example : DISTR_CHAN, PRODUCT_GUID, SALES_ORG are key fields for data source 0CRM_PRODSL_ATTR
SMOXRELP:BWA: Use of Segments and Fields in DataSources
BDOC segment mapping information fro the data source (which u have used in BWA1 under mapping tab)
SMOXRELP_S: Shadow Table for Table smoxrelp
which will give information about BW selection whether we can use this field for BW selection for data loading iof its marked for selection u can see in rsa3 selections.

How to get the approver comments in a contianer element:asynchronus task

Hi All,
I am using a text editor to capture approver/rejection comments with asynchronus task. As I am using asynchronus task I am not able to send it back to workflow contianer. Could you please suggest a solution to get back the comments in workflow container.
Thanks
Sreedhar

Hi ,
Thanks for you reply.
I have used fm SAP_WAPI_WRITE_CONTAINER to update the container by passing the values to parameters WORKITEM_ID and SIMPLE_CONTAINER.

Reg:Tables for Workflow

Hi All,
My requirement is as follows...
I need to create one new program based on contract number when I executed that program it should show the status of approval where itu2019s pending whether rejected or approved and comment of approved / rejected . If he regenerated same contract we have to pick current status with comments and old status with comments.
Workflow is full developed from Scratch.I can say it is zworkflow.
This is very urgent plz help me.

OK, with function SAP_WAPI_WORKITEMS_TO_OBJECT and BUS2032 you can get the work items that are connected to the contract. That is the first step. Now you have the work items.
Now you can read the container values of the work items with SAP_WAPI_READ_CONTAINER.
The status of the contract you will hopefully get from the contract table (if the contracts have this kind of information). If not, then you probably need to read it from the container.
Just take a look into a technical workflow log of one contract workflow instance and check the container values there. Then play around with SAP_WAPI_READ_CONTAINER in SE37 and see what it returns. You should get pretty good idea how the function work. Also check other SAP_WAPI* functions - there are plenty of useful stuff.
It is impossible to give detailed instructions since we don't see your custom workflow and you don't provide too much information.
Regards,
Karri

Edge Reflow + Animate workflow.

I've already added my vote for that in the "ideas" section but I wanted to post a website that I'm working on that integrates the workflow... meaning I started the layout in Edge Reflow and then added Edge Animate assets.
Utimately I have to finish the whole thing in raw code only because the 2 programs are really not compatible in any way that makes sense. All I can take from that is there must be some other program in the works that will take these assets and make them work together -- however my desire is to simply begin a design in Edge Reflow and finish the work in Edge Animate.
Anyway, here's the website (low on content at the moment) that shows the workflow I'm after as a proof of concept.
If you dig into the CSS you will see that I customized the code to allow for a easier hand-editing approach... but obviously this is somewhat limited in that Edge Animate outputs javascript styling instead. I could deal with one or the other, but having to manage both is really a pain in the butt... so I would prefer it all in javascript for compatibility with Edge Animate.

Thanks for the feedback! I think your general view is right. Even if you were only using just one of the products, you would still need to do some final hand coding at the end to get the site to be the way you want. We definitely want to make it easier to use the two products together and smooth the whole overall workflow. The goal isn't to ever elminate the need to hand code, but make it really easy to move the relevant parts of code to where you want them to go. We're just starting on this path so your experience and comments on workflow are really valuable.

Workflow error Failed on Start (retrying)

When I run my custom workflow, it gives error Failed on Start (retrying) each time. It was working properly, but now it gives the mentioned error. Even I have created two more very simple custom workflow on testing list, they even did not work and gave the same error. How to rectify this error.

