AP Invoices to Item Master

Hi
Can somebody please point me in the right direction to be able to tell which items in an item master belong to which invoice in the AP system??? (ideaaly distributions...). Is this even possible?? Do I have to go though GL?? Or is Item master only taken into account in PO???
Thanks in advance!!!
Elton

Hi Elton,
I'm not 100% sure to understand your question, do you mean you wish to have a kind of report to link invoices to items ?
In R11i, ap_distributions_all table is linked to po_distributions_all table with field po_distribution_id
Then po_distributions_all table is linked to po_lines_all table with field po_line_id
And in po_lines_all you have the field item_id to reach table mtl_system_items
Tell me if it helps,
Regards,
Xavier

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Step no.1) At time of Defining Item Master Data we are Defining Unit Price say<b> 2,000</b> <b>INR.</b> Data Saved in Price List 01.
Now with this information I am Preparing Purchase Order.After Selecting Specific Item unit price is reflecting in P.O by default, Then I modified Unit price from 2000 INR to 2500 INR in P.O.
Step no 2) I received material by Goods Receipt PO
Step no 3) When I am posting A/P Invoice based on GoodsReceipt PO in invoice the original Master Data Unit price is Reflecting.
Now vice versa I made another Transaction also in Another System.
In Step no 3 it is reflecting the Unit Price of Purchase Order.
Can I know why it gives different Information for same type of Transaction. Does I followed wrong System.
Regards
Narender

Please confirm the following.
Once you select a Price in PO it should carry all the way through at the AP Invoice and should not change unless changed manually.
Are you copying the PO > Goods Receipt PO > AP Invoice
And when copying to Goods Receipt PO or Invoice you are not changing the price or Pricelist
Pls let me know
Suda

Item master data: can't modify

Hello Experts,
In Item master data >> Purchasing Data Tab >> Items Per Purchase Unit: when I try to change the value of this said field, it gives an error:
Cannot change the field becuase item is already involved in transactions Message [150-16]
Though I closed all the PO, Goods Receipt-PO, and Invoice but still the error is same.
Help Required
Regards,
Edited by: Shazad Nazir on Jan 6, 2009 11:40 AM

Hi,
You can check Note No. [1059753|https://websmp130.sap-ag.de/sap(bD1odSZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=1059753] regarding your case.
Regards,
Jitin
SAP Business One Forum Team

During F110 run-How to pick profit centre from the Pur.Invoice line item ?

Could anyone please help me with a solution to this problem.
Purchase invoice line items have got profit centre recorded from Material master.
While doing the auto payment run F110, for foreign currency invoices, the exchange rate diff
is posted to a - realised exch rate diff gl a/c.
But there is no cost object attached.
Business wants the system to pick the profit centre from the purchase invoice line item
and put it in the line item record of the exch rate diff account.
Can I do it using OKB9 ? Could someone please explain how to do it.
Thanks

Hi,
With standard SAP this is not possible.may be you have to develop some custom program.
with my experiance,we always post to defualt cost center.
hope this helps you.
Thanks,
Rau

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Dear All,
I have created 1 UDF in Item master Title level.
Ex UDF1= 14A. This is already stored with the Item master data in DB.
I have created another UDF2 in invoice at row level.
Now i want UDF1 value to be displayed at run time in UDF2 when the item is selected.
How to do this.....
swapnil

Hi,
I am getting following error while executing it:
1). [Microsoft][SQL Native Client][SQL Server]Incorrect syntax near '$PCH1.ItemCode'. 2). [Microsoft][SQL Native Client][SQL Server]Statement 'Service Contracts' (OCTR) (s) could not be prepared.
and after applying in UDF error is :
Internal error (3006) occurred [Message 131-183]
I am apply this FMS in UDF at row level of A/P invoice.

Maximum number of Item Master Data

Hi! is there anyone, who used SAP B12007 for more than 1,00,000 item master data? I would like to know the issues in this context, if there is any.