Hi,
I am also facing this same issue and I have been scratching my head since last 2 days.
I have created a blog site. There is a SPD workflow attached to the Post list and Comments list with a few number of activities like Build Dynamic String, Send Email etc. Both the lists (Post & Comments) have content approval set. Point is whenever I
am creating a new post or new comments, the workflow column is showing "Failed on Start (retrying)". Then after a few moments it's getting completed, activities are working and sometimes getting stopped.
Checking the log files under 12 hive I got :
System.ArgumentException: Value does not fall within the expected range.
RunWorkflow: System.ArgumentException: Value does not fall within the expected range. at Microsoft.SharePoint.Workflow.SPWorkflowActivationProperties..ctor(SPWorkflow workflow, Int32 runAsUserId, String associationData, String initiationData)
at Microsoft.SharePoint.Workflow.SPWinOEWSSService.MakeActivation(SPWorkflow workflow, SPWorkflowEvent e) at Microsoft.SharePoint.Workflow.SPWinOeEngine.RunWorkflow(Guid trackingId, SPWorkflowHostService host, SPWorkflow workflow,
Collection`1 events, TimeSpan timeOut) at Microsoft.SharePoint.Workflow.SPWorkflowManager.RunWorkflowElev(SPWorkflow originalWorkflow, SPWorkflow workflow, Collection`1 events, SPRunWorkflowOptions runOptions)
I don't know what is the issue. But still it's not getting resolved.
I have already tried the below tricks following various forums and blogs.
Checked removing the Send Email & Build Dynamic String activity.
Checked the app pool account (IIS) and service account (Central Admin) and changed them both to NETWORKSERVICE account.
Checked and compared all the entries in web.config and GAC
Tried repairing the perfCounters
Tried this blog - http://sharepoint.indigoreality.com/2013/01/14/sharepoint-designer-2010-error-could-not-publish-the-workflow-because-the-workflow-configuration-file-contains-errors/
Tried deactivating the features with the word "workflow"
Tried another workflow with another custom list. Same thing is happening.
Also tried an OOB approval workflow. Task is getting created and mail is coming. But workflow column is showing "Failed on Start (retrying)".
Please help me out. I am using MOSS 2007 and SPD 2007.
Thanks a lot in advance.
- Brushaketu

Work flow in DMS

Dear Expert,
can anybody tell me the solution for the below scenario.
1-i want to attach few documents to WBS elements in PS.
2-Project manager should get one mail automatically after i attach the document.
3-Then Project manager has to change the status of the document like 'approved' or 'rejected'.
4-after that automatically a mail should flow to the responsible person with a comment.
How to map this scenario.
can anybody tell me?
Thanx in advance.
Regards
Ashis

Hi Ashis
1-i want to attach few documents to WBS elements in PS.
Suppose User A Creates a DIR Name Proj109 .I particular status he Links it to a project called D3017.As soon as he saves DIR and Changes the status to Inspection required a workflow should triggered to the Project Manager.Now Project Manager should be identified from the Proj D3017 to which Document is linked.
2-Project manager should get one mail automatically after i attach the document.
After receiving workflow Item in Business Workplace(SBWP), he clicks the Object(DIR Proj109)en sent as link.This will direct him to DIR.
3-Then Project manager has to change the status of the document like 'approved' or 'rejected'.
Once he arrives at DIR Proj109 from workitem, he will change status of document to approve or rejected
Once he saves the DIR, again a workflow will be triggered to the person who has created document ( If rejected) or person who is receiver of DIR (Approved).
4-after that automatically a mail should flow to the responsible person with a comment.
You can provide comments in workflow based on what status you have given to document.
example :- If DIR is rejected you can hardcode comment DIR is Rejected. Please check the DIR. or a text field can be provided in workflow to put comments.
My suggestion would be pen own your process in a Logical manner in MS Visio with detail steps in workflow with the person involved and when workitem should get triggered on what action.This will help your workflow consultant to design workflow in quicker and acurate way.
Hope I have answered in better way.
With regards
Mangesh Pande

Why are my raw files from my Canon 5D Mark III dim in Lightroom 4.3?

I am brand new to Lightroom, still reviewing various basic instruction videos, however I am adept in Photoshop CS5 and CS6. I have been able to import and move a file of jpegs but as I shoot jpeg/raw combo, the raw files were left behind in the original file. I can now bring them up, but they are dim and cannot appear to do anything w/them. I would like to move them to the file where I put the accompanying jpegs, but am having no success in finding an answer on how to do this. Nothing seems to activite to let me do this. Along w/this, I generally tend to work straight from camera raw files, the jpegs are generally not used, thus when LR encourages me to work on the jpegs, I'm not interested. I wish to process my raw files and only move to PS6 if I need to do some more intensive work. Can anyone offer a suggestion?

Here's my guess, based upon your description.
When the RAW photos are "dim", you are in the Import Dialog box, and the default operation of the Import is to not let you import a photo if it has been previously imported.
If that's the case, then you have misunderstood a basic operation of Lightroom. You import your photos once, and from then on, you access them via the Library Module, not the Import dialog. So, go to the Library Module and see if your RAWs are present or not.
Side comment: your workflow seems to be import then move. This is unneccessary, creating two steps for you when one will suffice. When you do the import, you also tell LR the destination where the photos should wind up (it's on the right hand side of the Import dialog box), and LR will do the import and the move in one step.

Linking two work sheets

Hi All
I have two different worksheets namely 'summary' and 'detail'. The purpose is the first worksheet contains the summary report and the second one the detailed report. My problem is both the sheets have a common field on which i linked the sheets 'contract number'. For example what i intended to do was in worksheet 'summary' if i have a field called 'contractnumber' and i click on it then it must take me to the 'detailed' report on that particular contract number. Instead its displaying all the contract numbers again. Any idea how to solve it?
Thanks

Hi skat
Absolutely, you can do all of this. You can link worksheets in the same workbook and you can link workbooks in different workbooks. These links can only be created in Plus but they work brilliantly in Viewer where a user can go back and forth between linked worksheets using the browser Next and Back buttons.
Hopefully the following comments and workflow will help:
To effectively drill from one worksheet to another takes a little planning and forethought. I recommend that you take some time to think about what drills you intend to create. In other words, step back and try to see the big picture. You cannot create a hyper-drill if you have nowhere to drill to, so when creating a worksheet hyper-drill, you need to have created and saved the lower lower-level worksheet first. We know this sounds obvious, but you would be surprised how many people miss this step and jump right into creating the higher-level worksheet.
Note: The two worksheets can be in the same workbook or in different workbooks. While the choice is yours, we recommend that you think carefully before mixing worksheets with differing intents in the same workbook.
Having created the drill-to worksheet, you can now create the drill-from worksheet.
To build a hyper link to another worksheet, follow this workflow:
1. Build the lower-level worksheet and note the parameters that you wish to pass.
2. Create and save a higher-level worksheet.
3. Execute the higher-level worksheet so that data is displayed on screen.
4. Locate the cell from where you wish your users to be able to drill.
5. Right-click on the cell and, from the pop-up menu, select Manage Links. The Manage Links dialog box will now open.
6. The Manage Links dialog box is the place where you create, edit, delete, or reorder the links in your worksheet. It has the following areas:
Item - This is the name of a worksheet item.
New Link - Click this button to create a new hyper link.
Edit Link - Click this button to edit an existing hyper link.
Delete Link - Click this button to delete an existing hyper link.
A set of move up / move down buttons - If there are multiple links from the same items, these buttons allow you to order the list of links. You can move an item up or down one place, or you can move an item to the top or to the bottom of the list.
OK - Click the OK button to save the changes that you have made and return to Discoverer Plus.
7. Click the New Link button. This opens the New Link dialog box.
8. The New Link dialog box is where you create a new hyper link. It has the following areas:
What would you like to name this link? - Type a meaningful name into this area. The name that you type here is the name that will appear in the list of hyper links when the user clicks in the cell.
Where do you want to link to? - Your valid options are Worksheet and URL. Use the drop-down button to change the selection.
Destination - This area will be displayed only when you are creating a URL link. Discoverer automatically inserts the characters http:// and is waiting for you to type the remainder of the URL.
Destination Workbook - This area will be displayed only when you are creating a worksheet link. Use the Browse button to select the workbook containing the worksheet that you wish to use.
Destination Worksheet - This area will be displayed only when you are creating a worksheet link. It will be accessible only after you have selected the workbook that contains the worksheet you wish to use. Use the drop-down button to select the worksheet you will be using.
Parameters - If the worksheet that you are drilling to has parameters, you can optionally choose what values Discoverer will pass to those parameters whenever the user drills through. You are not mandated to pre-assign any parameters. If you choose not to pre-assign the parameters, then the user who is following your link will be required to supply the parameters at run time. However, should you decide to pre-assign parameters, and we recommend that you do, click the Parameters button. Discoverer will display the Parameters dialog box discussed next.
9. The Parameters dialog box enables you to pre-assign values to the parameters that exist in the lower-level worksheet. You assign one of the following values:
The parameter that was accepted as input to the current worksheet, or
The cell value from the current worksheet
10. To pick a value to pass to the next worksheet, click the drop-down button alongside the parameter. Discoverer will now display the valid values that can be passed. These will be displayed in the following order:
Data points
Cell values
Parameter values
11. Continue assigning values to the parameters in the lower-level worksheet.
12. When all parameters have been assigned a value, click the OK button.
Note: The OK button will be grayed out until you have completed the New Link dialog box
Hope this helps
Michael

Aggregate Comments in Workflow

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