Hi
Your question is good, but in SAP there is no limit. The main thing is yr system Requirement will be better to give fast and rapid performance.
U can enter as many item u can no limit from SAP side.
Size in MB as per SAP DB size
Document Type     Avg # documents per day     Avg # line items per document     Avg KB per document*     Est. MB volume year 1*     Est. MB volume year 2*     Est. MB volume year 3*     Est. MB volume year 4*     Est. MB volume year 5*     Est. MB total     year 5*
Purchasing - A/P
Purchase Order     1.0     1.0     6.11     1.49     1.64     1.80     1.98     2.18     9.10
Goods Receipt PO     1.0     1.0     5.99     1.46     1.61     1.77     1.95     2.14     8.93
AP Invoice     1.0     1.0     4.79     1.17     1.29     1.41     1.56     1.71     7.13
Outgoing Payment     1.0     1.0     1.44     0.35     0.39     0.42     0.47     0.51     2.14
Sales - A/R
Sales Opportunity     1.0     1.0     9.88     2.41     2.65     2.92     3.21     3.53     14.73
Sales Order     1.0     1.0     5.58     1.36     1.50     1.65     1.81     1.99     8.31
Delivery     1.0     1.0     6.64     1.62     1.78     1.96     2.16     2.37     9.90
AR Invoice     1.0     1.0     6.12     1.50     1.64     1.81     1.99     2.19     9.13
Incoming Payment     1.0     1.0     1.44     0.35     0.39     0.42     0.47     0.51     2.14
Production
Production Order     1.0     1.0     1.38     0.34     0.37     0.41     0.45     0.49     2.05
Service management
Service Call     1.0     1.0     1.10     0.27     0.29     0.32     0.36     0.39     1.64
Service Contract     1.0     1.0     1.02     0.25     0.27     0.30     0.33     0.36     1.52
Customer Equipment Card     1.0     1.0     1.00     0.24     0.27     0.30     0.32     0.36     1.49
Financial accounting
Journal Entry     1.0     1.0     0.84     0.20     0.22     0.25     0.27     0.30     1.25
Thanks
Kevin
Edited by: Kevin Shah on Nov 19, 2009 11:59 AM

Include MRP Price on Item Master

Hi Gurus
My client want to include some fields for MRP, abatement value and assessable value in the item master record, The reason for including these fields is to include these data while creating an A/R Invoice ,please let me know how to create or modify existing fields and link them to the A/R invoice
Regards
Srinivasan

Hi Gordon
To make it simpler , i just need some fields in ITEM master where i can enter alternate Price for the material , and i need to invoke this field while making an A/R invoice , please let me know do i have to modify existing fields or do i have to create a user defined field
Because the client needs some entries which needs to be present while preparing the A/R invoice and i believe only if we have create it in the Item Master record ,we can bring it in the A/R invoice Please correct me if i am wrong
Regards
Srini

Purchasing Weight UOM in Item Master

Hi friends,
I want to change the unit of weight in A/P invoice - (weight column in matrix).By default it comes as 'Kg'.How it will be possible.
Thanks
Manju

It depends on the Item selected, Change UOM in the Item master itself.
Vasu Natari.

Suppressing the printing of Item Master record remmarks.

Hello
How do I disable the printing of the Item Master Data Remmarks from the Marketing Documents when a Text Line is present. Example - When a Text line is added to a Sales Order, the PLD priints the remmarks on the Item Master record in addition to the Text entry. I will like to suppress the printing of the Item Master record's remmarks.
Thanks.
Man

Hi,
Please apply the following workaround:
+Hide the field "item Details(INV1,text)
+Link every existing field in the Repetitive Area to itself (this
inlcudes hidden fields as well)
+Add the following fields to the Repetitive Area:
(Before adding the fields,Increase the Height of the Repetitive Area to
allow placing the following field vertically below the exisiting fields
of the Repetitive Area - tick Height Adjustment for the Area)
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      General Tab
      untick visible
      Left = 0 / Width = 0 / Top = 0 / Height = 0
      Content Tab
      Source Type: System Variable
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      Field_2:
      General Tab
      untick visible
      Left = 0 / Width = 0 / Top = 0 / Height = 0
      Content Tab
      Source Type: Formula
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      Field_3:
      General Tab
      untick visible
      Left = 0 / Width = 0 / Top = 0 / Height = 0
      Content Tab
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   Field_4:
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   Link to: Field_2
   untick visible
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   Content Tab
   Source Type: Formula
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   Field_5:
   General Tab
   Link to: Field_3
   untick visible
   Left = 0 / Width = 0 / Top = 0 / Height = 0
   Content Tab
   Source Type: Formula
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   Field_6:
   General Tab
   Link to: Field_3
   Left = / Width = / Top = / Height =(Remain as it is)
    => place vertically below the top row in the Repetitive Area
   Format Tab
   Line Break: Divide into Rows
   tick Field Height Adjustment
   Content Tab
   Source Type: Database
   Table: A/R Invoice - Rows
   Column: Text
I hope the above steps will solve your issue.
Regards,
Abhinav Banerjee
SAP Business One Forums Team

Automatically Update a UDF in the Item Master

Hi Experts,
I am new to SAP Business One. I need to update automatically the value of a UDF. The value will be calculated using data from related tables. Calculation includes -summation, divide and minus etc. Could you provide guide.
For example a new UDF should contain the suggested quantity to order in the Item Master Data. This is calculated considering the running average sales quantity as of current time for this month and deduct the available quantity on hand and also deduct the quantity already ordered (arriving soon to be delivered to warehouse).
Formula:      = ( S / N ) * D - ( OnHand ) - ( Ordered )
where   S = Quantity sold so far within this month
              N = days count ( if today is March 18, N = 18 )
              D = number of days for this month. (can be 28, 30 or 31 days)
This means that the data in the database must also be updated. I appreciate your input.
If possible, the OITW, MinOrder will be updated instead of a UDF.

Haven't tested it properly, but something like this....
select
(s0.qty / datepart(day,getdate())) * datepart(day,(DateAdd(day, -1, DateAdd(month, DateDiff(month, 0, getdate())+1, 0)))) - t0.onhand - t0.onorder
from
oitm t0
left join
(select     t0.itemcode,
          sum(t0.quantity) as qty
          from inv1 t0
          inner join
          oinv t1
          on t0.docentry = t1.docentry
          where datepart(month,t1.docdate) = datepart(month,getdate())
          and datepart(year,t1.docdate) = datepart(year,getdate())
          group by t0.itemcode) s0
on t0.itemcode = s0.itemcode
where t0.itemcode = $[OITM.ITEMCODE]
Currently this adds up the qty from all invoices, if you want to subtract credit notes you just have to build in a second subselect from ORIN and RIN1 and subtract them off.
Hope this helps.

Query for item master data

hi all,
i want to create a query for items in the item master data that shows the changed field, the old value, the new value, user name and the date it was changed .
can anyone help please.
ciao

thanks for the reply
my clients internal auditors require that they have Exception Reports in SAP , i.e reports that can show changes made, date and by which user etc...
1. changes made to item master data
2. changes made to business partner master data
3. changes made to invoices, purchase orders etc..
this reports can be set in query form or xl reporter..
i tried but couldent find the tables ....
any sugestion will be appriciated..

Item Master Data issue

Hi Experts,
How to set Manager Inventory by Warehouse status on whole Item Master Data at once?
Regards,
Ravi Jha
Edited by: Ravi_Jha_SDN on Jul 22, 2010 8:52 AM

Hello Ravi...
I would strongly urge you to never update any SAP B1 table with the SQL. For several reasons:
1. SAP B1 is a strongly integrated data structure and you might think you are updating the correct field and all will be fine, but there are so many foreign keys in SAP B1 it is unbelievable (you can see this in the bolded names in the Query Generator). For folks having worked with SAP B1 for some time, they will tell you not all foreign keys are bolded and that can cause a bit of a problem. If you update a field and it is used somewhere else, the results can be total havoc.
2. It is SAP policy (due to the above) that, if an SAP B1 table is updated via SQL, it is almost certain they will not help you in case you have a problem requiring a fix through SAP. Even if you try to apply the fix yourself and it goes wrong, you will certainly be in dire straits. Your only recourse is to go back to a previous backup or to do a complete reinstall (and the effort then becomes an enormous manual or Data Transfer Workbench - DTW - effort).
3. It is not hard for SAP to determine how you have updated your tables. I once appeared in court as a forensic expert to settle a dispute between two parties on some changed information in invoicing. I received some help from some SAP folks I know. After sitting in the witness stand for 15 minutes and explaining in layman's terms what I was about to do, the defense called a recess and pleaded guilty to the charges. If I can be that efffective in determining how something was changed, guess how quickly SAP can do it!
4. You will at some time come across the need to do a DTW in the normal buisness life of your system. Learn DTW with small fixes like this "Manage Inventory by Warehouse" so you can get comfortable with it. As Manish points out, folks here will help you. I have seen folks being helped over and over again in this and other forums. I know from personal experience DTW can be a bit difficult, but I am glad I took the time to learn. Also, I have heard in Version 8.8 it is much better.
5. You might be under pressure to get that quick fix and/or update in, but in my experience, once you explain why it is taking a bit longer to the powers that be, the business folks will 99% of the time understand that the best course of action is to take some time and use the SAP DTW or Administration > Data Import/Export function to get fields updated. (NOTE: some companies advertise they have an add-on or tool that can update the fields within SAP policy, but be very careful with this and check their claim completely with partners and SAP - this claim is a lot of times not true).
I do not want to rain on anyone's parade here - it is your choice. And this is only my own personal opinion, but I just want to make sure you understand what the consequences might be pertaining to your decision. That is my intention - nothing more and nothing less...
Regards,
Zal

Dunning (Want to add interest calculation on unpaid invoices (open items)

We have a requirement in dunning program. we would like to add interest calculation on unpaid invoices (open items) to our dunning letters. This interest should be not posted, but calculated only for information purposes. At this moment we can calculate interest only on cleared items.
anyone has any idea about this ? what possibilities are there in SAP for this requirement?
Thanks,
Naveen

Hello Vimal ,
I want to understand we have setting in Dunning FBMP and OB42. if i will set the interest in OB42 and Select the interest indicator in FBMP.! the interest will be calculated for open items and no posting will be done in customer A/c?
Will you please elobrate about the setting that will be required to do the setting as per the requirement.
Thanks,
Naveen
Edited by: Naveen.Rana on May 26, 2011 9:22 AM

Item is not available for reference to Excise Invoice, Deselect Item OK!

Hai,
I am doing a Sub contracting scenario, in which the excise is applicable to main material, i have maintained condition records, captured excise But while doing GRN i am getting Item is not available for reference to Excise Invoice, Deselect Item OK!
Message no. 4F279
above errror
Plz solve my problem

Whether you tested case in development server ???
Are you sure SAP Note applies to our version & support package level ?

Assign all Items from Item Master to a New Inventory Org

Hi Gurus,
Currently we have 1 Item Master Org and 7 Child Orgs in our system. We are adding one more Child Org into our system. How to assign all the Items at once from Item Master to the new Child Org? We have Oracle EBS R12.
Thanks in advance.
KM

Hello,
In 11.5.10.2 our developer added new organization to items:) I think in R12 you do not have any standard function.
Regards,
Luko
Ps. Look also http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/item-assignment-to-orgs-in-inventory-r12-4688011
Edited by: Luko on 2012-08-20 22:17

AP Invoices to Item Master

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